Demande de Proposition Poste à contrat — Coordinateur de projet

Demande de Proposition
Poste à contrat — Coordinateur de projet
La Chambre de Commerce du Pontiac est à la recherche d'une personne complètement bilingue, axée sur les
affaires pour aider avec les projets de coordination de la Chambre. Doit avoir de solides compétences
organisationnelles.
Les services demandés inclurons:
1.
2.
Organisation des cellules de mentorat de la Chambre:
•
assister aux réunions de formation;
•
organiser les événements de mentorat et les sessions de formation mentor/mentoré;
•
identifier, recruter, rencontrer et présélectionner les mentors et mentorés;
•
maintenir une communication régulière avec les mentors et mentorés;
•
atteindre les objectifs fixés par la Chambre et les partenaires de financement;
•
évaluer le projet et fournir des rapports détaillés sur une base régulière.
Organiser les activités de réseautage d'affaires de la Chambre:
•
présenter des idées et travailler avec le Comité de planification de la Chambre pour planifier les
événements;
•
identifier les besoins de formation et organiser des ateliers pour répondre à ces besoins;
•
créer un budget et définir chaque événement à être présenté au Conseil d'administration de la
Chambre afin d'être pré approuvé;
•
contacter les partenaires/commanditaires pour chaque événement, au besoin;
•
planifier le matériel publicitaire et promotionnel;
•
soumettre les dépenses et revenus finals, ainsi qu'un rapport et évaluation, au comité de la
Chambre pour tous les événements.
Les compétences et les aptitudes requises comprennent:
•
excellentes compétences en communication et l'attention aux détails;
•
excellentes compétences organisationnelles;
•
motivé et être capable de travailler avec un minimum de supervision;
•
capacité de travailler en anglais et français;
•
excellentes compétences en communication tout en travaillant avec le Conseil d'administration
de la Chambre et les membres de la Chambre.
Termes du contrat: 1 an, avec la possibilité de renouvellement sur une base annuelle
Valeur estimé: $18,000
Méthode de sélection: qualité et expérience du service offert dans la proposition de l'individu
La proposition devrait contenir une description de la façon dont l'individu pourrait fournir les services requis, le
curriculum vitae de l'individu, références, ainsi que tout autres informations nécessaires afin de démontrer que
la personne à les compétences et les aptitudes requises.
Pour obtenir une description complète et détaillée des services requis ou pour envoyer une proposition,
veuillez faire parvenir votre courriel à: [email protected]
Date limite: 20 avril, 2015
Project Coordinator
Program
Contract Services
Details
Schedule
Mentoring Coordination
Time to Complete Goals
300 hours per year
Organize the Chamber mentoring
cell
Attend training and meetings as required with main organization
(Réseau M);
Arrange meetings with active or prospective mentors and
mentorees;
Organize promotional materials for mentoring cell.
Organize mentoring yearly event
Organize a yearly event – bring in mentoring speakers;
Create a budget (using Event_budget_costs.xls template) and
create an outline of the event (using Chamber Event Planning
Guide);
Submit both budget and outline for event to the Chamber board
for pre-approval;
Plan for advertising, promotional material, contact media;
Submit information to be included on Chamber website and in
newsletter.
Report status when changes affect the approved budget.
Provide Event_budget_costs spreadsheet, including full list of
attendees, to Administrative Assistant for accounting purposes.
Submit final costs and event report, including evaluation, to the
Chamber board.
Follow Accounting/Information Processes for each event as
specified by the Chamber.
March or April
2-3 months prior
to event
2-3 months prior
to event
2 months prior to
event
2 months prior to
event
as required
week prior to
event (updated
as necessary)
month following
event
Identify, recruit, meet and preselect
the mentors and mentorees
Create pairs for mentors and mentorees;
Provide list of mentors and mentorees to the Chamber Executive. quarterly
Submit report on the evaluation of the program to the Chamber
board and funding partners on a quarterly basis.
quarterly
Meet goals as set by the Chamber
and their funding partners
Develop and implement tools
required to monitor the Mentoring
project and evaluate its impact on
the participants:
Provide counsel and organise
training sessions for mentors and
mentorees.
Keep statistics of the number of mentors and mentorees, age
breakdown (under 35), gender breakdown, Pontiac region and
business sector. Show growth of the program over the time it has
been in place;
Submit report to Chamber board and funding partners on a
quarterly basis.
quarterly
Develop an evaluation process for the mentoring cell project;
Regular evaluation of the pairs – evaluate that the program is
meeting the goals of both the mentor and mentoree;
Submit report on the evaluation of the mentoring cell to the
Chamber board and funding partners on a quarterly basis.
Keep regular communication with both mentors and mentorees;
Organize workshops and seminars – bring in mentoring
speakers.
Create a budget (use Event_budget_costs.xls template) and
event outline (use Chamber Event Planning Guide) to submit to
the Chamber board for pre-approval;
Submit information to be included on Chamber website and in
newsletter.
Report status when changes affect the approved budget.
Submit final costs and event report to the Chamber board.
Follow Accounting/Information Processes for each event as
specified by the Chamber.
Event Coordination
Organize Chamber business
networking activities among
entrepreneurs:
quarterly
montly
quarterly
2-3 months prior
to event
2 months prior to
event
as required
month following
event
300 hours per year
Work with the Chamber Planning Committee to schedule and
organize General Meetings (3), and fundraining event.
Create a budget (use Event_budget_costs.xls template) and
event outline (use Chamber Event Planning Guide) to submit to
the Chamber board for pre-approval;
Contact sponsors for each event planned, where required;
Plan for advertising, promotional material, contact media;
yearly (minimum 3 General Meetings; 1
6 months in
Fundraising networking
advance)
event
minimum 3
months prior to
event
minimum 3
months prior to
event
2 month prior to
event
Submit information to be included on Chamber web site and in
newsletter.
Report status when changes affect the approved budget.
Submit final costs and event report, including evaluation, to the
Chamber board.
Follow Accounting/Information Processes for each event as
specified by the Chamber.
Create a budget (use Event_budget_costs.xls template) and
Organize and distribute information event outline (use Chamber Event Planning Guide) for the
regarding the Pontiac Business
nominations and awards to submit to the Chamber board for preAchievement Awards:
approval;
Organize the Business Achievement Award nominations;
Arrange for the production of information flyer & forms;
Plan for advertising, promotion material, contact media;
Submit information to be included on Chamber web site and in
newsletter.
Select judges and set-out process for judging – report list of
judges and process to the Chamber Executive;
Organize the Business Achievement Award Gala following the
Chamber Business Event Planning document;
Contact Gala partners to obtain sponsorship for the event as well
as Municipalities for municipal award certificates;
Arrange for the production of information flyers & program;
Submit information to be included on Chamber web site and in
newsletter.
Plan for advertising of Gala – contact media;
Report status when changes affect the approved budget.
Submit final costs and event report, including evaluation and
recommendations for the next year, to the Chamber board.
Follow Accounting/Information Processes for event as specified
by the Chamber.
Evaluate networking activities for
effectiveness to businesses
attending:
2 months prior to
event
as required
monrh following
event
March
April
April
April
April
May
April
April
April-Sept
July
September
as required
monrh following
event
Create an evaluation process for each event;
per event
Gather feedback to be used for future event planning;
Create an evaluation report of each event and present to the
Chamber board the month following the event along with the final
costs and full report.
per event
1 nomination process & Gala