Agenda - Bienvenue au Village de Casselman / Welcome

Transcription

LA CORPORATION DU VILLAGE DE CASSELMAN
THE CORPORATION OF THE VILLAGE OF CASSELMAN
ORDRE DU JOUR / AGENDA
ASSEMBLÉE ORDINAIRE / REGULAR MEETING
LE 8 DÉCEMBRE 2015 À 18 H / DECEMBER 8TH, 2015 AT 6:00 P.M.
1.
OUVERTURE DE L’ASSEMBLÉE
CALL TO ORDER
2.
MODIFICATIONS DE FORME À L’ORDRE DU JOUR
TECHNICAL AMENDEMENT TO THE AGENDA
3.
ADOPTION DE L’ORDRE DU JOUR
ADOPTION OF AGENDA
4.
DÉCLARATION(S) D’INTÉRÊT
DISCLOSURE OF INTEREST
5.
DÉLÉGATION
DELEGATON
5.1
19 h
7:00 p.m.
6.
MOT DU MAIRE ET DES CONSEILLERS
MAYOR’S & COUNCILLORS MESSAGE
7.
ADOPTION DES PROCÈS-VERBAUX
ADOPTION OF MINUTES OF PREVIOUS MEETING
7.1
Réunion extraordinaire tenue le 18 novembre 2015
Special meeting held on November 18th, 2015
7.2
Réunion ordinaire tenue le 24 novembre 2015
Regular meeting held on November 24th, 2015
8.
ADOPTION DES RECOMMANDATIONS DES COMITÉS DU CONSEIL MUNICIPAL
ADOPTION OF THE RECOMMENDATIONS OF THE MUNICIPAL COUNCIL COMMITTEES
(HUIS CLOS À 18 H)
(CLOSED SESSION AT 6:00 P.M.)
M. Mark Gibson, RealTerm – lumières de rues DEL
Mr. Mark Gibson, RealTerm – DEL street lights
NIL
9.
RÉCEPTION DES RAPPORTS DES MEMBRES DE L’ADMINISTRATION
RECEIVING OF REPORTS FROM THE APPOINTED MUNICIPAL OFFICIALS
9.1
Direction générale / Trésorerie / Greffe
General Management / Finance / Clerk’s Office
a)
a)
Rapport administratif DG-025-2015 – proposition – site Web
Administrative report DG-025-2015 – proposition – Web site
9.2
Services récréatifs et loisirs
Recreation and Leisure Services
a)
a)
9.3
Services de l’environnement
Environmental Services
a)
a)
9.4
Rapport administratif RL-016-2015 – bâtiment - 738 rue Brébeuf
Administrative report RL-016-2015 – building – 738 Brébeuf Street
Rapports administratifs
Administrative reports
i)
i)
ENV-011-2015 – procès verbal du comité du DWMQS
ENV-011-2015 – DWMQS committee minutes
ii)
ii)
ENV-012-2015 – classification de l’usine de filtration de l’eau
ENV-012-2015 – classification of the water filtration plant
iii)
iii)
ENV-013-2015 – contrat pour la cueillette du recyclage et des ordures
ENV-013-2015 – garbage and recycling pick up contract
Services des travaux publics et aménagements
Public Works and maintenance
NIL
9.5
Service des incendies
Fire Services
NIL
9.6
Services techniques
Technical Services
a)
a)
Rapports administratifs
Administrative reports
i)
i)
TEC-025-2015 – plan d’ensemble – 797 rue St-Joseph
TEC-025-2015 – site plan agreement – 797 St.Joseph Street
ii)
ii)
TEC-026-2015 – lumières de rues DEL
TEC-026-2015 – DEL street lights
iii)
iii)
TEC-027-2015 – déneigement et déglaçage des trottoirs
TEC-027-2015 – sidewalks snow removal and de-icing
10.
RÈGLEMENTS MUNICIPAUX
MUNICIPAL BY-LAWS
10.1
2015-066 étant un règlement pour signer un contrat avec Cornwall Gravel Company Limited
pour le déneigement et le déglaçage des rues
2015-066 being a by-law to sign a contract with Cornwall Gravel Company Limited for snow
removal and de-icing streets
10.2
2015-067 étant un règlement pour nommer un Directeur général
2015-067 being a by-law to appoint a CAO
10.3
2015-068 étant un règlement pour adopter la grille salariale pour les postes municipaux
2015-068 being a by-law to adopt a salary scale for the municipal positions
10.4
2015-069 étant un règlement pour signer une entente de plan d’implantation avec 2291191
Ontario Ltd. (797 rue St-Joseph)
2015-069 being a by-law to sign a site plan agreement with 2291191 Ontario Ltd. (797
St.Jospeh Street)
11.
AFFAIRES DÉCOULANT DES RÉUNIONS PRÉCÉDENTES
UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
NIL
12.
NOUVELLES AFFAIRES
OTHER BUSINESS
12.1
Démission de l’officier des règlements municipaux et journalier aux travaux publics – Kyle
Templeton
Resignation of the By-law Officer and public works labour – Kyle Templeton
13.
CORRESPONDANCE
CORRESPONDENCE
13.1
Hôpital général de Hawkesbury & District General Hospital – bulletin – novembre 2015
Hôpital général de Hawkesbury & District General Hospital – newsletter – November 2015
13.2
Municipalité de La Nation – entente de feu résiliée
The Nation Municipality – termination of the fire agreement
13.3
Conrad Lamadeleine – lettre à M. Grant Crack – égouts sanitaires à l’ouest de la Rivière Nation
Conrad Lamadeleine – letter to Mr. Grant Crack – sanitary sewers West of Nation River
13.4
Conrad Lamadeleine – lettre au Ministère de l’agriculture - égouts sanitaires à l’ouest de la
Rivière Nation
Conrad Lamadeleine – letter to the Ministry of Agriculture – sanitary sewers West of Nation River
13.5
Conrad Lamadeleine – lettre au ministre B. Duguid - égouts sanitaires à l’ouest de la Rivière
Nation
Conrad Lamadeleine – letter to Minister B. Duguid – sanitary sewers West of Nation River
14.
PÉRIODE DE QUESTIONS RÉSERVÉE AU PUBLIC CONCERNANT LES SUJETS DISCUTÉS À
L’ORDRE DU JOUR
QUESTION PERIOD RESERVED TO THE PUBLIC PERTAINING TO THE SUBJECT MATTERS
DISCUSSED IN THIS AGENDA
15.
AVIS DE MOTION
NOTICE OF MOTION
NIL
16.
HORAIRE DES RENCONTRES
SCHEDULING OF MEETINGS
16.1
Horaire des réunions de Conseil pour 2015
2015 Council meetings
16.2
Horaire des réunions de Conseil pour 2016
2016 Council meetings
17.
HUIS CLOS
CLOSED SESSION
17.1
Ressources humaines à 18 h
Human ressources at 6:00 p.m.
18.
ÉVÉNEMENTS À VENIR
COMING EVENTS
NIL
19.
RÈGLEMENT POUR CONFIRMER LES PROCÉDURES DU CONSEIL
BY-LAW TO CONFIRM COUNCIL PROCEDURES
20.
AJOURNEMENT
ADJOURNMENT
189
VILLAGE DE CASSELMAN
ASSEMBLÉE EXTRAORDINAIRE
LE MERCREDI 18 NOVEMBRE 2015 À 19 H
COMPLEXE J.R. BRISSON
VILLAGE OF CASSELMAN
SPECIAL MEETING
WEDNESDAY, NOVEMBER 18TH, AT 7:00 P.M.
J.R. BRISSON COMPLEX
CASSELMAN, ONTARIO
Conseil / Council
Maire
Conseillère
Conseiller
Conseiller
Conseiller
Conrad Lamadeleine
Anik Charron
Marcel Cléroux
Michel Desjardins
Denis Renaud
Mayor
Councillor
Councillor
Councillor
Councillor
Personnes ressources / Resource persons
Directeur général
Greffière
Directeur des services
techniques
Daniel Gatien
Marielle Dupuis
Charles Bray
CAO
Clerk
Director of Technical
Services
Résolution / Resolution no 2015-347
Proposée par : / Moved by:
Denis Renaud
Appuyée par : / Seconded by: Michel Desjardins
OPENING OF THE MEETING
Qu’il soit résolu que la présente assemblée soit
ouverte.
Adoptée
Be it resolved that the present meeting be
opened.
Carried
Denis Renaud
Appuyée par : / Seconded by: Anik Charron
ORDRE DU JOUR
AGENDA
Qu’il soit résolu que l’ordre du jour soit
accepté, incluant les modifications apportées
séance tenante, le cas échéant.
Be it resolved that the agenda be accepted,
including the modifications made forthwith, as
applicable.
Adoptée
Carried
RÉCEPTION DES RAPPORTS DES MEMBRES
DE L’ADMINISTRATION
RECEIVING OF REPORTS FROM THE
APPOINTED MUNICIPAL OFFICIALS
190
5.1
Direction générale / trésorerie / greffe
a) Rapport administratif
contrat de neige
management
/
finance
/
clerk’s
–
a) Administrative Office – snow removal
contract
DG-022-2015
Mr. Gatien presents the report DG-022-2015
concerning the snow removal contract.
DG-022-2015
M. Gatien présente le rapport
concernant le contrat de neige.
General
office
Denis Renaud
Appuyée par : / Seconded by: Marcel Cléroux
RAPPORT DE LA DIRECTION GÉNÉRALE
REPORT FROM THE OFFICE
ADMINISTRATIVE OFFICER
Qu’il soit résolu que le Conseil accuse réception du
rapport administratif DG-022-2015 de la direction
générale et :
Be it resolved that Council acknowledges receipt of
the administrative report DG-022-2015 from the
Office of the Chief Administrative Officer and;
1. Que le Conseil municipal accepte d’octroyer le
contrat de neige pour cinq (5) ans à Gagné et Fils
Excavation effectif immédiatement pour un
montant maximum de 187 000 $ par année et une
augmentation annuelle de 4%.
1. That the municipal Council accepts to award a
snow contract for a period of five (5) years to
Gagné et Fils Excavation effective immediately for
an amount of $187,000.00 per year with a 4%
annual increase.
Adoptée
Carried
CONFIRMATION DES PROCÉDURES DU
CONSEIL
OF
THE
CHIEF
CONFIRMATION OF COUNCIL’S
PROCEDURES
Michel Desjardins
Appuyée par : / Seconded by: Denis Renaud
RÈGLEMENT NO 2015-064
BY-LAW NO. 2015-064
Qu’il soit résolu que le règlement no 2015-064
pour confirmer les procédures du conseil à sa
réunion du 18 novembre 2015 soit lu et adopté
en 1re, 2e et 3e lecture.
Be it resolved that By-law no. 2015-064 to
confirm Council’s proceedings at its meeting of
November 18th, 2015 be read and adopted in
1st, 2nd and 3rd reading.
Adoptée
Carried
AJOURNEMENT
ADJOURNMENT
191
Michel Desjardins
Appuyée par : / Seconded by: Marcel Cléroux
AJOURNEMENT
ADJOURNMENT
ajournée à 19 h 55.
adjourned at 7:55 p.m.
Adoptée
Carried
________________________
Conrad Lamadeleine
Maire / Mayor
________________________
Marielle Dupuis
Greffière / Clerk
192
VILLAGE DE CASSELMAN
ASSEMBLÉE ORDINAIRE
REGULAR MEETING
LE MARDI 24 NOVEMBRE 2015 À 19 H
COMPLEXE J. R. BRISSON
TUESDAY, NOVEMBER 24TH, AT 7:00 P.M.
J.R. BRISSON COMPLEX
CASSELMAN, ONTARIO
Conseil / Council
Maire
Conseillère
Conseiller
Conseiller
Conrad Lamadeleine
Anik Charron
Michel Desjardins
Denis Renaud
Mayor
Councillor
Councillor
Councillor
M. Marcel Cléroux est absent. / Mr. Marcel is absent.
Personnes ressources / Resource persons
Directeur général
Greffière
Trésorière
Directeur des services
techniques
Gestionnaire des parcs et
des loisirs
Chef pompier
Directeur des services de
l’environnement
Urbaniste
Daniel Gatien
Marielle Dupuis
Catherine Borelly
Charles Bray
Charles Boyer
Alain Ménard
Alain Castonguay
Sylvain Boudreau
CAO
Clerk
Treasurer
Technical Services Director
Manager of Parks &
Recreational Services
Fire Chief
Director of Environmental
Services
Planner
Anik Charron
OPENING OF THE MEETING
ouverte.
Adoptée
opened.
Carried
Michel Desjardins
PROCÉDURES SUSPENDUES POUR UN AJOUT À
L’ORDRE DU JOUR
PROCEDURES TEMPORARILY SUSPENDED TO
ADD AN ITEM TO THE AGENDA
Qu’il soit résolu que les procédures de Conseil
soient
suspendues
temporairement
pour
ajouter un item à l’ordre du jour.
Be it resolved that the Council procedures be
temporarily suspended to add an item to the
agenda.
Adoptée
Carried
193
Anik Charron
ORDRE DU JOUR
AGENDA
Qu’il soit résolu que l’ordre du jour soit
accepté, incluant les modifications apportées
séance tenante, le cas échéant :
Be it resolved that the agenda be accepted,
including the modifications made forthwith, as
applicable:
Ajout : item 11.2, contrat de neige.
Addition: Item 11.2, snow removal contract.
Adoptée
Carried
ADOPTION OF MINUTES OF PREVIOUS
MEETING
7.1, 7.2 & 7.3
Michel Desjardins
ADOPTION OF MINUTES
Qu’il soit résolu que les procès-verbaux des
assemblées suivantes soient adoptés tels que
présentés :
Be it resolved that the minutes of the following
meetings be adopted as presented:
1) Assemblée ordinaire tenue le 27 octobre
2015 ;
1) Regular meeting held on October 27th,
2015;
2) Assemblée extraordinaire (consultation
publique – budget de 2016) tenue le 5
novembre 2015 ;
2) Special meeting (public consultation – 2016
budget) held on November 5th, 2015;
3) Assemblée ordinaire tenue le 9 novembre
2015.
3) Regular meeting held on November 9th,
2015.
Adoptée
RÉCEPTION DES RAPPORTS DES MEMBRES
DE L’ADMINISTRATION
9.1 Direction générale/Trésorerie/Greffe
Carried
RECEIVING OF REPORTS FROM THE
APPOINTED MUNICIPAL OFFICIALS
General Management / Finance / Clerk’s
Office
194
a) Rapports financiers
a) Financial reports
i) et ii) Septembre et octobre 2015
i) and ii) September and October 2015
Les rapports financiers pour les mois
septembre et octobre 2015 furent présentés.
de
The financial reports for September and October
2015 were presented.
b) Rapports administratifs
b) Administrative reports
i) DG-021-2015 – demande de don – banque
alimentaire C.C.S.
i) DG-021-2015 – donation request – C.C.S.
Food Bank
Michel Desjardins
DON
–
BANQUE
Amendement
ALIMENTAIRE
C.C.S.
DONATION – C.C.S. FOOD BANK
Amendment
Qu’il soit résolu que le Conseil accepte de
remettre un don de 300,00$ à la Banque
alimentaire C.C.S. pour la confection des
paniers de Noël.
Be it resolved that Casselman agrees to give a
donation of $300.00 to the C.C.S. Food Bank
for the preparation of Christmas baskets.
Adoptée
Carried
Denis Renaud
RAPPORT DU DIRECTEUR GÉNÉRAL
REPORT FROM THE CHIEF ADMINISTRATIVE
OFFICER
Qu’il soit résolu que le Conseil accuse réception
du rapport administratif DG-021-2015 du
directeur
général
et
approuve
les
recommandations concernant la demande de
don de la banque alimentaire Casselman,
Crysler, St-Albert pour la confection de paniers
de Noël.
Be it resolved that Council acknowledges
receipt of the administrative report DG-0212015 from the Chief Administrative Officer and
approves the recommendations concerning the
donation request from the Casselman, Crysler,
St.Albert for the preparation of Christmas
baskets.
VOTE ENREGISTRÉ SUR LA RÉSOLUTION NO 2015-357 / REGISTERED VOTE ON
RESOLUTION NO. 2015-357
0 EN FAVEUR ET 4 CONTRE
0 YEA AND 4 NAYS
Michel Desjardins, Denis Renaud, Anik Charron,
Conrad Lamadeleine
Rejetée / Defeated
ii) REG-004
195
ii) DG-023-2015 – étude – répartition des
appels d’urgence
ii) DG-023-2015 – study – fire dispatch
Michel Desjardins
RAPPORT DU DIRECTEUR GÉNÉRAL
REPORT FROM THE CAO
du rapport administratif DG-023-2015 du
directeur
général
et
approuve
les
recommandations concernant la participation
de la municipalité pour l’étude de répartition
d’appels de feu de Prescott-Russell.
receipt of the administrative report DG-0232015 from the CAO and approves the
recommendations concerning the participation
of the municipality for the study of fire
dispatch in Prescott-Russell.
Adoptée
Carried
9.6 Services techniques
Technical Services
a) Rapports administratifs
a) Administrative reports
i) TEC-023-2015 – détachement de terrain
B-105-2015 – lot 9, concession 6, parties 2
et 3 sur le plan 50R-10442 – rue Laurier
i) TEC-023-2015 – land severance B-1052015 – Lot 9, Concession 6, Parts 2 and 3 on
Plan 50R-10442 - Laurier Street
Michel Desjardins
RAPPORT DU
TECHNIQUES
DIRECTEUR
DES
SERVICES
REPORT FROM THE DIRECTOR OF TECHNICAL
SERVICES
du rapport administratif TEC-023-2015 du
directeur des services techniques et approuve
les recommandations concernant la demande
de morcellement de terrain B-105-2015 pour le
lot 9, concession 6 décrit comme les parties 2
et 3 sur le plan 50R-10442.
Adoptée
receipt of the administrative report TEC-0232015 from the Director of Technical Services
and approves the recommendations concerning
the land severance B-105-2015 for Lot 9,
Concession 6 described as Parts 2 and 3 on
Plan 50R-10442.
Carried
ii) TEC-024-2015 – détachement de terrain
B-087-2015 – partie du lot EC sur le plan
H.O. Wood – 782 rue Principale
ii) TEC-024-2015 – land severance B-0872015 – Part of Lot EC on H.O. Wood Plan –
782 Principale Street
196
Michel Desjardins
RAPPORT DU
TECHNIQUES
DIRECTEUR
DES
SERVICES
REPORT FROM THE DIRECTOR OF TECHNICAL
SERVICES
du rapport administratif TEC-024-2015 du
directeur des services techniques et approuve
les recommandations concernant la demande
de morcellement de terrain B-087-2015 pour la
partie du lot EC sur le plan H.O. Wood (782 rue
Principale).
receipt of the administrative report TEC-0242015 from the Director of Technical Services
and approves the recommendations concerning
the land severance B-087-2015 for Part of Lot
EC on Plan H.O. Wood (782 Principale Street).
Adoptée
AFFAIRES DÉCOULANT DES RÉUNIONS
PRÉCÉDENTES
11.1
Montant de 2015 pour le service d’incendie
avec La Nation
Carried
UNFINISHED BUSINESS FROM PREVIOUS
MEETINGS
2015 amount for the fire services with The
Nation
Denis Renaud
SERVICE D’INCENDIE AVEC LA NATION
FIRE SERVICE WITH THE NATION
Qu’il soit résolu que le Conseil approuve qu’un
montant de 87 346,00$ soit facturé à la
municipalité de La Nation pour le service
d’incendie pour l’année 2015.
Be it resolved that Council approves that an
amount of $87,346.00 be invoiced to The Nation
Municipality for the 2015 fire services.
Adopté
Carried
11.2
Contrat de neige
Snow removal contract
197
Denis Renaud
ABROGATION D’UNE RÉSOLUTION
RESCINDMENT OF A RESOLUTION
Qu’il soit résolu que la résolution no 2015-349 du
18 novembre 2015 concernant le contrat de
neige avec Gagné et Fils Excavation soit abrogée.
Be it resolved that resolution no. 2015-349 dated
November 18th, 2015 concerning the snow
contract with Gagné et Fils Excavation be
rescinded.
Carried
Adopté
Michel Desjardins
CONTRAT DE NEIGE
SNOW REMOVAL CONTRACT
Attendu que nous avons reçu une soumission
pour le contrat de neige de Gagné et Fils
Excavation le 30 octobre 2015;
Whereas we received a bid for the snow contract
from Gagné et Fils Excavation dated October
30th, 2015;
Attendu que la soumission reçue excède le
budget alloué pour le contrat de neige d’un
montant d’au-delà de 100 000$;
Whereas the tender received exceeds the budget
allocated for the snow contract valued at more
than $ 100,000;
Qu’il soit résolu que la soumission de Gagné et
Fils Excavation soit refusée.
Be it resolved that the bid from Gagné et Fils
Excavation be refused.
Adopté
Carried
Denis Renaud
CONTRAT DE NEIGE
SNOW REMOVAL CONTRACT
Attendu que la municipalité n’a pas reçu des
soumissions pour le contrat de neige qui
rencontre nos prévisions budgétaires;
Whereas the municipality has not received bids
for the snow removal contract meeting our
budgetary
forecast;
Attendu que nous avons tenté de négocier avec
l’entrepreneur Gagné et Fils Excavation pour des
prix pour le déneigement mais ce dernier refuse
de donner à la municipalité des taux d’opération
pour le déneigement des rues, l’enlèvement des
bancs de neige et le déblaiement des trottoirs;
Whereas we attempted to negotiate with the
contractor Gagné et Fils Excavation for prices for
snow removal but he refuses to give the
municipality the operation rates for the snow
removal, removal of snow banks and clearing of
sidewalks;
…suite/
…continued/
198
Attendu que l’administration a obtenu des prix
horaires
d’entrepreneurs
pour
certaines
composantes du service de déneigement des
rues municipales;
Whereas the administration obtained from
contractors hourly prices for some components of
municipal
streets
snow
removal
service;
Qu’il soit résolu que le conseil municipal accepte
d’accorder le contrat pour le déblayage de neige
de rues à Cornwall Gravel pour un montant de
270 00$ l’heure pour un minimum de 270 heures
qui représente un montant de 72 900 $ plus TVH
ainsi qu’un montant de 95,00$ par jour pour
temps d’attente à un maximum de 12 825,00$
plus TVH pour l’année; et
Be it resolved that Council agrees to grant the
contract for clearing streets of snow to Cornwall
Gravel for $270.00 an hour for a minimum of
270 hours which represents an amount of
$72,900.00 plus HST and an amount of $95.00
per day for
standby to a maximum of
$12,825.00 plus HST
for the year; and
Qu’il soit résolu que le Conseil dirige
l’administration de sécuriser des entrepreneurs
pour le déneigement des trottoirs ainsi que
l’enlèvement des bancs de neige par des
entrepreneurs à un taux horaire.
Be it resolved that the Council directs the
administration to secure contractors for snow
removal on sidewalks and the removal of snow
banks by contractors at an hourly rate.
Adopté
Carried
CORRESPONDANCE
CORRESPONDENCE
Michel Desjardins
CORRESPONDANCE REÇUE
CORRESPONDENCE RECEIVED
Qu’il soit résolu que la correspondance telle que
décrite à l’ordre du jour du 24 novembre 2015
soit reçue.
Be it resolved that the correspondence as listed
on the November 24th, 2015 agenda be received.
Adopté
Carried
DÉLÉGATION DE POUVOIRS ET FONCTIONS
DELEGATION OR POWERS AND DUTIES
199
Michel Desjardins
GREFFIER
CLERK
Attendu que selon l’article 228 (4) le greffier
peut déléguer par écrit à quiconque, à l’exception
d’un membre du Conseil, les pouvoirs et les
fonctions du greffier prévus par la présente loi et
toute autre loi;
Whereas section 228 (4), the Clerk may delegate
in writing to any person, other than a member of
Council any of the Clerk’s powers and duties
under this and any other Act;
Qu’il soit résolu que la greffière, Mme Dupuis,
délègue ses pouvoirs et fonctions à M. Daniel
Gatien pour compléter les derniers items de la
réunion du 24 novembre 2015.
Be it resolved that the Clerk, Mrs. Dupuis,
delegate her powers and duties to Mr. Daniel
Gatien to complete the last items of the
November 24th, 2015.
Carried
Adopté
HUIS CLOS
CLOSED SESSION
17.1
Ressources humaines
Human resources
17.2
Adoption des procès-verbaux des réunions
tenues à huis clos
Adoption of closed meetings minutes
Michel Desjardins
SESSION À HUIS CLOS
CLOSED SESSION
ajournée pour une session à huis clos afin de
traiter des questions relatives aux articles 239
(2) de la Loi sur les municipalités, 2011, L.O.
2001, chapitre 25 afin de discuter de questions
concernant :
adjourned for a closed session to address
matters pertaining to Section 239 (2) of the
Municipal Act, 2001, S.O. 2001, chapter 25 to
consider matters relating to:
1. Ressources humaines art. (2) (d)
Art. (d) les relations de travail
négociations avec les employés.
ou
les
Adopté
1. Human resources (2) (d)
s.
(d)
labour
negotiations.
relations
or
employee
Carried
200
Michel Desjardins
RÉOUVERTURE DE L’ASSEMBLÉE
RE-OPENING OF THE MEETING
rouverte.
Be it resolved that the present meeting be reopened.
Adopté
Carried
CONFIRMATION DES PROCÉDURES DU
CONSEIL
CONFIRMATION OF COUNCIL’S
PROCEDURES
Michel Desjardins
RÈGLEMENT NO 2015-065
BY-LAW NO. 2015-065
Qu’il soit résolu que le règlement no 2015-065
pour confirmer les procédures du conseil à sa
réunion du 24 novembre 2015 soit lu et
adoptée en 1re, 2e et 3e lecture.
Be it resolved that By-law no. 2015-065 to
confirm Council’s proceedings at its meeting of
November 24th, 2015 be read and adopted in
1st, 2nd and 3rd reading.
Adoptée
Carried
AJOURNEMENT
ADJOURNMENT
Denis Renaud
AJOURNEMENT
ADJOURNMENT
ajournée à 20 h 42.
adjourned at 8:42 p.m.
Adoptée
Carried
________________________
Conrad Lamadeleine
Maire / Mayor
________________________
Marielle Dupuis
Greffière / Clerk
________________________
Daniel Gatien
Directeur général / CAO
No du rapport
DG –025-2015
Corporation du Village de Casselman
Sujet :
Date de la
rencontre :
Annexes :
No de dossier
Développement page web
8 décembre, 2015
Proposition de Civic live
RECOMMANDATION
QU’IL SOIT RÉSOLU QUE le Conseil du Village de Casselman :
1. Accuse réception du rapport administratif de l’administration DG-025-2015 ; et
2. Que le conseil municipal accepte d’accorder le contrat pour le renouvellement de
notre page web avec Civiclive pour un montant de 18,500$ plus T.V.H..
CONTEXTE
Approbation pour accorder le contrat pour le renouvellement de notre page web pour
le village de Casselman.
ANALYSE
La municipalité a signé une entente avec le ministère de l’Agriculture, de l’Alimentation
et des Affaires rurales le 29 juillet dernier pour recevoir un octroi de 25,000$ pour
mettre en œuvre une stratégie de promotion et de marketing communautaire qui inclus
un renouvellement du site web. Le projet selon l’entente doit être complété par le 31
mars 2016. Le coût total du projet est 50,000$ et la municipalité est éligible pour 50%
d’octroi. Selon le budget de ce projet, un montant de 23,500$ était prévu pour le
renouvellement de la page web.
Les comtés unis de Prescott-Russell ont embauché la firme Civiclive pour faire le
renouvellement de leur page web l’été passé. La proposition de cette firme comprenait
la possibilité que les municipalités locales se joignent et profitent d’un prix préférentiel.
Aussi, il y a l’avantage d’avoir le format de la page qui se ressemble pour faciliter les
visiteurs de la page web de visionner une page similaire dans son format et aider de
naviguer la page. En plus, dans un plan de marketing, il y l’avantage de promouvoir la
région dans un front commun. Le Canton de Russell a déjà démontré son intérêt de se
joindre et la décision finale sera prise à leur rencontre de conseil mi-décembre.
Page: 1 de 2
Lors de mes discussions avec Civiclive dans les dernières semaines, ceux-ci m’avait
avancé trois alternatives pour rencontrer nos objectifs pour le renouvellement de notre
page web. La première consistait de reprendre notre page web et de lui faire une mise à
jour pour un montant de 13,500$. La deuxième serait de prendre le format déjà
développé pour les comtés unis de Prescott-Russel et l’adapter à nos couleurs et page
d’accueil pour refléter l’image du village de Casselman. Nous aurions accès à tous les
modules comme les comtés et il n’y aurait pas de temps déterminé pour l’implantation
de ceux-ci. Le coût pour ce travail s’élèverait à 18,500$. La dernière proposition
comprend le développement d’une page complètement nouvelle et développer une page
totalement originale et repenser le développement de celle-ci. Le coût associé à cette
proposition serait 30,000$.
RECOMMANDATION
La deuxième proposition de la firme Civiclive rencontre notre budget prévu par notre
octroi que nous allons recevoir du ministère. Aussi, je crois que nous avons un
avantage d’avoir la même firme pour développer la page web des comtés ainsi que la
nôtre avec la possibilité de la participation du canton de Russell. Ceci nous permettra
de mette sur pied un groupe de travail qui peut s’entraider avec l’utilisation de la page
avec le même format et module. Aussi, je crois que nous pouvons prendre avantage
d’un prix préférentiel en se jumelant avec la firme retenue par les comtés unis. Je vous
recommande de visiter une des pages web développée par Civiclive
(www.blindriver.ca)qui vous donne une idée du format qu’il recommande.
Alors je recommande au conseil municipal que nous accordons le contrat pour le
renouvellement de notre page web à Civiclive pour un montant de 18,500$.
Finalement, je désire informer le conseil municipal que je travaille pour finaliser la
deuxième partie de notre projet qui comprend un nouveau logo ainsi qu’une marque.
J’espère de vous soumettre un rapport concernant ceci à la rencontre du 15 décembre
prochain.
IMPLICATIONS FINANCIÈRES ET IMPACT SUR LES EFFECTIFS
Cet item est inclut dans le budget courant :
Oui
Non
S/O
Cet item est à l’intérieur du montant :
Oui
Non
S/O
Montant total budgété en 2015 :
0$
Montant du budget disponible :
0$
Préparé et révisé par :
Daniel Gatien
Directeur général
Page: 2 de 2
www.casselman.ca
Website Design & Development
Project Proposal
PREPARED FOR:
PREPARED BY:
Daniel Gatien
Johanna Vellenga
Proposal Developer
The Village of Casselman
Ontario
t:
e:
f:
1.877.519.3851 ext. 727
[email protected]
1.866.204.6147
STANDARD LEGAL CLARIFICATIONS
Binding Agreement
CivicLive confirms that submission of this response does not constitute a binding agreement to provide the
proposed solution. CivicLive reserves the right to negotiate any term or condition including:
acceptance/rejection criteria, pricing, force majeure, guarantees, warranties, indemnities, limitations of
liability, liquidated damages, set-off and hold-backs, insurance, and confidential information. Further, in any
event, it is CivicLive’s policy that any and all liability under a final negotiated contract pursuant to this
proposal, not exceed a fixed dollar amount.
Liability Limitation
CivicLive’s liability for all claims and damages arising from this contract including any warranty liabilities will
be limited, and liability for all indirect and consequential damages will be excluded.
Regulatory Approvals
This Proposal is subject to the comments and qualifications contained herein, as well as all regulatory
approvals applicable to transactions of this kind. Certain regulatory requirements may have to be met prior
to entering into a definitive agreement including but not limited to: (i) including mandatory terms and
conditions in any definitive agreement; and (ii) filing and receipt of any necessary tariffs or regulatory
approvals.
2
TABLE OF
CONTENTS
Table of Contents .................................................................................................................. 1
Executive Summary ............................................................................................................... 2
The CivicLive Advantage ........................................................................................................ 3
About Us .............................................................................................................................................................................. 3
Benefits of Partnering with CivicLive .................................................................................................................................. 3
What We’re Offering ............................................................................................................. 4
Tools That Make Content Management Easy for Staff ....................................................................................................... 5
Mobile Optimization with Responsive Design .................................................................................................................. 12
Citizen Engagement Solutions ........................................................................................................................................... 13
Productivity & Transparency Tools ................................................................................................................................... 18
Integration With 3rd Party Software .................................................................................................................................. 23
Cost-Effective Long-Term Support Services ...................................................................................................................... 25
How We’ll Complete Your Project ........................................................................................ 26
Our Team & Your Team ..................................................................................................................................................... 26
The SmartWork Project Implementation Methodology ................................................................................................... 31
Cost Proposal....................................................................................................................... 36
Optional Additional Services & Rates................................................................................................................................ 37
The Village of Casselman | Website Design & Development Project Proposal
1
EXECUTIVE
SUMMARY
Welcome to CivicLive!
We are the eGovernment web specialists that will redesign Casselman’s primary website – www.casselman.ca - to ensure that
it showcases your Village as an essential community asset. CivicLive has prepared this project proposal to showcase our suite
of software and award-winning professional services that we combine to create industry-leading web solutions for both public
and private sector institutions. At a high-level, our solution includes:
RESPONSIVE WEBSITE D ESIGN
CivicLive’s Design Team is thoroughly-versed in creating public sector websites that appeal to and engage numerous
types of stakeholders such as citizens, businesses, tourists, and more. A website’s design matters – a lot. That’s why our
Designing phase allows your team to provide actionable feedback every step of the way.
IMPLEMENTING OUR SIT EPUBLISH CMS
CivicLive web solutions use our robust SitePublish Content Management System [CMS] to enable even the most nontechnical staff to quickly and easily manage www.casselman.ca’s content using numerous easy-to-use modules and tools.
DELIVERING A VERSTAT ILE CITIZEN ENGAGEME NT SOLUTION
Your citizens will be able to get more information from your Village, request more services from your departments, and
participate more with your Village in a digital community thanks to our ever-expanding range of citizen engagement
modules.
PROVIDE A LONG-TERM PARTNERSHIP THA T INCLUDES HOSTING, SUPPORT &
MAINTENANCE
Our proposed solution includes a long-term partnership designed to bundle essential website services in to one fixed
annual fee. These services include Technical Support, an Unlimited-User CMS Software License, and Enterprise-grade
Hosting and Data Protection services – all included in one low annual fixed fee!
We hope that this Project Proposal demonstrates the capabilities of CivicLive’s web solution and a commitment to excellence
that will ensure the best possible outcome for your Website Design & Development project. If you have any questions about
what we’re offering, or would like to schedule a presentation of our solution, please do not hesitate to contact me.
Johanna Vellenga | CivicLive Proposal Developer
Phone: 1.877.519.3851 ext. 727 | Email: [email protected]
2
THE CIVICLIVE
ADVANTAGE
About Us
CivicLive operates within Intercall Canada Inc., an Ontario-based
company and an independent subsidiary of West Corporation. CivicLive was
founded in 2001 and has constantly expanded to become a recognized and
respected eGovernment solutions provider for North American towns, cities,
counties, regional municipalities, agencies, and state/provincial governments.
OUR MISSION:
Provide the public sector with enterprise-grade web software solutions it
Using the Internet to serve
stakeholders better is our top
priority. We want organization
websites to be the instinctive
first choice for community
engagement, not an
afterthought.
needs to succeed in an era where stakeholders are seeking more services
John Carbrey
CivicLive CTO
and information from them on the Internet.
Our company’s innovative approach to design and software development has garnered the praise of the technological
community and has led CivicLive towards winning many technology and business accolades and awards. We continue to
refine our solutions and services in order to build websites that will set new standards for years to come.
Benefits of Partnering with CivicLive
CivicLive serves over 1,000 government institutions with web software solutions designed to meet their needs. For each
project we undertake, our team brings 14 years of experience working with organizations. In other words, we’ve
perfected the tools and techniques to make your Website Design & Development project a success.
WE UNDERSTAND MUNICIPALITIES and help create true eGovernment experiences for citizens using Citizen
Engagement and CMS tools purpose-built for a Village like yours.
WE HELP GOVERNMENTS make the best of their investment in websites as marketing tools by providing leadingedge creative web design services.
WE SET YOUR WEBSITE FREE by offering no limits on hosting services, unlimited website hierarchies, and easy 3rd
party app integration via APIs and Web Services.
WE’LL HELP YOU COMPLY with public sector legal standards by offering unlimited records retention and security
standards that have passed the Department of Defence’s stringent standards.
WE STAY BUDGET FRIENDLY with flexible SaaS solutions and streamlined project-management capabilities that
save your Village money.
3
WHAT WE’RE
OFFERING
CivicLive’s eGovernment solution is designed to overcome your current website’s woes and address your Village’s needs
with a host of resources and functionality.
This innovative solution offers dozens of modules and tools tailored to address staff users and key end user groups’
requirements through our robust SitePublish web CMS. We’re also providing the necessary framework for making your
website accessible on mobile devices with a range of proven mobile-optimization methods, and providing a compelling,
cost-effective partnership focused on maintaining your website over the long-term.
SITEPUBLISH
WEB CMS
PROFESSIONAL
SERVICES
RESPONSIVE
DESIGN
SOFTWARE
INTEGRATION
LONG-TERM
SUPPORT
We’ve created the right solution for meeting your Website Design & Development project’s
immediate goals, and offered a roadmap for hassle-free website maintenance over the long-term.
4
Tools That Make Content
Management Easy for Staff
SitePublish is designed to put the power to manage eGovernment
websites in to the hands of non-technical staff.
SitePublish’s browser-based tools enable easy content authoring
and management, allowing your staff to create webpages with
Either maintain your website’s
currency and accuracy, or shut it
down. Bad information is worse than
no information.
defined templates, author content with familiar editing tools, and
post content to the internet within a structured review and
approval process created by your Website Administrators. We can
Robert McArthur
eGovernment Project Director
National Policy Research Council
illustrate how these tools will work for your Village staff during a
demo presentation. Enjoy SitePublish’s content management
experience with these great tools:
Some tools that make content management easy for staff:
Drag-and-Drop Page Editing
Format Stripper
Site-wide File Manager
Image Editor with automatic
Hyperlink control
Page-level Document Container
resizing
Image Manager
One-Click Social Media Sharing
In-Context Editing
Insert Symbol
Media Manager w/ Streaming
Rotating Banner Module
Module Manager
Video
Photo Galleries Module
Online Support Resources
Multiple Advanced Elements
Advanced WYSIWYG Editor
Human Readable URLs
per Page
HTML5 and CSS3 Support
Content Scheduling
Page wizards with multiple
All standard formatting options
Page Description and Keyword
templates
including indent and
Editing
Page Checkout
justification control
Global Content Widget
Page Checkout Administrator
Cut/Copy/Paste
Foreground and Background
Override
Edit in HTML mode
Colour Dropdowns
Page Link
Flash Manager for animations
Paste from Word with
Paragraph Control
Font Manager
Formatting and Fonts
Paste from Word with Format
Paste HTML
Cleaning
Paste Plain Text
Broken Link Reports
Preview
Quick Links
Print
Style & CSS Manager
Spellcheck
Table Wizard
Undo/Redo
Template-Based Layout
5
DRAG-AND-DROP PAGE DESIGNER
Place any of SitePublish’s numerous widgets simply by dragging the widget you want from
SitePublish’s drag-and-drop interface on to the section of the page where you want that
content or tool to appear. This easy-to-use element places advanced page editing right in to
the hands of even the most non-technical user!
IN-CONTEXT PAGE EDITING
SitePublish offers a web service-enabled In-Context Editing tool, a feature few competitors
can match. With this feature, authors can edit the content for a webpage right from the
page itself. There is no need to go to a backend system, you can simply use WYSIWYG
(What You See Is What You Get) content editing tools to start editing the page’s text right
where that text appears on the page. All updates are done in real time, with no publishing
previews required - just click ‘Publish’ when you’re satisfied and a publishing approval
process begins, or the webpage updates simply go live.
WYSIWYG + HTML CONTENT EDITOR
Content creation and editing is powered by a What You See Is What You Get (WYSIWYG)
Content Editor. This editor provides numerous tools from Word Processor-style formatting,
spell checking, and multimedia management, making it simple to create and update a
page’s content. HTML-view is also supported from the Content Editor, allowing users with
HTML knowledge to edit in a code-based view.
ON-PAGE SOCIAL MEDIA PUBLISHING
We’ve made it simple to unify your webpage’s content updating processes with your active
social media updating processes with SitePublish’s On-Page Social Publishing tool. This
feature allows your content managers to save time by automatically posting updates,
notifications, summaries and links to new pages and new updates to page content so
subscribers and social media followers can discover that fresh content faster than ever
before.
6
IMAGE, MEDIA & FLASH MANAGER
Since a webpage is more than just text, SitePublish also provides built-in, easy to use Image,
Media and Flash Managers for simple multimedia content editing. Unlike many
competitors, SitePublish can also support streaming media, dynamic flash and podcasts to
facilitate immersive multi-media experiences.
WEBPAGE LAYOUT & CSS EDITOR
We’re offering creative design services that will get your new website looking and feeling
that way you want it to, but we’re also giving you the power to control these elements as
well. SitePublish’s Themes, Templates and CSS management tools allow site administrators
to control the look-and-feel of a webpage and maintain consistency while also providing the
flexiblity for subpage and department page layouts to be unique. In other words, your staff
won’t always need CivicLive’s Design Team to do basic design changes if they want to
participate in this type of content management themselves, they can choose to update
these elements by choosing new layouts from a library, or creating their own entirely new
webpage layout templates.
CHECKOUT & LOCK PAGES
SitePublish’s Page Checkout and Page Lock tools ensure that when multiple staff need to
modify a webpage no one overwrites another’s work or accidentally removes important
new information. Administrators can also override the lock, just in case someone forgets to
unlock a page before completing their tasks.
CUSTOMIZE CONTENT PUBLISHING APPROVAL PROCESSES
In order to maintain high-quality and consistent published web content, SitePublish
features a Content Approval manager. Publishing Approval Processes support any number
of checks, revisions and multiple levels of sign-off to be custom-designed by Administrators.
They ensure that content is always approved by the correct user before it gets published
and is visible to your whole community. This tool also supports notifications and status
reports for all approvals to ensure that the approval process is handled in a timely manner,
no matter how complex it may be.
7
WEBPAGE CONTENT SCHEDULING
SitePublish also provides Content Scheduling tools that make it easy to plan ahead and be
prepared for important page updates. These tools allow you to release information on a
given date, remove a webpage from the public view on a given date, auto-archive a page or
send stale-content reminders and reports that make it easy to track which pages need to be
updated. Content Scheduling tools work in conjunction with SitePublish’s Automatic
Archiving and Page Hiding functionality, which streamlines archiving processes and makes it
easy to maintain information stored on webpages for as long as your Village wants.
NEWS & ALERTS CONTENT ENGINE
SitePublish helps enhance your online communication potential by delivering time-sensitive
information such as News and Alerts in multiple formats. The News and Alerts Engine is a
powerful tool that allows you to publish news or announcements in one central location
and have them appear everywhere on the site where you want that content to be. This tool
makes it easy to create highly-visible emergency alerts and notifications, and to keep your
community up-to-date on all your current news.
The News & Alerts Engine supports RSS subscriptions, allowing your stakeholders to
subscribe to your news feeds and receive notifications when new content is published.
SitePublish also makes it easy to send information
to those who need it with built-in email newsletters,
TIPS FROM THE WCAG
subscription management, integrated mobile
support, email notification lists, mass email, and
more.
ON-PAGE ACCESSIBILITY CHECKER &
REPORTING
Meeting W3C, WCAG, and Section 508 guidelines
SitePublish’s Accessibility
Checker will help you to
maintain Your Village Website’s
adherence to some essential
Web Content Accessibility
Guidelines, such as:

Provide text alternatives
for non-text content.

Provide captions and
other alternatives for
multimedia.

Create content that can
be presented in different
ways, including by
assistive technologies,
without losing meaning.

Make it easier for users to
see and hear content.
is always a priority for government websites, so
SitePublish includes an Accessibility Checker to
ensure your page meets legal requirements for
accessibility on an ongoing basis. SitePublish can
also run reports out-of-the-box such as a broken
link validator, content update and usage reports,
and page error verification reports.
8
PHOTO ALBUMS
Post an unlimited number of photos in photo galleries that support commenting on images,
slideshow functionality, as well as approval processes for uploads and comments to
maintain security and communications standards.
GLOBAL CONTENT WIDGET
SitePublish’s Global Content Widget solves an age-old problem: having to publish the same
type of information in multiple places at once. Your content managers will overcome this
hurdle simply by dragging a global content widget on to a webpage where general content
that is relevant in many places can be published. Whenever content is updated in that
widget, the updates are applied to every page where the widget appears, saving valuable
time and ensuring consistent content quality and timely delivery.
CLOUD-BASED DOCUMENT & MEDIA MANAGER
Upload thousands of document and multimedia files your Village uses into SitePublish’s
centralized Document & Media Libraries to facilitate the creation of a completely digital
archive and resource centre for staff and citizens.
Using this tool, administrators, councillors, department heads and even citizens can work
together to build, share and access an ever-expanding library of resources that will help
Village groups and communities accomplish their goals and stay engaged.
This tool also supports Version Control and Permissions, which ensure that only the desired
version of a file is the one being used, and that it is only being used by the people who have
the requisite permissions to work on it or download it.
9
WEBPAGE VERSION CONTROL MANAGEMENT
SitePublish’s Version Control Manager enables side-by-side comparison of every version of
content history, a particularly useful tool for comparing an existing content version with the
latest one before it gets published. With this tool it is easy for authors, stakeholders and
administrators to check the content history and see what has been changed. With
automatic rollback support to any historical version, switching back to any earlier version is
simple.
DOCUMENT VERSION HISTORY TRACKING & PERMISSIONS MANAGEMENT
Permissions and version histories for all documents and media stored in SitePublish’s
Document Repository can be tracked and managed by Administrators, allowing them to set
exactly who has what access to which documents and media, and to view the history of
how those resources have been handled and modified since being uploaded to your
website. The document management system fully integrates with CivicLive’s Customizable
Workflow Engine– allowing documents to go through approvals, be emailed to the correct
recipients or output to other applications to speed document processing.
AUDIT TRAILS
To help meet security and reporting requirements, SitePublish provides full Audit Trails.
Administrators can use this tool to track users that have accessed and modified content, as
well as timestamping access. With this system, your Administrators know who changed
content or replaced a document version, and when they did it.
ENTERPRISE-GRADE PERMISSIONS MANAGEMENT
SitePublish also provides the security and access control that a government website needs.
Powerful User Permissions allow control over who can view, create, edit or delete site
content. Your Administrators can give specific users the ability to access and modify the
webpages or subsections that are most relevant to their role within your Village
government.
10
USER ACCESS & PERMISSIONS MANAGEMENT
To make the best of your Village’s Website management team resources, SitePublish offers
Delegated Authoring Capabilities, enabling Administrators to set every user’s permissions
for content management to embed and use advanced components such as calendars, FAQs
and forms without being site-wide Administrators for the entire Website. This feature can
save over-worked administrators hundreds of hours a year, and build distributed content
authoring and management structure that is perfectly aligned with your Village’s web
governance structure.
TAXONOMY & METADATA EDITING
What good is a library of document and multimedia resources if they can’t be properly
organized and discovered with ease? Thanks to CivicLive’s Taxonomy and Metadata Editor,
organizing and categorizing your website resources becomes effortless. This tool enables
users to tag information and documents and create hierarchies that make searching for and
navigating to specific resources easy and intuitive.
QUICK LINKS EDITOR
Quick Links are a versatile navigation tool that can be deployed on homepages and
subpages while also enhancing the look and feel of a website. SitePublish allows content
managers to design, create, edit or remove quick links through a widget that can be added
to webpages.
UNLIMITED SUBSITE MANAGEMENT
We may be implementing SitePublish for one website right now, but our CMS can be used
by your Village to manage all of the websites you operate for years to come. Site
Management tools can be used to administrate multiple complimentary sites such as
tourism, police, fire, economic development, and any other websites your Village agencies
and departments maintain independently from www.casselman.ca.
11
Mobile Optimization with Responsive Design
Between the anticipated eclipse of tablet sales over conventional computer sales and recent studies that show 28% of
all website traffic being conducted using mobile devices, the message is clear to organizations: your stakeholders want
information accessible on the go.
That’s why CivicLive wants your Village to offer web-based services where your stakeholders will use them the most: on
their mobile phones, tablets, and other portable devices. For your Website Design & Development project, we’ll make
your website mobile-friendly with Responsive Web Design.
BENEFITS OF RESPONSIVE DESIGN
Responsive Design maintains a consistent look and feel for your website across all platforms, keeping
navigation familiar to end-users. Furthermore, services and functionality can be securely accessed from their
mobile browsers at once, without the need to switch between multiple
mobile apps that your Village may have developed in the past;
with a responsive-design website from CivicLive, the web
services your stakeholders need are all there, just like
with their desktop experience.
Responsive Design is the
simplest, most effective means
for making your website function
optimally on any screen size and any
device platform. Although responsive design
may be the only form of mobile-optimization your
website needs, CivicLive can also explore additional mobile
solutions with your project team such as Android and iOS
smartphone apps.
12
Citizen Engagement Solutions
Effective government websites go beyond delivering information
online: they create a gateway for citizens to get access to the
resources and services they need and want.
People are becoming used to easy self-service options for everything
from shopping for clothes to buying cars – and the proliferation of
services and technology that has evolved from this phenomenon is
It’s surprising how poor many
government Web sites are to this day.
They’re poorly organized, and most
eGovernment applications are still very
agency-centric, rather than focusing on
what would make sense to the citizen.”
proof that it works. So, it only makes sense for your government to
provide this level of convenience in your citizens’ lives.
Rob Atkinson
President of the Information Technology
and Innovation Foundation
Examples of our Citizen Engagement Modules:
Citizen Dashboards
Public/Private Discussion
Polls
Collaborative Social Groups
Forums
Topical Voting
Customizable Surveys
Searchable Staff Directories
RSS-Subscription Support
Unlimited Blogs with Podcast
Site-wide Search
News Engine
and Streaming Video Support
Citizen Services Request
Emergency Alerts
Multi-Level Calendars with
Free/Paid Permits & License
Wikis
Year, Month, Week, Day views,
Applications
Searchable Business Directories
Full Filtering and RSS
Customizable Forms
FAQ Pages
13
CITIZEN DASHBOARDS
True eGovernment practices empower citizens and other stakeholders. That’s why CivicLive
created Citizen Dashboards. With these dashboards, everyone in your community can
register on the website and receive a personalized eGovernment experience and a one-stop
source for all the information a specific citizen may want from your website. On one page, a
citizen can:
Receive Alerts and Emergency
Notifications from your Village
Track Requests they’ve made
using our Citizen Requests
Manager
See updates in Social Groups
they’re part of
View new events in categories
they’ve subscribed to on the
Village’s main calendar
Subscribe to newsletters and
manage the ones they’ve
already subscribed to
CITIZEN REQUEST SYSTEM
CivicLive offers a versatile Citizen Request System that can be used to simplify the process
of discovering and requesting government services right from your website. This system can
be used to fulfill a myriad of different roles, including (but not limited to):
Reporting Potholes
Applying for Parking Permits
Applying for Pet, Hunting & Fishing Licenses
Reporting Graffiti & Vandalism
Requesting Oversized Garbage Pickup
Requesting Business Registration Certificate
Animal Control Reports
Reserving Public Parks Facilities & Applying for Campground Permits
Once requests are submitted, The Citizen Request System routes them to the correct
department or person using our powerful Workflow Engine. Citizens can also track their
requests from their Citizen Dashboard to make sure it is handled correctly, consistently and
in a timely fashion.
14
E-COMMERCE FRAMEWORK
Village services aren’t always free. That’s why CivicLive offers an E-Commerce Framework,
allowing your Village to offer paid online services such as registering for events right
alongside cost-free services. In order to maintain security, transactions can be processed
using PCI-compliant hosted pay page payment processors.
SOCIAL GROUPS
Give your community the power to engage with your government in a focused group
environment using our Social Groups module.
Social Groups utilize numerous SitePublish modules in a public or private group context in
order to create professional network, build a knowledge base for that specific group, and
foster collaboration on documents and other resources shared on the Web.
Now you can give committees, action groups and
citizen groups their own place on the web
without having to worry about the security of
other social networks, or the confidentiality of
that specific group’s tasks and resources.
VOTING, POLLS AND SURVEYS
Voting, Polls and Surveys lets your government get feedback and gather community
reactions on any kind of specific topic where granular, individual citizen data is desired.
These tools also include real-time results and detailed reporting so your administrators can
track and measure engagement.
15
PRIVATE, MODERATED AND/OR PUBLIC DISCUSSION FORUMS
Start the conversation with SitePublish’s Forums modules – the perfect
place for private (or public) online discussions, conversations and
debates on specific topics.
Includes security
and moderation
capabilities to help
build safe and
constructive
dialog.
MULTI-LEVEL CALENDAR
SitePublish’s Calendar module supports multiple integrated calendars, allowing a Village to
separate calendars by topic, and also merge calendars for stakeholder convenience. For
example, a mayoral aide could post an event to every calendar in the system, while a
meeting could be posted only to a specific calendar. The calendar exports iCal files to
Outlook to maintain consistency, and supports RSS subscription, allowing users to subscribe
to events they want to be updated on.
GOVERNMENT BLOGS AND PODCASTS
Make your government’s online connection to your citizens more personal by using
CivicLive’s Blogs & Podcasts module for staff, political figures and other notable people who
work with your government. With this module, Village representatives can create a web
blog that they can update on their own accord and enhance its content richness with
podcasts and videos, and use moderated or open commenting from other users.
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STAFF DIRECTORY & PROFILE PAGES
The Searchable Staff Directory tool provides searchable
online listings with customizable contact information and
optional profile pages for each staff member. These
directories make it simple for citizens (and other staff) to
find the right contact person in the shortest amount of
time.
SEARCHABLE LOCAL BUSINESS DIRECTORY
Just like key Village staff can have personal profiles and be searchable in a Staff Directory,
so can local businesses. CivicLive can create a Searchable Business Directory for businesses
operating in your Village that can display search results by customizable filters such as
business categories.
EVENT MANAGEMENT & EVENT REGISTRATION
Event Registration enables your users to quickly find and register for upcoming events
published to the SitePublish calendar.
Event coordinators and administrators can easily set up events and limit the number of
attendees, integrate events with the calendar, view reports on event participation, create
waiting lists, and make event-specific Forms.
UNIFIED WEBSITE SEARCH TOOL
SitePublish provides full built-in Search capabilities with a Unified Search Tool.
The search modules provide simple and complex searches, ranking and results control,
metadata search, and full Google Integration if desired.
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Productivity & Transparency Tools
One of the greatest benefits of choosing CivicLive’s eGovernment solution is that it doesn’t just offer new ways to
engage citizens and make website content management easy for your staff, it also offers new ways for your staff to
improve how their primary roles in your government work as well.
Our Productivity, Transparency & Accessibility Management Tools include:
Advanced Drag-and-Drop
Intranet Management
Workflow Manager
Scheduled and Automatic
Meeting Agenda, Minutes and
Archiving
Media Manager
‘I Want To…’ Navigation
Structured Content Publishing
Mega-Drop-Down Menu
Approvals
Navigation
Granular User Permissions
Automatic Breadcrumb
Group-based Permissions
Navigation
Activity Logs
Accessibility Checker
Full Audit Trails designed to
Text-Only Page Creation
meet legal requirements for
Printer-Friendly Pages
government sites
RFP Posting
Full Content Reporting
Job Posting
Integrated Analytics and
SSL Support
Reporting
Multiple Independent Website,
Dynamic XML Sitemap
Subsite and Microsite
Management
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ADVANCED DRAG-AND-DROP WORKFLOW ENGINE
Making sure your eGovernment solution works smoothly requires a governance structure
that makes effective use of your department staff, department managers, and higher-level
administrators.
To enable effective web governance structures for important website-related tasks, we
offer an intuitive drag-and-drop Workflow Engine that allows your staff to easily map out
custom processes and staff duties related to just about everything you need your website to
do, such as:
Manage content development approval
Make sure Citizen Requests, Reports
before content gets published anywhere
and Applications are routed to the
on the website
right staff and managed effectively
Review and edit press releases and news
Process job applications for job
stories before they are published
postings published in our Job Postings
module
Simplify bidding and bid submissions to
publicly tendered RFPs
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MEETING MINUTES & AGENDAS MODULE
Nothing makes fostering government transparency values easier than providing immediate
access to critical government documents and records. Since most Village governments
uphold transparency by thoroughly documenting council meetings, CivicLive has created a
SitePublish Meeting Minutes & Agendas module specifically-designed for sharing meetingsrelated content such as Agendas, Minutes, and Audio/Videos Recordings.
INTRANET & PRIVATE STAFF COLLABORATION GROUPS
Depending on your Village staff needs, some form of private web space for interdepartmental collaboration and resource sharing will need to be created.
For smaller endeavors or specific projects, CivicLive’s Social Groups module can be
configured to be private and restricted so that only certain staff users can access that
group’s content and resources.
For larger endeavors, an entire Intranet site can be created with customized access and
content management permissions restrictions.
All of SitePublish’s useful modules such as Calendars, Document & Media Libraries, Blogs,
and Surveys/Polls/Votes can also be used on Intranets as well.
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SINGLE SIGN-ON SUPPORT
SitePublish supports the latest SAML SSO standards that provide easy integration to identity
providers such as ADFS. Identity providers allow for managing user authentication across
multiple 3rd party products. This means that users will only have to log in once to have
access to multiple applications.
BID POSTING & SUBMISSIONS
Manage publicly-tendered RFPs, RFIs and RFQs right from initial posting to submission
evaluation processes using SitePublish’s Bids Posting & Submissions module. Any number of
RFPs and their related documents can be uploaded by your staff and made openly available
for download or restricted to specific users.
If your Village wants to encourage fully paperless bid submission processes, a workflow can
be created that ensures bids are routed to the right staff members responsible for
evaluating proposals.
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JOB POSTING & APPLICATIONS
Instead of relying on third party applications that create barriers to filling the jobs your
Village has available right now, simply post those jobs on SitePublish’s integrated Job
Posting and Applications module.
This tool also allows candidates to register as users on your website and submit resumes as
attachments to an application form. Just like with our Bid Posting & Submissions module,
job applications can also be processed electronicaly via submission review workflows.
ARCHIVING & RECORDS RETENTION
As part of CivicLive’s commitment to fostering government transparency and information
accessibility, our eGovernment solutions are designed to maintain virtually unlimited
amounts of digital archives.
Accessing these archives is never inhibited; content versions and older documents can be
retrieved and made accessible online again based on the needs your Village has for them.
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Integration With 3rd Party Software
At CivicLive, we want your website to offer a limitless range of functionality, either by solely using our software, or by
integrating with preferred external systems.
In order to help your website reach its potential, SitePublish includes a robust set of web services, rich XML support for
input and output, and APIs for easy interoperability.
Some examples of how CivicLive integrates with 3rd party software and applications:
APIs & Web Services
ArcGIS Integration
Google Search Integration
Google Analytics Support
Google Translate Integration
PCI-Compliant Online Payment
Social Media Feed Integration
Processing Integration
Social Media Sharing [like,
YouTube and Vimeo Player
tweet, +1, etc.]
Support
Interactive Links Integration
RSS
E-Pub Reader Integration
SQL Server
Flickr & Google Photos
LDAP
Integration
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GOOGLE ANALYTICS
CivicLive can integrate Google Analytics into your Website to provide staff with the ability to
track and analyze web traffic throughout the site. This integration will provide reporting
capabilities such as page hits, user statistics, top searches and best performing pages.
LDAP & SLDAP SUPPORT
SitePublish supports the ability to import an existing directory of user credentials to be
imported in to SitePublish in order for those users to be able to use those credentials to log
in to SitePublish. LDAP removes the need for additional credential management, simplifying
any security processes your Village may have in place for maintaining a high number of staff
credentials.
PROVIDE REAL-TIME, CROSS-PLATFORM INFORMATION UPDATES WITH
SOCIAL MEDIA FEED INTEGRATION
Your Village most likely already provides time-sensitive updates to followers on social media
communities such as Twitter and Facebook – so why not share these content updates on
your website with prominently-integrated social media feeds on your homepage?
VISUALIZE CRITICAL DATA WITH GIS TOOLS
Integration with multiple GIS systems such as Google Maps and ArcGIS can provide diverse
data mapping for Village services. Real estate, business registries, zoning and many more
areas of Village responsibility can be mapped, viewed and tracked. Additionally, the
mapping systems can integrate with other modules to allow you to track and map requests,
complaints, and more.
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Cost-Effective Long-Term Support Services
CivicLive has proposed a Software-as-a-Service (SaaS) solution as our response to your Website Design & Development
project’s long-term requirements. With a SaaS solution, your Village administrators will enjoy:
TECHNICAL SUPPORT SE RVICES
CivicLive offers every client unlimited-access to our
ENTERPRISE-GRADE HOSTING & DATA
PROTECTION SERVICES
friendly Technical Support Specialists over numerous
Our enterprise-grade Hosting & Data Protection
methods, including:
Services are extensive, and include:
A Toll-Free Support Hotline
Unlimited-bandwidth hosting via our
Email Support
international, 14-point North American Content
Live Online Chat
Distribution Network
Emergency Pager Support
Weekly Full/Incremental Database Backup
A Structured Support Escalation Process
Services with Remote Location Storage
Technical Support Ticket Tracking
Redundant Network, Power & Database
Access to User Manuals and Multimedia over a
structures
Client Intranet
Defined Firewall Architecture
SITEPUBLISH SOFTWARE VERSION
UPGRADES & MAINTENAN CE
AN UNLIMITED-USER SITEPUBLISH CMS
SOFTWARE LICENSE
CivicLive invests considerable resources in to the
CivicLive doesn’t want to limit any Village’s website
long-term maintenance and development of our
management experience and processes by limiting
SitePublish CMS software. We give every client
the number of staff users who assume web
access to our software maintenance and upgrade
management roles using our SitePublish CMS
services in order to ensure the SitePublish CMS your
software. That’s why CivicLive’s Software-as-a-
Village uses is always the latest and best version of
Service solution includes an unlimited-user software
our software. Benefits of our Software Maintenance
license that is bundled together along with technical
and Upgrades include:
support and software maintenance services in to
Getting access to the latest eGovernment tools
one low annual services fee.
and modules we develop for SitePublish
In other words, your website governance team will
Ensuring that software is always up-to-date with
never feel pressured to limit the number of users on
CivicLive’s latest security standards
the SitePublish CMS; any member of your Village’s
Software upgrades are handled by CivicLive’s
staff can contribute to your new eGovernment
team, which means your IT team never has to
strategy!
worry about spending time on installing updates
themselves
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HOW WE’LL COMPLETE
YOUR PROJECT
In this section, we introduce CivicLive’s team, provide an in-depth look at the project management methodology we
use to develop and implement your eGovernment website, and offer an estimated project timeline based on your
RFP’s initial Scope of Work.
Our Team & Your Team
The success of your Website Design & Development project is assured thanks to the multi-disciplinary team of technical
specialists that CivicLive will assign to completing it, and to the commitment your Village’s Project Team staff will make
to ensure that all necessary information and communications are exchanged promptly.
THE DELIVERY TEAM
Web
Designer
Q/A
Analysts
Software
Analysts
Mobile
Specialist
Training
Specialist
Web
Programmer
Project
Manager
Casselman
Project Team
THE SUPPORT TEAM
Technical
Support Team
Project
Director
Escalation Point-of-Contacts
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Chief Technical
Officer
THE CIVICLIVE DELIVERY TEAM
CivicLive’s Delivery Team is the team of technical professionals that perform all of the tasks in CivicLive’s
SmartWork Project Implementation Methodology. These tasks include project management, website design
and implementation, CMS configuration, training, and quality assurance.
MATTHEW O’DONNELL
CivicLive Project Manager
Bachelors of Engineering in
Electronic and Computer
Systems, Honours
KEY TECHNICAL SKILLS
ASP.NET, Solution Design, HTML, CSS, JavaScript,
API Integration Solutions
PROFILE
CivicLive’s Project Manager assigned to your project is Matthew O’Donnell – a
dedicated technical and client specialist whose work extends to numerous recent and
ongoing CivicLive implementations. Since joining CivicLive in 2009, Matthew has
successfully provided implementation and project management services for a wide
range of clients.
Matthew’s detail oriented approach, on-going training in project management, body
of knowledge and ability to focus on the needs of the customer ensure the quality of
his projects. Matthew will be the primary point of contact between your Village’s
Website Project Team and the CivicLive Delivery Team throughout our SmartWork
Project Implementation Process.
SAMANTHA WONG
Design Team Lead and Design Manager
Bachelor of Design (Hon)
Communications & Design
HTML, CSS3, JavaScript, Adobe Creative Suite,
Responsive Web Design
PROFILE
Samantha combines over 8 years of professional design, branding, and technical
expertise in public and private sectors with a unique flair for original creative design
and digital illustration.
Sam’s input into the creative design and branding aspects of your Website Design &
Development project will be instrumental in leading the design team in creating a
look and feel for www.casselman.ca that will drive user engagement and enhance
your Village’s branding and identity.
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THE CIVICLIVE DELIVERY TEAM [CONTINUED]
KEVIN COX
Usability & Mobile Optimization Specialist
Multimedia Design and
Production Technician,
Humber College
HTML, CSS, jQuery, Responsive Design,
Usability Testing
PROFILE
Kevin is a creative and technical specialist whose HTML and JavaScript web design
skills have given him a reputation as a usability expert. He fulfills the crucial Usability
& Mobility Optimization Designer role at CivicLive, where he focuses on turning
design mockups and wireframes into a usable, cross-platform-compatible website
through technical design implementation processes.
GRACE LIU
QA Analyst
Bachelor of Science,
Computer Engineering
C#, HTML5, ASP.NET, Usability Testing
PROFILE
Having been an invaluable CivicLive Quality Assurance team member for nearly seven
years, Grace now leads the QA Analyst team and provides final approval on every
version release of the SitePublish CMS software that will be used extensively in our
eGovernment solution.
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THE CIVICLIVE DELIVERY TEAM [CONTINUED]
JUDY WANG
Development Manager
Masters of Science,
C#, ASP.NET, Technical Design
PROFILE
Judy has over fourteen years of software development and analysis experience. She is
an expert in analyzing, designing and developing enterprise multi-tier Web
applications.
As a member of the CivicLive team for over seven years, Judy has led a team of
developers whose work is deployed through the ever-expanding selection of
SitePublish CMS modules.
THOMAS VERGHESE
SitePublish CMS Training Specialist
Bachelor of Science,
C#, HTML5, ASP.NET, Usability Testing
PROFILE
Thomas will support our Training solution, developing training materials and directing
the training sessions that we’ve included with our proposal to teach your staff how to
use our SitePublish CMS and become effective website content managers.
Thomas has dedicated his skills to developing, customizing and delivering onsite and
online training programs for the our SitePublish CMS that have been applied by
thousands of public sector staff ranging from skilled webmasters to non-technical
department managers and teachers.
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THE CIVICLIVE LONG-TERM SUPPORT TEAM
Once your Website Design & Development project’s core scope is complete and your web solution is live,
Casselman staff are introduced to CivicLive’s Long-Term Support Team, a team of professionals who will be
your go-to contacts throughout the duration of your Contract Term for everything from user support-related
issues to future eGovernment projects your Village wants CivicLive to complete.
TREVOR MACKAY
Technical Support Team Lead
Bachelor of Arts,
English w/ Philosophy Minor
Instructional Documentation Development,
SitePublish CMS Troubleshooting, HTML, JavaScript
PROFILE
Trevor MacKay is CivicLive’s Technical Support Team Lead, coordinating a team of
support specialists who serve our numerous clients on solving immediate technical
and user-experience-related issues as well as longer-term user engagement.
In addition to being available for live technical support via telephone, email and live
chat, Trevor also leads CivicLive’s end user supporting documentation initiative,
personally developing webinars, instructional videos, blog posts and manuals that
help end users learn more about the ever-increasing capabilities of our software.
PADRAIG O’SHEA
Project Director
Hon. Bachelor of Science,
Technical Design, C#, API Development &
Integration Solutions, HTML, JavaScript, CSS
PROFILE
As CivicLive’s Project Director, Padraig provides overall product development strategy
for our eGovernment solutions from a product roadmap perspective as well as a
client-specific solutions perspective.
Your Village will be communicating with Padraig throughout the initial relationshipbuilding stages to get your Website Design & Development project off the ground,
and may also work with him again on future projects that require his expertise.
Padraig is also the second tier contact person for any support escalations that are not
immediately resolved by CivicLive’s Technical Support Specialists.
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The SmartWork Project
Implementation Methodology
CivicLive uses a proven 8-phase project
implementation methodology called
SmartWork to take your web project from
conceptualization planning to a complete
implementation that ends with a live website.
SmartWork’s 8 phases are each designed to
address specific project milestones. Via our
Project Manager, your Village Project Team
gets to interact with a number of CivicLive
technical specialists throughout a SmartWork
implementation.
“For someone that is not so tech-savvy, I was able to follow
the lead of the folks at CivicLive to help create our site. We
were asked for our input, what we wanted, how we wanted it
to look, and it’s like they used the images in my mind. I
appreciate the weekly one-on-one calls with our
implementation analyst, Kevin Nguyen. He explained the
system and web creation tools to me in a way that made
sense. With his approach, I was less intimidated. I felt
comfortable with the process, and even enjoyed it. The trainer,
Thomas, did such an excellent job with me and with our staff.
When he left, we felt confident that we’d be able to transfer
content and create content. Thanks, CivicLive!”
Learn more about SmartWork’s 8 phases
below:
Natalee Flynn
Clearfield City PR Coordinator
THE ENVISIONING PHASE
The Envisioning phase kicks-off your Website Design & Development project and is
designed to create a dialog between your project team and our Project Manager about
what the goals and constraints of the project are.
The Envisioning Phase typically only lasts for one or two days; a meeting day, and a day for
our Project Manager to finalize the Vision Scope Document - the first Website Design &
Development project deliverable your team receives from CivicLive.
THE PLANNING PHASE
This phase is dedicated to detailed requirements gathering about specific aspects of the
project and how our proposed solution will address them. Everything from the most general
creative elements to the most specific technical details are outlined, and will include project
elements like:
CivicLive Team and Casselman Team Roles & Responsibilities by SmartWork Phase
SitePublish Configuration Functional Specifications
Website Content Migration Plan
Stabilizing & User Acceptance Testing Plan
Long-Term Software Update & Maintenance Plan
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THE DESIGNING PHASE
Stakeholder engagement, usability and effective web presence-building all depend on
quality web design work. And that’s why CivicLive places so much emphasis on the
Designing phase of our project – we want to ensure your Website Design & Development
project results in the most tangible success indicator – a beautiful, usable website that
reflects your Village’s brand and value, and serves your community!
1 Design Vision & Planning
2 Create Website Information
CivicLive’s Design Team and Casselman
staff meet to discuss and plan the
design vision for your project.
3 Design Webpage Wireframes
Architecture
Our Team creates an information
architecture (IA) that will outline how
the webpage hierarchy on your website
is organized.
4 Website Interface Design
This process focuses on creating
webpage layouts for the homepage and
various subpage templates so your staff
can see how information will be
displayed at the page level.
CivicLive’s Creative Designer uses
existing branding elements to create the
website’s full graphical user interface
design. This iterative process ends when
your team is 100% satisfied with our
creative team’s work!
5 Technical Design Implementation
Once all design deliverables have been
approved, CivicLive’s Mobile
Optimization Specialist implements
page designs and templates in our
SitePublish Web CMS. This final stage of
our Designing phase briefly overlaps
with the following phase: Configuring.
THE CONFIGURING PHASE
The Configuring phase is where CivicLive fully configures your web software solution – a
custom deployment of our SitePublish CMS’s many modules and tools that Casselman staff
will use for everything from day-to-day content management to delivering online services
to your community. This phase houses the bulk of CivicLive’s technical implementation
process and requires minimal input from Casselman staff. This phase uses 4 simple steps
that culminate in the technical solution ready for your staff to be trained on using:
Step 1: Provisioning the Server Environment where the Website’s data will be stored.
Step 2: Installing our SitePublish CMS on the environment
Step 3: Configuring SitePublish’s modules and functionality based on the technical
specifications outlined in the Planning phase.
Step 4: Integrating desired 3rd party systems and applications your Village uses as part
of its web solution with the SitePublish CMS.
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THE TRAINING PHASE
In order to ensure your staff have everything they need to effectively manage your Village’s
website over the long-term, CivicLive dedicates an entire phase of our project
implementation methodology to training the staff that will use our software based on the
type of roles they will fulfill.
Web Administrator Training Session: Training for system administrators on the
solution's backend. Focuses on imparting top-level technical knowledge of how
SitePublish works. These users will become your highest-tier webmasters and primary
points-of-contact for CivicLive throughout the lifetime of your partnership with us.
Power Users Session: Training for standard tool power users such as Content
Managers. Focuses on detailed skills building to enable effective and efficient use of all
of SitePublish’s modules and tools.
Developer Training Session: In-depth background training on SitePublish suitable for
staff who will enhance or develop the code base or extend the software in house. This
training is only required by clients with IT Administrators who wish to conduct in-house
custom development using our software or take advantage of web services and APIs to
integrate with third party applications.
Train-the-Trainer Session: Advanced training, focusing on promoting the skills and
knowledge needed to train new users on the system. Participants in this course should
have already taken the administrator or power user courses.
THE MIGRATING PHASE
The Migrating phase focuses on transferring all desired content from your existing website
to CivicLive’s new web solution. This phase involves two major components:
Collaborative Webpage Content Migration – The CivicLive Content Migration Specialist
and members of your project team conduct manual page content migration; optimizing
and transferring desired web content from your live website to pages where that
content is needed based on the IA developed in the Designing phase.
Automated or Manual Document Migration – For high volume document and file
migration, the CivicLive Project Manager may opt to implement an automated document
migration process. However, this process can be handled manually by CivicLive’s Content
Migration Specialist and members of your project team for most projects
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THE STABILIZING PHASE
CivicLive believes that testing and Quality Assurance (QA) is best done prior to a website’s
launch. This is why we dedicate an entire phase for two different critical types of testing:
CivicLive’s Internal QA Process – CivicLive’s Quality Assurance Specialists conduct our
stringent QA process that is designed to discover problems before the site goes live to
the public. These issues can range from content errors such as typos or blank pages to
potential problems with code used on page templates. Examples of QA tasks include
Verifying Page Consistency, Verification of all Website Links, Testing to Ensure all
Scripting Works, Webpage Content Print Testing, Final Cross-Browser Compatibility
Testing.
Casselman Staff User Acceptance Testing Period – We also use the Stabilizing phase as
a chance for your Village staff to get familiar with their new eGovernment website,
explore its content, and provide any final feedback that may affect the website before
it goes live. Although we recommend setting a time limit on this period, it can last as
long as your staff want it to in order to feel completely satisfied that the website meets
their expectations.
THE DEPLOYING PHASE
In SmartWork’s final phase, CivicLive launches your website to the public. Our team
performs any remaining knowledge transfer with Village staff and conducts a final Quality
Assurance process as the website goes live in order to ensure the launch goes smoothly.
CivicLive can also provide post-deployment services such as tracking citizen engagement
with analytics and conducting stakeholder satisfaction surveys if desired.
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ESTIMATED SMARTWORK PROJECT TIMELINE
The following table provides an estimated project timeline and highlights project milestones using our SmartWork
Project Implementation Methodology.
Website Design & Development Project SmartWork Timeline
THE ENVISIONING PHASE
Project Kick-Off Meeting
Est. Duration
1 Day
THE PLANNING PHASE
Draft Master Technical Project Plan & Charter
Client Reviews Technical Project Plan & Project Charter
10 Days
FIRST MILESTONE: Finalized Technical Project Plan & Charter Documents
THE DESIGNING PHASE
Conduct Vision & Requirements-Gathering Process
Conduct Iterative Information Architecture Process
Conduct Iterative Wireframing Process
15 Days
Conduct Iterative Interface Design Process
MILESTONE: Finalized Website Design
Implement Responsive Webpage Templates in CMS
THE CONFIGURING PHASE
Provision Staging Environment
Install SitePublish on Staging Environment
Configure SitePublish Modules
20 Days
Integrate 3rd Party Software
MILESTONE: Fully-Configured Technical Solution
THE TRAINING PHASE
Conduct Training Sessions
3 Days
MILESTONE: Fully-Trained Casselman Staff
THE MIGRATING PHASE
Collaborative Web Content Migration
Collaborative Document & File Migration
5 Days
MILESTONE: Beta Website Launch
THE STABILIZING PHASE
CivicLive Quality Assurance Process
20 Days
Casselman Staff User Acceptance Testing Period
THE DEPLOYING PHASE
FINAL MILESTONE: Website Launch!
1 Day
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COST PROPOSAL
The following section outlines CivicLive’s One-Time and Annual fixed fee structure we’ve created in order to meet
your Website Design & Development project’s requirements. Please contact the Proposal Developer if you have any
questions about CivicLive’s fixed fee-based pricing model.
One-Time Implementation Fee
$18,500.00
Our One-Time Implementation Fee covers costs associated with designing, developing and implementing your new website
using our SmartWork Methodology. Key deliverables per SmartWork phase include:
Envisioning & Planning Phase Deliverables
Kick-Off Meeting
Finalized Project Plan
Designing Phase Deliverables
A Completely New Responsive Website Design for
www.casselman.ca
Project Charter
Configuring Phase Deliverables
Complete SitePublish CMS Software Configuration
Integration of Desired 3rd Party Software
Migrating Phase Deliverables
Completion of Desired Website Content Migration
Training Phase Deliverables
Completion of Training Sessions
User Manuals, Videos, and Access to Online Resources
Stabilizing Phase Deliverables
A Stable Internal Beta Launch of www.casselman.ca
Completed CivicLive QA and Casselman Staff User
Acceptance Period
Deploying Phase Deliverables
www.casselman.ca goes Live!
Finalized Project Documents
Annual Software-as-a-Service Fee
$3,240.00
This fee is not charged in
Contract Year #1!
CivicLive’s Annual Software-as-a-Service [SaaS] Fee Includes the following services:
Enterprise-grade Data Protection and Unlimited-
Unlimited-User SitePublish CMS Software License
Bandwidth Website Hosting Services for
A Design Refresh of www.casselman.ca at the End of
www.casselman.ca
Contract Year #4 [if desired]
SitePublish CMS Software Version Upgrades &
PLEASE NOTE: There is no Annual SaaS Fee
Maintenance
charged in Contract Year #1!
Unlimited Access to CivicLive Technical Support
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Optional Additional Services & Rates
CivicLive’s proposed solution includes a certain level of services such as design, training, content migration, and more.
However, if additional work is required, CivicLive can provide quotes for this work using the following charts that
rationalize services by either hourly rates or unit costs.
Hourly Rates for All Professional Services
Although our proposed Design, Development & Implementation costs include many hours of professional services,
the following hourly rates are presented in the event that additional work is requested after your website’s launch:
PROFESSIONAL SERVICES
HOURLY RATE
Programing
$150.00
Graphic Design
$115.00
Quality Assurance Analysis
$125.00
Project Management
$125.00
Marketing Specialist Services
$90.00
Content Optimization
$115.00
Usability Testing / Improvement
$115.00
Technical Support (for no-contract clients)
$115.00
Optional Additional Training Services
If your site administrators do not believe the proposed included training services will meet your needs, additional
training can be provided at the following unit prices. Please note that additional training may be offered during
service level negotiations:
TRAINING SERVICES
1 Webinar-Based Online Training Session
[for up to 8 Staff Members per session]
1 Onsite Training Session
[for up to 10 staff members per session]
HOURLY RATE
$500.00
$1,500.00
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N0 du rapport
RL-016-2015
N0 du dossier
Sujet :
Centre des Loisirs situé au 738 rue Brébeuf à Casselman
Date de l’ordre du jour:
Le 8 décembre 2015
Annexes:
Annexe A – Revenus/Dépenses 2014-2015
Annexe B – Soumissions pour toitures
RECOMMANDATION
1. Que le Conseil du Village de Casselman accuse réception du rapport
administratif RL-016-2015 ; et
2. Que l’administration soit mandatée de procéder à démolir l’édifice en 2016.
CONTEXTE
Le bâtiment est maintenant vide et nous demandons au conseil municipal leur intention pour le
futur du bâtiment.
ANALYSE
** Le coût des services pour l’édifice est présentement estimé à 9300$ par année avec une
prime d’assurance de 2600$. Il y a minimum à refaire soit la toiture de l’édifice au coût
d’environ 13000$. Cet édifice est vandalisé sur une base régulière et nous devons faire quelques
réparations de temps en temps. Le montant budgété pour ses réparations est d’environ 500$
par année et nous recevons présentement aucun revenu pour l’édifice. Il n’y a pas de demande
de location pour cet édifice et le besoin n’est présentement pas nécessaire puisque nous avons le
CPEL et la salle communautaire qui ne sont pas loués à pleine capacité. Le Club 60 a quitté
l’édifice car il n’était plus adéquat. Dans les dernières années, le seul revenu que l’édifice a
acquis était le loyer du CDL mais même celui-ci provenait en partie d’un don du fond
discrétionnaire du Maire.
IMPLICATIONS FINANCIÈRE ET IMPACT SUR LES ÉFFECTIFS
Cet item est inclus dans le budget courant approuvé :
Oui
Cet item est à l’intérieur du montant budgété :
Oui
Montant total budgété en 2016
S/O $
Montant du budget disponible
S/O $
(SVP noter que le budget de 2016 n’a pas été adopté)
X
Non
S/O
Non
X S/O
ALTERNATIVES
Enlever et détruire l’édifice.
COMMENTAIRES DU DIRECTEUR GÉNÉRAL
J’ai discuté de ce dossier avec M. Charles Boyer et je lui ai demandé de me fournir le coût pour
démolir ce bâtiment. L’estimé reçu est (à venir). Il n’y a aucun doute que le besoin d’opérer cet
édifice est lourd pour la municipalité étant donné la condition de cet édifice, l’investissement
monétaire requis ainsi que le manque de revenu de location, alors, ma recommandation est de
démolir cette édifice en 2016.
Préparé par :
Révisé et approuvé
pour la considération
du Conseil par :
_________________________
Charles Boyer
Directeur des Services
Récréatifs et Loisirs
__________________________
Daniel Gatien
Directeur Général
COMPANY
Roof Top Roofing
CLS Roofing
Toiture Raymond
CRB
START DATE
FINISH DATE
J.R. Brisson Repair
J.R. Brisson Replacement Water Plant Wall
Shingles Youth Centre Total
01/10/2015
20-Oct-15 $
15,222.00 $
20,100.00 $
11,321.00 $
15,121.00 $
01-Oct-15
30-Oct-15 $
14,000.00 $
16,000.00 $
10,000.00 $
12,950.00 $
October
November
$9,950.00
$24,500.00
$18,550.00
$22,450.00 $
08/08/2015
09/09/2015
$9,530.00
$9,125.00
$15,580.00
$19,200.00 $
61,764.00
52,950.00 Low Bid
75,450.00
53,435.00 Second
Sujet :
Réunion du comité du DWQMS
Date de la rencontre :
Réunion du 8 décembre 2015
Annexes :
No du rapport
EN-011-2015
No de dossier
EAU
Annexe A : procès-verbal de la réunion du 23 novembre
2015
RECOMMANDATION
1- Que le conseil du village de Casselman accuse réception du rapport administratif
EN-011-2015.
CONTEXTE
La municipalité s’est dotée d’un plan de gestion pour son usine de filtration des eaux
potable. Ce document comprend 21 éléments, un des éléments (20) requiert qu’une
séance de discussion soit échangée entre la haute direction et les employés de l’usine de
filtration sur une base annuelle.
ANALYSE
Un historique des évènements et de la gestion de l’usine pour l’année 2015 ont été discutés.
L’impact sur son budget d’exploitation a aussi été un sujet apporté.
Cet item est inclus dans le budget courant approuver :
Oui X
Non
S/O
Oui X
Non
S/O
L’impact sur les effectifs reliés à cet effet est limité au personnel en place et à leurs
fonctions de travail tel que déterminé par le Conseil municipal.
\\SVRDC\Home\mdupuis\1. Ordre du jour\2. documents de travail 2015\19-8 décembre\9 monthly reports municipal
officials\recommendation EN-011-2015.doc
ALTERNATIVES
Aucune alternative n’est proposée.
Préparé par:
Révisé et approuvé pour la
considération du Conseil par :
_________________________
__________________________
Alain L Castonguay
Directeur des services environnementaux
Daniel Gatien
Directeur général
DWQMS Meeting
Element 20: Management review
Date: November 23, 2015
Time: 10h00 to 11h15
Attendance: MAYOR
COUNCILOR
CAO
DIRECTOR OF ENVIRONMENT
DWQMS REPRESENTATIVE
Conrad Lamadeleine
Michel Desjardins
Daniel Gatien
Alain L.Castonguay
Sébastien Cadieux
________________________________________________________________________
The following is a summary of the exchange discussion during the meeting.
1-Introduction to the DWQMS for New Council members and New CAO
→A brief introduction of the DWQMS was made to new CAO. He was already
familiar with the concept and knowledge of a DWQMS from past experience with
other municipalities.
2-Follow up on last Management Review of January 21 2015
a) Chloramine project
→Project is still on but could not be in operation as per schedule due to
the necessity of upgrading the scada system and other related
infrastructures. Those upgrade were not featured in the budget of 2015.
b) Equipment and infrastructures of last year Top Management Review.
→A brief recap was made of last year equipment upgrade and their
efficiency.
3- External Audit and OFI (Opportunity for Improvement)
→Load bank is schedule for November 24, 2015
→Changes in Element 14 were mention.
→DWQMS retention and disposition record was also stated.
4-Water Treatment Plant Overview of last/current year performance
a) Water breaks
→In the winter of 2015, more water breaks occurred than expected.
Everyone agreed that the winter of this year was exceptional.
b) Equipment upgrade/failure
→All the equipment upgrade or failure was mention with explanation.
For example: the clear well water intake blockage, the purchase of the
valve exerciser. They can be found in the appendix I Folder of Continual
Improvement
5-Internal Review 2015 and Internal Audit
a) DWQMS document changes
→No major changes were made. For all details they can be found in the
revision record #5 at beginning of the DWQMS binder.
b) Internal audit review
→The internal review and the internal audit was presented.
6- Corrective Action Request (CAR)
a) Water Treatment Plant Intake inspection
→CAR was presented to top management. All details can be found in
Appendix G
7- Water Treatment Plant and distribution system Forecast
a) Chloramine Project
→Is still set to start.
b) Low lift upgrade
→Low lift pump are part of the Water Treatment Plant upgrade. They
are the last stage to be completed. (1-High lift 2014, 2-Transfer pump in
2015).
c) Water main on South Nation River Bridge
→The water main will need to be replace. However, due highly cost of
replacement, the budget will be plan on three years interval.
d) Valves maintenance
→The purchase of a motorized valves exerciser was made as part of an
improvement. Half of the valve are already exercise. The other half is
plan to be done in 2016. Once all valve are exercise a maintenance
program will be put in place.
8- Staff
a) Overall Responsible Operator ( ORO ) back-up compensation
→Discussion will take place in the budget meeting with the CAO and the
ORO.
b) Ageing
Two out of three employees at the Water Treatment Plant will be eligible
for their retirement in the next five to ten years. It takes a minimum of 8
years, if all requirements are met to get a person fully trained. Council
members are highly recommended with CAO and ORO to get new staff
in place in the near future for the sustainability of the Water Treatment
Plant and the Distribution System.
9) Questions and Comments.
→CAO proposed a rotation of council members for the next Top
Management Meeting. The purpose of a rotation is to get the chance for everyone to
attend these meeting in order to be more concerned and involve with the DWQMS.
Sujet :
Classification de l’usine de filtration
Annexes :
Annexe A : Licence classe II
No du rapport
EN-012-2015
No de dossier
EAU
RECOMMANDATION
1- Que le conseil du village de Casselman accuse réception du rapport administratif
EN-011-2015.
CONTEXTE
L’usine de filtration de Casselman opère sous une classification III présentement.
ANALYSE
Suite à une demande soumise par le directeur de l’environnement auprès du Ministère
de l’Environnement et des changements climatiques en août 2014 pour
une reclassification de l’usine, celle-ci fut rétrogradée à une usine de traitement de niveau II.
L’impact de ce changement est positif pour la municipalité car elle déboursera
moins pour la formation du personnel et ainsi avoir plus de flexibilité lors de l’embauche
de personnel.
Oui
Non
S/O X
Oui
Non
S/O X
ALTERNATIVES
Aucune alternative n’est proposée.
Préparé par:
_________________________
__________________________
Alain L Castonguay
Daniel Gatien
Directeur général
No du rapport
EN-013-2015
No de dossier
Déchets &
recyclage
Sujet :
Contrat pour la collection des déchets et de la collection
des matières recyclables
Annexes :
RECOMMANDATIONS
Que le conseil du village de Casselman accuse réception du rapport administratif
EN-013-2015 et;
Que le conseil du village de Casselman approuve la recommandation du directeur
des services environnementaux d’octroyer le contrat à la firme Mike’s Waste
Disposal Inc de Vankleek Hill et;
Que le conseil du village de Casselman dirige l’administration de préparer
l’entente avec ce fournisseur de service tel que stipulé selon les
termes de référence (RFP Waste Removal EN-2015-001).
CONTEXTE
Le contrat pour la collection des déchets et du recyclage vient à échéance le 31 décembre
prochain avec la firme ABC Disposal. L’administration a procédé à l’ébauche des termes
de référence en conjonction avec la firme externe DOCK 24 Inc Contracting Authority
selon la politique d’achat de la municipalité du village de Casselman. Lorsque celle-ci fut
complétée, nous l’avons fait publier dans les journaux locaux et nous avons communiqué
par courriel avec 15 fournisseurs de service dans ce domaine pour les aviser des intérêts
de la municipalité. Suite à la fermeture des demandes de soumission le 2 décembre
dernier, deux fournisseurs ont manifesté leurs intérêts envers la demande de soumission,
soit ABC Disposal de Casselman et Mike’s Waste Disposal de Vankleek Hill. Les
soumissions demandées sont pour un terme de 3 ans avec une option d’un an
supplémentaire pour les 1361 unités dans la municipalité.
ANALYSE
Plusieurs critères d’évaluation ont été complétés pour ensuite terminer avec l’impact financier
de la soumission pour la municipalité.
ABC Disposal a soumis un prix de 1,95$ l’unité par semaine pour un total de
138 005,40$ par année avec une hausse de 5% par année pour les deux années
ultérieures au contrat.
Mike’s Waste Disposal a soumis un prix de 1,31$ par unité par semaine pour un total de
92 548,00$ par année avec une hausse de 2% par année pour les deux années ultérieures
au contrat.
COMMENTAIRES DU DIRECTEEUR GENERAL
La demande de soumission a été une réussite puisque la soumission que nous recommandons
ce situe à l’intérieur de nos prévisions budgétaires pour 2016. Il y aura aucun cout additionnel
à la municipalité en comparaison a l’année 2015 puisque le contrat de collecte des ordures
ménagères et le recyclage donc le cout par foyer est environ 1.38$.
Cet item est inclus dans les projections budgétaires 2016 :
Oui X
Non
S/O
Oui
Non
S/O X
Montant total budgété en 2016 :
À être déterminé.
ALTERNATIVES
La municipalité peut refuser l’offre de service des deux soumissionnaires et recommencer
le processus à nouveau, mais cette dernière n’est pas recommandée, car cela pourrait
occasionner un arrêt de service à la population dès le 1er janvier 2016.
Préparé par:
_________________________
__________________________
Alain L Castonguay
Daniel Gatien
Directeur général
Sujet :
No du rapport
TEC-025-2015
No de dossier
Entente de Plan d’implantation :
2291191 ONTARIO LTD. (797 rue St-Joseph)
Date de la
rencontre :
Le 8 décembre 2015
Annexes :
Annexe «A» - Site Plan
RECOMMANDATION
1. Que le Conseil du Village de Casselman accuse réception du rapport
administratif TEC-025-2015 et plus spécifiquement l’annexe «A» démontrant
une vue d’ensemble du plan d’implantation proposé;
2. Que le Conseil dirige le personnel de préparer l’arrêter municipal nécessaire
pour approuver l’entente de Plan d’implantation préparée en support à la
demande d’aménagement visant à permettre la construction d’un bloc
appartement (phase 1) sur le terrain visé (PART OF LOT 11, CONCESSION 6,
COUNTY OF RUSSELL, GEOGRAPHIC TOWNSHIP OF CAMBRIDGE, NOW IN THE
VILLAGE OF CASSELMAN, DESIGNATED AS PART 2 ON PLAN 50R6693 AND PCL
71-1 SEC 50M212; BLK 71 PL 50M212; CASSELMAN S/T RLT80379); et,
3. Que ledit arrêté municipal soit approuvé par le Conseil afin de permettre
l’achèvement des travaux sur le site concerné.
CONTEXTE
Le présent rapport a pour but de présenter l’entente de Plan d’implantation entre le Village de
Casselman et la compagnie 2291191 ONTARIO LTD affectant le 797, rue St-Joseph.
Les requérants ont soumis une demande de Plan d’implantation à la corporation du Village de
Casselman afin d’ériger un nouveau projet pour des immeubles de type appartement comprenant
au total 86 unités réparties en trois phases. Le terrain affecté est localisé à l’intersection des
rues Yvon et St-Joseph et borde la rivière Nation Sud ainsi que le chemin de fer.
ANALYSE
Le terrain affecté est sujet à une entente de Plan d’implantation en vertu du Règlement
municipal 2011-087 et de l’article 41(3) de la Loi sur l’aménagement du territoire. Ceci dit,
les plans d’aménagement soumis par la firme consultant McIntosh Perry Engineering
affectant l’aménagement proposé ont été révisés par nos ingénieurs-conseils, VIA Rail
Canada et par la Conservation de la Nation Sud. L’annexe « A » annexée à ladite entente
permet de visualiser le projet proposé sur le site concerné.
En ce qui concerne l’analyse du service d’urbanisme pour ce projet, la propriété est située
dans l’affectation du secteur résidentiel au Plan officiel (PO) du Village de Casselman et est
zonée : résidentielle à densité moyenne avec exception (R3-12). L’usage proposé est
conforme au PO et l’usage proposé s’avère conforme aux dispositions générales du
Règlement de zonage. Une demande de zonage a d’ailleurs été adoptée par le présent conseil
pour permettre ce projet. Les études et plans soumis en support à ce projet d’envergure ont
soigneusement été révisés afin d’assurer que le projet sera construit selon les standards du
village de Casselman. Des clauses figurent d’ailleurs dans l’entente pour permettre d’assurer
que l’aménagement du site sera complété selon les plans.
Il est toutefois important de préciser qu’un permis temporaire fut émis par le département de
construction afin de permettre aux requérants d’entamer certains travaux sur le site.
Toutefois, pour compléter les travaux, les requérants doivent conclure une entente de plan
d’implantation tel que proposé.
À la lumière des commentaires et de l’analyse qui précèdent, le service d’urbanisme
recommande que le Conseil du Village de Casselman adopte une résolution et un règlement
qui a pour but d’approuver l’entente de Plan d’implantation préparée en support à cette
demande d’aménagement.
S/O
S/O
S/O
S/O
L’impact sur les effectifs reliés à cet effet est limité au personnel en place et à leurs fonctions
de travail tel que déterminé par le Conseil municipal.
ALTERNATIVES
Le conseil peut refuser de signer l’entente tel que présentée ou effectuer des corrections à
celle-ci. Dans le cas présent, le demandeur a soumis l’information exigée par le personnel du
Village de Casselman et l’entente s’avère conforme à nos exigences.
Il est important de préciser que les propriétaires peuvent faire faire appel à la Commission
des affaires municipales de l’Ontario (CAMO) envers la décision du conseil.
Préparé par:
_______________________
Sylvain Boudreault
Urbaniste junior
Consultant
Révisé par:
_______________________
Charles Bray
Directeur des Services
Techniques
__________________________
Daniel Gatien
Directeur général
ANNEXE "A"
SITE PLAN
3
Annexe A
TEC-025-2015
Le 8 décembre 2015
SITE PLAN AGREEMENT
BETWEEN
2291191 ONTARIO LTD.
AND
THE CORPORATION OF THE
__________________, 2015
2
TABLE OF CONTENTS
SECTION
PAGE
1.
DEFINITIONS, LAND AND SCHEDULES ............................................................... 3
2.
GENERAL ................................................................................................................ 5
3.
BUILDING AND PLANNING REQUIREMENTS ...................................................... 6
4.
LANDSCAPING REQUIREMENTS .......................................................................... 9
5.
SERVICING AND EASEMENT REQUIREMENTS................................................. 10
6.
FINANCIAL REQUIREMENTS............................................................................... 11
7.
RELEASE OF DEPOSIT ........................................................................................ 14
8.
SPECIAL CONDITIONS......................................................................................... 14
9.
PARKING REQUIREMENTS ................................................................................. 16
10. INSURANCE .......................................................................................................... 16
11. GENERAL CONDITIONS....................................................................................... 17
12. MINOR MODIFICATIONS TO THE SITE PLAN .................................................... 19
2
3
THIS AGREEMENT MADE IN QUADRUPLICATE,
BETWEEN:
HEREINAFTER CALLED THE “OWNER”
OF THE FIRST PART
AND:
HEREINAFTER CALLED THE “VILLAGE”
OF THE SECOND PART
WHEREAS the Village of Casselman has enacted Site Plan Control Provisions
pursuant to the provisions of Section 41 of the Planning Act R.S.O. 1990, Chapter P.13,
as amended;
AND WHEREAS the Owner is the Owner of the lands, more particularly described in
the Schedule hereto annexed and marked "A", and which are hereinafter referred to as
the "Site".
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
approval of the plans for the development on the subject parcel of land by the Village
and the sum of One Dollar ($1.00) of lawful money of Canada paid by the Village to the
Owner the receipt whereof is hereby acknowledged by the Owner, the Owner and the
Village agree as follows:
1.
DEFINITIONS, LAND AND SCHEDULES
In this Agreement:
a)
“AGREEMENT” shall mean this Agreement and the Schedules which
shall be deemed to be covenants as though specifically set out therein;
b)
“VILLAGE” shall mean the Corporation of the Village of Casselman and
shall include any employee or agent authorized by the Council of the said
Village to act on its behalf;
3
4
“MUNICIPAL ENGINEER” means the consulting engineer for the
c)
Corporation of the Village of Casselman for the time being or such other
person or persons designated by Council of the Village of Casselman;
“OWNER OR OWNERS” includes the parties of the First Part their heirs,
d)
executors, administrators, successors and assigns and agents thereof
contractor, or subcontractor carrying out the Works for or on behalf of the
Owner or Owners;
“WORKS” shall mean any work, material, matter or thing required by this
e)
Agreement to be supplied or performed, or any part thereof and includes
any work referred to in the approved Plans and Drawings.
“SITE” shall mean the land were the Works are being proposed.
f)
The following Schedules are attached hereto and form part of this Agreement.
Schedule ʺAʺ
Legal Description of Land to which this Agreement applies
Schedule ʺBʺ
Costs Estimates
Schedule ʺCʺ
Financial Requirements
Schedule ʺDʺ
Planning and Engineering Requirements
The Village approved the following Letter, Plans and Drawings which can be
viewed at The Corporation of the Village of Casselman at the following address:
751 St-Jean Street, Casselman, Ontario, K0A 1M0.

General Site Plan prepared by Luc Lavoie – Drawing No. SP1 dated
September 2012 and revised 14/10/2015

Landscape Plan prepared by Luc Lavoie - Drawing No. LP1 dated

Lot Grading and Drainage Plan prepared by McIntosh Perry Consulting
Engineers - Drawing No. C101 dated October 14, 2014 and revised
26/10/2015

Site Servicing and Utility Plan prepared by McIntosh Perry Consulting
26/10/2015

Sediment and Erosion Control Plan prepared by McIntosh Perry
Consulting Engineers - Drawing No. C103 dated October 14 2014 and
revised 26/10/2015

Plan and Profile Drawings S101, S102, & S103 prepared by McIntosh
4
5
Perry Consulting Engineers - Drawing No. S103 dated November 19 2014
and revised 23/10/2015

Site Servicing and Stormwater Management Report prepared by McIntosh
Perry
Consulting
Engineers,
dated
November
28
2014,
revised
26/10/2015

Additional Slope and Stability Evaluation and Geotechnical Investigation
Proposed Apartment Development report prepared by Charlebois
Engineering, dated 5/10/2015

Letter from South Nation Conservation signed by Mr. Benoit Duquette
dated 14/10/2015

Letter/Report Review of Noise Impact Study from Cambium Inc. Cambium Ref.: 4265-001, signed by Mr. Stephen McCann, dated
November 17th, 2015
The lands to which this Agreement applies are those described in Schedule “A”.
The Owner warrants that he is the Owner in fee simple of the lands described in
Schedule “A”.
2.
GENERAL
a)
The Owner hereby agrees that the lands affected by this Agreement are
as described in Schedule “A” to this Agreement.
b)
It is understood and agreed that development of the lands affected by this
Agreement shall be governed by the present Site Plan Agreement and
attached Schedules. It is understood and agreed that written approval of
the Village, in a form determined solely by the Village, is required prior to
any departure from the specifications of the said Schedules being
undertaken.
c)
The Owner shall not call into question, directly or indirectly, in any
proceeding whatsoever, in law or in equity, or before any administrative
tribunal, the right of the Village to enter into this Agreement and to enforce
each and every term, covenant and condition herein contained.
d)
The Owner covenants and agrees with the Village that if the Owner sells
or conveys the lands herein described as the “Site” or any part thereof
that each deed of grant shall contain a covenant on the part of the grantee
in such deed binding itself, its heirs, executors administrators, successors
and assigns to the terms of this Agreement and to the carrying out of the
5
6
Works and obligations of the Owner under this Agreement and a covenant
to include a similar covenant in all subsequent deeds of grant of the said
lands until the Works and obligations of the Owner under this Agreement
have been fully performed.
All covenants and agreements herein
contained, assumed by, or imposed upon the Owner are deemed to be
covenants which run with and bind the lands herein described and every
part thereof.
e)
The Owner shall agree that this Agreement is to be registered on the
lands to which this Agreement applies immediately after the execution of
this Agreement before the registration of any other instrument.
The
Owner may apply for, but not request nor require the Village to issue
building permits for the construction of the Works on the said lands, until
this Agreement has been signed and until all of the payments and
performance deposits required of the Owner by the terms and conditions
of this Agreement have been made.
f)
The Owner agrees that there will be no subdivision of the lands herein
described on Schedule “A” except by application pursuant to the
provisions of the Planning Act, R.S.O. 1990, Chapter P13.
g)
The Owner covenants and agrees to satisfy all conditions of approval and
abide by all municipal by-laws, statutes and regulations.
3.
BUILDING AND PLANNING REQUIREMENTS
a)
The Owner shall not commence or permit the commencement of any
Works whatsoever until this agreement has been registered on title and
that all necessary documents, authorizations and permits have been
obtained by the Owner or without any special written permission from the
Chief Building Official.
b)
The Owner further agrees that the proposed building(s) and other Works
shall be erected in conformity with the approved Plans and Drawings to
the satisfaction of the Village and shall be completed within eighteen (18)
months of the issuance of the first building permit issued for the Site with
respect to the land except as may be otherwise specified herein or agreed
to in writing by the parties, and subsequently shall be maintained in
conformity with the said Schedules hereto, to the satisfaction of the
Village. No buildings or other works shall be erected on the said lands
6
7
other than those erected in conformity with the approved Plans and
Drawings. It is understood and agreed that written authority of the Village
shall be obtained prior to any alterations being made which would in any
way represent a departure from the specifications detailed in the said
Schedules. It is also understood and agreed that failure to comply with
any term or condition contained herein or with the approved Plans and
Drawings will result in withdrawal of the building permit, in which case the
Owner hereby agrees to cease all works on the herein described lands,
immediately on receipt of notice by the Village of withdrawal of the
building permit, until such time as written authority is obtained from the
Village to proceed. It is further understood and agreed that if construction
of the Works has not commenced within twelve (12) months of the date of
registration of this Agreement for the land, the approval inherent herein
will become null and void and a new application must be submitted and
approved by the Village prior to any buildings or other Works being
constructed.
Nothing in this Agreement shall restrict the Owner from
applying at any time in the future for building permits to construct
extensions and/or additional buildings as may be permitted from time to
time by the By-Laws of the Village, subject to the requirement by the
Village of a new Site Plan Agreement.
c)
In accordance with the provisions of any By-Laws enacted by the Village
respecting the repair and maintenance of properties, the Owner shall
repair and maintain at all times and to the satisfaction of the Village,
acting reasonably and in accordance with said By-laws, all buildings
located on the subject property together with all parking areas, aisles,
accesses and landscaping.
d)
The Owner covenants and agrees to pay to the Village the development
charges which are established by By-Law of the Council of the Village and
said charges shall be those in effect on the date of issue of a building
permit for which an application has been made.
e)
The Owner covenants and agrees to pay to the Village all applicable
connection charges which are established by By-Law of Council of the
Village of Casselman and said charges shall be those in effect on the date
of the issuance of a building permit for which an application has been
made.
7
8
f)
The Owner shall separately arrange for the removal of all waste and
recycling material from the Site, and shall dispose of all garbage and
waste at its expense in accordance with Village By-Laws.
g)
Until all Works have been completed to the satisfaction of the Village, the
Owner shall immediately remove at its expense any mud or debris
deposited on any public roads used for access to the Site which mud or
debris has been deposited as a consequence of any Works carried out
under the terms of this Agreement.
h)
The Village may designate points of access for construction vehicles to
the Site during the period of construction.
The Owner may also be
required to erect at its expense, at locations determined by the Village,
signs to prevent construction vehicles from using the roads other than the
approved route.
i)
The Owner shall provide adequate parking facilities on-site where workers
employed on the Site shall be required to park their vehicles, except for
those times when reasonable access to the Site is not available due to
services or street construction in the public street or except as may be
authorized in writing by the Village.
j)
Where any road has been used for the provision of access to a
construction site and has been damaged by the Owner or any employees
or authorized agents of the Owner as a result of such use, the Owner
shall restore or reconstruct it to its former state to the satisfaction of the
Village.
k)
The Owner shall not dump or permit to be dumped any fill or debris on
adjacent lands, except as approved by the Village.
l)
The Owner shall comply with all planning and engineering requirements
set out in the approved Plans and Drawings.
m)
The Owner agrees that all lighting emanating from the Site is to be
contained within the property lines and any lighting spill off is to be
controlled to shine away from abutting properties and public highways.
The Owner also agrees execute a photometric analysis prior to the
installation of the proposed luminaries.
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n)
The Owner agrees to place permeable paving materials (asphalt) on the
parking area set out in the approved Plans and Drawings and to the
satisfaction of the Village of Casselman.
o)
All reports and/or studies required as a result of the Works in this
Agreement shall be implemented to the Village’s satisfaction at the sole
expense of the Owner.
4.
LANDSCAPING REQUIREMENTS
a)
The Owner shall install landscaping in accordance with approved Plans
and Drawings.
b)
Without the prior written consent of the Village no living tree or bush shall
be cut down, damaged or removed from the Site except for the sole
purpose of permitting the excavation of the property for the construction
and erection of any building or structure thereon or within any area
designated for parking or roads indicated by the plans and specifications
approved by the Village.
c)
All areas not landscaped shall be maintained by regular grass cutting and,
shall be graded and seeded to allow for normal grass cutting operations
so as to present and maintain a neat, clean, and orderly appearance.
d)
The Owner shall replace in accordance with the approved Plans and
Drawings any newly installed landscaping material which dies within one
(1) year of planting.
e)
Upon completion of the rough grading, and prior to the placing of topsoil
and sod, the Owner shall arrange for the Municipal Engineering and/or
representative to inspect the Site for any lot grading deficiencies. The
Village shall make its best efforts to carry out these inspections within
seventy-two (72) hours of the Village being notified in writing by the Owner
or at some other time as may be agreed upon by the parties.
f)
All portions of a road allowance not being used or intended for immediate
use as a surface for vehicular or pedestrian movement shall be sodded by
the Owner, at its expense, and shall be maintained by same in a healthy,
neat, and orderly growing condition.
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g)
The Owner shall be responsible for the removal of snow within the Site
and to ensure that no accumulation of in excess of 1.5 metres is to be
stock piled within the Site.
5.
SERVICING AND EASEMENT REQUIREMENTS
a)
It is hereby agreed that the Owner shall be responsible to provide, at its
own expense all connections to the municipal water and sewer systems.
All such connections shall be subject to the approval and inspection of the
Village. The Village shall make its best efforts to carry out these
inspections within seventy-two (72) hours of the Village receiving written
notice from the Owner or at some other time as may be agreed upon by
the parties.
b)
The Owner shall provide and dedicate such easements to the Village
which may be required for water, sewer, drainage or other purposes
related to the development of the Owner’s lands.
c)
The Owner shall be responsible, at its expense, for the installation of any
connections to utilities provided such installation shall be subject to the
inspection by and approval of the Village.
d)
The Owner shall provide, prior to occupancy and at its own expense, a
storm water control system, the design of which shall be submitted as part
of the grading and drainage plan with all supporting calculations for
approval by the Village.
e)
The Owner shall be responsible for the repair and maintenance of the
storm water control erosion of the Site preventing the transfer of solids to
any storm sewer through the period of construction and preventing run-off
from entering public water courses or storm drainage facilities at a rate in
excess of that consistent with sound engineering practice.
f)
The Owner agrees to clean out and remove solids accumulated in the
sumps of catch basins and further agrees that the Village shall be
permitted lawful entry onto the Site in order to examine and adjust at the
Owner's expense all storm water management devices that do not then
conform to the requirements of this Agreement, provided that, if upon
examination, the Village determines that the devices are not in
conformance with this Agreement, the Village shall not enter to complete
the adjustments aforesaid unless it has given prior written notice to the
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Owner and an opportunity to rectify the defect, all in accordance with
Clause 6(c), provided further that if, in the opinion of the Village, the nonconformance presents an emergency, the Village may, without notice to
the Owner enter upon the Site to complete the required adjustments at
the Owner's expense.
g)
The Owner shall arrange at its own expense with Hydro Ottawa, Bell
Canada, the local cable company or any other similar utility company for
the installation of such services to the Site and for the provision of any
easements with respect to such installations and in accordance with the
terms, conditions and specifications laid down by said company. If in
relation to the development of the Site the Owner is required, it shall also
arrange for the relocation of any existing installation at no cost to the
Village. Notwithstanding the aforementioned, the location of all boxes,
lines or other works proposed to be installed in connection with the
provisions of any service shall be submitted for approval to the Village.
h)
All Hydro, Cablevision and/or Bell Canada services shall be underground
except where such services are not underground in the street fronting the
Site.
i)
The Owner shall pay to the Village the total cost of cleaning or repairing
any sewer damaged or detrimentally affected by the installation or
construction of any Works related to or required by this Agreement, such
cost to include an additional 25 % charge for overhead and administrative
costs.
6.
FINANCIAL REQUIREMENTS
a)
The Owner shall pay to the Village, by cash or certified cheque, the
charges and fees, as set out in this Agreement and other financial
requirements including but not limited to reasonable administrative, legal,
planning and engineering fees, development charges, road cuts and
building permit fees that may be required of the Village as established by
by-law or resolution of the Council of the Village in effect at the time of
application for a building permit.
b)
It is further agreed that all matters and things required to be provided and
maintained in this Agreement shall be provided and maintained by the
Owner at its sole risk and expense and to the satisfaction of the Village.
In order to ensure that such matters and things are provided and
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maintained by the Owner, before this Agreement is executed by the
Village, the Owner shall deposit with the Village, a sum in cash or by
irrevocable letters of credit in a form approved by the Village Treasurer
(which deposit however made, may be referred to hereafter as
“a deposit”), in the total amount of $270,948.07 as described in Schedule
“B”.
c)
In the event of a default by the Owner or its assigns in the provision and
maintenance of all matters and things required to be done by the Owner
pursuant to this Agreement, the Village may at the expense of the Owner,
enter upon the lands and do all such matters and things as are in default.
The Village may authorize the use of any or all of the cash or letters of
credit deposited with the Village pursuant to Clause 6(b), to pay for the
cost to the Village of carrying out of such matters or things. “Cost” and
“expense of the Owner” in this Clause shall be actual cost incurred by the
Village plus twenty-five percent (25 %) of such cost as a charge for
overhead. Any costs incurred by the Village pursuant to this clause which
are in excess of the amount of a deposit held by the Corporation pursuant
to clause 6(b) shall be paid by the Owner to the Village within thirty (30)
days of the mailing of an invoice by the Village addressed to the Owner at
its last known address for such amount in excess and any costs referred
to in this clause may be recovered by the Village in like manner as
municipal taxes pursuant to the provisions of Section 427 of the Municipal
Act, 2001, S.O. 2001, c.25 as amended.
d)
The provisions of clause 6(b) referring to the deposit of irrevocable
letter(s) of credit with the Village shall apply:
i)
Until the completion of all Works required to be provided and
maintained by the Owner pursuant to this Agreement, to the
satisfaction of the Village, it will be a condition of the letter of credit
that it shall be deemed to be automatically extended without
amendment from year to year from the existing or any expiration
date thereof, unless at least 30 days prior to any such future
expiration date, the financial institution which issued the letter of
credit notifies the Village in writing by registered mail that it elects
not to consider the letter of credit to be renewable for any additional
period.
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ii)
satisfaction of the Village, the irrevocable letter(s) of credit shall
continue to be automatically extended in the same manner as
provided in sub-clause (i) hereof until the said completion of the
Works.
iii)
If the Owner and/or financial institution fails to extend the letter(s)
of credit as required under sub-clauses (i) and (ii) hereof as
required by the Village, such failure shall be deemed to be a
breach of this Agreement by the Owner, and the Village, without
notice to the Owner may call upon any part of the whole amount of
the existing letter(s) of credit notwithstanding anything herein
otherwise contained. Any amount received by the Village shall be
held by the Village in the same manner as if it had originally been
cash deposited.
e)
On completion of all matters and things to be provided and maintained by
the Owner pursuant to this Agreement to the satisfaction of the Village,
the Owner shall be entitled to have released to it the deposit or the
balance of the deposit then held by the Village pursuant to this
Agreement.
f)
The Owner shall pay all arrears of taxes outstanding against the lands
prior to the execution of this Agreement. The Owner shall pay all taxes
levied or to be levied on the lands on the basis of and in accordance with
assessment and the collector's roll entries until such time as the lands
have been reassessed and re-entered on the collector's roll in accordance
with the description of the land contained in Schedule “A” hereto.
g)
The Owner acknowledges that there may be other financial requirements
of the Village, as established by by-law or resolution of the Council of the
Village from time to time, which pertain to this development and are not
specifically referred to herein. It is the Owner’s responsibility to verify
which financial requirements are applicable to this development and the
Owner shall pay, when required by the Village, any charge or financial
requirement which is due or chargeable pursuant to a by-law or resolution
of the Council of the Village in effect at the time of application for a
building permit.
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7.
RELEASE OF DEPOSIT
a)
It is understood that every request to release financial securities or a
deposit must be done by filling an application form and by paying a fee of
$250.00 to the Village.
b)
An inspection will be carried out by the Municipal Engineer and/or
representative in order to determine the appropriate amount to release for
the completed Works. Please note that 10% of the value of any Works
performed on the Village property will be held back for a period of one (1)
year from the date of the substantial completion.
c)
Agreement.
8.
SPECIAL CONDITIONS
FIRE
a)
The Owner shall meet all the requirements of the Village’s fire department
with respect to the identification, maintenance, snow removal and signing
of fire routes.
BUILDING PERMIT
b)
The Owner covenants and agrees that partial of full occupancy shall not
be issued until all plans and drawings have been approved by the Village
and that all financial securities or a deposit be delivered to the Village
Treasurer.
c)
The Owner shall meet and apply the content of the Sewer Use By-law and
the Water Rate By-law of the Village of Casselman.
STORM SEWER EASEMENT
d)
Without limiting the generality of Subsection 5 b) the Owner shall provide,
without any expense to the Village, a 6 metre wide storm sewer
easement benefitting the Village on the portion of land located adjacent
to the existing railway, beginning at Yvon Street and ending at the South
Nation River, as shown on plan drawn by L. Lavoie and M. Savage dated
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Sept. 2012, issued for revisions October 14th 2015, and referred as
drawings no. SP1 project no.: 2012-0102. The Owner shall be solely
responsible to survey and register the permanent easement on title of the
lands within one hundred and eighty (180) days of execution of this
Agreement.
e)
The Owner further agrees and acknowledges that the Village or its
employees or agents shall have access to the easement and shall be
entitled to perform any type of works deemed by the Village to be
necessary. If in doing so, the parking and/or amenity area are damaged,
the cost to repair, reconstruct or replace the parking and/or amenity area
and/or cedar hedge fence shall be borne by the Owner.
f)
The Owner agrees that the Village will not be held legally or financially
liable for any damage to the parking and/or amenity area cedar hedge
fence resulting from any works performed by the Village or its employees
or agents on the easement.
NOISE & VIBRATION
g)
The Owner is solely responsible and agrees that every agreement of
purchase and sale of any lot or residence in the proposed multi-unit
residential development and/or any lease agreement for any dwelling unit
within the proposed multi-unit residential development shall contain a
provision:
 Requiring the Purchaser/Tenant to acknowledge that the proposed
multi-unit residential development is located within or in the vicinity
of an active railway and that such railway operations will result in
the emission of noise, dust, vibrations, fumes, odours and other
gaseous or non-gaseous emissions which may affect the use and
enjoyment of proposed multi-unit residential development. The
Purchaser/Tenant will further acknowledge that such emissions, at
any time of day or night, are necessarily incidental to VIA’s railway
operations.
h)
The Owner agrees to provide, to the satisfaction of the Village of
Casselman Chief Building Official (CBO) or their designate, detailed
documentation for each building block at the time of building permit
application to ensure recommendations transpired from the letter/report
for noise attenuation from the review of Noise Impact Study prepared by
Cambium
Inc.
signed
by
Mr.
Stephen
McCann,
dated
November 17th 2015 (Cambium Ref. No.: 4265-001) are being respected.
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i)
The Owner further agrees to provide to the Village of Casselman Chief
Building Official (CBO) or their designate, proper onsite vibration
measurements to confirm Root Mean Square Amplitude (RMS) does not
exceed 0.14mm/s at the setback limit of each building block.
ROAD WIDENING
j)
The Owner agrees to transfer the right-of-way for Yvon Street along the
lands described in Schedule “A” be widened as required to 10.00 metres
from the centerline of the road, and that the Transfer/Deed of land
conveying the said land to the Village of Casselman must be prepared
and executed at no cost or encumbrance in consideration of the payment
of $1.00.
9.
PARKING REQUIREMENTS
a)
The Owner shall provide and maintain the number of parking spaces or
areas that are required for the proposed use (86 Apartment Dwellings)
and as prescribed in Zoning By-law 1996-635, for the sole use of the
Owner, occupants, or other persons entering upon or making use of the
said premises.
b)
The Owner shall notify the Village of any proposed change of use or uses
on the Site before, during or after the completion of the Works required
under this Agreement.
c)
The Owner further agrees to compensate the Village with a cash paymentin-lieu of parking for any number of parking space(s) or area(s) that cannot
be provided on the Site due to a change of use or uses before, during or
after completion of this Agreement, subject to the approval of the Village.
10.
INSURANCE
a) The Owner shall be responsible for having on or before the execution of
this Agreement, and continue in force until such time as all obligations
under this Agreement are satisfied, a comprehensive policy of public
liability and property damage insurance, providing insurance coverage in
respect of any one occurrence to the limit of at least Two Million Dollars
($ 2,000,000.00) per occurrence, exclusive of interest and costs against
loss or damage resulting from bodily injury to, or death of one or more
persons and loss of or damage to property.
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b) The policy shall provide coverage against all claims for all damage or
injury including death to any person or persons, for damage to any
property of the Village or any other public or private property resulting
from or arising out of any act or omission on the part of the Owner or any
of its servants or agents or contractors during the construction or
installation or maintenance of any Works to be performed pursuant to this
Agreement. The policy shall include completed operations coverage and
shall be maintained in effect until all obligations under this Agreement are
satisfied.
c) The policy shall include blanket written contractual liability, cross liability,
contingent employer’s liability, personal injury endorsement, liability with
respect to non-owned licensed vehicles.
In the event that the Owner
intends to carry out any shoring, blasting, underpinning, demolition, pile
driving, caisson work and work below ground surface including tunnelling
and grading on the lands, it shall first provide the Village with the
Certificate of Public Liability Insurance covering such operations in a
format satisfactory to the Village, in which the Village is named as
additional insured prior to undertaking any such operations.
11.
GENERAL CONDITIONS
a)
If required, the Owner shall at its own cost submit to the Ministry of the
Environment for approval all plans required by the said Ministry and shall
be responsible for obtaining any subsequent approvals from the Ministry
of the Environment for the proposed facility or any addition thereto and
shall supply the Village with copies of all approvals or conditions enforced
or set by the Ministry. No building permit will be issued without receipt by
the Village of the said approval.
b)
The Owner acknowledges and agrees that failure to comply with any term
or condition herein may result in the Village taking such action to enforce
compliance, as deemed appropriate by the Village.
c)
This Agreement shall endure to the benefit of and be binding upon the
parties hereto and their respective heirs, executors, administrators,
successors and permitted assigns, and all covenants and agreements
herein contained, assumed by, or imposed upon the Owner are deemed
to be covenants which run with and bind the lands and every part thereof.
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d)
In every clause of this Agreement, unless the contrary intention appears,
words importing the singular number of the masculine gender only,
include more persons, parties or things of the same kind than one, and
females as well as males and the converse, and a word interpreted in the
singular number has a corresponding meaning when used in the plural.
d)
Any notice required or permitted by this Agreement to be given by the
parties hereto shall be in writing and shall be conclusively deemed to have
been delivered on the date of mailing of such notice.
e)
Any such notice required to be given herein shall be in writing and shall be
delivered in person or by prepaid registered mail, to the attention of the
Owner and/or the Village as follows:
TO THE OWNER:
PO Box 739
Casselman ON K0A 1M0
or such other address as the Owner has notified the Village Clerk in writing.
TO THE VILLAGE:
CORPORATION OF THE
751 ST-JEAN STREET
P.O. BOX 710
CASSELMAN, ONTARIO, K0A 1M0
g)
The Owner, on behalf of itself, its heirs, executors, administrators and
permitted assigns, including his successors in title, covenants and agrees
to indemnify and save harmless the Village from all actions, causes of
actions, suits, claims or demands whatsoever which arise directly or by
reason of the development of the Site and the construction and
maintenance or the improper or inadequate construction and/or
maintenance of the Works.
h)
All clause headings are for ease of reference only and shall not affect the
construction or interpretation of this Agreement.
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12.
MINOR MODIFICATIONS TO THE SITE PLAN
a)
b)
Minor modifications made to this Site Plan Agreement may be approved
without an amendment to this Agreement with the authorization of the
person or persons designated by the Council of the Village of Casselman.
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IN WITNESS WHEREOF the Owner hereunto set his Hand and Seal or affixed its Seal
duly attested to by its proper officers in that behalf.
DATED AT THE VILLAGE OF CASSELMAN THIS ___th DAY OF ________
2015.
SIGNED, SEALED AND DELIVERED in the presence of:
MR. __________________________________
MR. __________________________________
DATED AT THE VILLAGE OF CASSELMAN THIS ___th DAY OF __________,
2015.
_____________________________________
MR. CONRAD LAMADELEINE, MAYOR
_____________________________________
MRS. MARIELLE DUPUIS, CLERK
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SCHEDULE "A"
LEGAL DESCRIPTION OF LAND TO WHICH THIS AGREEMENT APPLIES
PT LT 11 CON 6 CAMBRIDGE PT 2, 50R6693 & AS IN RR131034; VILLAGE OF
CASSELMAN, COUNTY OF RUSSELL
PCL 71-1 SEC 50M212; BLK 71 PL 50M212; CASSELMAN S/T PT 3, 50R7094 AS IN
RR77313; S/T RLT80379; VILLAGE OF CASSELMAN, COUNTY OF RUSSELL
(EASEMENT)
PARCELS 1-1 TO 69 WITH INCLUSIVE, SECTION 50M-212, AND PARCELS 70-1,
71-1 AND 72-1, SECTION 50M-212, BEING BLOCKS 70, 71 AND 72, PLAN 50M-212,
VILLAGE OF CASSELMAN, COUNTY OF RUSSELL.
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SCHEDULE "B"
COST ESTIMATES
The Owner shall deposit security with the Village a sum in cash or by irrevocable letters
of credit approved by the Village Treasurer equal to the amount of $86,080.33. It is
understood that this amount is equal to approximately 50% of the estimated cost for
Phase 1 - Block C.
It is understood that the total cost to complete the Site Works for all phases was
estimated at $344,321.33. The Village at its sole discretion, may request at any time,
that these costs be readjusted by the Owner to better reflect the current market value.
The Owner agrees to provide additional security to the Village should there be any
adjustment to the estimated cost.
The Owner shall further deposit security with the Village a sum in cash or by irrevocable
letters of credit approved by the Village Treasurer equal to the amount of $184,867.74.
It is understood that this amount is equal to approximately 100% of the estimated cost
for the St. Joseph Street Storm Sewer Upgrade and that full deposit shall be provided
prior to commencement of Works and no later than June 15th, 2016.
The Village at its sole discretion, may request at any time, that these costs be
readjusted by the Owner to better reflect the current market value. The Owner agrees to
provide additional security to the Village should there be any adjustment to the
estimated cost.
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SCHEDULE "C"
The Owner shall pay to the Village the applicable fees set out below:
Administration Fees
$1000
Planning Fees
$720
Legal Fees
$500
Registration Fees
$100
Engineering Fees
$0000
HST
$0000
TOTAL
$2320.00
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SCHEDULE "D"
PLANNING AND ENGINEERING REQUIREMENTS
1.
The Owner agrees to construct to the satisfaction of the Village, fences, hedges,
parking, accesses, aisles, landscaping berms, signs, lighting, garbage storage
facilities, in conformity with and in the locations shown on the attached approved
plans which form part of this Agreement.
2.
The Owner further agrees that it will arrange to provide and keep a copy of the
said approved plans on Site on the said lands throughout the period of
construction for the guidance of those employed to construct the Works.
3.
The Owner further agrees that the accesses to and from the property shall be
restricted to those accesses as shown on the attached plans and only to those
accesses.
4.
The Owner shall have removed from the property all snow which has
accumulated on the Site and which creates a hazard to the individual and which
leads to a deficiency in the number of required parking spaces.
5.
The Owner agrees to permit the Village By-Law Enforcement Officer to enter
upon the Site for the purposes of patrolling areas where parking is not permitted
and to permit the By-Law Enforcement Officer to ticket any vehicles that are in
contravention of the parking regulations in regard to fire lanes.
6.
The Owner agrees that the installation of any exterior lighting on the Site or on
the building shall be approved by the Municipal Engineer and Hydro Ottawa and
shall be shown on the plans attached hereto forming part of this Agreement.
7.
The Owner agrees that there will be no exterior storage of any materials in the
front yard of the subject property.
8.
The Owner undertakes and agrees that it will provide and erect or affix, at its
expense, such municipal number signs illuminated or otherwise, in such
locations and of such a size, design and colour as submitted to and approved by
the Building Inspector of the Village of Casselman, prior to occupancy of any
buildings, or part thereof, in the subject development.
9.
The Owner shall sign an agreement for the maintenance of manholes of “OGER”
type or its equivalent to be installed on the Site and shall form part of this
Agreement. It shall be the responsibility of the Owner contractor’s to perform
regular removal of the trapped material (minimum once per six months), and
immediately remove all materials arising from any spill. These facilities are not to
be dismantled or removed unless approval has been granted by the appropriate
authority.
10.
The Owner hereby agrees that all driveways and parking lots shall be curbed
with poured-in place concrete curbs, unless otherwise specified and approved by
the Municipal Engineer. It is further understood and agreed that all driveways
and parking lots shall be paved in accordance with municipal standards in effect
at the time of construction.
11.
The Owner shall be responsible, at his expense, to provide all necessary CCTV
inspection for sanitary and storm sewer works on the Site. If the inspection is not
satisfactory to the Village, the Owner shall rectify the works at its sole expense.
12.
The Owner shall be responsible, at his expense, to conduct pressure tests for
the watermain network on the Site (as per AWWA and OPS standards). If the
pressure test is not satisfactory, the Owner shall rectify the works at its sole
expense.
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13.
The Owner shall be required to conduct and coordinate all chlorination tests prior
to connecting Site services to the municipal water system.
14.
The Owner shall be responsible to maintain all infrastructures relating to the
watermain and the sanitary and storm sewer networks on its property. The
Owner may be required by the Village, from time to time, to maintain, clean
and/or repair any infrastructure within the Site.
15.
The Owner shall conduct all blasting in accordance with the most recent Ontario
Provincial Standard Specifications (OPSS) namely OPSS 120 and OPSS 206
and must include a pre-blast survey by a qualified consultant.
16.
All necessary and mandatory test results such as CCTV, pressure testing,
chlorination and compaction test results must be submitted prior to receiving any
request by Owner to reduce security deposits.
17.
The Owner shall be responsible to replace as per Village standards any
sidewalks that were damage during the construction period.
18.
The Owner shall sign an agreement with a qualified firm for testing and
maintenance of fire hydrants located on his property. These works shall be
performed once every year and test results and maintenance logs shall be
supplied to the Village.
19.
The Owner shall be responsible to repair any and all damages caused to Village
streets, curbs and landscaping during his building operations. The Owner shall
also keep clear and free of obstructions all Village streets used during his
building operations.
20.
The Owner shall abide and enforce any provincial and municipal By-laws,
procedures and policies when working on Village streets and properties.
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Corporation of the
Village of Casselman
Subject:
LED Street Light Conversion
Meeting Date:
December 8, 2015
Report #
TEC-026-2015
File #
n/a
Annex A – LED Street Light Proposal – RealTerm Energy Corp.
Annex B – Letter of Intent – RealTerm Energy Corp.
Annex:
RECOMMANDATIONS
•
Whereas the Council of the Village of Casselman acknowledges administrative report
TEC-026-2015;
•
Furthermore, that the Council of the Village of Casselman authorizes the Mayor and
Clerk to sign the Letter of Intent with RealTerm Energy to proceed with Investment Grade
Audit.
CONTEXT
After observing the marketplace for several years, Local Authority Services (LAS), a wholly
owned not for profit subsidiary of the Association of Municipalities of Ontario (AMO), has decided
to offer LED streetlights to the municipal market because the technology is reliable, superior,
and now very cost-effective.
LAS developed this service to help ensure municipalities could protect existing assets, remove
risk, and maximize savings while upgrading to top quality LED lighting. LAS has assembled a
team that includes the financial strength and expertise of RealTerm Energy with the market
leading product supply of Cree Lighting Canada. Cree offers a ten year warranty on all
component parts.
ANALYSIS
The RealTerm offering recommended by staff is referred to as “Design, Upgrade, Transfer”.
In this offering, a Municipality can take advantage of RealTerm Energy’s turn-key solution where
they act as an external Project Manager to upgrade the existing network, while balancing the
municipality’s requirements and constraints to ensure that it gets the lighting results it needs.
This option is for those municipalities wishing to self-finance the design and upgrade of their
lighting network, but where RealTerm Energy coordinates the entire process including:
•
•
•
•
•
A full review and inventory through GPS mapping of the existing lighting system
Work with lighting staff and outside lighting consultants to design a new LED system
Outline potential energy and maintenance savings
Provide complete summary of costs for the proposed project
Highlight and secure available OPA incentives
• Undertake the build-out and commissioning of the project and transfer the warranties to
the municipality
Background on LED Lighting
LED lamps do not contain a gas-filled bulb or filament but use charged electrons that jump
through a semi-conductor chip and then emit photons (light) when they land on the other side.
A single LED lamp may have many chips. This construction makes LEDs highly resilient and
efficient. As a result, LEDs offer a number of advantages over High Pressure Sodium, Metal
Halide or Mercury Vapour lights including:
• Much lower power consumption ranging from 40-70% energy savings.
• Long, predictable lifetime. LED lights do not burn out. Instead, they lose brightness over
time, while generally lasting many times longer than a conventional fluorescent or
incandescent light – up to 100,000 hours. The much less frequent need to service or
replace LEDs means low maintenance cost.
• More accurate color rendering. The color rendering index is the ability of a light source
to correctly reproduce the colors of the objects in comparison to an ideal light source. 9095% of respondents in retrofitted municipalities preferred LED over other types of
lighting.
• Quick turn on and off. LEDs come on with full brightness instantly. Unlike mercury
vapor, metal halide and sodium vapor lamps (commonly used in street lighting), LEDs do
not have a problem restarting immediately (hot ignition) following a brief power failure or
inadvertent turn off.
• Environmentally Positive. LEDs don't contain mercury or lead, and don't release
poisonous gases if damaged.
• Less attractive to nocturnal insects. Nocturnal insects are attracted to ultraviolet, blue
and green light emitted by conventional light sources.
• Higher light output even at low temperatures. While fluorescent lights are comparably
energy efficient, on average they tend to have lesser light output at winter temperatures.
• Less wasted light. Light from LEDs is very directional and they do not require diffusers
or reflectors that reduce lighting efficiency. As a result, light does not shine where it is not
wanted, such as into street-side bedroom windows.
• Enhanced Safety via longer life and fact they will never leave an area in complete
darkness as well as enhanced colour rendering which makes areas appear better lit with
same or less actual foot candles than HPS or metal halide.
By upgrading our existing inventory of streetlights to LED under this program the Village will be
able to:
• Significantly reduce our energy and maintenance budget
• Dramatically improve the quality of light offered to our citizens
• Enhance the natural environment both by consuming less energy and by avoiding “light
trespass”
• Beautify our community while boosting security
• Obtain a detailed, GPS-based inventory of all streetlights within the Township to
support the Municipality’s asset management plan
• Ensure that old streetlight heads are disposed of in an environmentally
responsible manner.
Analysis of Savings
The following charts provide details of our streetlight inventory and an analysis of the LED
upgrade. In addition, an overview of the savings impact of switching to LEDs in terms of dollars
and kilowatt hours.
COMPARING FINANCING OPTIONS
Regardless of financing option type, RealTerm Energy delivers a full turn-key program to
manage the entire project, including design, procurement, installation and final commissioning.
1. DUT - Design, Upgrade & Transfer (Financed by Municipality)
2. EPC - Energy Performance Contract (Financed by RealTerm Energy)
LETTER OF INTENT
The Technical Services department has been hard at work for the past year to in working with
RealTerm in preparing a proposal to upgrade the street light for our Community. The next step
in this process is to sign a letter of intent with RealTerm to commence the Investment Grade
Audit the cost of this commitment would be a maximum of $ 6,550. A copy of the Letter of
Intent is included in Annex B.
Important to note that if the Municipality commits to Option 1: Design, Upgrade, Transfer, there
must be a provision in the 2016 Budget for a Capital Expenditure of approximately $140,000
depending on the Ontario Power Authority Incentive that we are eligible for, which is estimated
to be roughly $39,000. The rational for Option 1 is there is a potential for a 3 ½ year return on
investment, which would allow for long term savings.
FINANCIAL IMPLICATIONS AND IMPACT ON STAFF
This item is included in the current approved budget:
N/A
This item is within the budgeted amount:
N/A
Total budgeted amount in 2015:
N/A
Amount of budget available:
N/A
The impact on staff related to the approval of this process is negligible.
ALTERNATIVES
Council can elect to proceed with Option 2: Energy Performance Contract which is totally
financed by RealTerm, or alternatively choose to abandon the project in its entirety.
A la suite du rapport de notre directeur des services techniques, je recommanderais au conseil
municipal que ce projet soit discuté lors du processus budgétaire. Je n’ai pas eu l’opportunité de
réviser ce dossier avec notre directeur et je crois qu’il serait sage de me familiariser plus avec ce
dossier avant que le conseil municipal prenne une décision.
Prepared by:
Revised and approved for
consideration by Council by:
______________________________
_________________________
Charles Bray
Director of Technical Services
Daniel Gatien
Chief Administrative Officer
MUNICIPALITY OF CASSELMAN
LED STREET LIGHT PROPOSAL
NOVEMBER 17, 2015
E N E RG Y
*Photo courtesy of Cree Inc.
MUNICIPALITY OF CASSELMAN· LED STREET LIGHT PROPOSAL · NOVEMBER 2015
November 17, 2015
Charles Bray
Municipality of Casselman
751 St-Jean Street
Casselman, ON K0A 1M0
Thank you for your interest in upgrading your street lighting network with RealTerm Energy and LAS. Our
team at RealTerm Energy brings energy experts, financial analysts, lighting designers and boots-on-theground lighting technicians, working together to achieve smart solutions that will deliver approximately 57%
cost savings on your streetlight energy bill in the first year. We are passionate about helping communities
immediately realize the savings that LED lights can offer and we’re proud to offer this service to Casselman.
Our turn-key service offering includes:
•
•
•
•
•
•
•
An initial assessment of your existing streetlight network
A comprehensive Investment Grade Audit
Complete photometric designs to optimize energy efficiency and minimize costs
New LED installation and recycling of old fixtures
Creationand transfer of data management tools and software
Transfer of all warranties at commissioning
Financial options including Energy Performance Contracting, where RealTerm Energy undertakes
all project costs and maintains the network over a fixed term, typically sharing the savings with the
municipality
On behalf of the team at RealTerm Energy, LAS and Cree Canada, we are pleased to submit this proposal
for your review. We strive to be as accurate as possible in our initial projections and cost estimates, and look
forward to meeting with you soon to discuss any questions youmay have.
Yours truly,
Sean Neely,
President
EXECUTIVE SUMMARY
CONSUMPTION, GHG AND COST SAVINGS OF LED STREETLIGHT CONVERSION
CURRENT STATUS
BEFORE
UPGRADE
POST
UPGRADE
Number of Fixtures
310
310
Annual Electricity Consumption (kWh)
269,127
Annual Electricity Costs
VARIANCE
PERCENT
89,727
179,400
67%
$37,454
$16,125
$21,328
57%
Annual Maintenance Cost (5 yr. avg.)
$20,822
$4,164
$16,657
80%
Total Street Lights Expenditures
$58,275
$20,290
$37,986
65%
Average Annual Cost per Fixture
$188
$65
$123
65%
LED PROJECT LIFE STATISTICS
Application Life
100,000 hours
Projected Lifetime Savings
$1,172,646
GHG Reduction First Year
18 tonnes
GHG Reduction Lifetime
413 tonnes
Annual Energy Consumption
269,127
kWh
Annual Operating Cost
$58,275
89,727
kWh
Baseline
Proposal
Energy Consumption
3
67%
$20,290
Baseline
Proposal
Maintenance Costs
80%
Energy Costs (billing)
57%
EXECUTIVE SUMMARY (continued)
OVERVIEW OF FINANCING OPTIONS
We have presented two financing options for you. See pages 12-14 for details.
1.
2.
DESIGN, UPGRADE & TRANSFER (Financed by Municipality), and
ENERGY PERFORMANCE CONTRACT (RealTerm Energy Financed)
DESIGN, UPGRADE & TRANSFER OPTION
Total Project Cost
$175,097
Municipality’s Portion
29.2%
OPA Incentive
-$39,060
RealTerm Energy’s Portion
70.8%
Net Project Cost
$136,037
Contract Period
10 years
Annual Maintenance
Included
Simple Payback (years)
4
ENERGY PERFORMANCE CONTRACT OPTION
3.47
ABOUT US
PROVEN PARTNERSHIP
RealTerm Energy Corp., a RealTerm Global Company, is redefining the
municipal street lighting market with intelligent LED lighting systems, service
offerings and financing options that deliver unmatched energy and
maintenance savings.
Our mission is to create and foster long term
partnerships with forward-thinking private, public and government market
leaders to deliver innovative and cost-effective lighting solutions. Our parent
company, RealTerm Global, operates a dynamic series of asset and
infrastructure platforms on three continents that deliver innovative and
responsive solutions to our clients.
For more information please visit us at www.realtermenergy.com
Local Authority Services (LAS), a wholly owned subsidiary company of the
Association of Municipalities of Ontario (AMO), is a preferred provider of
competitively-priced
and
sustainable
business
services
for
Ontario
municipalities and the broader public sector. LAS helps its customers “save
money, make money, and build capacity.”
A Unique Partnership That Benefits Ontario Municipalities
After an exhaustive RFP process in the fall of 2014, LAS selected Cree Canada to
be its manufacturing partner in offering this street light solution to Ontario
municipalities. LAS’s competitive process identif ied both RealTerm and Cree as
offering the best value and the highest quality of services available, in order to
offer its members an alternative to engaging in a lengthy and expensive RFP
process.
Since the program’s inception, more than 90 Ontario Municipalities have chosen
the LAS/RealTerm Energy/Cree partnership to upgrade their streetlight networks.
For more information, contact Scott Vokey, Energy Services Manager, Local
Authority Services.
5
PROJECT TEAM
EXPERTISE IN TECHNOLOGY
Mark Gibson – Associate Director, Business Development - Based in Kingston,
Ontario, Mark is responsible for RealTerm Energy’s partnerships in cities and
towns like yours across eastern, central and northern Ontario. His background in
solar power development and installation builds upon his technical and small
business growth expertise.
Michael Miller – Project Installation Manager – Michael is your face-to-face contact
with RealTerm Energy from initial evaluation, through installation, to final
completion of the project. His 30+ years in the municipal and construction sectors
gives Michael the expertise to ensure the smooth transition to LEDs for your
project. Michael also evaluates and works with our installation partners to ensure
quality and consistency across the entire project.
Dan Kirkby - GIS Engineering Manager – Dan manages our Geospatial
Information Systems (GIS), as well as the development of RealTerm Energy’s GISenabled Smart City management tools for local municipalities. He also created
our custom app which monitors Smart City connectivity. Dan developed his
background in geospatial project engineering while serving in the Canadian Army.
Csaba Demzse - Senior Energy Efficiency Engineer – Csaba is one of a handful of
energy efficiency experts in the world at his level. He brings to our team more
than 20 years of experience in energy analysis and project management in North
America and across Europe in the energy services industry.
6
PRELIMINARY REPLACEMENT FIXTURES
Prior to working with your lighting officials and with our lighting design experts, we have constructed
this initial assessment for illustrative purposes, based upon a basic “one-for-one” replacement
technique, selecting a Cree LED fixture with comparative light outputs for each existing HPS fixtures
in Casselman’s current inventory. This analysis is only a starting point, and demonstrates the energy
savings that are possible using LEDtechnology, employing industry standard roadway practices.
These estimates are conservative. Once our Investment Grade Audit is completed, along with a
professional photometric analysis, we have typically been able to improve the efficiency levels and
project costs associated with the LED upgrade by as much as 15%.
INVENTORY TOBEREPLACED BYLEDS
Cobra Head Fixtures
OLD QTY
OLD FIXTURES
WATTS
TOTAL
WATTS
NEW QTY
NEW FIXTURES1
WATTS
TOTAL
WATTS
ENERGY
SAVINGS
197
HPS 150W
190
37,430
197
CREE - XSP-2 - 65W
65
12,805
66%
80
HPS 250W
310
24,800
80
CREE - XSP-2 - 101W 101
8,080
67%
62,230
277
20,885
66.4%
277
Decorative Fixtures
OLD QTY
OLD FIXTURES
WATTS
TOTAL
WATTS
NEW QTY
NEW FIXTURES1
WATTS
TOTAL
WATTS
ENERGY
SAVINGS
24
Decorative 150W
190
4,560
24
AVPL 2 65W
65
1,560
66%
6
Decorative 250W
310
1,860
6
AVPL 2 73W
73
438
76%
3
Decorative 150W
(Train Station)
190
570
3
1430 LED Roadway
65
195
66%
6,990
33
2,193
68.6%
33
The fixtures detailed above indicate the energy savings potential of LEDs given the current inventory. The application of
photometric designs conducted during our Investment Grade Audit typically reveals similar or greater energy savings.
1
Relying solely on a “one-for-one” replacement technique has limitations:
•
•
•
•
7
It can only prescribe the LED replacement wattage for what we believe is installed today,
It is limited to existing inventory records that are often outdated and inaccurate,
No consideration is made for a proper lighting design, updated for current roadway conditions,
Without lighting designs, over lit or under lit streets today will continue to be so, even with LEDs
PROJECT SCOPE OF WORK
DESKTOP PROPOSAL
LETTER OF INTENT
INVESTMENT GRADE AUDIT
OPA REBATE SUBMISSION
SELECT FINANCING METHOD
CONTRACT SIGNING (CCDC OR
ENERGY SERVICES AGREEMENT)
ORDER / SHIP LED LUMINAIRES
INSTALLATION / RECYCLING
REVISE BILLING WITH LDC
8
Preliminary estimate costs & savings
Engagement to perform Investment Grade Audit
Full system review, GPS mapping, lighting designs,
luminaire selection, detailed costs and savings
RTE administers all OPA incentive applications
Municipality or RealTerm provides project finance
Detailing of roles, responsibilities, costs,
and energy savings guarantees
From 3 to 6 weeks to manufacture and ship
Local installers preferred, using proprietary
installation and asset management tools
Account consolidation, ensuring that reduced
consumption costs are reflected in billing invoices
D.U.T.
COMMISSIONING &
WARRANTY TRANSFER
Transfer all GPS/Asset Management tools, maps,
data, records, contracts and calculations
E.P.C.
RTE MAINTAINS SYSTEM
& SHARES SAVINGS
RealTerm operates the network, guarantees & shares
energy and maintenance savings per contract
THE REALTERM DIFFERENCE
HOW MATTERS.
TWO EXCLUSIVE FEATURES OF A REALTERM ENERGY/LAS LED UPGRADE
At RealTerm, we are committed to extracting the maximum benefit for our municipal clients
when upgrading their street lighting networks. The economic benefits are so compelling in
terms of cost savings and energy efficiencies, that there simply is no reason to cut corners.
However, doing it right still takes innovation and a dedication to detail in order to take full
advantage of this technology.
The following pages highlight two of the elements included in the Project Scope of Work items
listed on the preceding page that make the difference for our clients.
Our Investment Grade Audit is often the first
definitive study of this critically important
asset in your community, and we stand
behind the results. RealTerm is unique in
the marketplace in that LAS is able to review
our findings, estimates, costs and margins
thereby assuring that the project as
presented, is the most competitive in
Ontario.
CUSTOM INSTALLATION TOOLS
We have created custom apps and
installation tools that equip each
Installation Team that enable us to not just
monitor progress daily, but record field
results that become the basis of your asset
management system for the future.
9
THE VALUE OF DOING IT RIGHT THE FIRST TIME
Uses GIS/GPS technology to carefully map every streetlight in the municipality
Clarifies asset ownership (Town vs. Region vs. MOT, etc.)
Obtains exact technical data from each light, used in photometric analysis
Detailed analysis of energy and maintenance bills to identify anomalies
Conducts photometric analysis (lighting design) to determine optimum lighting solutions that
maximize roadway and pedestriansafety, maximize savings and minimize project costs
ü Generates the data sets required by the municipality to perform detailed ongoing asset
management
ü Becomes the basis for the business case to staff and council
ü
ü
ü
ü
ü
Sample Roadway with
Preliminary Design
Final Photometric Layout
Indicating RP-8 Achieved
In a recent project, the detailed photometric analysis conducted during our IGA phase
enabled us to select luminaires that increased energy efficiency by a further 15%, and
lowered the fixture costs by an additional 23% over ‘the one-for-one’ replacement
method while still meeting RP – 8.
10
INSTALLATION
COMPLETE REWIRING AND REFUSING AT INSTALLATION
§ Service calls typically cost a municipality a minimum of $250 per occurrence, plus materials
§ After burn-outs and photocells, the leading cause of service calls is fuse-related
§ Replacing the fuse and fuse holder, and rewiring the connection to the main during the
installationminimizes the likelihood of service calls during the fixture’s life
§ This ensures years of maintenance-freeoperation of the luminaires
§ We also provide for 5%of the davit arms to be replaced at installation due to metal fatigue
§ Variances in any of the aboveduring actual installation will be adjusted on final billing
§ Local contractors favoured, while our staff supervises the entire installation with custom tools
and apps that monitor daily progress
§ Asset management reports on polecondition, tree canopy and other site conditions
§ All data transferred to Municipalityupon commissioning
Custom Installation App
11
COMPARING FINANCING OPTIONS
Regardless of financing type, RealTerm Energy delivers a full turn-key program to manage the
entire project, including design, procurement, installation and final commissioning. Our street
lighting experts coordinate the entire process to free up your internal resources for other projects.
Option 1
Option 2
Energy Performance Contract
Design, Upgrade and Transfer
(Self-financed)
(RealTerm Energy Financing)
Sources of funds include:
• Infrastructure Ontario (up to 100% of the
total amount to be financed),
• Existing local resources (endowments,
dedicated funds),
• Federal Gas Tax or other senior level
government transfers,
• Special purposelevies,and
• Mill rate adjustments.
• RealTerm Energy finances 100% of
project costs
• RealTerm maintains the streetlight
network for a period of 10 years
• The municipality and RealTerm jointly
share in the energy and maintenance
savings
• Operating risks transferred to RealTerm
• Guaranteed energy and maintenance
savings throughout the term
• Asset
ownership
remains
with
municipality.
OPERATING COST COMPARISON
Energy Costs
$20,822
Maint. Costs
RTE Portion
$8,867
$29,119
$37,454
Baseline
Loan Repayment
$12,317
$29,833
$4,164
$16,125
$16,125
DUT
EPC
Please note that in the above chart the loan repayment period is 5 years (DUT Option)
12
Savings
METHODOLOGY
DESIGNING TO RP-8 GUIDELINES
Upon receipt of accurate field measurements, our lighting designers provide as many unique
solutions as it takes to customize the results to conform to the maximum extent possible to RP8, the recommended lighting practice used in throughout the industry. We do so utilizing the
current coordinates of each fixture location and road condition. Where RP-8 cannot be met, it is
typically due to inadequate pole spacing, which cannot be remedied without adding additional
poles and fixtures. It is also true that if RP-8 cannot be met in these applications using LEDs, RP8 is not being met currently. Our customized design methodology assures that whenever
possible, RP-8 levels are met using LED technology, while minimizing the energy usage per
fixture.
INSTALLATION ESTIMATES
Based upon our experience in other Ontario municipalities, our installation estimates are meant
to be as accurate as we can make them at this stage. The parameters used in this proposal for
installationcosts and activities are as follows:
• Refusing:
• Rewiring:
• Disposal:
Each new LED fixture to include a new fuse
100% of inventory to require rewiring
Included at no additional cost
SMART CONTROL READY
At this stage, we have not incorporated smart control technology into the proposal, with the
exception of incorporating the cost of an ANSI 5-pin receptacle with each fixture. Once we
begin conducting our IGA, we will be happy to add smart solution options to our analysis.
MAINTENANCE ESTIMATES
Different manufacturers propose varying estimates for ongoing maintenance costs for LED
fixtures. While it is unrealistic to assume that no annual maintenance will be required, the
fixtures themselves do not contain components that require periodic replacement (such as HPS
bulbs and ballasts). In order to be conservative, our maintenance savings estimate is modeled
at 80% of the average of the last five years maintenance costs. While actual maintenance costs
are likely to be a mere fraction of this estimate in any given year, we recommend incorporating
this figure into municipal budgets to account for periodic cleaning or other eventualities over
the life of the fixture not covered under the manufacturer’s 10 year warranty.
Thus, actual vs. budgeted maintenance savings are likely to be much higher than modeled
herein during any given year.
13
OPTION 1: DESIGN, UPGRADE & TRANSFER
PROJECT COSTS, SAVINGS AND INVESTMENT RETURN
PROJECT SAVINGS
PROJECT COSTS
LED Energy Consumption
VALUE
VARIANCE
89,727 kWh
67%
$16,125
57%
$4,164
80%
Number of Fixtures
310
Total Project Costs
$175,097
OPA Rebate
-$39,060
Net Project Costs
$136,037
Year 1 Operating Costs
$20,290
$37,986
$439
Year 1 Cost per Fixture
$65
$123
Price per Fixture
Year 1 LED Energy Costs
Year 1 Maintenance Costs
INVESTMENT RETURN
The simple payback period of the project, before including any financing costs is 3.47 years.
INFRASTRUCTURE ONTARIO LOAN
Infrastructure Ontario offers loans at favorable rates to most municipalities seeking to improve their
civic infrastructure. Interest rates vary with market conditions and are set at the prevailing rate at the
time the loan is advanced. The table below summarizes payment options which would be available
to fund the project through Infrastructure Ontario
CAPITAL
COST
TERM
(YEARS)
INTEREST
RATE
ANNUAL
PAYMENT
COSTOF
BORROWING
$345,404
5
1.97%
$72,581
$17,501
$345,404
10
2.72%
$39,460
$49,201
$345,404
15
3.15%
$28,882
$87,833
NET SAVINGS AFTER FINANCING COSTS:
Year
1
2
3
4
5
6-15
Annual Savings
$76,210
$78,275
$80,398
$82,580
$84,823
$986,299
Loan Repayment
$72,581
$72,581
$72,581
$72,581
$72,581
$0
Net Savings
$3,629
$5,694
$7,817
$9,999
$12,242
$986,299
14
OPTION 2: ENERGY PERFORMANCE CONTRACT
Under an Energy Performance Contract, RealTerm
Energy finances 100% of the up-front project costs,
freeing up capital for other municipal projects .
In turn, the municipality and RealTerm jointly share
in the energy and maintenance savings (shaded
area, at right) generated over a fixed Term, usually
10 years.
STREET LIGHTING COST
GUARANTEED ENERGY SAVINGS AND PROPORTIONAL SHARING
BASELINE
ENERGY +
MAINTENANCE
ENERGY AND MAINTENANCE
SAVINGS
ESA PERIOD
LEDs
INSTALLED
PAST HID STREET LIGHT
EXPENSE
PROJECTED LED STREET LIGHT
EXPENSE
TIME
Shared Savings after Upgrade
Guaranteed Energy Savings
Energy savings are guaranteed by RealTerm, which
will maintain the system over a contract Term of
ten years. At the end of the Term, operations
revert back to the municipality, which then receives
100% of the savings for the remainder of the life
cycle.
For this project, details of the split between
Casselman and RealTerm appear at right. The split
was calculated with the $39,060 OPA rebate being
paid to RTE.
MUNICIPALITY OF CALLANDER · LED STREET LIG
ENERGY PERFORMANCE CONTRACT OPTION
Up-front Capital Requirement
Nil
Municipality’s Savings Portion
29.2%
RTE’s Savings Portion
70.8%
Annual Savings to Client*
$12,317
Contract Period
10 years
Annual Maintenance
Included
*YearOneCombinedElectricityandMaintenanceSavings
What is Included in the Energy Performance Contract Option
The same deliverables included in the Design, Upgrade and Transfer Option PLUS
• Guaranteed Energy Savings throughout the Term
• RealTerm ensures that the network operates to established parameters
• RealTerm is responsible for all maintenance over the Term
• At end of Term, operations revert back to Municipality who then enjoys 100% of the savings
• Asset ownership rests with Municipality throughout
15
MUNICIPALITY OF CALLANDER · LED STREET LIGHT PROPOSAL · JULY 2013
OPPORTUNITY COST
Sometimes, postponing the decisionto buy something todayis rewarded by a lower price tomorrow.
With LED streetlights, postponing doesn’t just mean waiting, it also means continuing to operate the
existing inefficient system and missing out on material energy and maintenance savings while waiting
for the prices to drop. In other words, if you’re waiting, you’re wasting energy.
Energy experts and our LED production partners have determined that the big gains that have been
realized in LED manufacturing, and that the major price reductions or efficiency advances that we’ve
seen in the past 5 years aren’t likely to be seen again.
An illustration of a ten percent (10%)
reduction in the price of the fixtures
OPPORTUNITY COST
over the next year appears at the right.
Foregone Energy/Maintenance Savings
(1 Year)
$37,986
LED Luminaire Cost (today)
$107,244
Hypothetical Price Reduction (10%)
-$10,724
Opportunity Cost of Waiting
(12 months)
$27,261
As you can see, postponing a decision
to upgrade costs the municipality each
year in foregone savings and wasted
money spent on maintaining an
inefficient and costly system.
GREENHOUSE GAS REDUCTION
ESTIMATED GREEN HOUSE GAS REDUCTION
Current Annual Energy Consumption (kWh)
269,127
Projected LED Annual Energy Consumption (kWh)
89,727
Annual kWh Savings
179,400
Estimated Annual GHG Reduction (metric tonnes)
18
GHG Reduction over Luminaire Life of 100,000 hours (metric tonnes)
413
16
CONCLUSIONS & NEXT STEPS
There is no doubt that LED technology offers significant energy and maintenance savings over current
HID street lighting systems. Continuing to invest in maintaining this inefficient technology wastes
labour and materials, wastes energy and contributes to climate change.
We are available to meet with municipal staff either in person or by video conference to review this
proposal, to answer any questions you many have, and also gain a more thorough understanding of
your lighting needs and objectives.
The next steps to start the implementation of this new technology and start seeing energy and
maintenance savings are as follows:
1) Recommendation from Staff to Council to proceed (RealTerm Energy Personnel are
available to make a presentation to Council on the contents of this proposal)
2) Letter of Intent (LOI)
3) RealTerm Energy commences our Investment Grade Audit of your Streetlight network
•
•
•
•
•
•
•
Data Collection (GIS/GPS mapping and physical parameters)
Review of Energy and Maintenance Records
Photometric Analysis and Detailed Lighting Designs
Final Fixture Selection
Economic Models and Savings Forecasts
Preparation of Financial Options
Final Costing and Timetable for Completion
4) Presentation of Findings to Staff/Council
5) Approval by Council (if required)
RealTerm is Unique
Our Province-wide pricing discount and LAS, and the particular contract we signed with them, they
regularly review our findings, costs and margins to assure that every project we present is the most
competitive in Ontario.
17
APPENDIX A
•
PROPOSED MAINTENANCE SCHEDULE
PROPOSED MAINTENANCE SCHEDULE
OUR OEM PARTNER, CREE LIGHTING GUARANTEES ALL OF ITS LUMINAIRES FOR A
PERIOD OF 10 YEARS FROM THE DATE OF INSTALLATION.
A detailed Maintenance schedule for the Energy Performance Contract proposed in Option 2,
will be included as an integral part of the EPC. However, prior to the finalization of network
design parameters, RealTerm Energy’s proactive maintenance obligations are generally inclusive
of the following items:
•
Annual reporting
•
Periodic technical diagnostics to determine network effectiveness
•
Defective photocell replacement
•
System troubleshooting
•
Prompt system repairs
•
Cleaning as required
19
APPENDIX B
•
CREE LED PRODUCT SPECIFICATIONS
Field Adjustable Output
For use with XSP1TM, XSP2TM, XSP2L™, LEDway® High Output and OSQ™ LED Street and Area Luminaires
Description:
The Field Adjustable Output option enables the XSP Series, LEDway® High Output and OSQ™ street and area luminaires to be tuned to the exact needs of a
particular application. With multiple levels of adjustment, the XSP Series, LEDway® High Output and OSQ Series luminaires offer maximum flexibility to best meet
a variety of applications using a single luminaire. When N or U options are ordered (XSP Series, LEDway®
option as well as a wattage label that indicates the maximum available wattage of the luminaire.
XSP1™ Street/Area Luminaires
Input Power
Designator
System Watts
Lumen Multipliers
120-277V
347-480V
Types II, II Short, II Long
and III Including BLS
Types V
and V Short
4000K
5700K
A
53
59
1.00
1.00
2, G, 3, H
2, G, 3, H
B
48
54
0.91
0.92
2, G, 3, H
2, G, 3, H
C
43
50
0.86
0.85
2, G, 3, H
2, G, 3, H
D
38
46
0.77
0.78
2, G, 3, H
2, G, 3, H
E
34
41
0.70
0.70
2, G, 3, H
2, G, 3, H
F
29
36
0.61
0.59
2, G, 3, H
2, G, 3, H
G
27
34
0.52
0.49
N/A
N/A
H
19
26
0.40
0.37
N/A
N/A
I
15
21
0.29
0.27
N/A
N/A
5700K
XSP2™ Street/Area Luminaires
System Watts
Lumen Multipliers
Input Power
Designator
120-277V
347-480V
Types V
and V Short
4000K
A
101
106
1.00
1.00
2, G, 3, H
2, G, 3, H
B
91
99
0.91
0.95
2, G, 3, H
2, G, 3, H
C
83
90
0.86
0.88
2, G, 3, H
2, G, 3, H
D
73
79
0.77
0.80
2, G, 3, H
2, G, 3, H
E
65
71
0.70
0.73
2, G, 3, H
2, G, 3, H
F
56
62
0.61
0.63
2, G, 3, H
2, G, 3, H
G
53
59
0.52
0.52
N/A
N/A
H
37
43
0.40
0.40
N/A
N/A
I
29
34
0.29
0.29
N/A
N/A
XSP2L™ Street/Area Luminaires
Input Power
Designator
System Watts
Lumen Multipliers
120–277V
347–480V
Types V
and V Short
4000K
5700K
L*
168
N/A
1.00
N/A
2, 3
2, G, 3, H
M
153
N/A
0.91
1.00
2, 3
2, G, 3, H
N
134
N/A
0.85
0.91
2, G, 3, H
2, G, 3, H
O
112
N/A
0.75
0.81
2, G, 3, H
2, G, 3, H
P
94
N/A
0.64
0.70
N/A
N/A
Q
76
N/A
0.51
0.57
N/A
N/A
R
56
N/A
0.37
0.42
N/A
N/A
* Input power designator L not available on XSP Series Area Luminaires
Rev. Date: 05/22/2014
US: www.cree.com/lighting
21
T (800) 236-6800 F (262) 504-5415
Canada: www.cree.com/canada
T (800) 473-1234 F (800) 890-7507
LEDway® High Output Luminaires – Single Module
System Watts
Lumen Multipliers
Input Power
Designator
120-277V
347-480V
Types II Medium
and III Medium
4000K
5700K
A
136
140
1.00
2ME, 3ME
2ME, 3ME
B
130
133
0.97
2ME, 3ME
2ME, 3ME
C
123
126
0.94
2ME, 3ME
2ME, 3ME
D
117
119
0.91
2ME, 3ME
2ME, 3ME
E
107
109
0.86
2ME, 3ME
2ME, 3ME
F
97
99
0.81
2ME, 3ME
2ME, 3ME
G
87
89
0.76
2ME, 3ME
2ME, 3ME
H
78
79
0.67
2ME, 3ME
2ME, 3ME
I
68
69
0.61
2ME, 3ME
2ME, 3ME
LEDway® High Output Luminaires – Double Module
System Watts
Input Power
Designator
120-277V
347-480V
Types II Medium
and III Medium
4000K
5700K
A
274
279
1.00
2ME, 3ME
2ME, 3ME
B
265
265
0.97
2ME, 3ME
2ME, 3ME
C
252
251
0.94
2ME, 3ME
2ME, 3ME
D
238
237
0.91
2ME, 3ME
2ME, 3ME
E
214
217
0.86
2ME, 3ME
2ME, 3ME
F
198
198
0.81
2ME, 3ME
2ME, 3ME
G
172
177
0.76
2ME, 3ME
2ME, 3ME
H
153
157
0.67
2ME, 3ME
2ME, 3ME
I
136
137
0.61
2ME, 3ME
2ME, 3ME
22
Lumen Multipliers
T (800) 236-6800 F (262) 504-5415
T (800) 473-1234 F (800) 890-7507
OSQ™ LED Area Luminaires – Input Power Designators A & J
Q Option Setting
Q9 (Standard)
System Watts 120-480V
Input Power Designator A
Input Power Designator J
112
168
Lumen Multipliers
List
3000K
4000K
5700K
1.00
N/A
N/A
N/A
Q8
107
160
0.98
N/A
N/A
N/A
Q7
101
152
0.94
N/A
N/A
N/A
N/A
Q6
96
143
0.91
N/A
N/A
Q5
87
131
0.85
N/A
N/A
N/A
Q4
79
120
0.80
N/A
N/A
N/A
Q3
71
108
0.73
N/A
N/A
N/A
Q2
64
96
0.68
N/A
N/A
N/A
Q1
56
84
0.61
N/A
N/A
N/A
OSQ™ LED Area Luminaires – Input Power Designator S
Q Option Setting
Q9 (Standard)
System Watts 120-277V
Input Power Designator S
223
Lumen Multipliers
1.00
3000K
4000K
5700K
N/A
N/A
N/A
Q8
213
0.98
N/A
N/A
N/A
Q7
202
0.94
N/A
N/A
N/A
N/A
Q6
191
0.91
N/A
N/A
Q5
175
0.85
N/A
N/A
N/A
Q4
160
0.80
N/A
N/A
N/A
N/A
Q3
144
0.73
N/A
N/A
Q2
128
0.68
N/A
N/A
N/A
Q1
112
0.61
N/A
N/A
N/A
© 2014 Cree, Inc. and/or one of its subsidiaries. All rights reserved. For informational purposes only. Content is subject
to change. See www.cree.com/patents for patents that cover these products. Cree®, the Cree logo, LEDway®, and the
BetaLED Technology logo are registered trademarks, and XSP1™, XSP2™, XSP2L™, and OSQ™ are trademarks of Cree, Inc.
Partnerships, Inc.
23
T (800) 236-6800 F (262) 504-5415
T (800) 473-1234 F (800) 890-7507
XSP1™ — XSPA02/G
Cree® LED Street/Area Light – Single Module – Horizontal Tenon Mount – Type II and Type II
w/Backlight Control
Product Description
Designed from the ground up as totally optimized LED street and area lighting system, the
XSP Series delivers incredible efficiency without sacrificing application performance. Beyond
substantial energy savings and reduced maintenance, Cree achieves better optical control with
our NanoOptic® Precision Delivery Grid™ optic than a traditional cobra head luminaire. The Cree®
XSP Series LED luminaires are the better alternative for traditional street and area lighting with
better payback and better performance.
Performance Summary
Utilizes BetaLED® Technology
NanoOptic® Precision Delivery Grid™ optic
Made in the U.S.A. of U.S. and imported parts
23.7"
(601mm)
CRI: Minimum 70 CRI
CCT: 4000K (+/- 300K), 5700K (+/- 500K)
Limited Warranty†: 10 years on luminaire/10 years on Colorfast DeltaGuard® finish
Accessories
Field Installed Accessories
XA-SP1BLS
Backlight Control Shield
- Provides 1/2 Mounting Height Cutoff
XA-SP1BRDSPK
Bird Spikes
XA-XSP4PTMNT
Four Point Mounting Kit
- Includes Large Bracket for mounting to 2" (51mm) IP, 2.375"
(60mm) O.D., Small Bracket for mounting to 1.25" (32mm) IP, 1.66"
(42mm) O.D. tenon, and mounting bolts
5.1"
(129mm)
Tenons (must specify color)
Square Internal Mount Tenons
- Mounts to 4" (102mm) square aluminum or steel poles
Round External Mount Tenons
- Mounts to 2-3/8 – 3" (60 – 76mm) round aluminum or steel poles or tenons
PD-1H4 – Single
PD-2H4(90) – 90° Twin
PT-1H – Single
PT-2H(90) – 90° Twin
PT-2H(180) – 180° Twin
PD-2H4(180) – 180° Twin
PD-3H4(90) – 90° Triple
PD-4H4(90) – 90° Quad
Wall Mount Tenon
WM-2L
9.3"
(237mm)
PT-3H(90) – 90° Triple
PT-4H(90) – 90° Quad
Direct Arm Pole Adaptor Bracket
- Mounts to 3 – 6" (76 – 152mm) round or square aluminum or steel poles
XA-TMDA8
Ordering Information
Example: XSPA02GA-US
XSP
A
0
Product
Version
Mounting
Optic
Modules
XSP
A
0
Horizontal Tenon
2
Type II
G
Type II
w/BLS
G
4000K
N
5700K
A
–
Input Power
Designator
–
Voltage
Color Options
Options
–
U
Universal
120–277V
V
347–480V*
S
Silver
T
Black
Z
Bronze
B
Platinum Bronze
W
White
F Fuse
- When code dictates fusing, use time delay fuse
- Not available with V voltage
G Small Four Point Mounting
- Mounts to 1.25" (32mm) IP, 1.66" (42mm) O.D. horizontal tenon
J Large Four Point Mounting
- Mounts to 2" (51mm) IP, 2.375" (60mm) O.D. horizontal tenon
K Occupancy Control
- Refer to Occupancy Control spec sheet for details
N Utility Label and NEMA Photocell Receptacle
- Includes Q option
- Refer to Field Adjustble Output spec sheet for details
Q Field Adjustable Output
- Refer to Field Adjustable Output spec sheet for details
R NEMA Photocell Receptacle
- Photocell by others
U Utility
- Label per ANSI C136.15
- Includes exterior wattage label that indicates the maximum
available wattage of the luminaire
- Includes Q option
A
53W
† See www.cree.com/canada/warranty for warranty terms
* 347–480V utilizes magnetic step-down transformer. For input power for 347–480V, refer to the Lumen Output, Electrical, and Lumen Maintenance data table
Rev. Date: 03/03/14
www.cree.com/canada
24
T (800) 473-1234
F (800) 890-7507
LED Street/Area Light
Product Specifications
Photometry
CONSTRUCTION & MATERIALS
đƫ Die cast aluminum housing
All published luminaire photometric testing performed to IESNA LM-79-08
standards by a NVLAP certified laboratory.
đƫ Tool-less entry
4203
150°
đƫ Mounts on 1.25" (32mm) IP, 1.66" (42mm) O.D. or 2" (51mm) IP, 2.375" (60mm) O.D. horizontal
tenon (minimum 8" [203mm] in length) and is adjustable +/- 5˚ to allow for fixture leveling
(includes two axis T-level to aid in leveling)
150°
80'
60'
3152
120°
60'
40'
20'
0'
20'
40'
60'
80'
18.3
56˚
120°
12.2
40'
2102
6.1
20'
đƫ Luminaire secured with two mounting bolts standard; optional four point mounting available
.1 .2
1051
đƫ Designed with 0–10V dimming capabilities. Controls by others
90°
20'
đƫ Exclusive Colorfast DeltaGuard® finish features an E-Coat epoxy primer with an ultra-durable
powder topcoat, providing excellent resistance to corrosion, ultraviolet degradation and
abrasion. Silver, black, bronze, platinum bronze and white are available
.5 1
0m
0'
90°
CURB LINE
40'
24.4
18.3
12.2
6.1
6.1
0m
6.1
12.2
18.3
12.2
24.4
60°
60°
Position of vertical plane
of maximum candlepower.
ELECTRICAL SYSTEM
đƫ Input Voltage: 120–277V or 347–480V, 50/60Hz
30°
Candlepower Trace: Vertical plane through
horizontal angle of maximum candlepower.
BXSPA*2GA-U
Mounting Height: 25' (7.6m)
Initial Delivered Lumens: 4,806
Initial FC at grade
ITL Test Report #: 76664
BXSPA*2GA-U
đƫ Class 2 output
đƫ Power Factor: > 0.9 at full load
đƫ Total Harmonic Distortion: < 20% at full load
đƫ Integral 10kV surge suppression protection standard
11470
150°
đƫ To address inrush current, slow blow fuse or type C/D breaker should be used
150°
100'
60'
8603
đƫ Compatible with control systems; consult factory for details
120°
120°
REGULATORY & VOLUNTARY QUALIFICATIONS
đƫ cULus Listed
đƫ Suitable for wet locations
đƫ Product qualified on the DesignLights Consortium ("DLC") Qualified Products List ("QPL")
when ordered with 2, G, 3 or H optics. Exceptions apply when N, U, or Q options are ordered see Field Adjustable Output spec sheet for details
đƫ Certified to ANSI C136.31-2001, 3G bridge and overpass vibration standards
đƫ Meets CALTrans 611 Vibration testing
đƫ 10kV surge suppression protection tested in accordance with IEEE/ANSI C62.41.2
đƫ Luminaire and finish endurance tested to withstand 5,000 hours of elevated ambient salt fog
conditions as defined in ASTM Standard B 117
đƫ Meets Buy American requirements within ARRA
80'
60'
40'
20'
0'
20'
40'
60'
59˚
40'
5735
20'
80' 100'
18.3
12.2
6.1
.1 .2 .5 1
0m
0'
2868
90°
20'
90°
6.1
40'
30.5 24.4
60°
18.3
12.2
6.1
0m
60°
6.1
12.2
12.2
18.3 24.4 30.5
30°
BXSPA*GGA-U
BXSPA*GHL-U
Mounting Height: 25' (7.6m) A.F.G.
Initial FC at grade
đƫ Dark Sky Friendly, IDA Approved when ordered with the Type II and Type III optics
EPA and Weight
Weight
120–277V
Weight
347–480V
18.0 lbs
(8kg)
22.0 lbs
(9kg)
EPA
1@90˚
2@90˚
2@180˚
3@90˚
4@90˚
0.71
1.02
1.43
1.74
2.04
Lumen Output, Electrical, and Lumen Maintenance Data
XSP1™ Street/Area Lights
4000K
Input
Power
Designator
Initial
Delivered
Lumens*
5700K
Total Current
50K Hours
Projected Lumen
Maintenance Factor
@ 15˚C (59˚F)***
BUG
Ratings**
Per TM-15-11
Initial
Delivered
Lumens*
BUG
Ratings**
Per TM-15-11
System Watts
120–277V
System Watts
347–480V
120V
208V
240V
277V
347V
480V
B1 U0 G1
5,340
B1 U0 G1
53
59
0.44
0.25
0.22
0.20
0.17
0.15
99%
B1 U0 G1
4,674
B1 U0 G1
53
59
0.44
0.25
0.22
0.20
0.17
0.15
99%
Type II Distribution
A
4,806
Type II Distribution w/BLS
A
4,209
*Actual production yield may vary between -4 and +10% of initial delivered lumens
** For more information on the IES BUG (Backlight-Uplight-Glare) Rating visit www.iesna.org/PDF/Erratas/TM-15-11BugRatingsAddendum.pdf
*** For recommended lumen maintenance factor data see TD-13. Projected L70 based on 11,088 hours LM-80-08 testing: > 150,000 hours
© 2014 Cree, Inc. All rights reserved. For informational purposes only. Content is subject to change. See www.cree.com/
patents for patents that cover these products. Cree®, the Cree logo, BetaLED®, the BetaLED Technology logo, NanoOptic®,
and Colorfast DeltaGuard® are registered trademarks, and Precision Delivery Grid™ and XSP1™ are trademarks of Cree, Inc. The
UL logo is a registered trademark of UL LLC. The DesignLights Consortium logo and the DLC QPL Listed logo are registered
trademarks of Northeast Energy Efficiency Partnerships, Inc.
www.cree.com/canada
25
T (800) 473-1234
F (800) 890-7507
Cree® LED Street/Area Light – Double Module – Horizontal Tenon Mount – Type II and Type II
w/Backlight Control
Product Description
Designed from the ground up as totally optimized LED street and area lighting system, the
XSP Series delivers incredible efficiency without sacrificing application performance. Beyond
substantial energy savings and reduced maintenance, Cree achieves better optical control with
our NanoOptic® Precision Delivery Grid™ optic than a traditional cobra head luminaire. The Cree®
XSP Series LED luminaires are the better alternative for traditional street and area lighting with
better payback and better performance.
Performance Summary
Utilizes BetaLED® Technology
NanoOptic® Precision Delivery Grid™ optic
Made in the U.S.A. of U.S. and imported parts
CRI: Minimum 70 CRI
26.2"
(665mm)
CCT: 4000K (+/- 300K), 5700K (+/- 500K)
Limited Warranty†: 10 years on luminaire/10 years on Colorfast DeltaGuard® finish
Accessories
Field Installed Accessories
XA-SP2BLS
Backlight Control Shield
- Provides 1/2 Mounting Height Cutoff
XA-SP2RDSPK
Bird Spikes
XA-XSP4PTMNT
Four Point Mounting Kit
- Includes Large Bracket for mounting to 2" (51mm) IP, 2.375"
(60mm) O.D., Small Bracket for mounting to 1.25" (32mm) IP, 1.66"
(42mm) O.D. tenon, and mounting bolts
4.6"
(117mm)
Tenons (must specify color)
Square Internal Mount Tenons
- Mounts to 4" (102mm) square aluminum or steel poles
Round External Mount Tenons
- Mounts to 2-3/8 – 3" (60 – 76mm) round aluminum or steel poles or tenons
PD-1H4 – Single
PD-2H4(90) – 90° Twin
PT-1H – Single
PT-2H(90) – 90° Twin
PT-2H(180) – 180° Twin
PD-2H4(180) – 180° Twin
PD-3H4(90) – 90° Triple
PD-4H4(90) – 90° Quad
Wall Mount Tenon
WM-2L
14.5"
(368mm)
PT-3H(90) – 90° Triple
PT-4H(90) – 90° Quad
Direct Arm Pole Adaptor Bracket
- Mounts to 3 – 6" (76 – 152mm) round or square aluminum or steel poles
XA-TMDA8
Ordering Information
Example: XSPA02HA-US
XSP
A
0
Product
Version
Mounting
Optic
Modules
XSP
A
0
Horizontal Tenon
2
Type II
G
Type II
w/BLS
H
4000K
P
5700K
A
–
Input Power
Designator
–
Voltage
Color Options
Options
–
U
Universal
120–277V
V
347–480V*
S
Silver
T
Black
Z
Bronze
B
Platinum Bronze
W
White
F Fuse
- When code dictates fusing, use time delay fuse
- Not available with V voltage
G Small Four Point Mounting
- Mounts to 1.25" (32mm) IP, 1.66" (42mm) O.D. horizontal tenon
J Large Four Point Mounting
- Mounts to 2" (51mm) IP, 2.375" (60mm) O.D. horizontal tenon
K Occupancy Control
- Refer to Occupancy Control spec sheet for details
N Utility Label and NEMA Photocell Receptacle
- Includes Q option
- Refer to Field Adjustble Output spec sheet for details
Q Field Adjustable Output
R NEMA Photocell Receptacle
- Photocell by others
U Utility
- Label per ANSI C136.15
- Includes exterior wattage label that indicates the maximum
available wattage of the luminaire
- Includes Q option
A
101W
† See www.cree.com/canada/warranty for warranty terms
* 347–480V utilizes magnetic step-down transformer. For input power for 347–480V, refer to the Lumen Output, Electrical, and Lumen Maintenance data table
Rev. Date: 03/03/14
www.cree.com/canada
26
T (800) 473-1234
F (800) 890-7507
LED Street/Area Light
Product Specifications
Photometry
CONSTRUCTION & MATERIALS
đƫ Die cast aluminum housing
All published luminaire photometric testing performed to IESNA LM-79-08
standards by a NVLAP certified laboratory.
đƫ Tool-less entry
8060
150°
đƫ Mounts on 1.25" (32mm) IP, 1.66" (42mm) O.D. or 2" (51mm) IP, 2.375" (60mm) O.D. horizontal
tenon (minimum 8" [203mm] in length) and is adjustable +/- 5˚ to allow for fixture leveling
(includes two axis T-level to aid in leveling)
150°
60'
6045
120°
120°
đƫ Luminaire secured with two mounting bolts standard; optional four point mounting available
40'
20'
0'
20'
40'
60'
80' 100'
18.3
12.2
.1 .2
.5 1
6.1
2
0m
0'
90°
đƫ Exclusive Colorfast DeltaGuard® finish features an E-Coat epoxy primer with an ultra-durable
powder topcoat, providing excellent resistance to corrosion, ultraviolet degradation and
abrasion. Silver. black, bronze, platinum bronze and white are available
60'
63.5˚
20'
2015
đƫ Designed with 0–10V dimming capabilities. Controls by others
100' 80'
40'
4030
20'
90°
CURB LINE
40'
30.5 24.4 18.3
6.1
12.2
6.1
0m
6.1
12.2
12.2
18.3 24.4 30.5
60°
60°
ELECTRICAL SYSTEM
đƫ Input Voltage: 120–277V or 347–480V, 50/60Hz
30°
BXSPA*2HA-U
đƫ Class 2 output
đƫ Power Factor: > 0.9 at full load
BXSPA*2HA-U
Mounting Height: 25' (7.6m)
Initial FC at grade
đƫ Total Harmonic Distortion: < 20% at full load
đƫ Integral 10kV surge suppression protection standard
11470
150°
đƫ To address inrush current, slow blow fuse or type C/D breaker should be used
150°
100'
60'
8603
đƫ Compatible with control systems; consult factory for details
120°
120°
REGULATORY & VOLUNTARY QUALIFICATIONS
đƫ cULus Listed
đƫ Suitable for wet locations
đƫ Product qualified on the DesignLights Consortium ("DLC") Qualified Products List ("QPL")
when ordered with 2, G, 3 or H optics. Exceptions apply when N, U, or Q options are ordered see Field Adjustable Output spec sheet for details
đƫ Certified to ANSI C136.31-2001, 3G bridge and overpass vibration standards
đƫ Meets CALTrans 611 Vibration testing
đƫ 10kV surge suppression protection tested in accordance with IEEE/ANSI C62.41.2
đƫ Luminaire and finish endurance tested to withstand 5,000 hours of elevated ambient salt fog
conditions as defined in ASTM Standard B 117
đƫ Meets Buy American requirements within ARRA
60'
80'
40'
20'
0'
20'
40'
60'
59˚
80' 100'
18.3
12.2
40'
5735
20'
6.1
.1 .2 .5 1 2
0m
0'
2868
90°
20'
90°
6.1
40'
30.5 24.4
60°
18.3
12.2
6.1
0m
60°
6.1
12.2
12.2
18.3 24.4 30.5
30°
BXSPA*GHA-U
BXSPA*GHL-U
Mounting Height: 25' (7.6m) A.F.G.
Initial FC at grade
đƫ Dark Sky Friendly, IDA Approved when ordered with the Type II and Type III optics
EPA and Weight
Weight
120–277V
Weight
347–480V
26.0 lbs
(12kg)
29.0 lbs
(13.2kg)
EPA
1@90˚
2@90˚
2@180˚
3@90˚
4@90˚
0.69
1.14
1.38
1.83
2.28
Lumen Output, Electrical, and Lumen Maintenance Data
XSP2™ Street/Area Lights
4000K
Input
Power
Designator
Initial
Delivered
Lumens*
5700K
Total Current
50K Hours
Projected Lumen
Maintenance Factor
@ 15˚C (59˚F)***
BUG
Ratings**
Per TM-15-11
Initial
Delivered
Lumens*
BUG
Ratings**
Per TM-15-11
System Watts
120–277V
System Watts
347–480V
120V
208V
240V
277V
347V
480V
B2 U0 G2
10,680
B2 U0 G2
101
106
0.86
0.49
0.43
0.38
0.30
0.23
99%
B1 U0 G1
9,352
B1 U0 G1
101
106
0.86
0.49
0.43
0.38
0.30
0.23
99%
Type II Distribution
A
9,612
Type II Distribution w/BLS
A
8,417
*Actual production yield may vary between -4 and +10% of initial delivered lumens
** For more information on the IES BUG (Backlight-Uplight-Glare) Rating visit www.iesna.org/PDF/Erratas/TM-15-11BugRatingsAddendum.pdf
*** For recommended lumen maintenance factor data see TD-13. Projected L70 based on 11,088 hours LM-80-08 testing: > 150,000 hours
© 2014 Cree, Inc. All rights reserved. For informational purposes only. Content is subject to change. See www.cree.com/
patents for patents that cover these products. Cree®, the Cree logo, BetaLED®, the BetaLED Technology logo, NanoOptic®, and
Colorfast DeltaGuard® are registered trademarks, and Precision Delivery Grid™ and XSP2™ are trademarks of Cree, Inc. The
UL logo is a registered trademark of UL LLC. The DesignLights Consortium logo and the DLC QPL Listed logo are registered
trademarks of Northeast Energy Efficiency Partnerships, Inc.
www.cree.com/canada
27
T (800) 473-1234
F (800) 890-7507
APPENDIX C
•
CREE WARRANTY
®
CANADIAN LIMITED WARRANTY FOR CREE LED LIGHTING FIXTURES
®
®
®
(INCLUDING BETALED TECHNOLOGY; TRUEWHITE TECHNOLOGY; AND ESSENTIA FIXTURES)
This limited warranty is provided by the Cree company described below ("Seller") to the original purchaser of the LED lighting product
that is identified on Seller's invoice (“you”) reflecting its original purchase (the "Product") in Canada. The Seller is the Cree company
identified as such on the invoice. This limited warranty may be transferred to subsequent purchasers of the Product, provided that such
Product is resold in new condition and in its original packaging. Seller warrants that the Product, when delivered in new condition and
in its original packaging, will be free of defects in material and workmanship for a period of TEN (10) YEARS from the date of original
purchase. The determination of whether the Product is defective shall be made by Seller in its sole discretion with consideration given
to the overall performance of the Product. A Product shall not be considered defective solely as a result of the failure of individual LED
components to emit light if the number of inoperable components is less than 10% of the total number of LED components in the
Product.
If Seller determines the Product is defective, Seller will elect, in its sole discretion, to refund you the purchase price of the Product,
repair the Product or replace the Product.
Exclusions:
1.
This limited warranty will not apply to loss or damage to the Product caused by: negligence; abuse; misuse; mishandling; improper
installation, storage or maintenance; damage due to fire or acts of God; vandalism; civil disturbances; power surges; improper
power supply; electrical current fluctuations; corrosive environment installations; induced vibration; harmonic oscillation or
resonance associated with movement of air currents around the Product; alteration; accident; failure to follow installation,
operating, maintenance or environmental instructions prescribed by Seller or applicable electrical codes; or improper service of the
Product performed by someone other than Seller or its authorized service provider.
2.
This limited warranty excludes field labour and service charges related to the repair or replacement of the Product.
3.
THIS LIMITED WARRANTY IS VOID IF THE PRODUCT IS NOT USED FOR THE PURPOSE FOR WHICH IT IS DESIGNED.
4.
THERE ARE NO REPRESENTATIONS, WARRANTIES OR CONDITIONS, WHETHER EXPRESS OR IMPLIED, STATUTORY
OR OTHERWISE, INCLUDING WITHOUT LIMITATION ANY WARRANTIES OR CONDITIONS AGAINST INFRINGEMENT OR
OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR DURABILITY FOR A REASONABLE PERIOD OF
TIME, OTHER THAN OTHER THAN THOSE EXPRESSLY CONTAINED IN THIS LIMITED WARRANTY AND THOSE LEGAL
WARRANTIES PROVIDED UNDER PROVINCIAL LAW WHICH CANNOT BE WAIVED.
5.
IN NO EVENT SHALL SELLER BE LIABLE FOR INCIDENTAL, COMPENSATORY, CONSEQUENTIAL, INDIRECT, SPECIAL OR
OTHER DAMAGES. SELLER'S AGGREGATE LIABILITY WITH RESPECT TO A DEFECTIVE PRODUCT SHALL IN ANY EVENT
BE LIMITED TO THE MONIES PAID TO SELLER FOR THAT DEFECTIVE PRODUCT. THE LIMITATIONS CONTAINED IN THIS
SECTION APPLY REGARDLESS OF THE BASIS OF THE CLAIM OR THE FORM OF ACTION INCLUDING, WITHOUT
LIMITATION, NEGLIGENCE OR OTHER TORT, OR BREACH OF CONTRACT.
Seller reserves the right to utilize new, reconditioned, refurbished, repaired or remanufactured products or parts in the warranty repair
or replacement process. Such products and parts shall be comparable in function and performance to an original product or part, as
determined by Seller in its sole discretion, and warranted as set out in this limited warranty for the remainder of the original warranty
period.
In order to make a warranty claim, you must notify Seller in writing within sixty (60) days after your discovery of the defect, provide proof
of purchase such as the invoice and comply with Seller's other warranty requirements as set out in this limited warranty. Upon
receiving that notice, Seller may require you to promptly return the Product to Seller, or its authorized service provider, freight prepaid.
Your warranty claim should be addressed to Cree Canada Corp., 3-6889 Rexwood Road, Mississauga, ON L4V 1R2.
This limited warranty only applies to specified LED fixtures set out above. Any warranties applicable to finish, poles, lamps, CR Series
®
downlights, LR24™ troffers, certain BetaLED Technology outdoor fixtures (specifically Class II as defined per IEC/EN60598), backup
batteries, controls, occupancy sensors, photocells and other fixture accessories can be found at www.cree.com/canada/warranty.
This limited warranty is effective for purchases of Product on or after the effective date set forth below. Seller reserves the right to
modify this warranty from time to time. Any modification of this warranty shall be effective for all orders placed with Seller on or after
the effective date of such revised warranty.
The parties acknowledge that they have required that this document be prepared in English. Les parties reconnaissent avoir exigé que
les présents soient rédigés en anglais.
Effective Date: September 24, 2012
29
DISCLAIMER
This confidential Proposal (“Proposal”) is being provided to Casselman for the sole purpose of
demonstrating various options for the municipality to consider in designing and upgrading its street
lighting network to LED technology, (the “Project”) including evaluating a possible shared energy savings
partnership, and is not to be used for any other purpose or made available to any other party without the
prior written consent of RealTerm Energy Corp. (“RealTerm Energy”).
This Proposal contains select information about the Project and the LED Street Lighting market, but does
not contain all of the information necessary to evaluate the exact energy savings potential of the Project.
The financial projections contained herein (or in any other Evaluation Material, including any computer
diskettes) are for general reference only. They are based on assumptions relating to the overall market
and historical data, among other factors. Accordingly, actual results may vary materially from such
projections.
While the information contained in this Proposal and any other Evaluation Material is believed to be
reliable, RealTerm Energy cannot guarantee its accuracy or completeness. Prospective clients or
other parties authorized by the prospective client to use such material solely to facilitate the prospective
client’s investigation are advised to make their own independent investigations, projections and
conclusions regarding the energy savings of the Project without reliance on this Proposal or any other
Evaluation Material. Although additional Evaluation Material, which may include engineering, system
design or other reports, may be provided to qualified parties as the evaluation period proceeds,
prospective clients should seek advice from their own attorneys, accountants, engineers and street
lighting experts.
RealTerm Energy expressly reserves the right, at its sole discretion, to reject any offer to partner or to
terminate any negotiations with any party at any time upon written notice to the client. RealTerm Energy
shall have no legal commitments or obligations to any prospective client unless and until a written term
sheet has been fully executed, delivered and approved by RealTerm Energy.
This Proposal is the property of RealTerm Energy and may be used only by parties approved by RealTerm
Energy.
30
NOTICE OF INTENT TO APPLY
For SaveONenergy Retrofit Incentive Program
The
, fully intends to apply to participate in
(Insert Municipality Name)
the incentive program offered through the IESO’s SaveONenergy Initiative as part of the LAS/RTE LED
Streetlight Upgrade Project.
Further, we acknowledge that LAS staff will act as our Applicant Representative during the incentive
process and will apply for any relevant incentives related to this project on our behalf.
The Applicant for the Municipality (in whose name the LAS representative will prepare the application,
and who will validate the application) is to be:
Name:
Title:
Email:
Street Address:
City/Town:
Postal Code:
Municipal HST Number:
(Required for SaveONenergy Application)
Signed:
Print Name:
Title:
Date:
No du rapport
TEC-027-2015
No de dossier
n/a
Sujet :
Déneigement et déglaçage des trottoirs 2015-16
Le 8 décembre 2015
Annexes :
RECOMMANDATIONS
•
Que le Conseil du Village de Casselman accuse réception du rapport administratif
TEC-027-2015, sur le déneigement et déglaçage des trottoirs municipaux.
•
De plus, que le Conseil du Village de Casselman autorise la greffière et/ou le directeur
générale à signer une entente de location avec Holder Tractors Inc., pour un montant de
4 760,03 $ par mois.
CONTEXTE
Comme vous savez le Conseil municipal à accepter une entente avec Cornwall Gravel
pour le déblayage et le déglaçage des chemins municipaux à la réunion du 24 novembre
dernier. Le contrat avec Cornwall Gravel n’inclus pas les trottoirs municipaux.
ANALYSE
L’administration a étudié deux différentes approches pour les trottoirs; soit d’embaucher un
entrepreneur pour les services de déneigement ou faire les trottoirs avec nos propres forces.
Nous avons contacté divers entrepreneurs avec peu d’intérêt.
Donc nous avons vérifié
différentes alternatives pour la location ou achat d’équipement pour le déneigement et
déglaçage.
L’achat d’équipement pour un tracteur pour les trottoirs s’élève à environ 108 000 $,
comparativement à un montant de 4 760,03 $ par mois pour une location pour un minimum de
quatre mois, plus un taux de 10,00 $ par heure d’opération. Donc, dépendamment du nombre de
mois que nous avons besoin de l’équipement, nous estimons environ 19 100 $ à 28 600 $, pour
4 à 6 mois respectivement.
Le montant de 4 760,03 $ de location du tracteur pour les trottoirs comprends le frais mensuel
ainsi que les frais de service pour l’entretien et les réparations.
\\SVRDC\Home\mdupuis\1. Ordre du jour\2. documents de travail 2015\19-8 décembre\9 monthly reports municipal officials\TEC027-2015 - Trottoirs.docx
Cet item est inclut dans le budget courant approuvé :
S/O
S/O
S/O
S/O
L’impact sur les effectifs relié à l’approbation de cette demande d’autorisation s’avère nul.
ALTERNATIVES
Le Conseil peut choisir d’acheter un tracteur pour un montant d’environ 108 000 $, mais doit
faire des prévisions budgétaires pour l’année 2016.
En plus des dépenses de location, nous devons ajouter le coût pour l’opérateur de la machinerie
qui représente un montant estimatif de 3,000$. Nous utiliserons un employé à temps partiel qui
provient du service de l’environnement.
Préparé par :
________________________
_________________________
Charles Bray
Directeur des Services techniques
Daniel Gatien
Directeur général
Annexe “A”
Prix de location:
Rental rates based on 12 months term
Item description
Basic monthly rental rate
$
C270 basic new
Snow plow
Drop sander
Dump body
TOTAL
2,491.62
$
247.18
$
124.59
$
100.27
$
2,963.66
6-12 months rental term
4-6 months rental term
5% increase
10% increase
Service package (provided by HTI - East Ontario only)
$
Rate per operating hour on the machine
10.00
$
Monthly flat rate
1,500.00
Service package includes regular maintenance and repairs not caused by misuse, abuse or damage.
If no service package is chosen the renter will be invoiced for maintenance and repairs in full.
Prix d’achat:
CORPORATION OF THE VILLAGE OF CASSELMAN
BY-LAW NO. 2015-066
BEING a by-law to authorize the Mayor and the Clerk to sign an Agreement with
Cornwall Gravel Company Limited for the snow removal and de-icing contract
WHEREAS under Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, the powers of a municipality shall be interpreted broadly so as to confer
broad authority on the municipality to enable it to govern its affairs as it considers
appropriate and to enhance the municipality’s ability to respond to municipal
issues;
AND WHEREAS under Section 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, a municipality has the capacity, rights, powers and privileges of a
natural person for the purpose of exercising its authority under this or any other
Act;
AND WHEREAS under Section 11 (1) of the Municipal Act, 2001, S.O. 2001,
c.25, as amended, a lower-tier municipality may provide any service or thing that
the municipality considers necessary or desirable for the public, subject to the
rules set out in subsection (4);
WHEREAS the Corporation of the Village of Casselman wishes to enter into an
agreement with Cornwall Gravel Company Limited to provide snow removal and
de-icing on the terms and conditions defined in the said agreement;
THEREFORE, the Council of the Corporation of the Village of Casselman enacts
as follows:
1)
That the Mayor and Clerk are hereby authorized to execute the
agreement with Cornwall Gravel Company Limited hereto attached as
Schedule ‘’A’’ and forming part of this by-law.
READ A FIRST, SECOND AND THIRD TIME AND PASSED IN OPEN
COUNCIL THIS 8TH DAY OF DECEMBER, 2015.
___________________________
Conrad Lamadeleine, Mayor
__________________________
Marielle Dupuis, Clerk
BY-LAW NUMBER: 2015-067
BEING A BY-LAW TO APPOINT A CHIEF ADMINISTRATIVE OFFICER FOR THE
WHEREAS under Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, the powers of a municipality shall be interpreted broadly to enable
it to govern its affairs as it considers appropriate and to enhance the
municipality’s ability to respond to municipal issues;
AND WHEREAS under Section 9 of the Municipal Act, 2001, S.O. 2001, c.
25, as amended, a municipality has the capacity, rights, powers and
privileges of a natural person for the purpose of exercising its authority
under this or any other Act;
c.25, as amended, a lower-tier municipality may provide any service or thing
that the municipality considers necessary or desirable for the public, subject
to the rules set out in subsection (4);
AND WHEREAS Municipal Act, 2001, CHAPTER 25, Section 229, as
amended enacts that a municipality may appoint a Chief Administrative
officer;
AND WHEREAS the Council members of the Corporation of the Village of
Casselman find it advisable and expedient to appoint a Chief Administrative
Officer;
AND WHEREAS Council, at its October 13, 2015 regular meeting, adopted
resolution No. 2015-299, appointing Mr. Daniel Gatien as Chief
Administrative Officer effective October 26, 2015.
NOW THEREFORE the Corporation of the Village of Casselman ENACTS the
following as a by-law:
1.
THAT Mr. Daniel Gatien is hereby appointed as Chief Administrative
Officer effective October 26, 2015; and
2.
THAT Mr. Daniel Gatien’s responsibilities as Chief Administrative
Officer are as follows:
_____________________________________________________________________________________________
Page: 1 of 11
BY-LAW NUMBER: 2015-067, A BY-LAW TO APPOINT A CHIEF ADMINISTRATIVE FOR THE
_________________________________________________________________________
a)
Exercising general control and management of the affairs of the
municipality for the purpose of ensuring the efficient and
effective operation of the municipality; and
b)
Performing such
municipality.
other
duties
as
are
assigned
by
the
3.
THAT the municipal Council approves the contract of employment
between Mr. Daniel Gatien and the Village of Casselman signed and
dated September 4, 2015 hereto attached as Schedule ‘’A’’ and
forming part of this by-law.
4.
THAT by-law number 2012-198 is hereby repealed.
DONE AND ENACTED this 8th day of December 2015.
________________________________
________________________________
_________________________________________________________________________
Page: 2 of 11
_________________________________________________________________________
Schedule ‘’A’’ of By-Law 2015-067
_________________________________________________________________________
Page: 3 of 11
_________________________________________________________________________
_________________________________________________________________________
Page: 4 of 11
_________________________________________________________________________
_________________________________________________________________________
Page: 5 of 11
_________________________________________________________________________
_________________________________________________________________________
Page: 6 of 11
_________________________________________________________________________
_________________________________________________________________________
Page: 7 of 11
_________________________________________________________________________
_________________________________________________________________________
Page: 8 of 11
_________________________________________________________________________
_________________________________________________________________________
Page: 9 of 11
_________________________________________________________________________
_________________________________________________________________________
Page: 10 of 11
_________________________________________________________________________
_________________________________________________________________________
Page: 11 of 11
BY-LAW NO. 2015-068
BEING A BY-LAW FOR THE ADOPTION OF A SALARY SCALE FOR THE
MUNICIPAL POSITIONS FOR THE CORPORATION OF THE VILLAGE OF
CASSELMAN.
WHEREAS under Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of a municipality shall be interpreted broadly to enable
it to govern its affairs as it considers appropriate and to enhance the
municipality’s ability to respond to municipal issues;
AND WHEREAS under Section 9 of the Municipal Act, 2001, S.O. 2001,
c.25, as amended, a municipality has the capacity, rights, powers and
privileges of a natural person for the purpose of exercising its authority
under this or any other Act;
c.25, as amended, a single-tier municipality may provide any service or
thing that the municipality considers necessary or desirable for the public;
AND WHEREAS Council has approved by resolution no. 2015-238 at its
meeting held on July 14, 2015 for the salary scale for all municipal positions;
AND WHEREAS the Council of The Corporation of the Village of Casselman
deems it expedient and advisable to adopt a salary scale for all of its
municipal employees.
NOW THEREFORE the Council of The Corporation of the Village of
Casselman hereby enacts as follows:
1) That the Council of the Corporation of the Village of Casselman hereby
adopts the salary scale for all of the municipal positions.
_____________________________________________________________
Page: 1 of 4
_____________________________________________________________
2) That the salary scale for all municipal positions is hereby listed on
Schedule “A” hereto attached and forming part of this by-law.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY ADOPTED
this 8th day of December, 2015.
___________________________________________
___________________________________________
_____________________________________________________________
Page: 2 of 4
_____________________________________________________________
SCHEDULE ‘’A’’ OF BY-LAW 2015-068
Step 1
Position
Step 2
Step 3
Step 4
Step 5
Step 6
Director of Technical
Services
Director
2015
$81,600
$87,798
$93,995
$102,551 $105,589 $108,628
2015
$36,382
$37,890
$39,397
Complex Manager
2015
$56,735
$58,959
$61,270
$63,672
$66,168
$68,761
Main opérateur
- 40 hrs
2015
$45,355
$47,000
$48,645
$50,348
$52,110
$53,934
Opérateur
- 40 hrs
2015
$37,904
$39,340
$40,775
$42,211
$44,016
Agent dév. Récréatif
- 40 hrs
2015
$37,440
$39,000
$40,560
$42,182
$43,870
$45,624
Director
2015
$80,967
$84,141
$87,440
$90,424
$93,969
$97,652
Plant Operator
2015
$40,553
$44,033
$47,513
$48,790
$51,358
$54,500
Public Works and
Maintenance Services
Labourer
$40,905
$42,412
$44,284
Recreation and
Leisure Services
Environmental
Services
_____________________________________________________________
Page: 3 of 4
_____________________________________________________________
Finance Department
Treasurer
2015
Accounts Payable
- Payroll
Reception
$81,600
$87,798
$93,995
$102,151 $105,589 $108,628
2015
$42,498
$44,796
$48,111
$49,390
$52,137
2015
$42,498
$44,796
$48,111
$49,390
$52,137
Clerk's Department
Clerk
2015
$71,400
$77,929
$82,009
$89,149
$92,829
$101,389
2015
$39,217
$42,046
$44,876
$47,516
$50,348
$55,358
Community Protective
Services
By-Law Officer
Administrator
CAO
2015 $100,815 $105,815 $110,815
$115,815 $120,815
$125,815
_____________________________________________________________
Page: 4 of 4
BY-LAW NO. 2015-069
BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A SITE PLAN
CONTROL AGREEMENT WITH 2291191 ONTARIO LTD TO PERMIT THE
DEVELOPMENT APPARTMENT BUILDINGS ON THE LAND DESCRIBED AS:
797 ST-JOSEPH
PT LT 11 CON 6 CAMBRIDGE PT 2, 50R6693 & AS IN RR131034; VILLAGE
OF CASSELMAN, COUNTY OF RUSSELL,
PCL 71-1 SEC 50M212; BLK 71 PL 50M212; CASSELMAN S/T PT 3, 50R7094
AS IN RR77313; S/T RLT80379; VILLAGE OF CASSELMAN, COUNTY OF
RUSSELL, AND
PARCELS 1-1 TO 69 WITH INCLUSIVE, SECTION 50M-212, AND PARCELS
70-1, 71-1 AND 72-1, SECTION 50M-212, BEING BLOCKS 70, 71 AND 72,
PLAN 50M-212, VILLAGE OF CASSELMAN, COUNTY OF RUSSELL.
WHEREAS Section 41 of the Planning Act, R.S.O. 1990 c.P.13, as amended,
enables the Municipality to establish a Site Plan Control Area;
AND WHEREAS the Council of the Corporation of the Village of Casselman passed
By-law 2011-087 designating certain areas within the municipality as Site Plan
Control Areas.
NOW THEREFORE the Council of The Corporation of the Village of Casselman
hereby enacts the following as a by-law:
1. That the Mayor and the Clerk are hereby authorized to enter into a Site Plan
Control Agreement with , a copy of which is attached hereto as Schedule “A”
and forming part of this by-law.
2. That a Notice of Agreement be registered at the Land Titles Office in Russell
to register Schedule “A” to this by-law.
3. That this by-law takes effect on the day of its final passing.
4. That the Clerk of the Village of Casselman is hereby authorized to make
minor modifications or corrections of a grammatical or typographical nature
to the by-law and schedule after its passage provided such corrections do not
alter the intent of the by-law or its associated schedule.
READ a FIRST, SECOND and THIRD TIME and FINALLY PASSED this 8th day of
December, 2015.
___________________________________________________________
CONRAD LAMADELEINE, MAYOR
___________________________________________________________
MARIELLE DUPUIS, CLERK
SCHEDULE “A” TO BY-LAW NO. 2015-069
SITE PLAN AGREEMENT
BETWEEN
AND
__________________, 2015
2
TABLE OF CONTENTS
SECTION
PAGE
1.
DEFINITIONS, LAND AND SCHEDULES ............................................................... 3
2.
GENERAL ................................................................................................................ 5
3.
BUILDING AND PLANNING REQUIREMENTS ...................................................... 6
4.
LANDSCAPING REQUIREMENTS .......................................................................... 9
5.
SERVICING AND EASEMENT REQUIREMENTS................................................. 10
6.
FINANCIAL REQUIREMENTS............................................................................... 11
7.
RELEASE OF DEPOSIT ........................................................................................ 14
8.
SPECIAL CONDITIONS......................................................................................... 14
9.
PARKING REQUIREMENTS ................................................................................. 16
10. INSURANCE .......................................................................................................... 16
11. GENERAL CONDITIONS....................................................................................... 17
12. MINOR MODIFICATIONS TO THE SITE PLAN .................................................... 19
2
3
THIS AGREEMENT MADE IN QUADRUPLICATE,
BETWEEN:
HEREINAFTER CALLED THE “OWNER”
OF THE FIRST PART
AND:
HEREINAFTER CALLED THE “VILLAGE”
OF THE SECOND PART
WHEREAS the Village of Casselman has enacted Site Plan Control Provisions
pursuant to the provisions of Section 41 of the Planning Act R.S.O. 1990, Chapter P.13,
as amended;
AND WHEREAS the Owner is the Owner of the lands, more particularly described in
the Schedule hereto annexed and marked "A", and which are hereinafter referred to as
the "Site".
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
approval of the plans for the development on the subject parcel of land by the Village
and the sum of One Dollar ($1.00) of lawful money of Canada paid by the Village to the
Owner the receipt whereof is hereby acknowledged by the Owner, the Owner and the
Village agree as follows:
1.
DEFINITIONS, LAND AND SCHEDULES
In this Agreement:
a)
“AGREEMENT” shall mean this Agreement and the Schedules which
shall be deemed to be covenants as though specifically set out therein;
b)
“VILLAGE” shall mean the Corporation of the Village of Casselman and
shall include any employee or agent authorized by the Council of the said
Village to act on its behalf;
3
4
“MUNICIPAL ENGINEER” means the consulting engineer for the
c)
Corporation of the Village of Casselman for the time being or such other
person or persons designated by Council of the Village of Casselman;
“OWNER OR OWNERS” includes the parties of the First Part their heirs,
d)
executors, administrators, successors and assigns and agents thereof
contractor, or subcontractor carrying out the Works for or on behalf of the
Owner or Owners;
“WORKS” shall mean any work, material, matter or thing required by this
e)
Agreement to be supplied or performed, or any part thereof and includes
any work referred to in the approved Plans and Drawings.
“SITE” shall mean the land were the Works are being proposed.
f)
The following Schedules are attached hereto and form part of this Agreement.
Schedule ʺAʺ
Legal Description of Land to which this Agreement applies
Schedule ʺBʺ
Costs Estimates
Schedule ʺCʺ
Financial Requirements
Schedule ʺDʺ
Planning and Engineering Requirements
The Village approved the following Letter, Plans and Drawings which can be
viewed at The Corporation of the Village of Casselman at the following address:
751 St-Jean Street, Casselman, Ontario, K0A 1M0.

General Site Plan prepared by Luc Lavoie – Drawing No. SP1 dated

Landscape Plan prepared by Luc Lavoie - Drawing No. LP1 dated

Lot Grading and Drainage Plan prepared by McIntosh Perry Consulting
26/10/2015

Site Servicing and Utility Plan prepared by McIntosh Perry Consulting
26/10/2015

Sediment and Erosion Control Plan prepared by McIntosh Perry
Consulting Engineers - Drawing No. C103 dated October 14 2014 and
revised 26/10/2015

Plan and Profile Drawings S101, S102, & S103 prepared by McIntosh
4
5
Perry Consulting Engineers - Drawing No. S103 dated November 19 2014
and revised 23/10/2015

Site Servicing and Stormwater Management Report prepared by McIntosh
Perry
Consulting
Engineers,
dated
November
28
2014,
revised
26/10/2015

Additional Slope and Stability Evaluation and Geotechnical Investigation
Proposed Apartment Development report prepared by Charlebois
Engineering, dated 5/10/2015

Letter from South Nation Conservation signed by Mr. Benoit Duquette
dated 14/10/2015

Letter/Report Review of Noise Impact Study from Cambium Inc. Cambium Ref.: 4265-001, signed by Mr. Stephen McCann, dated
November 17th, 2015
The lands to which this Agreement applies are those described in Schedule “A”.
The Owner warrants that he is the Owner in fee simple of the lands described in
Schedule “A”.
2.
GENERAL
a)
The Owner hereby agrees that the lands affected by this Agreement are
as described in Schedule “A” to this Agreement.
b)
It is understood and agreed that development of the lands affected by this
Agreement shall be governed by the present Site Plan Agreement and
attached Schedules. It is understood and agreed that written approval of
the Village, in a form determined solely by the Village, is required prior to
any departure from the specifications of the said Schedules being
undertaken.
c)
The Owner shall not call into question, directly or indirectly, in any
proceeding whatsoever, in law or in equity, or before any administrative
tribunal, the right of the Village to enter into this Agreement and to enforce
each and every term, covenant and condition herein contained.
d)
The Owner covenants and agrees with the Village that if the Owner sells
or conveys the lands herein described as the “Site” or any part thereof
that each deed of grant shall contain a covenant on the part of the grantee
in such deed binding itself, its heirs, executors administrators, successors
and assigns to the terms of this Agreement and to the carrying out of the
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Works and obligations of the Owner under this Agreement and a covenant
to include a similar covenant in all subsequent deeds of grant of the said
lands until the Works and obligations of the Owner under this Agreement
have been fully performed.
All covenants and agreements herein
contained, assumed by, or imposed upon the Owner are deemed to be
covenants which run with and bind the lands herein described and every
part thereof.
e)
The Owner shall agree that this Agreement is to be registered on the
lands to which this Agreement applies immediately after the execution of
this Agreement before the registration of any other instrument.
The
Owner may apply for, but not request nor require the Village to issue
building permits for the construction of the Works on the said lands, until
this Agreement has been signed and until all of the payments and
performance deposits required of the Owner by the terms and conditions
of this Agreement have been made.
f)
The Owner agrees that there will be no subdivision of the lands herein
described on Schedule “A” except by application pursuant to the
provisions of the Planning Act, R.S.O. 1990, Chapter P13.
g)
The Owner covenants and agrees to satisfy all conditions of approval and
abide by all municipal by-laws, statutes and regulations.
3.
BUILDING AND PLANNING REQUIREMENTS
a)
The Owner shall not commence or permit the commencement of any
Works whatsoever until this agreement has been registered on title and
that all necessary documents, authorizations and permits have been
obtained by the Owner or without any special written permission from the
Chief Building Official.
b)
The Owner further agrees that the proposed building(s) and other Works
shall be erected in conformity with the approved Plans and Drawings to
the satisfaction of the Village and shall be completed within eighteen (18)
months of the issuance of the first building permit issued for the Site with
respect to the land except as may be otherwise specified herein or agreed
to in writing by the parties, and subsequently shall be maintained in
conformity with the said Schedules hereto, to the satisfaction of the
Village. No buildings or other works shall be erected on the said lands
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other than those erected in conformity with the approved Plans and
Drawings. It is understood and agreed that written authority of the Village
shall be obtained prior to any alterations being made which would in any
way represent a departure from the specifications detailed in the said
Schedules. It is also understood and agreed that failure to comply with
any term or condition contained herein or with the approved Plans and
Drawings will result in withdrawal of the building permit, in which case the
Owner hereby agrees to cease all works on the herein described lands,
immediately on receipt of notice by the Village of withdrawal of the
building permit, until such time as written authority is obtained from the
Village to proceed. It is further understood and agreed that if construction
of the Works has not commenced within twelve (12) months of the date of
registration of this Agreement for the land, the approval inherent herein
will become null and void and a new application must be submitted and
approved by the Village prior to any buildings or other Works being
constructed.
Nothing in this Agreement shall restrict the Owner from
applying at any time in the future for building permits to construct
extensions and/or additional buildings as may be permitted from time to
time by the By-Laws of the Village, subject to the requirement by the
Village of a new Site Plan Agreement.
c)
In accordance with the provisions of any By-Laws enacted by the Village
respecting the repair and maintenance of properties, the Owner shall
repair and maintain at all times and to the satisfaction of the Village,
acting reasonably and in accordance with said By-laws, all buildings
located on the subject property together with all parking areas, aisles,
accesses and landscaping.
d)
The Owner covenants and agrees to pay to the Village the development
charges which are established by By-Law of the Council of the Village and
said charges shall be those in effect on the date of issue of a building
permit for which an application has been made.
e)
The Owner covenants and agrees to pay to the Village all applicable
connection charges which are established by By-Law of Council of the
Village of Casselman and said charges shall be those in effect on the date
of the issuance of a building permit for which an application has been
made.
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f)
The Owner shall separately arrange for the removal of all waste and
recycling material from the Site, and shall dispose of all garbage and
waste at its expense in accordance with Village By-Laws.
g)
Until all Works have been completed to the satisfaction of the Village, the
Owner shall immediately remove at its expense any mud or debris
deposited on any public roads used for access to the Site which mud or
debris has been deposited as a consequence of any Works carried out
under the terms of this Agreement.
h)
The Village may designate points of access for construction vehicles to
the Site during the period of construction.
The Owner may also be
required to erect at its expense, at locations determined by the Village,
signs to prevent construction vehicles from using the roads other than the
approved route.
i)
The Owner shall provide adequate parking facilities on-site where workers
employed on the Site shall be required to park their vehicles, except for
those times when reasonable access to the Site is not available due to
services or street construction in the public street or except as may be
authorized in writing by the Village.
j)
Where any road has been used for the provision of access to a
construction site and has been damaged by the Owner or any employees
or authorized agents of the Owner as a result of such use, the Owner
shall restore or reconstruct it to its former state to the satisfaction of the
Village.
k)
The Owner shall not dump or permit to be dumped any fill or debris on
adjacent lands, except as approved by the Village.
l)
The Owner shall comply with all planning and engineering requirements
set out in the approved Plans and Drawings.
m)
The Owner agrees that all lighting emanating from the Site is to be
contained within the property lines and any lighting spill off is to be
controlled to shine away from abutting properties and public highways.
The Owner also agrees execute a photometric analysis prior to the
installation of the proposed luminaries.
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n)
The Owner agrees to place permeable paving materials (asphalt) on the
parking area set out in the approved Plans and Drawings and to the
satisfaction of the Village of Casselman.
o)
All reports and/or studies required as a result of the Works in this
Agreement shall be implemented to the Village’s satisfaction at the sole
expense of the Owner.
4.
LANDSCAPING REQUIREMENTS
a)
The Owner shall install landscaping in accordance with approved Plans
and Drawings.
b)
Without the prior written consent of the Village no living tree or bush shall
be cut down, damaged or removed from the Site except for the sole
purpose of permitting the excavation of the property for the construction
and erection of any building or structure thereon or within any area
designated for parking or roads indicated by the plans and specifications
approved by the Village.
c)
All areas not landscaped shall be maintained by regular grass cutting and,
shall be graded and seeded to allow for normal grass cutting operations
so as to present and maintain a neat, clean, and orderly appearance.
d)
The Owner shall replace in accordance with the approved Plans and
Drawings any newly installed landscaping material which dies within one
(1) year of planting.
e)
Upon completion of the rough grading, and prior to the placing of topsoil
and sod, the Owner shall arrange for the Municipal Engineering and/or
representative to inspect the Site for any lot grading deficiencies. The
Village shall make its best efforts to carry out these inspections within
seventy-two (72) hours of the Village being notified in writing by the Owner
or at some other time as may be agreed upon by the parties.
f)
All portions of a road allowance not being used or intended for immediate
use as a surface for vehicular or pedestrian movement shall be sodded by
the Owner, at its expense, and shall be maintained by same in a healthy,
neat, and orderly growing condition.
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g)
The Owner shall be responsible for the removal of snow within the Site
and to ensure that no accumulation of in excess of 1.5 metres is to be
stock piled within the Site.
5.
SERVICING AND EASEMENT REQUIREMENTS
a)
It is hereby agreed that the Owner shall be responsible to provide, at its
own expense all connections to the municipal water and sewer systems.
All such connections shall be subject to the approval and inspection of the
Village. The Village shall make its best efforts to carry out these
inspections within seventy-two (72) hours of the Village receiving written
notice from the Owner or at some other time as may be agreed upon by
the parties.
b)
The Owner shall provide and dedicate such easements to the Village
which may be required for water, sewer, drainage or other purposes
related to the development of the Owner’s lands.
c)
The Owner shall be responsible, at its expense, for the installation of any
connections to utilities provided such installation shall be subject to the
inspection by and approval of the Village.
d)
The Owner shall provide, prior to occupancy and at its own expense, a
storm water control system, the design of which shall be submitted as part
of the grading and drainage plan with all supporting calculations for
approval by the Village.
e)
The Owner shall be responsible for the repair and maintenance of the
storm water control erosion of the Site preventing the transfer of solids to
any storm sewer through the period of construction and preventing run-off
from entering public water courses or storm drainage facilities at a rate in
excess of that consistent with sound engineering practice.
f)
The Owner agrees to clean out and remove solids accumulated in the
sumps of catch basins and further agrees that the Village shall be
permitted lawful entry onto the Site in order to examine and adjust at the
Owner's expense all storm water management devices that do not then
conform to the requirements of this Agreement, provided that, if upon
examination, the Village determines that the devices are not in
conformance with this Agreement, the Village shall not enter to complete
the adjustments aforesaid unless it has given prior written notice to the
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Owner and an opportunity to rectify the defect, all in accordance with
Clause 6(c), provided further that if, in the opinion of the Village, the nonconformance presents an emergency, the Village may, without notice to
the Owner enter upon the Site to complete the required adjustments at
the Owner's expense.
g)
The Owner shall arrange at its own expense with Hydro Ottawa, Bell
Canada, the local cable company or any other similar utility company for
the installation of such services to the Site and for the provision of any
easements with respect to such installations and in accordance with the
terms, conditions and specifications laid down by said company. If in
relation to the development of the Site the Owner is required, it shall also
arrange for the relocation of any existing installation at no cost to the
Village. Notwithstanding the aforementioned, the location of all boxes,
lines or other works proposed to be installed in connection with the
provisions of any service shall be submitted for approval to the Village.
h)
All Hydro, Cablevision and/or Bell Canada services shall be underground
except where such services are not underground in the street fronting the
Site.
i)
The Owner shall pay to the Village the total cost of cleaning or repairing
any sewer damaged or detrimentally affected by the installation or
construction of any Works related to or required by this Agreement, such
cost to include an additional 25 % charge for overhead and administrative
costs.
6.
a)
The Owner shall pay to the Village, by cash or certified cheque, the
charges and fees, as set out in this Agreement and other financial
requirements including but not limited to reasonable administrative, legal,
planning and engineering fees, development charges, road cuts and
building permit fees that may be required of the Village as established by
by-law or resolution of the Council of the Village in effect at the time of
application for a building permit.
b)
It is further agreed that all matters and things required to be provided and
maintained in this Agreement shall be provided and maintained by the
Owner at its sole risk and expense and to the satisfaction of the Village.
In order to ensure that such matters and things are provided and
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maintained by the Owner, before this Agreement is executed by the
Village, the Owner shall deposit with the Village, a sum in cash or by
irrevocable letters of credit in a form approved by the Village Treasurer
(which deposit however made, may be referred to hereafter as
“a deposit”), in the total amount of $270,948.07 as described in Schedule
“B”.
c)
In the event of a default by the Owner or its assigns in the provision and
maintenance of all matters and things required to be done by the Owner
pursuant to this Agreement, the Village may at the expense of the Owner,
enter upon the lands and do all such matters and things as are in default.
The Village may authorize the use of any or all of the cash or letters of
credit deposited with the Village pursuant to Clause 6(b), to pay for the
cost to the Village of carrying out of such matters or things. “Cost” and
“expense of the Owner” in this Clause shall be actual cost incurred by the
Village plus twenty-five percent (25 %) of such cost as a charge for
overhead. Any costs incurred by the Village pursuant to this clause which
are in excess of the amount of a deposit held by the Corporation pursuant
to clause 6(b) shall be paid by the Owner to the Village within thirty (30)
days of the mailing of an invoice by the Village addressed to the Owner at
its last known address for such amount in excess and any costs referred
to in this clause may be recovered by the Village in like manner as
municipal taxes pursuant to the provisions of Section 427 of the Municipal
Act, 2001, S.O. 2001, c.25 as amended.
d)
The provisions of clause 6(b) referring to the deposit of irrevocable
letter(s) of credit with the Village shall apply:
i)
satisfaction of the Village, it will be a condition of the letter of credit
that it shall be deemed to be automatically extended without
amendment from year to year from the existing or any expiration
date thereof, unless at least 30 days prior to any such future
expiration date, the financial institution which issued the letter of
credit notifies the Village in writing by registered mail that it elects
not to consider the letter of credit to be renewable for any additional
period.
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ii)
satisfaction of the Village, the irrevocable letter(s) of credit shall
continue to be automatically extended in the same manner as
provided in sub-clause (i) hereof until the said completion of the
Works.
iii)
If the Owner and/or financial institution fails to extend the letter(s)
of credit as required under sub-clauses (i) and (ii) hereof as
required by the Village, such failure shall be deemed to be a
breach of this Agreement by the Owner, and the Village, without
notice to the Owner may call upon any part of the whole amount of
the existing letter(s) of credit notwithstanding anything herein
otherwise contained. Any amount received by the Village shall be
held by the Village in the same manner as if it had originally been
cash deposited.
e)
Agreement.
f)
The Owner shall pay all arrears of taxes outstanding against the lands
prior to the execution of this Agreement. The Owner shall pay all taxes
levied or to be levied on the lands on the basis of and in accordance with
assessment and the collector's roll entries until such time as the lands
have been reassessed and re-entered on the collector's roll in accordance
with the description of the land contained in Schedule “A” hereto.
g)
The Owner acknowledges that there may be other financial requirements
of the Village, as established by by-law or resolution of the Council of the
Village from time to time, which pertain to this development and are not
specifically referred to herein. It is the Owner’s responsibility to verify
which financial requirements are applicable to this development and the
Owner shall pay, when required by the Village, any charge or financial
requirement which is due or chargeable pursuant to a by-law or resolution
of the Council of the Village in effect at the time of application for a
building permit.
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7.
RELEASE OF DEPOSIT
a)
It is understood that every request to release financial securities or a
deposit must be done by filling an application form and by paying a fee of
$250.00 to the Village.
b)
An inspection will be carried out by the Municipal Engineer and/or
representative in order to determine the appropriate amount to release for
the completed Works. Please note that 10% of the value of any Works
performed on the Village property will be held back for a period of one (1)
year from the date of the substantial completion.
c)
Agreement.
8.
SPECIAL CONDITIONS
FIRE
a)
The Owner shall meet all the requirements of the Village’s fire department
with respect to the identification, maintenance, snow removal and signing
of fire routes.
BUILDING PERMIT
b)
The Owner covenants and agrees that partial of full occupancy shall not
be issued until all plans and drawings have been approved by the Village
and that all financial securities or a deposit be delivered to the Village
Treasurer.
c)
The Owner shall meet and apply the content of the Sewer Use By-law and
the Water Rate By-law of the Village of Casselman.
STORM SEWER EASEMENT
d)
Without limiting the generality of Subsection 5 b) the Owner shall provide,
without any expense to the Village, a 6 metre wide storm sewer
easement benefitting the Village on the portion of land located adjacent
to the existing railway, beginning at Yvon Street and ending at the South
Nation River, as shown on plan drawn by L. Lavoie and M. Savage dated
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Sept. 2012, issued for revisions October 14th 2015, and referred as
drawings no. SP1 project no.: 2012-0102. The Owner shall be solely
responsible to survey and register the permanent easement on title of the
lands within one hundred and eighty (180) days of execution of this
Agreement.
e)
The Owner further agrees and acknowledges that the Village or its
employees or agents shall have access to the easement and shall be
entitled to perform any type of works deemed by the Village to be
necessary. If in doing so, the parking and/or amenity area are damaged,
the cost to repair, reconstruct or replace the parking and/or amenity area
and/or cedar hedge fence shall be borne by the Owner.
f)
The Owner agrees that the Village will not be held legally or financially
liable for any damage to the parking and/or amenity area cedar hedge
fence resulting from any works performed by the Village or its employees
or agents on the easement.
NOISE & VIBRATION
g)
The Owner is solely responsible and agrees that every agreement of
purchase and sale of any lot or residence in the proposed multi-unit
residential development and/or any lease agreement for any dwelling unit
within the proposed multi-unit residential development shall contain a
provision:
 Requiring the Purchaser/Tenant to acknowledge that the proposed
multi-unit residential development is located within or in the vicinity
of an active railway and that such railway operations will result in
the emission of noise, dust, vibrations, fumes, odours and other
gaseous or non-gaseous emissions which may affect the use and
enjoyment of proposed multi-unit residential development. The
Purchaser/Tenant will further acknowledge that such emissions, at
any time of day or night, are necessarily incidental to VIA’s railway
operations.
h)
The Owner agrees to provide, to the satisfaction of the Village of
Casselman Chief Building Official (CBO) or their designate, detailed
documentation for each building block at the time of building permit
application to ensure recommendations transpired from the letter/report
for noise attenuation from the review of Noise Impact Study prepared by
Cambium
Inc.
signed
by
Mr.
Stephen
McCann,
dated
November 17th 2015 (Cambium Ref. No.: 4265-001) are being respected.
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i)
The Owner further agrees to provide to the Village of Casselman Chief
Building Official (CBO) or their designate, proper onsite vibration
measurements to confirm Root Mean Square Amplitude (RMS) does not
exceed 0.14mm/s at the setback limit of each building block.
ROAD WIDENING
j)
The Owner agrees to transfer the right-of-way for Yvon Street along the
lands described in Schedule “A” be widened as required to 10.00 metres
from the centerline of the road, and that the Transfer/Deed of land
conveying the said land to the Village of Casselman must be prepared
and executed at no cost or encumbrance in consideration of the payment
of $1.00.
9.
PARKING REQUIREMENTS
a)
The Owner shall provide and maintain the number of parking spaces or
areas that are required for the proposed use (86 Apartment Dwellings)
and as prescribed in Zoning By-law 1996-635, for the sole use of the
Owner, occupants, or other persons entering upon or making use of the
said premises.
b)
c)
The Owner further agrees to compensate the Village with a cash paymentin-lieu of parking for any number of parking space(s) or area(s) that cannot
be provided on the Site due to a change of use or uses before, during or
after completion of this Agreement, subject to the approval of the Village.
10.
INSURANCE
a) The Owner shall be responsible for having on or before the execution of
this Agreement, and continue in force until such time as all obligations
under this Agreement are satisfied, a comprehensive policy of public
liability and property damage insurance, providing insurance coverage in
respect of any one occurrence to the limit of at least Two Million Dollars
($ 2,000,000.00) per occurrence, exclusive of interest and costs against
loss or damage resulting from bodily injury to, or death of one or more
persons and loss of or damage to property.
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b) The policy shall provide coverage against all claims for all damage or
injury including death to any person or persons, for damage to any
property of the Village or any other public or private property resulting
from or arising out of any act or omission on the part of the Owner or any
of its servants or agents or contractors during the construction or
installation or maintenance of any Works to be performed pursuant to this
Agreement. The policy shall include completed operations coverage and
shall be maintained in effect until all obligations under this Agreement are
satisfied.
c) The policy shall include blanket written contractual liability, cross liability,
contingent employer’s liability, personal injury endorsement, liability with
respect to non-owned licensed vehicles.
In the event that the Owner
intends to carry out any shoring, blasting, underpinning, demolition, pile
driving, caisson work and work below ground surface including tunnelling
and grading on the lands, it shall first provide the Village with the
Certificate of Public Liability Insurance covering such operations in a
format satisfactory to the Village, in which the Village is named as
additional insured prior to undertaking any such operations.
11.
GENERAL CONDITIONS
a)
If required, the Owner shall at its own cost submit to the Ministry of the
Environment for approval all plans required by the said Ministry and shall
be responsible for obtaining any subsequent approvals from the Ministry
of the Environment for the proposed facility or any addition thereto and
shall supply the Village with copies of all approvals or conditions enforced
or set by the Ministry. No building permit will be issued without receipt by
the Village of the said approval.
b)
The Owner acknowledges and agrees that failure to comply with any term
or condition herein may result in the Village taking such action to enforce
compliance, as deemed appropriate by the Village.
c)
This Agreement shall endure to the benefit of and be binding upon the
parties hereto and their respective heirs, executors, administrators,
successors and permitted assigns, and all covenants and agreements
herein contained, assumed by, or imposed upon the Owner are deemed
to be covenants which run with and bind the lands and every part thereof.
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d)
In every clause of this Agreement, unless the contrary intention appears,
words importing the singular number of the masculine gender only,
include more persons, parties or things of the same kind than one, and
females as well as males and the converse, and a word interpreted in the
singular number has a corresponding meaning when used in the plural.
d)
Any notice required or permitted by this Agreement to be given by the
parties hereto shall be in writing and shall be conclusively deemed to have
been delivered on the date of mailing of such notice.
e)
Any such notice required to be given herein shall be in writing and shall be
delivered in person or by prepaid registered mail, to the attention of the
Owner and/or the Village as follows:
TO THE OWNER:
PO Box 739
or such other address as the Owner has notified the Village Clerk in writing.
TO THE VILLAGE:
CORPORATION OF THE
751 ST-JEAN STREET
P.O. BOX 710
CASSELMAN, ONTARIO, K0A 1M0
g)
The Owner, on behalf of itself, its heirs, executors, administrators and
permitted assigns, including his successors in title, covenants and agrees
to indemnify and save harmless the Village from all actions, causes of
actions, suits, claims or demands whatsoever which arise directly or by
reason of the development of the Site and the construction and
maintenance or the improper or inadequate construction and/or
maintenance of the Works.
h)
All clause headings are for ease of reference only and shall not affect the
construction or interpretation of this Agreement.
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12.
MINOR MODIFICATIONS TO THE SITE PLAN
a)
b)
Minor modifications made to this Site Plan Agreement may be approved
without an amendment to this Agreement with the authorization of the
person or persons designated by the Council of the Village of Casselman.
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IN WITNESS WHEREOF the Owner hereunto set his Hand and Seal or affixed its Seal
duly attested to by its proper officers in that behalf.
DATED AT THE VILLAGE OF CASSELMAN THIS ___th DAY OF ________
2015.
MR. __________________________________
MR. __________________________________
DATED AT THE VILLAGE OF CASSELMAN THIS ___th DAY OF __________,
2015.
_____________________________________
MR. CONRAD LAMADELEINE, MAYOR
_____________________________________
MRS. MARIELLE DUPUIS, CLERK
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SCHEDULE "A"
LEGAL DESCRIPTION OF LAND TO WHICH THIS AGREEMENT APPLIES
PT LT 11 CON 6 CAMBRIDGE PT 2, 50R6693 & AS IN RR131034; VILLAGE OF
CASSELMAN, COUNTY OF RUSSELL
PCL 71-1 SEC 50M212; BLK 71 PL 50M212; CASSELMAN S/T PT 3, 50R7094 AS IN
RR77313; S/T RLT80379; VILLAGE OF CASSELMAN, COUNTY OF RUSSELL
(EASEMENT)
PARCELS 1-1 TO 69 WITH INCLUSIVE, SECTION 50M-212, AND PARCELS 70-1,
71-1 AND 72-1, SECTION 50M-212, BEING BLOCKS 70, 71 AND 72, PLAN 50M-212,
VILLAGE OF CASSELMAN, COUNTY OF RUSSELL.
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SCHEDULE "B"
COST ESTIMATES
The Owner shall deposit security with the Village a sum in cash or by irrevocable letters
of credit approved by the Village Treasurer equal to the amount of $86,080.33. It is
understood that this amount is equal to approximately 50% of the estimated cost for
Phase 1 - Block C.
It is understood that the total cost to complete the Site Works for all phases was
estimated at $344,321.33. The Village at its sole discretion, may request at any time,
that these costs be readjusted by the Owner to better reflect the current market value.
The Owner agrees to provide additional security to the Village should there be any
adjustment to the estimated cost.
The Owner shall further deposit security with the Village a sum in cash or by irrevocable
letters of credit approved by the Village Treasurer equal to the amount of $184,867.74.
It is understood that this amount is equal to approximately 100% of the estimated cost
for the St. Joseph Street Storm Sewer Upgrade and that full deposit shall be provided
prior to commencement of Works and no later than June 15th, 2016.
The Village at its sole discretion, may request at any time, that these costs be
readjusted by the Owner to better reflect the current market value. The Owner agrees to
provide additional security to the Village should there be any adjustment to the
estimated cost.
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SCHEDULE "C"
The Owner shall pay to the Village the applicable fees set out below:
Administration Fees
$1000
Planning Fees
$720
Legal Fees
$500
Registration Fees
$100
Engineering Fees
$0000
HST
$0000
TOTAL
$2320.00
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SCHEDULE "D"
PLANNING AND ENGINEERING REQUIREMENTS
1.
The Owner agrees to construct to the satisfaction of the Village, fences, hedges,
parking, accesses, aisles, landscaping berms, signs, lighting, garbage storage
facilities, in conformity with and in the locations shown on the attached approved
plans which form part of this Agreement.
2.
The Owner further agrees that it will arrange to provide and keep a copy of the
said approved plans on Site on the said lands throughout the period of
construction for the guidance of those employed to construct the Works.
3.
The Owner further agrees that the accesses to and from the property shall be
restricted to those accesses as shown on the attached plans and only to those
accesses.
4.
The Owner shall have removed from the property all snow which has
accumulated on the Site and which creates a hazard to the individual and which
leads to a deficiency in the number of required parking spaces.
5.
The Owner agrees to permit the Village By-Law Enforcement Officer to enter
upon the Site for the purposes of patrolling areas where parking is not permitted
and to permit the By-Law Enforcement Officer to ticket any vehicles that are in
contravention of the parking regulations in regard to fire lanes.
6.
The Owner agrees that the installation of any exterior lighting on the Site or on
the building shall be approved by the Municipal Engineer and Hydro Ottawa and
shall be shown on the plans attached hereto forming part of this Agreement.
7.
The Owner agrees that there will be no exterior storage of any materials in the
front yard of the subject property.
8.
The Owner undertakes and agrees that it will provide and erect or affix, at its
expense, such municipal number signs illuminated or otherwise, in such
locations and of such a size, design and colour as submitted to and approved by
the Building Inspector of the Village of Casselman, prior to occupancy of any
buildings, or part thereof, in the subject development.
9.
The Owner shall sign an agreement for the maintenance of manholes of “OGER”
type or its equivalent to be installed on the Site and shall form part of this
Agreement. It shall be the responsibility of the Owner contractor’s to perform
regular removal of the trapped material (minimum once per six months), and
immediately remove all materials arising from any spill. These facilities are not to
be dismantled or removed unless approval has been granted by the appropriate
authority.
10.
The Owner hereby agrees that all driveways and parking lots shall be curbed
with poured-in place concrete curbs, unless otherwise specified and approved by
the Municipal Engineer. It is further understood and agreed that all driveways
and parking lots shall be paved in accordance with municipal standards in effect
at the time of construction.
11.
The Owner shall be responsible, at his expense, to provide all necessary CCTV
inspection for sanitary and storm sewer works on the Site. If the inspection is not
satisfactory to the Village, the Owner shall rectify the works at its sole expense.
12.
The Owner shall be responsible, at his expense, to conduct pressure tests for
the watermain network on the Site (as per AWWA and OPS standards). If the
pressure test is not satisfactory, the Owner shall rectify the works at its sole
expense.
24
25
13.
The Owner shall be required to conduct and coordinate all chlorination tests prior
to connecting Site services to the municipal water system.
14.
The Owner shall be responsible to maintain all infrastructures relating to the
watermain and the sanitary and storm sewer networks on its property. The
Owner may be required by the Village, from time to time, to maintain, clean
and/or repair any infrastructure within the Site.
15.
The Owner shall conduct all blasting in accordance with the most recent Ontario
Provincial Standard Specifications (OPSS) namely OPSS 120 and OPSS 206
and must include a pre-blast survey by a qualified consultant.
16.
All necessary and mandatory test results such as CCTV, pressure testing,
chlorination and compaction test results must be submitted prior to receiving any
request by Owner to reduce security deposits.
17.
The Owner shall be responsible to replace as per Village standards any
sidewalks that were damage during the construction period.
18.
The Owner shall sign an agreement with a qualified firm for testing and
maintenance of fire hydrants located on his property. These works shall be
performed once every year and test results and maintenance logs shall be
supplied to the Village.
19.
The Owner shall be responsible to repair any and all damages caused to Village
streets, curbs and landscaping during his building operations. The Owner shall
also keep clear and free of obstructions all Village streets used during his
building operations.
20.
The Owner shall abide and enforce any provincial and municipal By-laws,
procedures and policies when working on Village streets and properties.
25
Marielle Dupuis
From:
Sent:
To:
Subject:
Attachments:
Lemay-Sabourin, Lynn [[email protected]]
November-25-15 8:47 AM
Lemay-Sabourin, Lynn
Dialogue / Info Projet novembre 2015 - November 2015 Dialogue / Project Info
Dialogue Info Nov 2015.pdf
Nous sommes heureux de vous faire parvenir la plus récente édition de notre Dialogue et la mise à jour du projet de réaménagement de l’Hôpital Général de Hawkesbury & District. Nos communications sont produites de façon régulière pour nos patients, notre communauté et notre personnel. Elles présentent des articles de fond, des renseignements concernant nos programmes et nos services, divers conseils sur la promotion de la santé et la prévention et une mise à jour de la progression des travaux de notre projet majeur de réaménagement. Pour annuler votre abonnement, faites parvenir un courriel à l’adresse suivante : [email protected]. We are pleased to send you the latest edition of the Hawkesbury & District General Hospital’s Dialogue and our Redevelopment Project update. HGH newsletters are produced on a regular basis for our patients, community and staff. They feature articles, information about our programs and services, health promotion and prevention tips and progress on our major redevelopment project. If you wish to unsubscribe from our distribution list, please send an e‐mail to: [email protected]. Lynn Lemay-Sabourin
Adjointe administrative / Administrative Assistant Finances et services corporatifs / Finance and Corporate Services Hôpital Général de Hawkesbury & District General Hospital 1111, rue Ghislain St. Hawkesbury (Ont.) K6A 3G5  613 632‐1111 poste/ext. 41001 @: [email protected] www.hgh.ca Cette communication doit être reçue seulement par le/la destinataire(s) et l'information contenue est de nature
privilégiée, confidentielle et sujette aux droits d'auteur. Tout emploi non autorisé de ce message est interdit. Si
cette communication vous a été acheminée par erreur, veuillez m'en aviser immédiatement. Merci.
This communication is intended to be received by the individual or entity to whom or to which it is addressed
and contains information that is privileged, confidential and subject to copyright. Any unauthorized use, is
prohibited. If received in error, please contact the sender immediately. Thank you.
1
NOVEMBRE | NOVEMBER 2015
UNE NOUVELLE ÈRE POUR LES SERVICES COMMUNAUTAIRES
DE SANTÉ MENTALE ET TOXICOMANIE
A NEW ERA FOR HGH COMMUNITY MENTAL HEALTH
AND ADDICTIONS SERVICES
Une nouvelle ère dans la prestation des services communautaires en santé
mentale et toxicomanie verra le jour à l’été 2016 avec l’ouverture d’un nouvel
édifice construit pour les besoins. Situé au 580, rue Spence à Hawkesbury,
le Centre régional de santé mentale et toxicomanie regroupera tous les
programmes présentement offerts dans des centres satellites en ville.
The opening of a new purpose-built facility in the summer of 2016 will mark
a new era in the delivery of community-based mental health and addictions
services in the Prescott-Russell region. Located at 580 Spence Street
in Hawkesbury, the Mental Health and Addictions Regional Centre will
consolidate all programs currently operating in off-site buildings in town.
Construit à proximité de l’Hôpital Général de Hawkesbury & District (HGH)
et de la Clinique Trillium, le nouvel édifice fera partie du nouveau pavillon
santé de l’HGH. La construction du bâtiment de 30 000 pieds carrés a
débuté en juillet 2015.
Erected just a few steps away from the Hawkesbury & District General
Hospital (HGH) and the Trillium Clinic, the new building will be part of
the new HGH health campus. The construction of the 30,000 square feet
building started in July 2015.
« Les trois étages de l’édifice seront entièrement consacrés aux programmes
de santé mentale et toxicomanie. Comparativement à aujourd’hui, ce sera
beaucoup plus confortable pour nos clients. Le regroupement de quatre
programmes permettra à l’HGH d’être plus efficace et l’accès aux services
sera vraiment centralisé pour les clients. L’inscription sera plus simple et
comme tous les services seront sous le même toit, les clients s’y retrouveront
facilement », dit Geneviève Arturi, directrice des opérations des Services
communautaires en santé mentale et toxicomanie (SMT) de l’HGH.
“The whole 3-storey building will be dedicated to mental health and addictions programs and our clients will definitely experience a greater comfort
level, compared to the present situation. The consolidation of four services
also means greater efficiency for HGH and will provide a centralized access
to services for clients. Registration will be easier and navigating the system
will be seamless for clients, as all services will be housed under the same
roof,” says Geneviève Arturi, Director of Operations for HGH Community
Mental Health and Addictions Services (MHA).
L’HGH deviendra un chef de file en santé mentale et toxicomanie grâce à la
qualité des services intégrés, livrés dans un environnement accueillant et
moderne. Le Centre deviendra le bureau principal des services en SMT et
près de 60 employés des équipes de toxicomanie, crises, gérontopsychiatrie
et traitement en santé mentale y seront transférés. Les centres satellites de
Casselman et Rockland demeureront ouverts et continueront à offrir des
services près du domicile aux résidents de Prescott-Russell.
HGH Mental Health and Addictions Regional Centre will become best-inclass in delivering quality care in a fully integrated, modern and welcoming
environment. The Centre will become MHA Services’ main office and close
to 60 staff from addictions, crisis, geriatric-psychiatry and mental health
treatment teams will relocate to the new facility. Casselman and Rockland
satellite centres will remain open and continue to provide access closer to
home for residents in Prescott-Russell.
« L’organisation des lieux sera vraiment axée sur les clients. Plutôt que des
bureaux ordinaires, nous aurons plusieurs types de pièce dédiée à des
besoins précis comme des séances de groupe, de la thérapie individuelle,
des salles familiales, des salles d’entrevue, des tests psychologiques et la
télémédecine. Éventuellement, nous offrions des programmes novateurs
comme la cyberspychologie et des services liés à la désintoxication et la
méthadone », ajoute madame Arturi.
“The whole setting will be significantly more client-friendly. Instead of just
regular offices, we’ll have several types of rooms, each dedicated to specific
uses like group sessions, individual therapy, family rooms, interview room,
psychology testing and telemedicine. We’ll eventually offer innovative
programs such as cyberpsychology and methadone-based services within
the withdrawal program,” adds Mrs. Arturi.
Grâce à des mesures comme un système intégré de sécurité et d’accès, une
aire de réception sécurisée, des locaux insonorisés et des entrées dédiées
pour les services d’urgence, la sécurité et l’intimité seront améliorées pour
tous les usagers : clients, familles et personnel.
The building will offer more privacy and security for everyone, including
clients, families and staff through measures such as controlled access,
integrated security systems, staff safety in reception area, soundproof areas
and dedicated entrances for emergency services.
CENTRE RÉGIONAL DE SANTÉ
MENTALE ET TOXICOMANIE
MENTAL HEALTH AND
ADDICTIONS REGIONAL CENTRE
1
UNE NOUVELLE ÈRE POUR LES SERVICES COMMUNAUTAIRES
DE SANTÉ MENTALE ET TOXICOMANIE (SUITE)
A NEW ERA FOR HGH COMMUNITY MENTAL HEALTH
AND ADDICTIONS SERVICES (CONTINUED)
« Le nouveau bâtiment à la fine pointe a été conçu pour répondre aux
besoins actuels et futurs des clients. Il y aura de l’espace pour l’augmentation
de l’offre de services. Le Centre régional travaillera en synergie avec la
nouvelle unité de psychiatrie interne de 12 lits de l’HGH. C’est une grande
amélioration pour toute la région et un élément clé du grand projet de
revitalisation des services de santé que l’équipe de Leadership de l’HGH
réalise pour les résidents de Prescott-Russell », conclut David Kinsley,
gestionnaire de projet.
“The new state-of-the-art facility was designed to suit today’s clients’ needs,
including making provisions for the future. There will be some space to
expand programs and to accommodate clients’ future needs as well. The
Regional Centre will work in synergy with the new 12-bed inpatient mental
health unit at nearby HGH. It’s a great improvement for the whole region
and is a key element of the broader healthcare revitalization that HGH’s
leadership is realizing on behalf of all Prescott-Russell residents,” says David
Kinsley, Project Manager.
NOUVEAU PROGRAMME DE RÉFÉRENCEMENT
DES EMPLOYÉS
Depuis le mois de novembre, un nouveau programme de
référencement des employés est en vigueur à l’HGH afin d’aider
aux efforts de recrutement de personnel.
« Le programme encourage nos employés, nos médecins et nos
bénévoles à recommander des gens compétents pour combler
certains postes vacants. Ce programme est avantageux pour
l’hôpital, pour les employés et pour les candidats. Les employés
peuvent recevoir une récompense en argent si la personne qu’ils
recommandent est embauchée, alors que l’HGH a accès à un plus
grand bassin de candidats pour des postes difficiles à combler.
De plus, les gens ont confiance dans les candidats qu’ils nous
recommandent et savent qu’ils partagent déjà les valeurs de
l’HGH et qu’ils seront donc un atout pour notre équipe. Quant
aux candidats référés, leur dossier devient prioritaire. Avec ce
programme, tout le monde à l’HGH peut contribuer à bâtir une
équipe gagnante! », explique Annie Ouellette, coordonnatrice des
Ressources humaines.
Le programme de référencement des employés est une des
nombreuses stratégies de recrutement mises de l’avant par le
Service des ressources humaines afin de répondre aux besoins
grandissants de l’HGH.
Qui peut recommander un candidat?
• Tous les employés, les médecins et les bénévoles qui sont
activement au travail ou en congé autorisé, sauf les gestionnaires
impliqués dans la décision d’embauche et les employés des
Ressources humaines
Quels sont les postes ciblés par le programme?
• Tous les postes d’infirmiers et d’infirmières
• D’autres postes, selon les besoins et difficultés de recrutement
À combien s’élèvent les primes?
• 500 $ pour un poste régulier à temps plein ou à temps partiel
• 300 $ pour un poste temporaire
• D’autres primes pourraient s’ajouter selon les conditions du
marché de l’emploi
Comment recommander un candidat?
• Envoyez un courriel à [email protected] en disant le nom
de la personne que vous recommandez pour un poste vacant.
• La personne que vous référez doit poser sa candidature sur
le site hgh.ca, dans la section Carrières et choisir l’option
Référence d’un employé.
Pour en savoir davantage
Une liste à jour des postes vacants ciblés par le programme est
affichée sur MIMI ainsi que sur des bannières installées près de
la cafétéria et ailleurs à travers l’hôpital. Toutes les modalités du
programme sont expliquées dans un feuillet imprimé ainsi que sur
MIMI sous le titre Programme de référencement des employés.
2
HGH PIONEERING PATIENT REGISTRATION SYSTEM
On September 28th, HGH launched an innovative system for patient
registration with the installation of two self-serve kiosks near the main
entrance of the hospital. The Patient Way registration kiosks look like an
airport check-in booth or a banking machine. The new system is being
implemented in phases throughout the hospital, starting with ambulatory
services for outpatients with appointments.
The objective of the project is to speed up the registration process
and make it more convenient for patients. “Patients have adopted the
system right away! After only a month, the usage rate is way beyond
our expectations. So far, in participating clinics, we had 71% of patient
registration done through the new system,” explains Andrée Richard,
Project Manager.
Patients only need their health card to register and the touchscreen
makes the process fast and easy. The ENT clinic, gastroenterology, internal
medicine, nephrology, orthopaedics, surgical clinic, urology, gynaecology
and obstetrics clinic are now using the new registration system.
“By now, most people are used to self-serve kiosks and are not afraid of
using this new technology. We’ve received positive feedback. If patients
need help, a clerk is there for them. The whole registration process takes
about three minutes,” adds Mrs. Richard.
“The next phase will be to extend the system to all departments that
provide ambulatory services. Eventually, we will have nine kiosks and the
system will include inpatients and walk-ins,” says Natalie Therrien-Miller,
Director of Diagnostic Imaging and Patient Registration.
“We’re very proud of this new technology and we feel like pioneers, as
only a handful of Ontario hospitals are equipped with such a system. The
Patient Registration Kiosk project is another step in “Building the new HGH”
and becoming a full service regional hospital,” concludes Mrs. Therrien-Miller.
HALLOWEEN 2015
Merci à tous pour cette journée magique et félicitations aux gagnants des meilleurs costumes de groupes.
Thank you all for this Magical day and congratulations to the group best costume winners.
DES COURTEPOINTES POUR RÉCHAUFFER LES FAMILLES
ET LEURS NOUVEAU-NÉS
Au printemps dernier, l’Union culturelle des Franco-Ontariennes (UCFO)
de L’Orignal a fait don de 15 courtepointes aux Amis de l’HGH. Les belles
courtepointes colorées ont été confectionnées à la main par mesdames
Eileen Lalonde, Colette Joly, Réjeanne Blais, Murielle Blais, Francine
Lussier, Odette Legault, Marie-Reine Millette, Gisèle Parisien, Pauline
Parisien et Cécile Riopel.
Les dames de l’UCFO prennent plaisir à faire des courtepointes et
tiennent à les offrir aux prochaines générations. Ainsi, les courtepointes
seront remises à des familles qui utilisent les services du Centre familial
des naissances. C’est la troisième fois que les dames de l’UCFO donnent
des courtepointes aux Amis de l’HGH.
Madame Eileen Lalonde, membre de l’UCFO et Channie Lavictoire,
infirmière au Centre familial des naissances
ONTARIO’S FIRST MOBILE HEALTH CLINIC FOR YOUTH
Ontario’s first mobile health clinic for young people was launched in Toronto during Mental Health Week (May 4 to 10, 2015). Named MOBYSS, (pronounced
mo-bies), which stands for “Mobile York South Simcoe” after the organization that operates it, the Canadian Mental Health Association, York and South
Simcoe Branch, the clinic provides young people with access to all health services including mental, medical and sexual health. Mobile technology
allows young people to track the clinic’s location and book appointments. Clients can also receive reminders of appointments via text message.
Members of Ontario’s Mental Health and Addictions Leadership Advisory Council join Eric Hoskins, Minister of Health and Long-Term Care, at Queen’s Park in May 2015 for the official
ribbon-cutting for Ontario’s first mobile youth drop-in clinic. From left to right: Dr. Kwame McKenzie, Eric Windeler, Camille Quenneville, Susan Pigott, the Honourable Dr. Eric Hoskins,
Dr. Suzanne Filion, Aseefa Sarang, and Dr. Kathy Short.
3
NOVEMBRE / NOVEMBER 2015
DE L’ACTION SUR LE CHANTIER!
A BUSY CONSTRUCTION SITE
Le chantier de construction est désormais un lieu très occupé avec la
présence quotidienne de 200 à 225 travailleurs. Une dizaine de corps
de métier s’affairent à bâtir le nouvel HGH : acier de charpente, services
mécaniques, plomberie, électricité, vitrage, revêtement de murs, toiture
et autres. Maintenant que les structures de béton sont terminées, on voit
clairement la forme que prendront les nouveaux bâtiments.
The construction site is a busy place these days with the daily presence of
200 to 225 workers. About 10 construction trades are currently working on
the new HGH: ironwork, mechanical services, plumbing, electricity, glazing,
drywall, roofing and more. Now that the structural concrete work is done,
we clearly see the shapes of the new buildings.
NOUVEAU BLOC OPÉRATOIRE
The construction of the new surgical unit in the former courtyard is
progressing rapidly. The structure is almost closed-in and the green roof
featuring low maintenance creeping plants is complete. Inside, electrical
and mechanical work is being done along with the installation of partition
walls. The move into the new surgical unit is planned for March 2016.
La construction du nouveau bloc opératoire dans l’ancienne cour intérieure
avance rapidement. La structure est presque complètement fermée
et le toit vert avec des plantes basses demandant peu d’entretien est
installé. À l’intérieur, on procède aux travaux mécaniques et électriques
et à l’installation des cloisons. Le déménagement dans le nouveau bloc
opératoire est prévu pour mars 2016.
UNE GÉNÉRATRICE DE 1 500 KW
L’installation de la génératrice d’urgence dans un enclos extérieur avec
un mur protecteur antibruit est terminée et le branchement au réseau
électrique interne est en cours. La génératrice est une machine imposante
de 85 000 lb conçue pour assurer les services essentiels pour tout l’hôpital
en cas de panne d’électricité.
RETOUR DES REPAS CUISINÉS À L’HGH
NEW SURGICAL UNIT
A 1,500 KW GENERATOR
The emergency generator has been installed outdoors, in an area enclosed
by protective and sound barrier walls. The connexion to the internal electrical network is underway. The generator is a massive machine weighing
85,000 lbs and capable of running the hospital’s essential services in case of
power outage.
RETURN OF HGH COOKED MEALS
The kitchen renovation is progressing well and we anticipate a December
reopening.
Les travaux de rénovation de la cuisine vont bon train et nous prévoyons
la réouverture en décembre prochain.
Travaux en cours ou à venir prochainement
Current and upcoming construction work
• Travaux d’infrastructure dans la nouvelle salle électrique
• Agrandissement et réaménagement de la salle des serveurs et plan
de migration des serveurs afin d’éviter toute interruption de service
• Livraison juste-à-temps et installation de nouveaux équipements médicaux par l’entrepreneur général
• Fermeture du côté est pour commencer les travaux intérieurs comme
les cloisons et les systèmes électriques et mécaniques
• Agrandissement du nouveau quai de chargement
• Installation de l’équipement mécanique tel les tours de refroidissement
et les unités de ventilation et de climatisation sur le toit du côté est
à l’aide de la grue
• Installation des fenêtres et des cloisons du côté ouest
• Infrastructure work in the new electrical room
• Expansion and renovation of the server room and migration plan
of servers to avoid any service interruption
• Just in time delivery and installation of new medical equipment by the
general contractor
• Closing-in of the east side and start of interior work such as partition
walls, electrical and mechanical systems
• Expansion of the new loading dock
• Crane-assisted installation of rooftop mechanical equipment on the
east side: cooling towers; ventilation and air conditioning units
• Installation of windows and partition walls on the west side
Diane Vaillant
Directrice, Projet d’immobilisation
Director, Capital Project
4
HÔPITAL GÉNÉRAL DE HAWKESBURY & DISTRICT GENERAL HOSPITAL
POUR NOUS JOINDRE | CONTACT US: [email protected]
VILLAGE de / of CASSELMAN
CP / Box 710, 751 rue St-Jean St
TEL : (613) 764-3139 FAX: (613) 764-5709
www.casselman.ca
RÉUNIONS DU CONSEIL POUR 2015 / 2015 COUNCIL MEETINGS
Date et heure / Date and hour
Le 15 décembre 2015 à 9 h
Réunions / Meetings
Extraordinaire
Complexe J. R. Brisson
Présentation budgets de service au
conseil
VILLAGE de / of CASSELMAN
CP / Box 710, 751 rue St-Jean St
TEL : (613) 764-3139 FAX: (613) 764-5709
www.casselman.ca
RÉUNIONS DU CONSEIL POUR 2016 / 2016 COUNCIL MEETINGS
Date et heure / Date and hour
Le 12 janvier 2016 à 19 h
Le 26 janvier 2016 à 19 h
Le 9 février 2016 à 19 h
Le 8 mars 2016 à 19 h
Le 22 mars 2016 à 19 h
Le 12 avril 2016 à 19 h
Le 26 avril 2016 à 19 h
Le 10 mai 2016 à 19 h
Le 24 mai 2016 à 19 h
Le 14 juin 2016 à 19 h
Le 28 juin 2016 à 19 h
Le 12 juillet 2016 à 19 h
Le 23 août 2016 à 19 h
Le 13 septembre 2016 à 19 h
Le 27 septembre 2016 à 19 h
Le 11 octobre 2016 à 19 h
Le 25 octobre 2016 à 19 h
Le 8 novembre 2016 à 19 h
Le 22 novembre 2016 à 19 h
Le 13 décembre 2016 à 19 h
Réunions / Meetings
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J.R. Brisson
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J.R. Brisson

Agenda - Bienvenue au Village de Casselman / Welcome

Transcription

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