Instruction

Instruction to complete the trip reports sheets
™ Complete all the information at the top of the page
1. Company name
2. Driver’s name
3. The further city and it’s Province or state you go to during your trip, often it corresponds
to your destination point.
4. Truck Number
5. Trailer Ö For the company file
6. Trip started at and the date Ö City of departure and the date
7. Trip finished at and the date Ö City at of the end of the trip
8. Odometer’s reading at the beginning of the trip
9. Odometer’s reading at the end of the trip
10. Total Ö miles or kilometres made on this trip
™ Check the appropriate box
11. Odometer Ö For those who want to write the odometer’s reading
12. Distance Ö For those who write the distance for each province or state
*** It is important to indicate if it is kilometres or miles and
keep this measure at all time ***
™ Odometer reading section
13. Every time you enter a new province or a state, you should write down the name (the
abbreviation is accepted), the highway (road’s) number (non obligatory but strongly
recommended) and the reading of the odometer or the number of kilometres.
*** It is important to respect the chronological order in which you cross the
provinces or states and write all of them ***
*** Make sure to take the odometer reading at the end of your trip ***
™ Fuel purchases section
14. Write the purchase date, province or state and the name of the city, quaint of unit for the
quantity (Liter or Gallon), quantity of fuel purchased and the invoice number. The
vendor’s name or the cost are not mandatory, but will be appreciate if they are showing.
*** You can also attach invoices with your trip report sheet ***
Don’t forget to send them to us every month!
Please write clearly
Have a good trip!
Permax’s trip reports team
TRIP REPORT / RAPPORT DE VOYAGE
5510 Ch Saint-François
Saint-Laurent, Québec
H4S 1B4
Tél: (514) 733-2121
Company Name / Nom de la compagnie
1
Transport marche à suivre Inc / Procedure transport Inc
Branch / Succursale
Most distant point / La ville la plus éloignée
Drivers name / Nom des conducteurs
Phil Ready
2
Truck No. / No Camion
12
Date
Montréal,Qc
6
Date
Trip finished / Voyage terminé à
Montréal,Qc
7
Odometer / Odomètre
11
3
Texas
8
576823
Odometer / Odomètre
5
Trip started at / Voyage débuté à
Province State / Province État
Houston
3
Trailer / Remorque
2034
4
Leased to / Loué à
End / Fin
12 / 05 / 03
Begin / Début
9
570307
21 / 05 / 03
TOTAL
10
6516
Distance / Distance
Miles / Milles
12
Kilometers / Kilomètres
Distance section / Section de la Distance
Prov, State /
Prov, État
ROUTE
Odometer / Odomètre
13
Prov., State /
Prov., État
ROUTE
Odometer / Odomètre
AR
30
574163
QC
40
570307
MO
55
574691
ON
401
570415
IL
57
574832
NY
81
570584
IN
70
575183
NYT
90
570736
OH
70
575550
PA
9
90
571075
M
MI
75
575697
OH
90
571149
ON
402
575774
KY
75
571665
QC
20
576593
TN
75
571969
Fin/End
GA
75
572307
AL
20
572343
MS
20
572732
LA
20
573003
TX
20
573411
Fuel Purchased / Achats de Carburants
Date
Prov/State
Prov/État
City/Ville
12/05/03
QC
13/05/03
Vendor /
Station D'essence
576823
L/G
Quantity /
Quantité
Total Cost/
Prix Total
Vaudreuil
L
699,55
131Z8424
MO
Matthews
G
121,25
053G0369
14/05/03
TX
Orange
G
177,05
082O9584
15/05/03
TN
Knoxville
G
159
027K5216
16/05/03
QC
Montréal
L
363,54
F29875
Facture# /
Invoice #
14
New procedures for fuel tax reports
¾ We are asking you to send in your trip sheets properly and clearly filled out every
month, not at the end of the 3rd month. It would be greatly appreciated if you would
send them before the 10th day of the following month.
¾ Take note that when we are in a term month of reports (IFTA, KY, NY, NM, OR) you
obligatory have to send us your fuel tax reports, before the 10th day of the term
month, like so:
ƒ
ƒ
ƒ
ƒ
April 10th (January, February, March)
July 10th (April, May, June)
October 10th (July, August, September)
January 10th (October, November, December)
***If your fuel tax reports are sent after these dates or too near of the term date a late
fee could be added on tax reports. If you want to avoid any late fees,
close your month the 15th day instead of the 30th day***
Are main concern is to continue giving are customer an effective and personalized service.
Because of the high amounts of reports we must do for the due date we are obligated to
proceed like this to avoid any penalty with the different governments.
As of February 1st 2008 we will no longer disperse any taxes due on your behalf.
Thanking you for your co-operation.
NEW YORK THRUWAY
Les conducteurss doivent séparer leur millage ou kilométrage fait sur le NY Thruway
(NYT) de celui fait dans le reste de l’état de New York (NY). Ils doivent considérer le
NY Thruway comme un état distinct. Cela signifie que l’odomètre doit être lu à chaque
entrée et sorite du NY Thruway.
Cela permet de vous faire économiser 4.62 cents de mille sur le NY Thruway et
d’abaisser votre facture.
Lors de la rédaction de vos rapport de voyages, assurez-vous de ne pas sauter de province
ou d’états afin de faciliter la compilation.
MERCI DE VOTRE COLLABORATION
Please advise drivers to separate NY Thruway (NYT) mileage from New York State
(NY) mileage. NY Thruway should be marked as a separate state so you save 4.62 cents
a mile on NY road tax report. You have to read the odometer each time you get on the
NY Thruway and as soon as you exit.
Also don’t forget to mark all state and provinces on trip sheets.
THANK YOU FOR YOUR COLLABORATION
AB
BC
MB
NB
NF
NS
NT
ON
PE
QC
SK
YK
Alberta
Colombie Britanique
Manitoba
Nouveau Brunswick
Terre Neuve
Nouvelle Écosse
Territoire du Nord Ouest
Ontario
Île du Prince Édouard
Québec
Saskatchewan
Yukon