TENDER NOTICE TOSHIBA MAKE MODI XEROX / XEROX MAKE

F.No. D-21014/02/2012-C&G
Government of India
Office of the Director General of Civil Aviation
Opposite Safdarjung Airport, New Delhi
New Delhi dated the 17-08-2012
TENDER NOTICE
Sub:
Comprehensive Annual Maintenance contract for various type of Photocopy
Machines installed at DGCA Office, Opposite Safdarjung Airport, New Delhi and
Central Examination Organisation East Block-III, R.K. Puram, New Delhi.
Quotations in sealed cover are invited for Comprehensive Annual Maintenance
Contract for following mentioned 29 Photocopy Machines installed in the DGCA Office,
Opposite Safdarjung Airport, New Delhi and Central Examination Organisation, East
The quotations should
Block-III, R.K. Puram, New Delhi for the period of one year.
reach this office on or before 14.09.2012.
The details of Photocopy Machines are as
under :-
TOSHIBA MAKE
Toshiba 165
Toshiba 167
Toshiba 203
Toshiba 250
Total Toshiba Make
01 Nos.
01 Nos.
04 Nos.
01 Nos.
07 Nos.
MODI XEROX / XEROX MAKE
Modi Xerox 1025
Modi Xerox 5825
Modi Xerox 5216
Modi Xerox 5020
Total Modi Xerox make
06 Nos.
01 Nos.
01 Nos.
01 Nos.
09 Nos.
CANON MAKE
Canon GP 335
Canon IR/2018 N
Canon IR/2022 N
Canon IR/2420 L
Canon IR2320L
Total Canon Make
01 Nos.
04 Nos.
01 Nos.
01 Nos.
06 Nos.
13 Nos.
2.
The rates may be quoted as “Per Copy” basis. The firm will provide all spare
parts/toners etc. for these machines during the contract period and no extra payment will
be made for change/replacement of parts and toners etc. It shall be responsibility of the
firm to maintain all the Photocopy machines in good working order and take prompt
action to rectify the machine. The firm shall provide standby Photocopy Machine till the
machine is got repaired by the firm in case of any delay. There are some Photocopier
Machine which are under warranty. The vendor will be required to make liaison with the
O.E.M. for maintenance of these Photocopier Machines. AMC in respect of these
Photocopier will be assigned to the firm at the expiry of the warranty.
3
The contractor should have adequate at least five years work experience of
having similar work preferable in 4-5 Govt. Offices experience of handing big companies
and should submit the supporting documents including performance certificates given by
the Govt./ other Organizations. The tendered is also required to submit a certification
from the O.E.M. that they are the “Authorised Service Provider” for the machine and the
spare parts as well consumable will be made available through the tendered and the
O.E.M. will provide all back up support.
He should also have a regular work place,
technically qualified engineers and the needed resources and infrastructure to provide the
requisite materials and services and he should have functional telephone/mobile phone
facility for easy accessibility. Tenders without requisite documents would be summarily
rejected.
4
Tenders have to be submitted duly filled in and signed by authorized person in ink
pen or ball pen. Tenders written in pencil or erased/over-written will not be considered.
5
The bidders shall not be at liberty to offer his her terms and conditions with regard
to the tendered work that means the bidder cannot deviate from the terms and conditions
given herein. Otherwise, the tenders are liable to be summarily rejected.
6
The tenders have to be submitted in sealed covers with the following
“CAMC/FSMA of Photocopy machines” super-scribed on the top of the sealed cover
along with credentials and supporting documents.
7
Tenders are to be submitted along with refundable earnest money of Rs.20,000/(rupees twenty thousands only). The earnest money will have to be in form of a crossed
demand draft/Pay order in favour of “PAO, DGCA, Ministry of Civil Aviation”, payable
at New Delhi from a nationalized bank. The earnest money will be forfeited if the
tenderer retracts from his offer for whatever reasons. Tenders received without earnest
money will be summarily rejected. The earnest money in respect of the unsuccessful
bidders will be returned after award of the contract and the same in respect of the
successful contractor will be retained by this office towards security deposit for due
performance of the contract. No interest shall be payable on the amount of earnest
money/security deposit. The security deposit will be refunded without any interest only
after expiry of entire contract period on the production of satisfactory service certificate
from all the users of the Machines.
8
Sealed Tenders will be received up to 14-09-2012 (3.00P.M.) at the Reception
Counter of the office of the Director General of Civil Aviation, Opposite Safdarjung
Airport, New Delhi-110003 and opened on 17-09-2012 at 3.00 P.M in the presence of
such tenderers or their authorized representatives as may wish to be present.
9
Tenders not in the sealed cover or not accompanied by earnest money or received
after the closing date and time will be rejected.
10 The vendors should have not been blacklisted by any organization/Govt. Department.
11 No extra payment will be made for change/replacement of any part.
12
The firm shall take prior permission from the undersigned/ Section Officer,
General Section for taking the machines out of the office premises for repairs and
replacement of worn out parts with original one. No extra charges will be paid for doing
the work outside of office premises. In such cases the transport and labour charges will
be borne by the contractor.
13
The rates quoted by the firm will not be enhanced during the period of contract in
any case.
14
Monthly servicing of the Machines or as and when asked for in emergent cases be
got done by the experienced service engineer.
15
Comprehensive Annual Maintenance Contract for Photocopy machines can be
considered for renewal for further period subject to satisfactory performance of the firm
in the matter.
16
Payment shall be made on quarterly basis against submission of bill in triplicate
along with the satisfactory reports received from the users and as per income tax act and
the rules made there under. Tenderers shall attach a photocopy of their latest valid
Income Tax Certificate along with their tender.
17
The contract can be terminated at any time during the currency of the contract by
the competent authority in this office without assigning any reason or giving any notice if
the work of the contractor is found to be unsatisfactory or deficient and it would be
entrusted to any other party at the risk and expense of the defaulting contractor including
forfeiture of the security deposit. In addition, the contractor shall be liable to pay
liquidated damages to the Government. In this connection the decision of the competent
authority shall be final and binding upon the contractor.
18
Tenderer shall keep their tender valid for acceptance for a period of 30 days from
the date of opening. Tenders with shorter validity period will not be considered.
19
For Quoting the rates for CAMC of 28 Photocopy Machines, the bidder shall give
the total composite price and the price needs to be individually indicated against each
Type/Make of the Photocopier Machines. The unit price quoted by the bidder shall be in
sufficient detail to enable the DGCA to arrive at the price offered for each make.
Discount, if any, offered by the bidders shall not be considered unless they are
specifically indicated in the price schedule. Bidders desiring to offer discount shall
therefore modify their offers, suitably while quoting and shall quote clearly net price
taking all such factors like Discount, free supply, etc into account. The price approved by
the DGCA for award of AMC will be inclusive of all levies and taxes.
20
The various type of Photocopier Machines as mentioned under Para 1 above, can
be checked on any working day at DGCA(HQ), Opposite Safdarjung Airport, New Delhi
and Central Examination Organisation, East Block-III, Level-III, R.K. Puram, New Delhi,
before submitting the Quotations by the interest parties.
21
Quotations should be submitted in two separate envelops, i.e. one for technical bid
other financial bid.
In technical bid the tenderer is required to submit all documents as
required under this tender. Envelop should be super scribed as “Tenders for CAMC of
Photocopier Machines”. A signed copy by the authorized signatory of the firms on each
page of this Tender Notice is also required to be submit along with the Technical bids.
22
The quotation should be addressed in the name of Shri B.K. Srivastava, Deputy
Director of Administration, Office of the Director General of Civil Aviation, Opposite
Safdarjung Airport, New Delhi – 110003.
( B.K. Srivastava)
Deputy Director of Administration
for Director General of Civil Aviation
Telephone No. 011-24635773.
To
NIC Centre, O/O the DGCA, New Delhi with a request to upload the above
Tender Notice on the DGCA website please.
F.No. D-21014/ 02/2012-C&G
Government of India
Office of the Director General of Civil Aviation
Opposite Safdarjung Airport, New Delhi
Sub: Calling Quotations for CAMC of various type of Photocopier Machines of
DGCA(HQ) and CEO, R.K. Puram, Office of the DGCA.
This is regarding CAMC/FSMA type contract of various type of Photocopier
Machines installed in the DGCA Office, Opposite Safdarjung Airport, New Delhi and
Central Examination Organisation, East Block-III, R.K. Puram, New Delhi. The contract
awarded to M/s. Copier care centre, Delhi is expiring on 31.08.2012. It has been decided
to invite fresh quotations for following mentioned 29 photocopier machines:-
TOSHIBA MAKE
Toshiba 165
Toshiba 167
Toshiba 203
Toshiba 250
Total Toshiba Make
01 Nos.
01 Nos.
04 Nos.
01 Nos.
07 Nos.
MODI XEROX / XEROX MAKE
Modi Xerox 1025
Modi Xerox 5825
Modi Xerox 5216
Modi Xerox 5020
Total Modi Xerox make
06 Nos.
01 Nos.
01 Nos.
01 Nos.
09 Nos.
CANON MAKE
Canon GP 335
Canon IR/2018 N
Canon IR/2022 N
Canon IR/2420 L
Canon IR2320L
Total Canon Make
01 Nos.
04 Nos.
01 Nos.
01 Nos.
06 Nos.
13 Nos.
A list showing location of the above Machines may kindly be seen at F-“A”. We
may if approved invite quotations as per terms and conditions as mentioned in the draft
Tender Notice placed below by putting the same on DGCA website.
Submitted for kind consideration and approval please.
List showing location of various Type of Photocopier Machine installed in
DGCA (HQ) and CEO, R.K. Puram Office of D.G.C.A for CAMC
S.No. Model of Photocopier
Qty.
Where Located Remarks
Machine
1.
Toshiba Studio-165
1Nos.
E-I & Finance
2.
Toshiba EST-167
1Nos.
FG-TRG
3.
Toshiba Studio-203
1Nos.
Fail Test Lab
4.
Toshiba Studio-203
1Nos.
AT-II
5.
Toshiba Studio-203
1Nos.
E-II
6.
Toshiba Studio-203
1Nos.
DDG(AKS)
7.
Toshiba EST-250
1Nos.
CEO(R.K.P)
8.
Modi Xerox MX-1025
1Nos.
JDG(RPS)
9.
Modi Xerox MX-1025
1Nos.
AIS Section
10.
Modi Xerox MX-1025
1Nos.
DDG(CD)
11.
Modi Xerox MX-1025
1Nos.
AIS Section
12.
Modi Xerox MX-1025
1Nos.
Library
13.
Modi Xerox MX-1025
1Nos.
AT-I
14.
Modi Xerox MX-5825
1Nos.
DAW
15.
Modi Xerox MX-5216
1Nos.
Fuel Test Lab.
16.
Modi Xerox-5020
1Nos.
DG’s Sectt.
17.
Canon Make GP-335
1Nos.
A.E.D
18.
Canon Make IR/2018N
1Nos.
CEO(R.K.P)
19.
Canon Make IR/2018N
1Nos.
Medical Cell
20.
Canon Make IR/2018N
1Nos.
I & R Section
21.
Canon Make IR/2018N
1Nos.
DAW (HQ)
22.
Canon Make IR/2022N
1Nos.
F.I.D
23.
Canon Make IR23201
1Nos.
Hindi Section
24.
Canon Make IR2420L
1Nos.
Aero Lic.
25.
Canon Make IR2320L
1 Nos.
JDG(JSR)
26.
Canon Make IR2320L
1 Nos.
C&G
27.
Canon Make IR2320L
1 Nos.
AT-I
28.
Canon Make IR2320L
1 Nos.
VC
29.
Canon Make IR2320L
1 Nos.
Air Safety