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1 Democratic Republic of Congo Embassy of Democratic Republic of Congo: 45-49 Great Portland Street London W1W 7L Tel: 0207 580 3931 Website: www.ambardc-londres.gov.cd Opening times: Open to submit visa applications – Monday – Friday 09:30 – 11:00 only Open to collect visa applications – Monday, Wednesdays and Fridays only 11:00 -12:00 Important Information • As from the 08th April 2015 Embassy has suspended express service until further notice. Currently all visa are taking up until 15 working days to process. Whilst Key Travel do everything possible to ensure that the visa is issued correctly we have no control over the embassies decision on the type or length of visa issued. Embassies are within their rights to refer any visa applications to the government authorities of their country. • Business Visa Requirements Visa Application Form • One fully completed application form • Please also include a photocopy of completed form. Passport – The applicant’s actual passport - This must • • Must have at least two blank visa pages Valid at least 6 months on exit Photographs • • • • Two passport size photograph Must be on a white background Be taken within the last six months Scanned and printed photographs will not be accepted. Key Travel recommends using a photo booth 1 UK Business Letter – A letter from the applicant’s employer • • • • • • • Must be on company headed paper and be addressed to the embassy. Include the applicant’s full name. Include the name of the organisation to be visited. Specify the type of visa applying for. Include who is financially responsible for applicant. Signed by someone other than the applicant i.e. Company director or HR department An example can be found within the visa pack. Letter of Invitation – from the company the applicant is visiting. A copy is acceptable • • • • • • • Be on company headed paper and be addressed to the embassy. Include the full name of the applicant State the purpose of journey Specify the requested number of entries and length the visa is required Be notarised at the Mayors before being certified by the Ministry of Foreign Affairs or an Immigration office in DRC Be in French For those who have been invited by the United Nations – the contacts in Congo need to notify the Congo embassy in London or the invitation need to be authorised by the Ministry of Foreign affairs Evidence of UK address • This needs to be in the form of a recent utility bill or bank statement Proof of Financial Means • This needs to be a recent bank statement. (this cannot be used a utility bill) Valid Yellow Fever Certificate • A copy of the Yellow Fever Certificate Travel Arrangements • Copy of applicant’s flight itinerary. (please note this does not have to be a confirmed booking) 2 Exceptions for Non UK passport holders • • • If you hold a EU passport then please provide proof of UK residency in the form of a recent utility bill. If you do not hold a EU passport you need to provide proof of residency in the UK in form of valid UK visa. It can be stamped in your passport or another document along with a recent utility bill. Applicants must be a resident of one of the following countries to apply for a visa in the UK. United Kingdom. Norway, Ireland and Finland Key Travel Booking Form: • • • • Please ensure this form is completed and sent with your application to Key Travel Please ensure all field are completed and the form is signed. If a Key Travel booking form is not complete this can result in a delay to the process of your visa. This form can be found within the pack. Processing Time • • Standard – Officially embassy state processing time takes 15 working days. Currently can take up to 25 Working days Express - 3 Working days Express service currently suspended until further notice Fees Visa Type (validity) Normal Service Express Single entry (1 month) Multiple entry (1 month) Single entry (2 months) Multiple entry (2 months) Single entry (3 months) Multiple entry (3 months) Single entry (6 months) Multiple entry (6 months) £60.00 £90.00 £100.00 £120.00 £140.00 £150.00 £180.00 £220.00 £105.00 (Suspended) £135.00 (Suspended) £135.00 (Suspended) £165.00 (Suspended) £185.00 (Suspended) £195.00 (Suspended) £225.00 (Suspended) £265.00 (Suspended) Please note there are Key Travel handling charges in addition to the consular fees above. Please contact your dedicated reservations team for further information All fees quoted are subject to alteration by the embassy concerned. The embassy has the right to ask you to provide additional documentation to support your application 3 The embassy and Key Travel recommends that you do not confirm your flights prior to obtaining a valid visa Tourist Visa Requirements Visa Application Form • • One fully completed application form Please also include a photocopy of completed form. Passport – The applicant’s actual passport - This must • Must have at least one blank visa pages Photographs • • • • Two passport size photographs Must be on a white background Be taken within the last six months Scanned and printed photographs will not be accepted. Key Travel recommends using a photo booth Proof of Employment Letter • • • • • Be on company headed paper and be addressed to the embassy. Include the name of the applicant Confirm the applicants is an employee of the company Specify travelling for Touristic purposes only State the applicants expected date to return to work. Evidence of UK address • This needs to be in the form of a recent utility bill or bank statement Proof of Financial Means – Evidence of funds • An original recent bank statement showing minimum credit of £35.00 per day of stay 4 Travel Arrangements • Copy of applicant’s flight itinerary. (please note this does not have to be a confirmed booking) Valid Yellow Fever Certificate • A copy of the Yellow Fever Certificate Exceptions for Non UK passport holders • • • If you hold a EU passport then please provide proof of UK residency in the form of a recent utility bill. If you do not hold a EU passport you need to provide proof of residency in the UK in form of valid UK visa. It can be stamped in your passport or another document along with a recent utility bill. Applicants must be a resident of one of the following countries to apply for a visa in the UK. United Kingdom. Norway, Ireland and Finland Key Travel Booking Form: • • • • Please ensure this form is completed and sent with your application to Key Travel Please ensure all field are completed and the form is signed. If a Key Travel booking form is not complete this can result in a delay to the process of your visa. This form can be found within the pack. Processing Time • • Standard – Officially embassy state processing time takes 15 working days. Currently can take up to 25 Working days Express Service Express service currently suspended until further notice Fees Visa Type (validity) Normal Service Express Single entry (1 month) Multiple entry (1 month) Single entry (2 months) Multiple entry (2 months) Single entry (3 months) Multiple entry (3 months) Single entry (6 months) Multiple entry (6 months) £60.00 £90.00 £100.00 £120.00 £140.00 £150.00 £180.00 £220.00 £110.00 (Suspended) £135.00 (Suspended) £145.00 (Suspended) £165.00 (Suspended) £185.00 (Suspended) £195.00 (Suspended) £225.00 (Suspended) £265.00 (Suspended) 5 Please note there are Key Travel handling charges in addition to the consular fees above. Please contact your dedicated reservations team for further information All fees quoted are subject to alteration by the embassy concerned. The embassy has the right to ask you to provide additional documentation to support your application The embassy and Key Travel recommends that you do not confirm your flights prior to obtaining a valid visa. 6 République Démocratique du Congo Ministère des Affaires Etrangères et de la Coopération Internationale AMBA RDC / Londres FORMULAIRE DE DEMANDE DE VISA A. JOINDRE AU PRESENT FORMULAIRE 1. Passeport en cours de validité (plus de six mois) [valid passport/travel document (6 months)] 2. Photo d’identité [photograph] (*1) B. RENSEIGNEMENTS A COMMUNIQUER 3. Nom [Family name]: Nom de jeune fille [before marriage] : 4. Postnom(s) : 5. Prénom(s) [First Names] : 6. Lieu de Naissance [Place of birth] : Pays – [Country of birth] : 7. Date de Naissance [Date of birth] : 8. Nationalité à la naissance [Nat. at birth] : Nationalité actuelle – [Current Nat.] : 9. Sexe [Sex] : 10. Etat civil [Marital status] : Feminin Célibataire Masculin Marié Nom du conjoint [name of partner] 11. Profession : 12. Résidence Principale – [Residence address] : Résidence dans un pays autre que celui de la demande : Téléphone personnel : 13. Noms du Père [Father] : Noms de la Mère [Mother]: 14. Type de passeport [Type of passport] : Date de délivrance [valid from] : Délivré par [issued by] : 16. Numéro de l’autorisation de séjour ou l’équivalent [residence permit number] (*2) : Date d’expiration [valid until] : 17. Motif du voyage [Purpose of travel] : Divorcé Veuf Autre Adresse Email [email] : Nationalité [nationality] : Nationalité [nationality] : 15. Numéro du Titre de voyage : Date d’expiration [valid until] : Reference du document justifiant le voyage [Ticket reference] : Délivré par [Ticket issued by] : 18. Lieu de la mission [Destination in DR Congo] : 19. Accès au territoire congolais Transit a) Aller du [from] : au [to] : b) Retour du [from] : au [to] : c) Visa de voyage (*3) N° : Une seule entrée (point d’accès) du [from] : au [to] : Deux entrée s (point d’accès) du [from] : au [to] : du [from] : au [to] : Multiple entrées (*4) du [from] : au [to] : du [from] : au [to] : 20. Dernier visa congolais obtenu [Last DRC visa obtained] Numéro : Date de délivrance : Durée de validité : 21. Nom, Postnom et Prénom de la personne qui prends en charge l’invité (morale ou physique) [Sponsor’ details] Noms : Adresse : Telephone : 22. Garantie de la prise en charge (*5) 23. Preuves des moyens de subsistance pour la durée du séjour en RDC pour les touristes, operateurs économiques, les élèves et étudiants, ceux qui ne sont pas pris en charge par une personne morale ou physique : …………………………………………………………………………………………………………………………. 24. La durée d’attente du visa est de (*6) : …………………………………………………………………………………………………………………………………………….. 25. Je reconnais que les renseignements communiques ci-dessus sont exacts et veridiques. Et j’accepte qu’en cas de refus de visa pour une raison quelconque, les frais payés ne sont pas remboursables. Fait à ……………………….., le ………. /…………./……………………. Signature ………………………….... 13246/……………………./……………………../……………..(*8) N° de la demande de visa/Chancellerie (*7) Annotation de l’agent de la Chancellerie : ………………………………………………………………………….. ATTACHEZ PHOTO PASSEPORT République Démocratique du Congo Ministère des Affaires Etrangères et de la Coopération Internationale AMBA RDC / Londres CONDITIONS D’OBTENTION DE VISA Le Requérant doit être résident dans un des pays ci-dessous : - Royaume-Uni de Grande-Bretagne et d’Irlande du Nord - Royaume de Norvège - République d’Irlande - République de Finlande - Australie - Nouvelle Zelande (*2) : Joindre la photocopie du document (Titre de séjour à longue durée) (*3) : Joindre la photocopie du visa de voyage dans le pays de la dernière destination (*4) : Mettre les dates envisagées des 1ere et dernière entrées comme celles des 1eres et dernières sorties Applicant must be resident of one of the countries listed below: - United Kingdom - Kingdom of Norway - Republic of Ireland - Republic of Finland - Australia - New Zealand (*5) : Garantie comme exigée par la DGM (Direction Générale de Migration) (*6) : La durée d’attente du visa est la même que celle accordée au traitement des dossiers des requérants congolais des visas dans la juridiction Remplir correctement le FORMULAIRE et le signer ; Présenter la COPIE du BILLET ALLER-RETOUR Presenter une PRISE EN CHARGE de votre partenaire ou hôte en RD Congo : - telle qu’exigée par la DGM - soit légalisée uniquement par le Ministère des Affaires Etrangères (Kinshasa). Pour tout enfant mineur, veuillez annexer son attestation de naissance sur laquelle les noms des parents y sont repris et une lettre de prise en charge signée par l'adulte qui voyage avec l'enfant dument certifiée par une tierce partie identifiable. (*5) : Garantee from sponsor as requested by DGM (*2) : Present a copy of proof of residence premit (*3) : Preent a copy of the visa of last visited country (*4) : Indicate dates of 1st entries and departure from DR Congo (*6) : Visa waiting time is the same as of for Congolese visa applications to enter the United Kingdom Complete an APPLICATION FORM in CAPITAL and sign Copy of RETURN AIR-TICKET PRISE EN CHARGE from partner/host in D.R. Congo : - issued by DGM (Direction Generale de Migration) - an invitation letter legalised by in the Ministry of Foreign Affairs (Kinshasa). For minor, please present a copy of the Birth certificate on which the parents names are clearly indicated or a WRITTEN PERMISSION (authentified by a notary and the FCO) by the parents to the adult who is travelling with the child. Example of a Business Letter When applying for a business visa, consulates usually require a letter from the applicant’s company. This letter should be as specific as possible, so please include all the details available to you. The main points are listed here and an example of business letter follows. Main Points § Must be addressed to the consulate for which the application is being made § Must be on company headed paper § Be dated, which a date of no older than 1 month from date of submission § Name of the employer (as stated on passport) travelling on behalf of the company § Length of stay in the country with dates of entry and exit § Type of visa and number of entries that are required § Specific purpose of travel § Name and address of the company or companies to be visited, and contact details of the host Travel arrangements (if known) § Statement of financial responsibility for expenses incurred during the trip Please note that Consulates prefer the original Business Letter. For Example: Visa section Kenya Consulate London Date: Dear Visa Officer, Re: Name of traveller Would you kindly grant a (single/double/multiple entry) business visa for our employee MR JOE BLOGGS, who is required by this company to travel to ----------------on the (day/month/year?) The Purpose of his/her journey is to conduct business discussion with MR SMITH in our Nairobi office, the address of which is ----------------------------------------------------------------------He/she intends to say for approximately (number of days). He will be in receipt of a return ticket and all expenses for his journey will be met by us. Should you wish to discuss this application further please do not hesitate to contact me. Yours faithfully A Wright Visa Booking Form Please ensure that this form is thoroughly completed for your visa to be processed. All Fields must be completed. Country & Type of Visa Required Important Travel Dates *Date Passport must be back in your Possession Date of next Trip *Express/Normal Processing I understand that the visa will be processed to meet the date above and will incur express or emergency surcharges. Delete where applicable? Do you have a flight reference number ? YES / NO if yes please provide reference number _________________ Traveller Information Name (As in Passport) 1 2 3 4 Contact Information—Who do we contact in connection with your application? Name of Organisation Contact name Contact Email Contact Tel Form of Payment. Please tick relevant option and provide details. Please note that if payment details are not provided, this will result in a delay in the release of the passport and visa. Option 1 - Invoice Key Travel Please note that we can only send an invoice if you hold a credit account with Please provide the applicable codes Purchase Order Budget Code Cost Centre Authority Code Other Please name and provide Option 2 - Credit/Debit Card Credit Card Debit Card Name on card Card Number Start Date Expiry Date Issue no Security No Return Instructions - Send my passport and visa to the following address Please provide full delivery address. Name: :_______________________________________________ Company Name :_______________________________________ Address:______________________________________________ Postcode:_____________________________________________ By the following method Delivery Option Information Bike Fees vary depending on postcode Royal Mail Special Delivery Next working day by 1pm Royal Mail Special Delivery DHL Overnight service Please select one option We only send passports by Special Delivery if we have 3 clear working days. This is a next working day service Saturday Service by 9AM By 9:00 By 12:00 By 17:00 DHL Overseas service Please contact us for a quote Collect from Key Travel London office Office hours are 8.45am 17:30pm [email protected] • We will always endeavour to process your application within the permitted timescales, however, we are subject to passport office / embassy approval and conditions / requirements can change without any prior warning. We recommend you confirm your flights after obtaining your visa to avoid any cancellation penalties for which Key Travel cannot be held responsible. • Key Travel shall not be held liable for any of the following: • Any loss, damage or delay to any documents whilst in the possession of any embassy, consulate or government office. • The refusal of any embassy, consulate or government office to accept documents presented. • The issue of incorrect visas, dates and terms, by any embassy, consulate of government office. • Any loss, damage or delay caused by subcontractors (e.g. DHL, Royal Mail) in the delivery of documents. I have read and agreed to the above selected options: Signature:______________________________ Date:____________________