Nairobi

iotc
ctoi
Indian Ocean Tuna Commission
Commission des Thons de l’Océan Indien
A
F
O
th
7 January 2011/ 7 janvier 2011
IOTC CIRCULAR 2011/01; CIRCULAIRE CTOI 2011/01
SUBJECT:
TECHNICAL COMMITTEE ON ALLOCATION AND CRITERIA
Dear Sir / Madam,
Please find attached the information note pertaining to the Technical Meeting on Allocation and Criteria
which will take place in Nairobi, Kenya 16-18 February 2011.
OBJET:
REUNION DU COMITÉ TECHNIQUES DES CRITERES D’ALLOCATION
Madame, Monsieur,
Veuillez trouver en pièce jointe une note d’information pour la réunion du Comité Technique sur les critères
d’allocation qui se tiendra du 16 au 18 février 2011.
Yours sincerely/Cordialement,
Alejandro Anganuzzi
Executive Secretary / Secrétaire Exécutif
Attachments/ Pièces jointes
Information on Working Party on Allocation and Criteria/Note d’information concernant la réunion du Comité Technique sur les Critères
d’allocation
Distribution
IOTC Members: Australia, Belize, China, Comores, Eritrea, European Community, France, Guinea, India, Indonesia, Iran, Japan, Kenya, Korea, Madagascar, Malaysia,
Mauritius, Oman, Pakistan, Philippines, Seychelles, Sierra Leone, Sri Lanka, Sudan, Tanzania, Thailand, United Kingdom, Vanuatu.
Chairperson Compliance Committee
Cooperating non contracting parties: Maldives, Senegal, South Africa, Uruguay.
Copy to: FAO
This message has been transmitted by email only/ Ce message a été transmis par courriel
P.O. Box 1011, Victoria, SEYCHELLES. Tel (+248)225494, Fax (+248)224364, E-mail [email protected], Website: www.iotc.org
Information on IOTC Technical Committee Meeting
on Allocation and Criteria to be held in Nairobi, Kenya
16-18 February 2011
1.
Meeting dates and venue
The Technical Committee Meeting on Allocation and Criteria will meet 16-18 February
The venue of the meeting will be:
The Kenyatta International Conference Centre (KICC)
Harambee Avenue
P.0. Box 30746
Tel. +254-020-247277
Fax +254-020-310223.
Nairobi,
Kenya
http://www.kicc.co.ke/
2.
Contacts
The contacts for these meetings at the Secretariat are:
Julien Million: [email protected]
Claudia Marie: [email protected]
3.
Registration
Please pre-register online at www.iotc.org/registration/ as soon as possible.
The Registration desk will operate at The Kenyatta International Conference Centre, from 8h00 to 10h00 on
Wednesday 16 February.
Identification badges will be issued to participants at the Registration Desk. Delegates are requested to check their
entries carefully and to immediately hand in any corrections to the Registration Desk for the Secretariat to make
necessary changes. Delegates are reminded that the final list of participants will be based on information provided by
them at the time of Registration.
4.
Interpretation
The meeting will be held in English or French and simultaneous interpretation in the other language will be provided.
5.
Travel arrangement and accommodation
Participants are requested to make their own travel arrangement and fund the expenses incurred.
Information on possible accommodations in the area of the conference centre is provided below. All rates are on a
bed and breakfast basis.
P.O. Box 1011, Victoria, SEYCHELLES. Tel (+248)225494, Fax (+248)224364, E-mail [email protected], Website: www.iotc.org
Rates
Distance
to
KICC
Intercontinental hotel
Superior room
USD215
0.5 Km
Hilton hotel
USD190
0.5 Km
The sarova stanley hotel
USD215
1 Km
Nairobi safariclub
Suite
USD165
2km
Safaripark hotel
Deluxe room
USD200
10 Km
Nairobi serena hotel
Deluxe room
USD 211
2 Km
Southern Sun hotel
USD225
5 km
Upperhill Country
Lodge
Economy plus room
Ksh 9600
2 Km
Fairview Hotel
Economy Room
Ksh10400
Economy plus room
Ksh11600
2 Km
Mr. Eric Ganira
[email protected]
Tel:+ 254202881419
Meridian Hotel
Ksh7350
2 Km
Mr. Herman Lomosi
[email protected]
Tel:+25420313991
Silver Springs Hotel
Standard room
Ksh9900
Superior room
Ksh13500
The Kivi Milimani Hotel
USD70
3 Km
Kenya Comfort
USD60
3 Km
The Heron Hotel
Superior
Ksh7995
Superior Deluxe
Ksh 11000
3 Km
Hotels
2.5 Km
Contact
Ms. Muthoni Gachina
[email protected]
Tel: +254 (020) 32 00 210
Mr. Eric Mbugua
[email protected]
Tel:+254 20 2790310
Ms. Selina Dima
[email protected]
Tel: +254202229388
Ms. Florence Marangu
[email protected]
Tel: +254 020 2821000
Ms. Jaqueline Kaniu
[email protected]
Tel:+254203633000
Mr. James [email protected]
Tel: +254202842000
Ms. Anne Dokoria
[email protected]
Tel:+254203740920
Mr. Elphas Ogeta
[email protected]
Tel: +254202881600
Ms. Mary Ng'ang'a
[email protected]
Tel: +254202722451
Notes
Booking form in Annex A
Rates inclusive of breakfast and
taxes
Excluding government tax
Corporate rate for IOTC.
Specify in your booking
Ms. Eunice Okumu
[email protected]
Tel:+2543202722358
[email protected]
Tel: +254202719060
[email protected]
Tel: + 25422720740
Participants are advised to make their reservations in the hotel of their choice within the best delays. These
include booking, guarantee and payment of their rooms and other expenses. A booking form to be used for
reservation at the Hilton hotel is in Annex A.
6.
Health Precautions
Delegates are advised to be vaccinated for yellow fever and to carry their yellow fever vaccination certificate. Other
vaccinations are recommended for hepatitis A and B, typhoid in addition to the routine vaccinations against polio and
tuberculosis.
Although Nairobi is generally considered to be Malaria free, the disease is endemic to most part of the country.
However, you are advised to consult your personal physician before your departure.
7.
Arrival and entry formalities
All foreign delegates are required to possess a valid passport (validity for at least 6 months) to enter Kenya. Delegates
are responsible for arranging their own visa if required.
P.O. Box 1011, Victoria, SEYCHELLES. Tel (+248)225494, Fax (+248)224364, E-mail [email protected], Website: www.iotc.org
Nationals of the following countries do NOT require a visa:
Bahamas
Barbados
Botswana
Brunei
Burundi
Cyprus
Dominica
Eritrea
Ethiopia
Fiji
Gambia
Ghana
Grenada
Jamaica
Kiribati
Lesotho
Malawi
Maldives
Mauritius
Namibia
Nauru
Papua New Guinea
Rwanda
Samoa
San Marino
Seychelles
Sierra Leone
Singapore
Solomon Islands
St. Lucia
St. Vincent & the Grenadines
Swaziland
Tanzania
Tonga
Trinidad & Tobago
Tuvalu
Uganda
Uruguay
Vanuatu
Zambia
Zimbabwe
Nationals of all countries not listed above DO require a visa, and can either obtain one at a Kenyan embassy or at
any Kenyan border post (including airports). Visa fee at the airport is 25USD. It is advised to take cash to pay
the fee.
Please check the following link for more information: (http://www.immigration.go.ke/)
8.
Transportation
Participants should make their own airport transfers and transports arrangements between their hotels and the meeting
venue.
Taxis can be found at the airport and the cost of transportation for the Airport to the city centre should be around 15
to 20 euros. Taxis are not metered and it is advised to negotiate the price before.
Participants may also negotiate transfers with respective hotels.
9.
Dress code
The dress code for the meeting is Smart Casual
10.
Delegates kit
All delegates will be provided with a meeting kit containing the programme, meeting documents and other materials.
11.
General information about Kenya
The Republic of Kenya is a country in East Africa. Lying along the Indian Ocean, at the equator, Kenya is bordered
by Ethiopia (north), Somalia (northeast), Tanzania (south), Uganda plus Lake Victoria (west), and Sudan (northwest).
Nairobi is the capital city
Kenya has a tropical climate. It is hot and humid at the coast, temperate inland and very dry in the north and northeast
parts of the country. There is however a lot of rain between March and May, and moderate rain in October and
November. The temperature remains high throughout these months.
City
Nairobi
Capital
Elevation (m)
1729
Max (°C)
25.6
Min (°C)
11.6
P.O. Box 1011, Victoria, SEYCHELLES. Tel (+248)225494, Fax (+248)224364, E-mail [email protected], Website: www.iotc.org
The country receives a great deal of sunshine all the year round and summer clothes are worn throughout the year.
However, it is usually cool at night and early in the morning.
The shilling is the currency of Kenya. It is divisible into 100 cents. At the moment (06/01/11) the rate is Euro =
101.565 Kenyan Shilling. All major currencies are exchangeable at banks and hotels
12.
Electricity
Electricity in Kenya is 240 Volts, 50 Hertz. Plugs are usually “British” type
13.
Telephone service
International dialling code
The International dialling code for Kenya is +254
Mobile services:
Several operators are offering SIM card and prepaid recharge for mobile phones.
14.
Internet
Wi-Fi facility will be available in and around the conference area and internet service at hotels will be at participants
own expense. Please be informed that The Kenyatta International Conference Centre is also equipped with a business
centre and they can provide services at a cost. Services available include: photocopying, fax, telephone, copiers,
laminating, binding, courier services, local and international calls, internet facilities etc.
15.
Tourism
Information on tourism and other information can be found at the following websites: http://www.tourism.go.ke/
P.O. Box 1011, Victoria, SEYCHELLES. Tel (+248)225494, Fax (+248)224364, E-mail [email protected], Website: www.iotc.org
Nairobi
Annex A. HOTEL RESERVATION FOR MINISTRY OF FISHERIES DEVELOPMENT FOR IOTC MEETING
Please print and complete this Form, then return by fax or Email as scanned document to:
Hilton Nairobi, Reservations Office, P.O. Box 30624 00100 Nairobi, Kenya.
E-Mail: [email protected]
Telephone: +254 (20) 2790000 / Fax: 254 (20) 2219254/2250099
Title
etc):
(Mr/Ms
Family
name:
First
name:

Address:
City:
Country:
Contact phone:
Fax:
E-mail:
Room preference:
Smoking
Non-smoking
Guest Room type:
Single (@$190
Double (@$230
Deluxe Room type
Single @ $235
Double (@$275
Special requests:
Room rates are quoted in US$ and are inclusive of Bed, Breakfast, Taxes, Service Charge.
***Taxes are government controlled and are subject to change without notice relative to statutory
policies.
FOR AIRPORT TRANSFERS - $20 ONE-WAY
Date and time
Airline and flight
no.
Departure Date and time
Airline and flight
no.
Arrival
Unless you specify otherwise, your room reservation will run from the night of the arrival date until the morning
of the departure date that you specify above
 All requests are subject to availability.
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Nairobi
Early Arrivals:
Kindly note that the check-in time is 12:00 noon. For guests arriving early morning and who wish to access
their rooms before this time, they will be required to pre-book their rooms at the same rate from the night
before.
Late CheckOut:
Kindly note that the checkout time is 11:00am. However, guests who wish to have a late checkout will be
subject to availability and the charge will be applied at 50% of the room rate.
Early Departure Policy
Kindly note that incase of an Early Departure, prior to your reserved check out date, which is advised
before 12 noon on the day prior to the new departure date (24 hours), there will not be any fees charged.
However, a fee of 50% of the room rate will apply for an Early Departure which is advised anytime
between 12 noon on the day prior to the new departure date and 12 noon on the new departure date. Early
departures which are advised later than 12 noon on the new departure day, will be charged 100% of the
room charge for one night. Kindly note that in case of an extension (later departure date than original
booking) the room rate MAY change as of the day of extension.
Room Pre-Payment:
 Participants must pre-pay/guarantee their accommodation via US $ wire transfer deposit or credit card for
the full stay.
 Confirmations are subject to availability of rooms and on first come, first served basis.
Cancellation Fees and No-show Policy:
 Any cancellation received prior to 4pm on day of arrival will be accepted at no charge and will be fully
refundable.
 For any cancellations received after 4pm on day of arrival, a one-night charge will be applied as noshow/cancellation fees.
Method of Pre-Payment:
I (we) wish to pay in advance by wire transfer. Please find below the hotel’s wire transfer details.
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Nairobi
PLEASE NOTE:
Account Title:
Hilton Nairobi Limited
Bank:
Commercial Bank of Africa
Branch:
Wabera Street
Address:
P.O. Box 30437, Nairobi, 00100
Account no:
0102830504
S.W.I.F.T. Code:
CBAFKENX
Cable Address:
“COMAFBANK”
Please be advised that when wiring funds there may be
bank charges from both the sending (your) bank as well
as the corresponding bank. Kindly find out what the
charges will be so you can include these amounts in
your wire amount to ensure the hotel receives the
complete amount intended. The Commercial Bank of
Africa levies no charges to receive funds.
OR
 Please charge my credit card (Minimum 2 nights charge) (Credit card prepayment form
attached)
Please note that bookings before and after the Conference will be subject to availability.
All bookings are subject to advance guarantee by 31st January 2010.
I (we) have read and fully understand the reservation, pre-payment and cancellation policy stated above and
agree to its terms and conditions.
Signature:
Date:
FOR INTERNAL USE ONLY
Confirmation Number: ____________________ Agent: ____________________ Date: ______________
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Nairobi
Credit Card Payment Authorization Form
Please complete all areas below. Incomplete requests may be rejected. This form must be received at
least 5 business days prior to the Check-In, or by specified date in Event Contract, to ensure
acceptance of the credit card to be charged.
Do not send completed form by email.
HOTEL USE ONLY:
Authorized Amount:
Approval Code:
Date:
CARDHOLDER - Please complete the following section and sign/date below.
Group name
MINISTRY OF FISHERIES DEV FOR IOTC
Guest name(s)
Name of person making reservation
Phone no. of person making reservation
Cardholder name as it appears on the credit card
Cardholder billing address
City, state, postcode
Country
Daytime or business phone no.
Evening phone no.
Credit card number
Expiration date
Credit card type
Visa
Mastercard
American Express
Discover
JCB
Diners Club
Credit card issuing bank name
Bank phone number (from the back of the credit
card)
I agree to cover the following categories of charges: (Please select with an X)
All charges
Room and Tax
Food and Beverage
Retail
I agree to cover the above categories of charges up to a maximum amount of
Kshs:
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Recreation
Nairobi
DIRECT BILL ACCOUNT PAYMENTS ONLY: (For direct billing customers paying by credit card)
Name on Invoice/Statement _______ ______ Date on Invoice/Statement ______________ Invoice/Statement
Number ________________________ Authorized Amount Kshs.______________
Note: Charges for room and tax, group deposits or direct bill account payments will be charged to your credit
card immediately. Any incidental charges circled above will be charged at the time of checkout.
Amount to be immediately charged to credit card for room and taxes or deposit: Kshs.
Final Balance Billed to Credit Card (hotel use only): Kshs._______________
By signing below, you authorize the hotel to charge your credit card immediately for the amount indicated
above, up to the “Maximum Amount” indicated above. You further acknowledge that if “all charges” has been
selected, then all guest/group related charges (less Deposit) will be charged to the above card number at the time
of checkout or event conclusion.
Cardholder
Signature:
Date:
(For e-mail bookings, please type in your name and today’s date above. Your e-mail correspondence will
constitute your signature.
5 of 3
Information sur la réunion du Comité Technique sur
les Critères d’Allocation de la CTOI qui se tiendra à
Nairobi, Kenya, du 16 au 18 février 2011
1.
Dates et lieu de la réunion
Le Comité Technique sur les Critères d’Allocation se tiendra du 16 au 18 février 2011.
La réunion aura lieu:
Kenyatta International Conference Centre (KICC)
Harambee Avenue
P.0. Box 30746
Tel. +254-020-247277
Fax +254-020-310223.
Nairobi,
Kenya
http://www.kicc.co.ke/
2.
Contacts
Les personnes à contacter pour cette réunion sont:
Julien Million: [email protected]
Claudia Marie: [email protected]
3.
Enregistrement
Merci de vous enregistrer en ligne sur at www.iotc.org/registration/
Un bureau d’enregistrement sera ouvert au Kenyatta International Conference Centre, de 8h00 à 10h00 le mercredi
16 février.
Des badges d’identification seront remis aux participants au bureau d’enregistrement. Il est demandé aux délégués de
vérifier que leurs informations sont correctes et de signaler immédiatement au Secrétariat si des corrections étaient
nécessaires. Il est rappelé que la liste des participants sera basée sur les informations qu’ils auront fournies au
moment de leur enregistrement.
4.
Interprétation
La réunion se tiendra en Anglais ou Français et traduite simultanément dans l’autre langue.
5.
Logement et voyage
Les participants doivent organiser leur propre voyage à leur frais.
Des informations sur les hôtels à proximité du centre de conférence sont disponibles ci-dessous. Tous les prix sont
sur la base d’une chambre avec le petit déjeuner.
P.O. Box 1011, Victoria, SEYCHELLES. Tel (+248)225494, Fax (+248)224364, E-mail [email protected], Website: www.iotc.org
Hôtels
Prix
Distance
du
KICC
Contact
Ms. Muthoni Gachina
[email protected]
Tel: +254 (020) 32 00 210
Mr. Eric Mbugua
[email protected]
Tel:+254 20 2790310
Ms. Selina Dima
[email protected]
Tel: +254202229388
Ms. Florence Marangu
[email protected]
Tel: +254 020 2821000
Ms. Jaqueline Kaniu
[email protected]
Tel:+254203633000
Mr. James [email protected]
Tel: +254202842000
Ms. Anne Dokoria
[email protected]
Tel:+254203740920
Mr. Elphas Ogeta
[email protected]
Tel: +254202881600
Intercontinental hotel
Superior room
USD215
0.5 Km
Hilton hotel
USD190
0.5 Km
The sarova stanley hotel
USD215
1 Km
Nairobi safariclub
Suite
USD165
2km
Safaripark hotel
Deluxe room
USD200
10 Km
Nairobi serena hotel
Deluxe room
USD 211
2 Km
Southern Sun hotel
USD225
5 km
Upperhill Country
Lodge
Economy plus room
Ksh 9600
2 Km
Fairview Hotel
Economy Room
Ksh10400
Economy plus room
Ksh11600
2 Km
Mr. Eric Ganira
[email protected]
Tel:+ 254202881419
Meridian Hotel
Ksh7350
2 Km
Mr. Herman Lomosi
[email protected]
Tel:+25420313991
Silver Springs Hotel
Standard room
Ksh9900
Superior room
Ksh13500
The Kivi Milimani Hotel
USD70
3 Km
Kenya Comfort
USD60
3 Km
The Heron Hotel
Superior
Ksh7995
Superior Deluxe
Ksh 11000
3 Km
2.5 Km
Ms. Mary Ng'ang'a
[email protected]
Tel: +254202722451
Remarques
Formulaire de réservation en
Annexe A
Taxes exclues
Tarif spécial pour la CTOI à
préciser lors de votre
réservation.
Ms. Eunice Okumu
[email protected]
Tel:+2543202722358
[email protected]
Tel: +254202719060
[email protected]
Tel: + 25422720740
Les participants doivent faire eux-mêmes leur réservation dans l’hôtel de leur choix dans les meilleurs délais. Cela
comprend la réservation, le paiement et dépôt de garantie ainsi que les couts additionnels. Un formulaire de
réservation pour l’hôtel Hilton est en Annexe A.
6.
Santé
Il est fortement recommandé aux délégués d’être vaccinés contre la fièvre jaune et d’avoir leur certificat de
vaccination avec eux. Les autres vaccins recommandés aux Kenya sont les hépatites A et B, la typhoïde en plus des
autres vaccins réguliers contre la polio et la tuberculose.
Bien que Nairobi soit en général considérée comme une zone sans paludisme, la maladie est endémique dans la
majorité du pays. Il est recommandé de demander conseil à votre médecin.
7.
Formalité d’entrée
Tous les délégués étrangers doivent avoir en leur possession un passeport valide (validité d’au moins 6 mois) pour
entrer au Kenya. Les délégués doivent prendre leurs dispositions pour l’obtention de leur visa.
P.O. Box 1011, Victoria, SEYCHELLES. Tel (+248)225494, Fax (+248)224364, E-mail [email protected], Website: www.iotc.org
Les ressortissants des pays suivant n’ont pas besoins de visa :
Bahamas
Barbados
Botswana
Brunei
Burundi
Cyprus
Dominica
Eritrea
Ethiopia
Fiji
Gambia
Ghana
Grenada
Jamaica
Kiribati
Lesotho
Malawi
Maldives
Mauritius
Namibia
Nauru
Papua New Guinea
Rwanda
Samoa
San Marino
Seychelles
Sierra Leone
Singapore
Solomon Islands
St. Lucia
St. Vincent & the Grenadines
Swaziland
Tanzania
Tonga
Trinidad & Tobago
Tuvalu
Uganda
Uruguay
Vanuatu
Zambia
Zimbabwe
Les ressortissants de tous les pays qui ne sont pas cités ci-dessus DOIVENT avoir un visa qu’ils peuvent obtenir dans
une ambassade du Kenya ou à chaque poste de frontière Kenyan (dont les aéroports). Le prix du visa à l’aéroport
est de 25USD. Il est conseiller d’avoir du liquide pour payer le visa.
Consulter le lien suivant pour plus d’informations: (http://www.immigration.go.ke/)
8.
Transport
Les participants doivent prendre leurs dispositions pour les transferts de et vers l’aéroport ainsi que pour se rendre à
la réunion.
Le cout d’un taxi entre l’aéroport et le centre de Nairobi est d’environ 15 à 20 euros. Les taxis n’ont pas de compteur,
aussi il est conseillé de négocier le prix d’avance.
Les participants peuvent aussi organiser les transferts avec leurs hôtels.
9.
Code vestimentaire
Le code vestimentaire de la réunion est décontracté et élégant.
10.
Kit pour les délégués
Tous les délégués recevront un kit de réunion qui contiendra le programme, les documents, etc.
11.
Informations générales sur le Kenya
La République du Kenya est un pays de l’Est de l’Afrique. Le long de l’Océan Indien, sur l’équateur, le Kenya se
trouve entre l’Ethiopie (au nord), la Somalie (au Nord-Est), la Tanzanie (au Sud), l’Ouganda et le lac Victoria (à
l’Ouest) et le Soudan (au Nord-Ouest). Nairobi est la capitale.
Le climat au Kenya est tropical. Il fait chaud et humide le long de la cote, et le climat est plus tempéré à l’intérieur
des terres et très sec dans le Nord et le Nord-Est. Il y a cependant beaucoup de plus entre mars et mai, et des pluies
plus modérées entre octobre et novembre. La température reste élevée.
Nairobi
Capital e
Altitude (m)
1729
Max (°C)
25.6
Min (°C)
11.6
Le pays est assez ensoleillé et des vêtements d’été sont portés toute l’année. Cependant il fait frais la nuit et au petit
matin.
P.O. Box 1011, Victoria, SEYCHELLES. Tel (+248)225494, Fax (+248)224364, E-mail [email protected], Website: www.iotc.org
Le shilling est la monnaie au Kenya. Il est divisible en 100 cents. En ce moment, 06/01/11, le taux est de1 Euro =
101.565 Kenyan Shilling. Toutes les grandes monnaies sont changeables dans les banques et les hôtels.
12.
Electricité
Le voltage au Kenya est de 240 Volts, 50 Hertz. Les prises sont en général de type « anglais »
13.
Téléphone
Code international
Le préfixe téléphonique pour le Kenya est le +254
Mobile:
Plusieurs opérateurs offrent des cartes SIM et des recharges prépayées pour les téléphones portables.
14.
Internet
Un accès Wifi sera disponible dans le centre de conférence et l’internet sera à la charge des participants dans leurs
hôtels. Veuillez noter que le centre de conférence à un centre d’affaires ou des services de communication sont
disponibles mais payants : photocopie, fax, téléphone, courrier, internet…
15.
Tourisme
Des informations sur le tourisme au Kenya peuvent être trouvées sur: http://www.tourism.go.ke/
P.O. Box 1011, Victoria, SEYCHELLES. Tel (+248)225494, Fax (+248)224364, E-mail [email protected], Website: www.iotc.org
Nairobi
Annex A. HOTEL RESERVATION FOR MINISTRY OF FISHERIES DEVELOPMENT FOR IOTC MEETING
Please print and complete this Form, then return by fax or Email as scanned document to:
Hilton Nairobi, Reservations Office, P.O. Box 30624 00100 Nairobi, Kenya.
E-Mail: [email protected]
Telephone: +254 (20) 2790000 / Fax: 254 (20) 2219254/2250099
Title
etc):
(Mr/Ms
Family
name:
First
name:

Address:
City:
Country:
Contact phone:
Fax:
E-mail:
Room preference:
Smoking
Non-smoking
Guest Room type:
Single (@$190
Double (@$230
Deluxe Room type
Single @ $235
Double (@$275
Special requests:
Room rates are quoted in US$ and are inclusive of Bed, Breakfast, Taxes, Service Charge.
***Taxes are government controlled and are subject to change without notice relative to statutory
policies.
FOR AIRPORT TRANSFERS - $20 ONE-WAY
Date and time
Airline and flight
no.
Departure Date and time
Airline and flight
no.
Arrival
Unless you specify otherwise, your room reservation will run from the night of the arrival date until the morning
of the departure date that you specify above
 All requests are subject to availability.
1 of 3
Nairobi
Early Arrivals:
Kindly note that the check-in time is 12:00 noon. For guests arriving early morning and who wish to access
their rooms before this time, they will be required to pre-book their rooms at the same rate from the night
before.
Late CheckOut:
Kindly note that the checkout time is 11:00am. However, guests who wish to have a late checkout will be
subject to availability and the charge will be applied at 50% of the room rate.
Early Departure Policy
Kindly note that incase of an Early Departure, prior to your reserved check out date, which is advised
before 12 noon on the day prior to the new departure date (24 hours), there will not be any fees charged.
However, a fee of 50% of the room rate will apply for an Early Departure which is advised anytime
between 12 noon on the day prior to the new departure date and 12 noon on the new departure date. Early
departures which are advised later than 12 noon on the new departure day, will be charged 100% of the
room charge for one night. Kindly note that in case of an extension (later departure date than original
booking) the room rate MAY change as of the day of extension.
Room Pre-Payment:
 Participants must pre-pay/guarantee their accommodation via US $ wire transfer deposit or credit card for
the full stay.
 Confirmations are subject to availability of rooms and on first come, first served basis.
Cancellation Fees and No-show Policy:
 Any cancellation received prior to 4pm on day of arrival will be accepted at no charge and will be fully
refundable.
 For any cancellations received after 4pm on day of arrival, a one-night charge will be applied as noshow/cancellation fees.
Method of Pre-Payment:
I (we) wish to pay in advance by wire transfer. Please find below the hotel’s wire transfer details.
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Nairobi
PLEASE NOTE:
Account Title:
Hilton Nairobi Limited
Bank:
Commercial Bank of Africa
Branch:
Wabera Street
Address:
P.O. Box 30437, Nairobi, 00100
Account no:
0102830504
S.W.I.F.T. Code:
CBAFKENX
Cable Address:
“COMAFBANK”
Please be advised that when wiring funds there may be
bank charges from both the sending (your) bank as well
as the corresponding bank. Kindly find out what the
charges will be so you can include these amounts in
your wire amount to ensure the hotel receives the
complete amount intended. The Commercial Bank of
Africa levies no charges to receive funds.
OR
 Please charge my credit card (Minimum 2 nights charge) (Credit card prepayment form
attached)
Please note that bookings before and after the Conference will be subject to availability.
All bookings are subject to advance guarantee by 31st January 2010.
I (we) have read and fully understand the reservation, pre-payment and cancellation policy stated above and
agree to its terms and conditions.
Signature:
Date:
FOR INTERNAL USE ONLY
Confirmation Number: ____________________ Agent: ____________________ Date: ______________
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Nairobi
Credit Card Payment Authorization Form
Please complete all areas below. Incomplete requests may be rejected. This form must be received at
least 5 business days prior to the Check-In, or by specified date in Event Contract, to ensure
acceptance of the credit card to be charged.
Do not send completed form by email.
HOTEL USE ONLY:
Authorized Amount:
Approval Code:
Date:
CARDHOLDER - Please complete the following section and sign/date below.
Group name
MINISTRY OF FISHERIES DEV FOR IOTC
Guest name(s)
Name of person making reservation
Phone no. of person making reservation
Cardholder name as it appears on the credit card
Cardholder billing address
City, state, postcode
Country
Daytime or business phone no.
Evening phone no.
Credit card number
Expiration date
Credit card type
Visa
Mastercard
American Express
Discover
JCB
Diners Club
Credit card issuing bank name
Bank phone number (from the back of the credit
card)
I agree to cover the following categories of charges: (Please select with an X)
All charges
Room and Tax
Food and Beverage
Retail
I agree to cover the above categories of charges up to a maximum amount of
Kshs:
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Recreation
Nairobi
DIRECT BILL ACCOUNT PAYMENTS ONLY: (For direct billing customers paying by credit card)
Name on Invoice/Statement _______ ______ Date on Invoice/Statement ______________ Invoice/Statement
Number ________________________ Authorized Amount Kshs.______________
Note: Charges for room and tax, group deposits or direct bill account payments will be charged to your credit
card immediately. Any incidental charges circled above will be charged at the time of checkout.
Amount to be immediately charged to credit card for room and taxes or deposit: Kshs.
Final Balance Billed to Credit Card (hotel use only): Kshs._______________
By signing below, you authorize the hotel to charge your credit card immediately for the amount indicated
above, up to the “Maximum Amount” indicated above. You further acknowledge that if “all charges” has been
selected, then all guest/group related charges (less Deposit) will be charged to the above card number at the time
of checkout or event conclusion.
Cardholder
Signature:
Date:
(For e-mail bookings, please type in your name and today’s date above. Your e-mail correspondence will
constitute your signature.
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