Factsheet on Authentication of Canadian Documents

MINISTERIO
DE ASUNTOS EXTERIORES
Y DE COOPERACIÓN
CONSULADO GENERAL DE ESPAÑA
MONTREAL
Legalisation of Canadian Documents
Canada is not a member of The Hague Convention. Therefore, all Canadian documents must be legalised
through diplomatic channels in order to be valid in Spain.
Please note that these legalisations are subject to consular fees, which must be paid in cash, by money order or
by certified cheque. You will find an updated list of consular fees on our website.
There are different methods of legalisation depending on the nature of the document to be legalised:
By legal process:
This applies to legal documents (court orders, decisions, court rulings, etc.), to documents referring to civil status
(birth, marriage and death certificates, etc.) and to Canadian police certificates.
Steps to follow in Quebec:
1. Foreign Affairs, Trade and Development Canada
2. Consulate General of Spain in Montreal
Steps to follow in other provinces:
1. Provincial Government
2. Foreign Affairs, Trade and Development Canada
3. Consulate General of Spain in Montreal
By notary:
This applies to public deeds, notary certificates and in general all documents that can be authorized by notary,
either in the original, a copy or in affidavit, and to legitimisations and legalisations by a notary.
Steps to follow in Quebec:
1. Chambre des notaires (Quebec notaries’ association)
2. Consulate General of Spain in Montreal
Steps to follow in other provinces:
1. Provincial Government
2. Foreign Affairs, Trade and Development Canada
3. Consulate General of Spain in Montreal
Academic documents:
Steps to follow in Quebec:
1. Ministry of Education, Recreation and Sports of Quebec
2. Foreign Affairs, Trade and Development Canada
3. Consulate General of Spain in Montreal
Steps to follow in other provinces:
1. Provincial Government
2. Foreign Affairs, Trade and Development Canada
3. Consulate General of Spain in Montreal
Private documents, certificates from professional associations (medical doctors, etc.), criminal record
checks:
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The signatures on these documents must be notarised.
Official addresses
1.
Address of the Provincial Government:
You may send documents to the Deputy Provincial Secretary of the appropriate Canadian province.
2.
Address of Foreign Affairs, Trade and Development Canada
Department of Foreign Affairs, Trade and Development
Legal Advisory Division
125 Sussex Drive
Ottawa, ON K1A OG2
Telephone:
1-800-267-8376 (Toll-Free in Canada)
+1-613-944-4000 (in the National Capital Region and outside Canada)
+1-613-944-9136 (TTY for the hearing impaired)
Business hours: 10:30 a.m. to 12:00 p.m. and 2:00 p.m. to 3:00 p.m., Monday to Friday.
3.
Address of the Consulate General of Spain in Montreal:
Consulate General of Spain,
1, Westmount Square, Suite 1456
Montreal, QC H3Z 2P9
Telephone: +1-514-935-5235
Business hours: 9:00 a.m. to 1:00 p.m., Monday to Friday.
4.
Address of the Chambre des notaires du Québec:
Chambre des notaires du Québec
1801, avenue McGill College, bureau 680
Montréal (QC) H3A 0A7
Telephone: +1-514-8791793
5.
Address of the Québec Ministry of Education :
5.1 For non-university studies:
Ministère de l’Éducation, du Loisir et du Sport
Direction de la sanction des études
Bureau du registrariat
1035, rue De La Chevrotière, 26e étage
Québec (QC) G1R 5A5
Telephone: +1-418-646-0286
5.2 For university studies:
Ministère de l'Éducation, du Loisir et du Sport
1035, rue De La Chevrotière, 28e étage
Québec (QC) G1R 5A5
Telephone: +1-418-644-0272
NOTE: For further information or for any clarifications, please contact the Legalisations Section of the Consulate
General of Spain (tel. 514-935-5235, ext. 223).
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