Solicitation Closes - L`invitation prend fin 02:00

1 1
RETURN BIDS TO:
RETOURNER LES SOUMISSIONS À:
Title - Sujet
Bid Receiving Public Works and Government
Services Canada/Réception des soumissions
Travaux publics et Services gouvernementaux
Canada
1713 Bedford Row
Halifax, N.S./Halifax, (N.É.)
B3J 1T3
Bid Fax: (902) 496-5016
Solicitation No. - N° de l'invitation
Date
W010S-16D088/A
2015-11-12
Hiking Boots
Client Reference No. - N° de référence du client
W010S-16-D088
GETS Reference No. - N° de référence de SEAG
PW-$HAL-403-9665
File No. - N° de dossier
CCC No./N° CCC - FMS No./N° VME
HAL-5-75183 (403)
REQUEST FOR PROPOSAL
DEMANDE DE PROPOSITION
Proposal To: Public Works and Government
Services Canada
We hereby offer to sell to Her Majesty the Queen in right
of Canada, in accordance with the terms and conditions
set out herein, referred to herein or attached hereto, the
goods, services, and construction listed herein and on any
attached sheets at the price(s) set out therefor.
Proposition aux: Travaux Publics et Services
Gouvernementaux Canada
Nous offrons par la présente de vendre à Sa Majesté la
Reine du chef du Canada, aux conditions énoncées ou
incluses par référence dans la présente et aux annexes
ci-jointes, les biens, services et construction énumérés
ici sur toute feuille ci-annexée, au(x) prix indiqué(s).
Comments - Commentaires
Solicitation Closes - L'invitation prend fin
at - à 02:00 PM
on - le 2015-11-30
F.O.B. - F.A.B.
Plant-Usine:
Destination:
Time Zone
Fuseau horaire
Atlantic Standard Time
AST
Other-Autre:
Address Enquiries to: - Adresser toutes questions à:
Buyer Id - Id de l'acheteur
Brow, Theresa
hal403
Telephone No. - N° de téléphone
FAX No. - N° de FAX
(902) 496-5166 (
(902) 496-5016
)
Destination - of Goods, Services, and Construction:
Destination - des biens, services et construction:
DEPARTMENT OF NATIONAL DEFENCE
CFB HALIFAX - SHEARWATER
BLDG 30, 240 BONAVENTURE AVE
SHEARWATER
NOVA SCOTIA
B0J3A0
Canada
Instructions: See Herein
Instructions: Voir aux présentes
Vendor/Firm Name and Address
Raison sociale et adresse du
fournisseur/de l'entrepreneur
Delivery Required - Livraison exigée
Delivery Offered - Livraison proposée
See Herein
Vendor/Firm Name and Address
Raison sociale et adresse du fournisseur/de l'entrepreneur
Issuing Office - Bureau de distribution
Atlantic Region Acquisitions/Région de l'Atlantique
Acquisitions
1713 Bedford Row
Halifax, N.S./Halifax, (N.É.)
B3J 3C9
Nova Scot
Telephone No. - N° de téléphone
Facsimile No. - N° de télécopieur
Name and title of person authorized to sign on behalf of Vendor/Firm
(type or print)
Nom et titre de la personne autorisée à signer au nom du fournisseur/
de l'entrepreneur (taper ou écrire en caractères d'imprimerie)
Signature
Page 1 of - de 1
Date
Solicitation No. - N° de l'invitation
Amd. No. - N° de la modif.
W010S-16D088/A
Client Ref. No. - N° de réf. du client
W010S-16D088
Buyer ID - Id de l'acheteur
HAL403
File No. - N° du dossier
HAL-5-75183
Page 1 of - de 10
CCC No./N° CCC - FMS No./N° VME
Solicitation No. - N° de l'invitation
Amd. No. - N° de la modif.
W010S-16D088/A
Client Ref. No. - N° de réf. du client
W010S-16D088
Buyer ID - Id de l'acheteur
HAL403
File No. - N° du dossier
CCC No./N° CCC - FMS No./N° VME
HAL-5-75183
TABLE OF CONTENTS
PART 1 - GENERAL INFORMATION ............................................................................................................... 3
1.1
1.2
1.3
SECURITY REQUIREMENTS ..................................................................................................................... 3
REQUIREMENT ........................................................................................................................................ 3
DEBRIEFINGS .......................................................................................................................................... 3
PART 2 - BIDDER INSTRUCTIONS ................................................................................................................. 3
2.1
2.2
2.3
2.4
2.5
STANDARD INSTRUCTIONS, CLAUSES AND CONDITIONS .......................................................................... 3
SUBMISSION OF BIDS .............................................................................................................................. 3
FORMER PUBLIC SERVANT ..................................................................................................................... 3
ENQUIRIES - BID SOLICITATION ............................................................................................................... 3
APPLICABLE LAWS .................................................................................................................................. 4
PART 3 - BID PREPARATION INSTRUCTIONS............................................................................................. 4
3.1
BID PREPARATION INSTRUCTIONS .......................................................................................................... 4
PART 4 - EVALUATION PROCEDURES AND BASIS OF SELECTION ...................................................... 5
4.1
4.2
EVALUATION PROCEDURES .................................................................................................................... 5
BASIS OF SELECTION .............................................................................................................................. 5
PART 5 – CERTIFICATIONS AND ADDITIONAL INFORMATION ............................................................... 5
5.1
5.2
CERTIFICATIONS REQUIRED WITH THE BID .............................................................................................. 5
CERTIFICATIONS PRECEDENT TO CONTRACT AWARD AND ADDITIONAL INFORMATION ............................ 6
PART 6 - RESULTING CONTRACT CLAUSES .............................................................................................. 6
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
6.10
6.11
SECURITY REQUIREMENTS ..................................................................................................................... 6
STATEMENT OF WORK OR REQUIREMENT .............................................................................................. 6
STANDARD CLAUSES AND CONDITIONS .................................................................................................. 6
TERM OF CONTRACT............................................................................................................................... 7
AUTHORITIES .......................................................................................................................................... 7
PROACTIVE DISCLOSURE OF CONTRACTS WITH FORMER PUBLIC SERVANTS ......................................... 8
PAYMENT ................................................................................................................................................ 8
INVOICING INSTRUCTIONS ....................................................................................................................... 8
CERTIFICATIONS ..................................................................................................................................... 8
APPLICABLE LAWS .................................................................................................................................. 8
PRIORITY OF DOCUMENTS ...................................................................................................................... 9
ANNEX "A" BASIS OF PAYMENT ................................................................................................................. 10
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Solicitation No. - N° de l'invitation
Amd. No. - N° de la modif.
W010S-16D088/A
Client Ref. No. - N° de réf. du client
W010S-16D088
Buyer ID - Id de l'acheteur
HAL403
File No. - N° du dossier
CCC No./N° CCC - FMS No./N° VME
HAL-5-75183
PART 1 - GENERAL INFORMATION
1.1
Security Requirements
There is no security requirement associated with this document.
1.2
Requirement
The contractor is to provide Expedition Equipment as described herein. Specifications of
each item are attached.
1.3
Debriefings
Bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the
request to the Contracting Authority within 15 working days from receipt of the results of the bid
solicitation process. The debriefing may be in writing, by telephone or in person.
PART 2 - BIDDER INSTRUCTIONS
2.1
Standard Instructions, Clauses and Conditions
All instructions, clauses and conditions identified in the bid solicitation by number, date and title are set
out in the Standard Acquisition Clauses and Conditions Manual (https://buyandsell.gc.ca/policy-andguidelines/standard-acquisition-clauses-and-conditions-manual) issued by Public Works and Government
Services Canada.
Bidders who submit a bid agree to be bound by the instructions, clauses and conditions of the bid
solicitation and accept the clauses and conditions of the resulting contract.
The 2003 (2015-09-03) Standard Instructions - Goods or Services - Competitive Requirements, are
incorporated by reference into and form part of the bid solicitation.
“Subsection 3 of Section 01 Integrity Provisions - Bid of the Standard Instructions 2003 incorporated by
reference above is deleted in its entirety and replaced with the following:
2.2
Submission of Bids
Bids must be submitted only to Public Works and Government Services Canada (PWGSC) Bid Receiving
Unit by the date, time and place indicated on page 1 of the bid solicitation.
2.3
Former Public Servant
Not Applicable
2.4
Enquiries - Bid Solicitation
All enquiries must be submitted in writing to the Contracting Authority no later than five (5) calendar days
before the bid closing date. Enquiries received after that time may not be answered.
Bidders should reference as accurately as possible the numbered item of the bid solicitation to which the
enquiry relates. Care should be taken by Bidders to explain each question in sufficient detail in order to
enable Canada to provide an accurate answer. Technical enquiries that are of a proprietary nature must
be clearly marked "proprietary" at each relevant item. Items identified as "proprietary" will be treated as
Page 3 of - de 10
Solicitation No. - N° de l'invitation
Amd. No. - N° de la modif.
W010S-16D088/A
Client Ref. No. - N° de réf. du client
W010S-16D088
Buyer ID - Id de l'acheteur
HAL403
File No. - N° du dossier
CCC No./N° CCC - FMS No./N° VME
HAL-5-75183
such except where Canada determines that the enquiry is not of a proprietary nature. Canada may edit
the question(s) or may request that the Bidder do so, so that the proprietary nature of the question(s) is
eliminated, and the enquiry can be answered to all Bidders. Enquiries not submitted in a form that can be
distributed to all Bidders may not be answered by Canada.
2.5
Applicable Laws
Any resulting contract must be interpreted and governed, and the relations between the parties
determined, by the laws in force in Nova Scotia.
Bidders may, at their discretion, substitute the applicable laws of a Canadian province or territory of their
choice without affecting the validity of their bid, by deleting the name of the Canadian province or territory
specified and inserting the name of the Canadian province or territory of their choice. If no change is
made, it acknowledges that the applicable laws specified are acceptable to the Bidders.
PART 3 - BID PREPARATION INSTRUCTIONS
3.1
Bid Preparation Instructions
Canada requests that Bidders provide their bid in separately bound sections as follows:
Section I:
Financial Bid ( 1 hard copies
Section II:
Certifications ( 1 hard copies)
If there is a discrepancy between the wording of the soft copy and the hard copy, the wording of the hard
copy will have priority over the wording of the soft copy.
Prices must appear in the financial bid only. No prices must be indicated in any other section of the bid.
Canada requests that Bidders follow the format instructions described below in the preparation of their
bid:
(a)
(b)
use 8.5 x 11 inch (216 mm x 279 mm) paper;
use a numbering system that corresponds to the bid solicitation.
In April 2006, Canada issued a policy directing federal departments and agencies to take the necessary
steps to incorporate environmental considerations into the procurement process Policy on Green
Procurement (http://www.tpsgc-pwgsc.gc.ca/ecologisation-greening/achats-procurement/politique-policyeng.html). To assist Canada in reaching its objectives, Bidders should:
1)
use 8.5 x 11 inch (216 mm x 279 mm) paper containing fibre certified as originating from a
sustainably-managed forest and containing minimum 30% recycled content; and
2)
use an environmentally-preferable format including black and white printing instead of colour
printing, printing double sided/duplex, using staples or clips instead of cerlox, duotangs or
binders.
Section I:
Financial Bid
Bidders must submit their financial bid in accordance with the Basis of Payment. The total amount of
Applicable Taxes must be shown separately.
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Solicitation No. - N° de l'invitation
Amd. No. - N° de la modif.
W010S-16D088/A
Client Ref. No. - N° de réf. du client
W010S-16D088
3.1.2
Buyer ID - Id de l'acheteur
HAL403
File No. - N° du dossier
CCC No./N° CCC - FMS No./N° VME
HAL-5-75183
SACC Manual Clauses
Section III:
Certifications
Bidders must submit the certifications required under Part 5.
PART 4 - EVALUATION PROCEDURES AND BASIS OF SELECTION
4.1
Evaluation Procedures
(a)
Bids will be assessed in accordance with the entire requirement of the bid solicitation including
financial evaluation criteria.
(b)
An evaluation team composed of representatives of Canada will evaluate the bids.
4.2
Basis of Selection
A bid must comply with all requirements of the bid solicitation to be declared responsive. The responsive
bid with the lowest price will be recommended for award of a contract. Only one contract will be issued to
purchase these items.
PART 5 – CERTIFICATIONS AND ADDITIONAL INFORMATION
Bidders must provide the required certifications and additional information to be awarded a contract.
The certifications provided by Bidders to Canada are subject to verification by Canada at all times.
Canada will declare a bid non-responsive, or will declare a contractor in default if any certification made
by the Bidder is found to be untrue whether made knowingly or unknowingly, during the bid evaluation
period or during the contract period.
The Contracting Authority will have the right to ask for additional information to verify the Bidder’s
certifications. Failure to comply and to cooperate with any request or requirement imposed by the
Contracting Authority will render the bid non-responsive or constitute a default under the Contract.
5.1
Certifications Required with the Bid
Bidders must submit the following duly completed certifications as part of their bid.
5.1.1
Declaration of Convicted Offences
As applicable, pursuant to subsection Declaration of Convicted Offences of section 01 of the
Standard Instructions, the Bidder must provide with its bid, a completed Declaration Form
(http://www.tpsgc-pwgsc.gc.ca/ci-if/formulaire-form-eng.html), to be given further consideration in
the procurement process.
5.1.2
Additional Certifications Required with the Bid
Bidders must submit the following duly completed documents as part of their bid.
(a) Solicitation document completed and signed.
Page 5 of - de 10
Solicitation No. - N° de l'invitation
Amd. No. - N° de la modif.
W010S-16D088/A
Client Ref. No. - N° de réf. du client
W010S-16D088
Buyer ID - Id de l'acheteur
HAL403
File No. - N° du dossier
CCC No./N° CCC - FMS No./N° VME
HAL-5-75183
(b) Pricing information as contained in Annex “A”, Basis of Payment
5.2
Certifications Precedent to Contract Award and Additional Information
The certifications and additional information listed below should be submitted with the bid, but may be
submitted afterwards. If any of these required certifications or additional information is not completed and
submitted as requested, the Contracting Authority will inform the Bidder of a time frame within which to
provide the information. Failure to provide the certifications or the additional information listed below
within the time frame provided will render the bid non-responsive.
5.2.1
Integrity Provisions – List of Names
Bidders who are incorporated, including those bidding as a joint venture, must provide a complete
list of names of all individuals who are currently directors of the Bidder.
Bidders bidding as sole proprietorship, as well as those bidding as a joint venture, must provide
the name of the owner(s).
Bidders bidding as societies, firms or partnerships do not need to provide lists of names.
5.2.2
Federal Contractors Program for Employment Equity - Bid Certification
By submitting a bid, the Bidder certifies that the Bidder, and any of the Bidder's members if the
Bidder is a Joint Venture, is not named on the Federal Contractors Program (FCP) for
employment equity "FCP Limited Eligibility to Bid" list
(http://www.labour.gc.ca/eng/standards_equity/eq/emp/fcp/list/inelig.shtml) available from
Employment and Social Development Canada (ESDC) - Labour's website.
Canada will have the right to declare a bid non-responsive if the Bidder, or any member of the
Bidder if the Bidder is a Joint Venture, appears on the “FCP Limited Eligibility to Bid “ list at the
time of contract award.
PART 6 - RESULTING CONTRACT CLAUSES
The following clauses and conditions apply to and form part of any contract resulting from the bid
solicitation.
6.1
Security Requirements
6.1.1
There is no security requirement associated with this document.
6.2
Requirement
The successful contractor will supply and deliver Expedition Hiking Equipment for the
Department of National Defence, Army Cadet Program.
6.3
Standard Clauses and Conditions
Page 6 of - de 10
Solicitation No. - N° de l'invitation
Amd. No. - N° de la modif.
W010S-16D088/A
Client Ref. No. - N° de réf. du client
W010S-16D088
Buyer ID - Id de l'acheteur
HAL403
File No. - N° du dossier
CCC No./N° CCC - FMS No./N° VME
HAL-5-75183
All clauses and conditions identified in the Contract by number, date and title are set out in the Standard
Acquisition Clauses and Conditions Manual (https://buyandsell.gc.ca/policy-and-guidelines/standardacquisition-clauses-and-conditions-manual) issued by Public Works and Government Services Canada.
6.3.1
General Conditions
2010A (2015-09-03), General Conditions - Goods (Medium Complexity), apply to and form part of the
Contract.
6.4
Delivery Date
All the deliverables must be received on or before 30 March 2016.
6.5
Authorities
6.5.1
Contracting Authority
The Contracting Authority for the Contract is:
Theresa Brow
Supply Specialist
Public Works and Government Services Canada
Acquisitions Branch
Atlantic Directorate
1713 Bedford Row, Halifax, Nova Scotia
B3J 3C9
Telephone:
(902) 496-5166
Facsimile:
(902) 496-5016
E-mail address: [email protected]
The Contracting Authority is responsible for the management of the Contract and any changes to the
Contract must be authorized in writing by the Contracting Authority. The Contractor must not perform
work in excess of or outside the scope of the Contract based on verbal or written requests or instructions
from anybody other than the Contracting Authority.
6.5.2
Departmental Contact
The DND Contact for the Contract is:
Mr. Mike McGuire
Telephone :
(902) 427-0482
Email Address: [email protected]
The representative of the department is responsible for all matters concerning the technical content of the
Work under the Contract. Technical matters may be discussed however the contact has no authority to
authorize changes to the scope of the Work. Changes to the scope of the Work can only be made
through a contract amendment issued by the Contracting Authority.
Page 7 of - de 10
Solicitation No. - N° de l'invitation
Amd. No. - N° de la modif.
W010S-16D088/A
Client Ref. No. - N° de réf. du client
W010S-16D088
6.5.3
Buyer ID - Id de l'acheteur
HAL403
File No. - N° du dossier
CCC No./N° CCC - FMS No./N° VME
HAL-5-75183
Contractor's Representative
Name:
Tel:
Cell:
Fax:
Email:
6.6
Proactive Disclosure of Contracts with Former Public Servants
Not Applicable.
6.7
Payment
6.7.1
Basis of Payment
The supplier will be paid in accordance with the Basis of Payment, Annex A
6.7.2
.
Limitation of Price
SACC Manual clause C6000C (2011-05-16)Limitation of Price
6.8
Invoicing Instructions
Canada will pay the Contractor upon completion and delivery of the Work in accordance with the
payment provisions of the Contract if:
a. an accurate and complete invoice and any other documents required by the Contract have been
submitted in accordance with the invoicing instructions provided in the Contract;
b. all such documents have been verified by Canada;
6.9
Certifications
6.9.1
Compliance
The continuous compliance with the certifications provided by the Contractor in its bid and the ongoing
cooperation in providing additional information are conditions of the Contract. Certifications are subject to
verification by Canada during the entire period of the Contract. If the Contractor does not comply with any
certification, fails to provide the additional information, or if it is determined that any certification made by
the Contractor in its bid is untrue, whether made knowingly or unknowingly, Canada has the right,
pursuant to the default provision of the Contract, to terminate the Contract for default.
6.10
Applicable Laws
The Contract must be interpreted and governed, and the relations between the parties determined, by the
laws in force in Nova Scotia.
Page 8 of - de 10
Solicitation No. - N° de l'invitation
Amd. No. - N° de la modif.
W010S-16D088/A
Client Ref. No. - N° de réf. du client
W010S-16D088
Buyer ID - Id de l'acheteur
HAL403
File No. - N° du dossier
CCC No./N° CCC - FMS No./N° VME
HAL-5-75183
6.11
Priority of Documents
If there is a discrepancy between the wording of any documents that appear on the list, the wording of the
document that first appears on the list has priority over the wording of any document that subsequently
appears on the list.
(a)
(b)
(d)
(e)
the Articles of Agreement;
the general conditions 2010C;
Annex A, Basis of Payment;
the Contractor's bid dated _______
Page 9 of - de 10
Solicitation No. - N° de l'invitation
Amd. No. - N° de la modif.
Buyer ID - Id de l'acheteur
W010S-16D088/A
HAL403
Client Ref. No. - N° de réf. du client
File No. - N° du dossier
W010S-16D088
CCC No./N° CCC - FMS No./N° VME
HAL-5-75183
ANNEX "A"
BASIS OF PAYMENT:
Item
Qty
Price EACH
HIKING BOOTS
65
$
EXPEDITION DAY PACK
150
$
STOVES
26
$
STOVE FUEL BOTTLES
26
$
WATER FILTER KIT
22
$
FOB:
Prices are to be quoted FOB 12 Wing Shearwater, Shearwater, Nova Scotia.
DELIVERY:
Goods are required prior to 30 March 2016. Canada reserves the right to cancel any items not
received by that time and return to supplier at NO extra cost to the CROWN.
)
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