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ESSEC Asia-Pacific October 2016 JOB DESCRIPTION Executive Assistant 3-months contract to permanent role Mission The mission of the Executive Assistant is to perform administrative duties for the executive management, to liaise with government agencies and to manage travel arrangements. Duties • • • • • • • • • • • • • • Maintain the Dean’s and Managing Director’s calendars by planning and scheduling meetings, teleconferences, etc. Provide secretarial support for the Dean and Managing Director Make available historical data, develop filing and retrieval systems, record meeting minutes when requested Welcome guests and partners Answer and/or direct internal and external inquiries Liaise with government bodies and ensure reporting timelines are met Generate reports by collecting and analyzing information if and when requested Raise purchase request/order via Sage x3 Manage travel and accommodation arrangements for staff and lecturers Manage travel agency Coordinate and manage catering needs Manage a small team of support staff Assist the HR manager when needed Ad hoc tasks as required Requirements • • • • • • • • Bachelor’s Degree/Post Graduate Diploma/Professional Degree 7-10 year of experience in relevant position in international and multicultural environment Excellent interpersonal skills Fluent in written and verbal English Sensitivity to confidentiality Strong organizational and administrative skills Resourceful and flexible Ability to prioritize and multitask ESSEC Asia-Pacific 5 Nepal Park, Singapore 139408 – Tel. +65 6884 9780 – Fax +65 6884 9781 – www.essec.edu/asia ESSEC | CPE Registration number 200511927D | Period of registration: 30 June 2011 - 29 June 2017 Groupe ESSEC (Association Loi 1901) Avenue Bernard Hirsch – CS 50105 Cergy – 95021 Cergy-Pontoise Cedex – France – Tel. +33 (0)1 34 43 30 00 – Fax +33 (0)1 34 43 30 01 – www.essec.fr/www.essec.edu Siren : 775 663 9558 – TVA Intracommunautaire/Intra-Community VAT: FR 07 775 663 958 ESSEC Business School – Éstablissement Privé d’Enseignement Supérieur. Accrédité/Accredited AACSB International – The Association To Advance Collegiate Schools of Business. Accrédité/Accredited EQUIS – The European Quality Improvement System. Affilié à la Chambre de Commerce et d’Industrie de Région Paris Ile-de-France/ Affiliated to the Chamber of Commerce and Industry of Region Il-de-France ESSEC Asia-Pacific Miscellaneous Type of contract: 3 months contract with possibility to be converted to Permanent Remuneration: To commensurate according to experience of candidate Place of work: 5 Nepal Park, Singapore 139408 How to apply: Please submit your application to [email protected] ESSEC Asia-Pacific 5 Nepal Park, Singapore 139408 – Tel. +65 6884 9780 – Fax +65 6884 9781 – www.essec.edu/asia ESSEC | CPE Registration number 200511927D | Period of registration: 30 June 2011 - 29 June 2017 Groupe ESSEC (Association Loi 1901) Avenue Bernard Hirsch – CS 50105 Cergy – 95021 Cergy-Pontoise Cedex – France – Tel. +33 (0)1 34 43 30 00 – Fax +33 (0)1 34 43 30 01 – www.essec.fr/www.essec.edu Siren : 775 663 9558 – TVA Intracommunautaire/Intra-Community VAT: FR 07 775 663 958 ESSEC Business School – Éstablissement Privé d’Enseignement Supérieur. Accrédité/Accredited AACSB International – The Association To Advance Collegiate Schools of Business. Accrédité/Accredited EQUIS – The European Quality Improvement System. Affilié à la Chambre de Commerce et d’Industrie de Région Paris Ile-de-France/ Affiliated to the Chamber of Commerce and Industry of Region Il-de-France