CONSTITUTION

Last Amended November 2014
CONSTITUTION
The Glendonian Tabletop Association
La Société des jeux de société glendoniaise
Definitions
‘Member’: The word "member” shall, unless otherwise stated, refer to Knights.
‘Quorum’: For all meetings, quorum will be defined as at least 1/3 of the Knightship, plus
one. Knights abstaining from voting, either out of personal choice or due to conflict of
interest, will count as being present for the purpose of quorum.
‘The club’: ‘The club’ refers to the GTA/SJSG and its membership.
‘Conflit d’intérêt’ : n’importe de quelle situation où les intérêts d’un membre (soit un Pion ou
soit un Cavalier) et le SJSG/GTA sont en désaccord
Article I: Noms officielles
English: The Glendonian Tabletop Association
Français: La Société des jeux de société glendoniaise
Formes cortes: SJSG, GTA, GTA/SJSJ, SJSJ/GTA
Article II: Purpose
GTA/SJSG’s purpose is to provide the Glendon community a forum for the playing,
appreciation, critiquing and general enjoyment of board games, card games, and other
tabletop games.
The GTA/SJSG is also committed to providing as much of a bilingual environment as is
reasonably possible. Conversation and play in both official languages will be encouraged at
all gatherings, and members will be encouraged to use their preferred language at all
administrative meetings. The irony of writing this section only in English is not lost on the
club.
Article III: Membership criteria
Pawns/ Pions
Pawnship is open to any member of the Glendon community: faculty, staff, undergraduate
students, graduate students, and Keel Campus Students. Pawns may attend and participate
in any meeting, with the exception of meetings designated as administrative meeting.
Pawns are invited to attend any event hosted or co-hosted by SJSG/GTA provided they abide
by the York University Student Code of Conduct, as well as all local, provincial and federal
laws and bylaws.
Knights/Cavaliers
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Knightship is granted to any Pawn who crosses the board (by attending 2 meetings) and
expresses a desire to be knighted. Knight status will also be conferred upon all interested
members who attend the SJSG/GTA’s first meeting. Knights are expected to regularly attend
club gatherings, especially all administrative meetings. Only Knights have voting rights at
meetings. There is no membership fee required for an individual to become a Knight.
Pert de statut de Cavalier
Si un Cavalier est absente pendante deux réunions consécutives il sera ré-classifié
comme Cavalier errant (Knight Errant), et donc ne sera pas considérer comme un
Cavalier pour les considérations de quorum. Dès le début de la première réunion où
un Cavalier errant est présent il redeviendra un Cavalier.
Membres exécutifs
Un membre exécutif est un membre de SJSG qui est élu au poste de Maître de jeu, Scribe,
Banquière, ou n’importe de quelle autre poste créé par un amendement. Les membres
exécutifs ont le droit de voter aux réunions et sont considérés comme étant aussi des
Cavaliers.
Article IV: Executive Roles and Duties
Game Masters/Maîtres de jeu (Co-Presidents):
The Game Masters are the GTA/SJSG’s primary leaders and are charged with ensuring that
club meetings and activities occur on a regular basis and that club remains a positive and
amicable environment for game enthusiasts. They are charged with ensuring that the
GTA/SJSG constitution is respected, and are the final authorities regarding its interpretation.
Any responsibility not assigned to another member defaults to the Game Masters.
Scribe
The Scribe will provide the necessary administrative support such as: preparing agenda for
meetings; taking minutes at meetings; preparing mailings; assisting members with
necessary paper work; keeping an up-to-date list of the club’s active Pawns and Knights and
Knights Errant.
Banker/ Banquièr(e)
The Banker will be charged with managing all of the club’s financial dealings and
maintaining financial records. Should the club have no financial dealings no banker shall be
elected.
All positions are to be held for a term of 1 academic year. The positions for the upcoming
academic year will be elected no later than March 31st.
Article V: Responsabilité financière
Les Maîtres de jeu et la banquière auront le pouvoir de signature de la SJSG/GTA
Last Amended November 2014
Article VI: Subcommittees
Subcommittees may be formed by the executive members on an ad-hoc basis as deemed
necessary by the club. Executive members may delegate some of their duties to a
subcommittee should the circumstances be appropriate.
Article VII: Meetings Requirements and Procedures
SJSG/GTA will hold administrative meetings at least once per semester, or more often if
deemed necessary by the executive. Emergency and informal meetings may called by the
Game Masters if necessary, and 48 hours’ notice must be given to Executive Council,
Knights and Pawns if their attendance is required. The Scribe takes minutes for all meetings
to be distributed to Knights after the meeting by email.
If the executive deems it appropriate an administrative meeting may be held jointly with an
ordinary (social) meeting.
Article VIII: Elections
New executive elections should be no earlier than Febuary 1st of the previous year and no
later than October 1st of term year (it is suggested that the elections be held before the end
of the previous year).
- All elections must have a CRO (Chief Returning Officer) supervising the electoral process.
The CRO must be unbiased and must be approved by Executive Council & Knights
- At least one week notice shall be given before the election
- Seuls les Cavaliers ont le droit de voter aux élections
- Voting shall take place by secret ballot
- Seuls les cavaliers peuvent poser sa candidature aux élections
- A person shall be considered elected if the person receives a plurality vote cast by
Knights of the club
- A person shall be considered acclaimed if the person runs unopposed during the election
- An electoral tie, should it ever arise, will be resolved via the playing of a board game of the
candidates’ choosing. Candidates must play the game themselves, and the game’s victor
will be deemed the winner of the contested office. Should the tied candidates be unable (or
unwilling) to agree upon a game, it shall default to Othello (Reversi).
- Ces règlements appliquent aussi dans le cas d’une élection partiale (qui aura lieu aux
circonstances d’urgence, par exemple la démission d’un membre exécutif pendant l’année
scolaire)
Article IX: Recall from office
Members can be recalled from office should the club feel that the duties of the office are not
being adequately preformed. An officer will be removed from office via a quorum vote by the
Knights of the GTA/SJSG – such a vote must be preceded by a period of debate wherein
both those accusing wrongdoing and the accused are given the opportunity to state their
case. Such a vote will occur at an emergency meeting that may be called for by any officer of
the club, or that may be forced by a petition signed by at least 1/3 of active (i.e. non-errant)
Knights.
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Article X: Allégations de méfait
Si un membre du GTA/SJSG est accusé de méfait ce sera la responsabilité des Maîtres de
jeu de convoquer un procès pour adresser les allégations. Au moins 12 jours de préavis est
nécessaire pour une telle réunion. Le procès sera dirigée par au moins un des Maîtres de
jeu et l’ensemble des Cavaliers composeront le jury. Dans le procès,
l’accusateur/accusatrice, ou son/sa représentant(e), sera premièrement donnée l’occasion
de présenter les accusations et l’évidence contre l’accusé(e). L’accusé(e), ou son/sa
représentant(e), aura ensuite l’occasion de se défendre. Après d’avoir écouté les deux
parties les Cavaliers décideront la culpabilité de l’accusé(e) par un vote majoritaire. Si
l’accusé(e) est trouvé(e) coupable le/les Maître(s) de jeu imposera/imposeront une sanction
approprié.
Alternativement, ou si les deux Maîtres de jeu sont accusé(e)s, les tels allégations peuvent
être réglés utilisant les provisions de l’article IX.
Article XI: Conflict d’intérêt
La définition d’un conflit d’intérêt est n’importe de quelle situation où les intérêts d’un
membre et le SJSG/GTA sont en désaccord. Tout membre a la responsabilité de déclarer un
possible conflit d’intérêt, vrai ou perçu, avant de voter sur l’enjeu en question. Dès qu’un
conflit possible est annoncé, l’exécutif décidera si le conflit est vrai. Si le conflit est trouvé
d’être vrai, le membre en question sera requis d’abstenir de tous votes et débats sur l’enjeu
en question.
Article XII: Amendments
The Constitution and By-laws of the club can be changed through a quorum vote (1/3 the
Knightship, plus one) of Official and Executive members.
Article XIII: Interprétation
Si son sens et sa bonne application ne sont pas claires, seuls les Maîtres de jeu ont
l’autorité d’interpréter la constitution.