Youth Services Bureau of Ottawa

Position Vacancy
Reference Number: 16-059
Date Posted: July 7th, 2016
PROGRAM:
UNIT:
POSITION:
SALARY RANGE:
CLOSING DATE:
YOUTH EMPLOYMENT SERVICES
Employment Services - Ottawa
Bilingual Administrative Assistant
Full-time, Temporary
(August 1 2016 to March 31, 2017)
$41,121.60-$49,441.60
July 13th, 2016
TERMS OF EMPLOYMENT:
YSB values diversity. We are committed to building a workforce that reflects the
diversity of our community.
Accommodation will be made available for applicants with a disability throughout the
hiring process. Applicants must make their needs known in advance.
This is a non-unionized position being posted internally and externally.
Apply On-line with resume and cover letter on Yspace
Youth Services Bureau Careers
Please Direct Questions to:
Jillian Deslippe
Human Resources Assistant
E-Mail: [email protected]
JOB DESCRIPTION:
Attached
ALL APPLICATIONS WILL BE DEALT WITH IN A CONFIDENTIAL MANNER.
Poste Vacant
Référence: 16-059
Date: le 07 juillet 2016
PROGRAMME:
SEVICES D’EMPLOI POUR LES JEUNES
UNITÉ:
Programme d’accès à l’emploi pour les jeunes
POSTE:
Adjoint(e) administratif(ve) Bilingue
Temps plein, temporaire
(du 1er août 2016 au 31 mars 2017)
ÉCHELLE SALAIRE:
$41,121.60-$49,441.60
DATE DE FERMETURE:
le 13 juillet 2016
CONDITIONS D’EMPLOI:
Le BSJ valorise la diversité. Nous sommes engagés à bâtir une main-d’œuvre qui reflète la
diversité de notre collectivité.
Des mesures d’adaptation seront prises pour les candidats handicapés tout au long du
processus d’embauche. Les candidats doivent faire connaître leurs besoins à l’avance
Ce poste est non syndiqué. L’affichage ce fera à l’interne et à l’externe simultanément.
Vous pouvez aussi soumettre votre demande d’emplois sur notre Intranet
Youth Services Bureau Careers
DEMANDE ADRESSÉE À :
TÂCHES :
Jillian Deslippe
Assistante en ressources humaines
Courriel: [email protected]
Voir la description de tâches ci-jointe.
TOUTE DEMANDE SERA TRAITÉE DE FAÇON CONFIDENTIELLE
Administrative Assistant
Classification: Pay Grade 3
Reports to:
Coordinator YJC
Date: 2016
Job Summary:
Under the general direction of the Director of Employment Services and the immediate
supervision of the Youth Job Connection Coordinator, the Administrative Assistant
provides administrative, reception and data entry support to the Youth Job Connection
program delivered in the Bank Street Employment Services office in accordance with
policies and procedures established by the Bureau.
Principal Duties:
 Answers phones and directs callers to the appropriate person

Schedules clients that contact the centre

Sorts and distributes mail

Enters data in accordance with the unit procedures

Prepares statistical and other reports as required by Coordinator and or Director

Provides support in processing payments to Youth and Employers

Receives clients and directs to appropriate person

Word processing documents as requested

Photocopying documents as required

Prepares documents for printing

Tracks usage and orders office supplies

Organizes, reviews and updates client files for accuracy in data management system

Ensures closed client files are stored as per unit procedures

Prepares payroll summaries as required

Follows safe work practices as established by the Bureau and the Program
Job Specifications/Qualifications:
(The qualifications are appended to the job description and are not intended to be part
of the job description)
•
Diploma in office administration or equivalent
•
2 years experience working in an office environment
•
Experience working in AP/Payroll environment or processing financial documents
will be considered an asset
•
Excellent verbal communication skills
•
Fluency in French and English essential
•
Proven abilities in word processing and spreadsheets, internet searches
•
•
Knowledge and expertise in computerized systems
Occasional travel to other Employment Services office (Moodie Drive) to fill in and
cover reception and administration duties
Disclaimer:
This job description indicates the general nature and level of work expected of the
incumbent. It is not designed to cover or contain a comprehensive listing of activities,
duties or responsibilities required of the incumbent. Incumbent may be asked to
perform other duties as required.