mifa 2013: company attendance contract

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MIFA COMPANY ATTENDANCE CONTRACT
Please note that all prices are increased from 1st April.
4 m2 stand
UNFURNISHED STAND
FURNISHED STAND
Basic contract • 2,280€ VAT incl.
Basic contract • 2,640€ VAT incl.
Comprising:
•a floor space of 4m²
•4 "Mifa + Conferences + Festival" accreditations
•4 project or production listings at the Mifa digital video library and
in our publications
See Video library 2013 rules and instructions
Each "Mifa + Conferences + Festival" accreditation is strictly
personal and non-transferable and gives access to:
• all Mifa areas
• the Mifa digital video library
• the Creative Focus
• the conferences
• Festival screenings and exhibitions
It also includes:
• a listing in Le Guide Mifa and on www.annecy.org
• access to Annecy Network
• the different publications
Comprising:
•a 4m² stand with melamine coated partitions equiped with:
a video unit, lighting, a company sign
•a furniture budget of 280€ ex-tax, to be chosen from our
supplier's catalogue. Please note that if this sum is exceeded you
will be billed by our supplier directly.
•4 "Mifa + Conferences + Festival" accreditations
•4 project or production listings at the Mifa digital video library and
in our publications
See Video library 2013 rules and instructions
Each "Mifa + Conferences + Festival" accreditation is strictly
personal and non-transferable and gives access to:
• all Mifa areas
• the Mifa digital video library
• the Creative Focus
• the conferences
• Festival screenings and exhibitions
It also includes:
• a listing in Le Guide Mifa and on www.annecy.org
• access to Annecy Network
• the different publications
Additional 4 m2 unfurnished unit • 2,090€ VAT incl.
Each extra unit entitles you to the same services as the
basic contract.
Additional 4 m2 furnished unit • 2,400€ VAT incl.
Each extra unit entitles you to the same services as the
basic contract, except the video unit.
SPECIAL OFFER – 4,280€ VAT incl.
(instead of 4,780€) Basic contract + 1 four-colour full
page ad in Le Guide Mifa.
SPECIAL OFFER – 4,640€ VAT incl.
(instead of 5,140€) Basic contract + 1 four-colour full
page ad in Le Guide Mifa.
additional accreditation on stand
365€ VAT incl. per "Mifa + Conférences + Festival" (in addition to the accreditations included in the basic contract).
additional production or project listing at the Mifa digital video library
350€ VAT incl. per listing (in addition to the listings included in the basic contract)
CITIA y BP 399 y 74013 Annecy Cedex y France
Tel +33 (0)4 50 10 09 00 y Fax +33 (0)4 50 10 09 70
2/9 • 23/01/13
MIFA 2013: COMPANY ATTENDANCE CONTRACT
9 m2 stand
UNFURNISHED STAND
FURNISHED STAND
Basic contract • 4,060€ VAT incl.
Basic contract • 4,850€ VAT incl.
Comprising:
•a floor space of 9m²
•6 "Mifa + Conferences + Festival" accreditations
•6 project or production listings at the Mifa digital video library and
in our publications
See Video library 2013 rules and instructions
Each "Mifa + Conferences + Festival" accreditation is strictly
personal and non-transferable and gives access to:
• all Mifa areas
• the Mifa digital video library
• the Creative Focus
• the conferences
• Festival screenings and exhibitions
It also includes:
• a listing in Le Guide Mifa and on www.annecy.org
• access to Annecy Network
• the different publications
Comprising:
•a 9m² stand with melamine coated partitions equiped with:
a video unit, lighting, a company sign
•a furniture budget of 365€ ex-tax, to be chosen from our
supplier's catalogue. Please note that if this sum is exceeded you
will be billed by our supplier directly.
•6 "Mifa + Conferences + Festival" accreditations
•6 project or production listings at the Mifa digital video library and
in our publications
See Video library 2013 rules and instructions
Each "Mifa + Conferences + Festival" accreditation is strictly
personal and non-transferable and gives access to: aque accréditation:
• all Mifa areas
• the Mifa digital video library
• the Creative Focus
• the conferences
• Festival screenings and exhibitions
It also includes:
• a listing in Le Guide Mifa and on www.annecy.org
• access to Annecy Network
• the different publications
Additional 9 m2 unfurnished unit • 3,720€ VAT incl.
Each extra unit entitles you to the same services as the
basic contract.
Additional 9 m2 furnished unit • 4,280€ VAT incl.
Each extra unit entitles you to the same services as the
basic contract, except the video unit.
SPECIAL OFFER – 6,060€ VAT incl.
(instead of 6,560€) Basic contract + 1 four-colour full
page ad in Le Guide Mifa.
SPECIAL OFFER – 6,850€ VAT incl.
(instead of 7,350€) Basic contract + 1 four-colour full
page ad in Le Guide Mifa.
additional accreditation on stand
365 € VAT incl. per "Mifa + Conférences + Festival" (in addition to the accreditations included in the basic contract).
additional production or project listing at the Mifa digital video library
350€ VAT incl. per listing (in addition to the listings included in the basic contract)
CITIA y BP 399 y 74013 Annecy Cedex y France
Tel +33 (0)4 50 10 09 00 y Fax +33 (0)4 50 10 09 70
3/9 • 23/01/13
MIFA 2013: COMPANY ATTENDANCE CONTRACT
registration conditions
Contract and payment to be returned to:
Through the post:
CITIA – Economic Development and Mifa department
c/o Conservatoire d'Art et d'histoire
18 avenue du Trésum, BP 399
74013 Annecy Cedex, France
We cannot guarantee the reservation of your stand without
payment and you will not be listed in Le Guide Mifa and on
www.annecy.org
On receipt of payment, you will receive an invoice through the post
giving VAT details and a technical manual.
Failing this, please contact the Economic Development and Mifa
department.
By mail to: [email protected]
cancellation conditions
Cancellation requests should be sent before 30th April* to
[email protected], stating company name and invoice
number.
Refunds will be made after the event, – 10 % for administration
fees.
*Please note that no refunds will be given after this date
contacts
Mickaël Marin, Head of Economic Development and Mifa • [email protected]
Véronique Encrenaz, Head of Projects, Mifa • [email protected]
Frécilia Zambaux, Mifa Assistant • [email protected]
CITIA y BP 399 y 74013 Annecy Cedex y France
Tel +33 (0)4 50 10 09 00 y Fax +33 (0)4 50 10 09 70
4/9 • 23/01/13
MIFA REGULATIONS
1 • Dates and opening hours
The Mifa will take place in Annecy from 12th to 14th June 2013
from 9.30 am to 7 pm.
2 • Participant’s undertaking
The undertaking to participate in the event is final and
binding. The fee due upon signature of the attendance contract
must be paid in full in the manner specified.
Failure in particular to settle the out­standing balance before
the required date will automatically terminate the present
­agreement. However the signatory will still remain liable to pay
the organisers the aforementioned balance.
Similarly, in the case of withdrawal, the signatory will still remain
liable to pay the full cost of participation and all other related
expenses.
3 • STANDs AND OTHER AREAS
Stands and other areas are to be set up on 10th June from 9 am
onwards and taken down on 14th June from 5 pm. It is strictly
forbidden to dismantle your stand before this time.
It is impossible to check on people entering the building at
installation and dismantling times. Consequently, exhibitors
must look after their equipment during these periods and
opening hours. All admittance is strictly prohibited when the
exhibition hall is closed to the public. The premises will be
guarded during these times.
For aesthetic reasons participants undertake to set up their
areas ready for the opening of the Mifa and avoid stocking
boxes on their stands.
4 • Occupation
Stands that have not been occupied the day before the event
may be allocated to another participant without any claim
from the signatory of the attendance contract to a refund of
­attendance fee or any compensation whatsoever.
5 • Insurance
Companies taking part are required to insure any equipment,
furniture and goods they are exhibiting and take out personal
liability insurance for the whole length of the event, including
installation and dismantling. The organisers will not accept
responsibility for damage, loss, theft or disappearance of equipment belonging to companies. In case of damage the organiser’s insurance policy will automatically hold the contravening
exhibitor responsible.
Exhibitors undertake to renounce all possibilities of recourse
against the organisers or other exhibitors. Exhibitors are
required to inform their insurance company of the preceding
arrangements and provide the organisers with a photocopy of
a document stating that an insurance policy has been taken
out for the event. The organisers will be taking out insurance
cover against fire and water damage to the exhibition hall for
the entire duration of the event.
7 • Safety
Participants are required to acquaint themselves
and comply with safety regulations laid down by the
state authorities, the Imperial Palace management or
eventually, the organisers. For this reason, the latter will
enclose all documents related to this subject in a technical
manual to be sent to participants.
Participants will refer to these documents and conform
strictly to them, particularly in the case of material used
to decorate stands. Similarly, participants are required to
respect scrupulously all internal measures of order and police
measures relating to the event stipulated not only by the organisers but also by any competent authority.
8 • Advertising
It is prohibited to use advertising mediums (e.g. self adhesive
advertisements) other than the one using supports made
available to participants by the organisers. All advertising and
display fees are to be paid in advance according to applicable
rates.
In their capacity and responsibility as publishers of various
catalogues and newsletters proper to the event, the organisers
reserve the right to inspect all texts or advertisements in order
to preserve the good standing and unity of the event as well
as more gen­­­erally protecting the interests of participants as a
whole.
9 • Infringement of regulations
Any infringement of the present regulations may lead to
immediate, temporary or definitive exclusion, even without
formal notification from the organisers. In this case, participants
have no claim to refund of attendance fee or other money paid,
which remains the property of the organisers.
This exclusion is particularly applicable in cases of non-respect
of accreditation rules, failure to occupy stands, lack of insurance
and non-compliance with safety regulations, rules of order and
police regulations. It is also subject to any action for damages
or guarantee that the organisers may bring against contravening
participants.
10 • Data protection
In keeping with the French law on Data Protection (6 January
1978) you may exercise your right of access, rectification or
opposition to personal information contained in our files by
contacting the Management of the two events in question,
namely the Festival and Mifa.
11 • Choice of jurisdiction
The signatory company accepts without reservation the terms
of the present regulations.
In case of any dispute, only the court of the town where the
organiser's main offices are situated (Annecy county court) are
competent. The French text alone has authoritative legal value.
6 • Transport
Both way transport costs for equipment and goods as well as all
related costs such as import and export duties at customs must
be borne by the attending companies.
Material belonging to foreign-based companies is subject to
"temporary admission" regulations. These companies must get
in touch, via their forwarding agent, with an authorised customs
agent for all formalities concerning clearance and return.
SIRET 489 885 111 00018 • NAF 9002Z • N° TVA intracommunautaire FR03 489 885 111
5/9 • 23/01/13
MIFA 2013: COMPANY ATTENDANCE CONTRACT
A – company information
Name of organisation __________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
Address ______________________________________________________________________________________________________________
Post/zip code _________________________________________ Town _________________________________________________________
State _________________________________________________ Country _______________________________________________________
Tel ___________________________________________________ Fax ___________________________________________________________
E-mail ________________________________________________ Website _______________________________________________________
Intra-Community VAT number
Tick company activity
❐
❐
❐
❐
❐
❐
❐
❐
❐
00
20
30
32
33
40
41
42
43
Administration Animation studio
Service company Advertising agency
Financial organisation
Production company
Film distribution company
Animation assistance tool manufacturer
Video game manufacturer
❐
❐
❐
❐
❐
❐
❐
❐
❐
44 TV channel
45 Central purchasing office
46 Market, trade fair
48 Internet
49 Multimedia
50 Licensing / Merchandising
60 Cultural association
63 Animation festival
64Festival, film event
❐ 66 Cinema
❐ 67Resource, information centre, book library,
film library
❐ 80 Video publishing
❐ 81 Book publishing
❐ 82 Electronic publishing
❐ 83 Mobile phone company
❐ 92 Research centre
chosen option
4 m² stand contract
Unfurnished stand
Furnished stand
Extra 4 m² unit
Unfurnished stand
Furnished stand
___
___
9 m² stand contract
Unfurnished stand
Furnished stand
up to 31st March from 1st April
All prices include VAT All prices include VAT
❐ 2,280 €
❐ 2,640 €
❐ 2,600 €
❐ 3,010 €
x 2,090 €
x 2,400 €
____
____
❐ 4,060 €
❐ 4,850 €
Extra 9 m² unit Unfurnished stand
Furnished stand
____
____
Special offer
Advertising space in Le Guide Mifa
Additional video library listing Additional accreditation
x 2,330 €
x 2,750 €
❐ 4,650 €
❐ 5,470 €
x 3,720 €
x 4,280 €
____
____
x 4,250 €
x 4,910 €
❐ 2,000 € (instead of 2,500 €)
____ x 350 €
____ x 365 €
Other options _________________________________________________________________ Balance due VAT incl. €
payment
We cannot guarantee the reservation of your stand without payment and you will not be listed in Le Guide Mifa and
on www.annecy.org
❐ cheque made out in € to the account title holder: Madame l'Agent Payeur de CITIA
❐ credit card
❐ Visa ❐ Mastercard Please debit _______________________________________________ €
Card number
Card holder
Control number (the last 3 figures on the back of the card)
Expiry date
❐ Eurocard
Signature of card holder
❐ bank transfer (please include a copy of transfer)
Bank: BPA Annecy Les Glaisins – IBAN: FR76 1680 7000 8231 3105 3721 801 – BIC: CCBPFRPPGRE
The undersigned acknowledges that he/she has read the Mifa regul­ations and registration requirements and undertakes to comply with them. In case of any dispute,
only the court of the town where the organiser's main offices are situated (Annecy
county court) are ­competent. The French text alone has authoritative legal value.
He/she also confirms to have informed participants about their personal data being
processed by computer, the terms found in article 10 of the Mifa regulations and their
rights in connection therein.
Date ______________________
Signature
SIRET 489 885 111 00018 • NAF 9002Z • N° TVA intracommunautaire FR03 489 885 111
Company stamp (compulsory)
6/9 • 23/01/13
MIFA 2013: COMPANY ATTENDANCE CONTRACT
Changes will not be taken into account in Le Guide Mifa after 20th April.
B – accreditations
stand no.
Please complete if different from A
Name of organisation __________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
Address ______________________________________________________________________________________________________________
Post/zip code _________________________________________ Town _________________________________________________________
State _________________________________________________ Country _______________________________________________________
Tel ___________________________________________________ Fax ___________________________________________________________
E-mail ________________________________________________ Website _______________________________________________________
Company activity (see list part A) _______________________________________________________________________________________
_____________________________________________________________________________________________________________________
Important: please remember to include an e-mail address for each attendee so that he/she can receive a password for Annecy Network.
1 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
2 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
3 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
4m2
4 • Last name _________________________________________ First name ____________________________________________________
Job title______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
5 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
9m2
6 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________ CITIA y BP 399 y 74013 Annecy Cedex y France
Tel +33 (0)4 50 10 09 00 y Fax +33 (0)4 50 10 09 70
7/9 • 23/01/13
MIFA 2013: COMPANY ATTENDANCE CONTRACT
Name of organisation __________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
C – accreditations for additional units
stand no.
Important: please remember to include an e-mail address for each attendee so that he/she can receive a password for Annecy Network.
1 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
2 • Last name _________________________________________ First name ____________________________________________________
Job title______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
3 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
4m2
4 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
5 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
9m2
6 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________ D – additional accreditations at 365 €
stand no.
Important: please remember to include an e-mail address for each attendee so that he/she can receive a password for Annecy Network.
1 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
2 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
3 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
4 • Last name _________________________________________ First name ____________________________________________________
Job title ______________________________________________________________________________________________________________
E-mail ________________________________________________ Mobile ________________________________________________________
CITIA y BP 399 y 74013 Annecy Cedex y France
Tel +33 (0)4 50 10 09 00 y Fax +33 (0)4 50 10 09 70
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8/9 • 23/01/13
Le Guide Mifa / vidéothèque numérique du mifa
-15
production or project listing
Le Guide Mifa / the mifa digital video library
Ouverture des inscriptions en ligne : 1er mars 2013 / Online registration opens 1st March 2013
Une accréditation au Mifa vous permet d’inscrire une production
ou un projet à la vidéothèque numérique (inscription comprenant
Le Guide Mifa, le catalogue sur l’Annecy network et le catalogue
sur place).
Le catalogue de la vidéothèque sera en consultation sur l’Annecy
network à partir du 30 avril 2013. Toutes les vidéos disponibles,
avant et pendant le Mifa, pourront être visionnées jusqu’au 31
décembre 2013 via l’Annecy network, sauf avis contraire de l’auteur
clairement exprimé sur la fiche d’inscription.
Des postes individuels seront mis à la disposition de tous les professionnels présents, et prioritairement des acheteurs, distributeurs et
investisseurs, pour visionner "à la carte" tous les films en sélection
officielle, ainsi que les productions proposées par les professionnels
présents au Mifa.
Lors de chaque consultation, des fiches d’appréciation sont disponibles pour les professionnels ayant visionné la vidéothèque. Les
informations peuvent être communiquées, sur demande, aux ayants
droit.
• Le Guide Mifa, édité à 2 800 exemplaires, présente tous les
programmes, en projet, en cours de production ou terminés, inscrits
par les professionnels du Mifa.
Mifa accreditation allows you to list a production or project with
the digital video library (registration includes Le Guide Mifa the
catalogue on Annecy network and the catalogue found on site).
The video library catalogue can be consulted on Annecy network
from 30th April 2013. All the available videos (before and during
Mifa) can be seen up to 31st December 2013 via Annecy network,
unless clearly stated to the contrary by the author on the registration form.
Individual screening booths will be available to all attending
professionals, with priority access given to buyers, distributors and
investors, for "à la carte" screenings of all the films in the official
selection, along with productions submitted by professionals
attending Mifa.
Appreciation forms for each production are also available for
professionals and the information can be communicated to rights
holders, on request.
• Le Guide Mifa is published in 2,800 copies and presents all the
programmes – at the project stage, in production or finished –
submitted by Mifa professionals.
Attention : seules les productions postérieures au 1er janvier 2011 seront acceptées.
Please note that only productions created after 1st January 2011 will be accepted.
Ouverture de la vidéothèque du 11 au 14 juin 2013 – salons Wagner B & Petit Salon – Niveau 4 – L'Impérial Palace.
Video library open from 11th to 14th June 2013 – Wagner B salon & Petit Salon – Level 4 – L'Impérial Palace.
Documents à retourner sur CD/DVD uniquement à / Documents to be returned on CD/DVD only to:
Frécilia Zambaux – CITIA c/o Conservatoire d’art et d’histoire – 18 avenue du Trésum, BP 399, 74013 Annecy Cedex, France
Format
Image / Picture
Extrait production / projet
Production / project excerpt
L 40 x H 40 mm, CMJN,
300 dpi (pixels/pouce),
TIFF ou EPS impérativement
L 40 x H 40 mm, CMYK,
300-DPI (pixels/inch),
TIFF or EPS only
30 secondes maximum
Format : H264
30 seconds maximum
H264 format
Supports
Mediums
Utilisation
Use
DVD vidéo (lisible sur lecteur de salon et non
protégé), Digital Betacam, PAL
DVD (MPEG2), Digital Betacam, PAL
CD Rom
DVD
Le Guide Mifa
Annecy network
Vidéothèque numérique
Le Guide Mifa
Annecy network
Digital video library
Date limite :
• Date limite pour insertion dans Le Guide Mifa : 15 avril 2013
• Date limite d’envoi des photos : 15 avril 2013
• Date limite retour des extraits : 15 avril 2013
• Mise en ligne sur l’Annecy network : 30 avril 2013
• Date limite retour des supports vidéo : 15 mai 2013
Projet ou production
Project or production
Annecy network
Vidéothèque numérique sur place au Mifa
Mifa digital video library
Deadlines :
• Deadline for listing in Le Guide Mifa: 15th April 2013
• Deadline for sending photos: 15th April 2013
• Deadline for extracts: 15th April 2013
• Put online on Annecy network: 30th April 2013
• Deadline for videos: 15th May 2013
Attention : aucune vidéo ne sera acceptée pendant la manifestation. / Films will not be accepted during the Festival.
contact
Frécilia Zambaux, assistante Mifa / Mifa Assistant • [email protected]
CITIA y BP 399 y 74013 Annecy Cedex y France
Tel +33 (0)4 50 10 09 00 y Fax +33 (0)4 50 10 09 70
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Instructions for producers
and rights holders
Registration for 2013 starts 1st March
before Mifa
Register in 6 stages:
1. Get accreditation.
Once your accreditation is registered, you will receive an email with the access codes to be used for online registration (sent by the Annecy
2013 Accreditation department – [email protected]).
One Mifa accreditation = one listing at the digital video library 2013
2. Log on to Annecy network on www.annecy.org from 1st March 2013.
3. Go to the video library page to start registration.
4. Complete the online form and choose project/production in progress/production completed.
Please note that once you confirm the information you will not be able to make any changes.
5. On confirmation, print, date and sign the final recap form.
6. Send the following 4 documents through the post (remember to take note of the deadlines to be found in the 2013 video library rules):
• Signed summary form • Pictures • Excerpts • DVD
To:
Frécilia Zambaux
CITIA c/o Conservatoire d’art et d’histoire
18 avenue du Trésum, BP 399
74013 Annecy Cedex
France
during Mifa
The digital video library is open from 11th to 14th June – Wagner B salon & Petit Salon – 4th floor – L'Impérial Palace
Via Annecy network:
• make a daily check of the screening statistics of your project(s)/production(s).
• chat with visiting buyers, distributors and investors.
after Mifa
Via Annecy network:
• check out all the screening statistics of your project(s)/production(s).
• after sending a request and with authorisation from rights holders, buyers will have the possibility to screen project(s)/production(s) up to
31st December 2013. Rights holders will receive an email to accept or refuse screening requests from buyers.
contact
Frécilia Zambaux, Mifa Assistant • [email protected]
CITIA y BP 399 y 74013 Annecy Cedex y France
Tel +33 (0)4 50 10 09 00 y Fax +33 (0)4 50 10 09 70