PANB AGM 2016 Educational Sessions Campbellton Civic Center
Transcription
PANB AGM 2016 Educational Sessions Campbellton Civic Center
PANBAGM2016 EducationalSessions CampbelltonCivicCenter Campbellton,NB AfterthebusinessmeetingisoverandpriortotheAwardsGala,whydon’tyou joinusforsomeeducationalpresentations.Thesepresentationswillbeworth additionalcreditsoverandaboveyourcreditsforparticipatingintheAGM. 13:00till14:00 Presentation(enfrancais)byLianeVail MentalHealthResiliency 14:00till15:00 PresentationbyMoeJacob,HealthEd Preceptorship…animportantstep! 15:00till16:00 PresentationbyRickBabineau,OultonCollege Leadership,whoamIleading? APNBAGA2016 Sessiond’éducation CentreCivicdeCampbellton Campbellton,NB Après que la réunion annuelle terminer et avant notre Gala de remises de prix, venez nous joindre a nous pour des sessions d’éducation. Ces cessions vousoffresdescréditsau-delàdelescréditspourl’AGA. 13heuresà14heures PrésentationenfrançaisbyLianeVail Larésilienceetlasantemental 14heuresà15heures PrésentationparMoeJacob, HealthEd(enanglais) Précepteurs,uneétapeimportante 15heuresà16heures PrésentationparRickBabineau, CollegeOulton(enanglais) Leleadership,quiestquejegère September 20, 2016 Dear Member: Please find enclosed the information package for the Annual General Meeting (AGM) scheduled for October 15, 2016 in Campbellton, New Brunswick. I encourage you, as a member of your Professional Association, to participate at the AGM. Included in this package are the following items: • • • • • Agenda and Location Information Proxy Form Voting Procedures (In-person, online and by Proxy) Proposed Bylaw Amendments Financial Review Engagement It is also suggested you bring your copy of the By-Laws with you to the meeting. Being fiscally prudent, we have opted not to include a new copy in this package, however a limited number of copies will be available at the Registration desk if you have misplaced yours; they are also available on our website. I am confident we will have a positive, productive meeting and look forward to seeing you there! Sincerely, Phil Comeau President 298 rue Main Street • Fredericton • N.B. • E3A 1C9 • Phone: 1-888-887-7262 • Fax: (506) 459-6728 • Email: [email protected] Le 20 septembre 2016 Cher membre, Vous trouverez ci-inclus la trousse d’information pour l’AGA qui se tiendra le 15 octobre 2016 à Campbellton, au Nouveau-Brunswick Je vous encourage donc en tant que membre de votre association professionnelle à participer à l’AGA. Vous trouverez dans cette trousse les articles suivants : • • • • • Ordre du jour, information sur le lieu Formule de procuration Procédures de vote (En personne, Online et par procuration) règlement modifiant états financiers On vous suggère également d’apporter un exemplaire de vos règlements administratifs à la rencontre. Nous avons voulu être économes; nous avons choisi de ne pas inclure un nouvel exemplaire dans cette trousse. Toutefois, un nombre limité d’exemplaires seront disponibles à l’inscription si vous avez égaré le vôtre; ils sont aussi disponibles sur notre site web. Je suis persuadé que nous aurons une réunion positive et productive. Au plaisir de vous y rencontrer! Je vous prie d’agréer, cher membre, l’expression de mes sentiments les meilleurs. Le président, Phil Comeau 298 rue Main Street • Fredericton • N.B. • E3A 1C9 • Phone: 1-888-887-7262 • Fax: (506) 459-6728 • Email: [email protected] Annual General Meeting October 15, 2016 – 9:30 AM Assemblée générale annuelle le 15 octobre 2016 – 09:30 Campbellton Civic Center Campbellton, New Brunswick Centre Civique Memorialvice Campbellton, (Nouveau-Brunswick) AGENDA ORDRE DU JOUR Registration (Open at 8AM) Inscription (Ouvert à 8h) Call to Order Ouverture de la séance Roll Call of Officers Appel des dirigeants Approval of Agenda Adoption de l’ordre du jour Year End Financial Statement États financiers de fin d’exercice Approval of 2015 AGM Minutes Adoption du procès-verbal de l’AGA 2015 President’s Address Allocution du président Reports - Executive Director/Registrar Rapports - Directeur général et registraire Election of Officers Élection des dirigeants • • Vice-President Secretary • • Vice-président secrétaire Closing Remarks Mot de la fin Meeting Adjourned Levée de la séance 298 rue Main Street • Fredericton • N.B. • E3A 1C9 • Phone: 1-888-887-7262 • Fax: (506) 459-6728 • Email: [email protected] 2016Honors & Awards Banquet The Paramedic Association of New Brunswick Requests the pleasure of your company at the 2016 PANB Honors & Awards Banquet Recognizing paramedics as Long Service Awards Recipients and awarding Emergency Medical Services Exemplary Service Medals Saturday, October 15th, 2016 at 7 pm Campbellton Civic Center Campbellton, New Brunswick Reception with cash bar from 6pm to 7pm Tickets: $45 available by contacting the PANB office or at the door. *Semi-Formal Dress 298 rue Main • Fredericton • N.B. • E3A 1C9 • Phone: 1-888-887-7262 • Fax: (506) 459-6728 • Email: [email protected] Banquet 2016 L’Association des paramédics du NouveauBrunswick à l’honneur de vous inviter au Banquet de l’APNB 2016 Où nous reconnaitrons des paramédics du N.-B. Pour leurs années de service et décernerons des Médailles pour Services Distingués des Services d’Urgence Médicale Le samedi 15 octobre 2016 à 19h00 Centre Civic Memorial Campbellton, Nouveau-Brunswick Réception avec bar payant de 18h00 à 19h00 Billets : 45,00$ disponibles au bureau de l’APNB ou la porte *Tenue semi-formelle 298 rue Main • Fredericton • N.B. • E3A 1C9 • Phone: 1-888-887-7262 • Fax: (506) 459-6728 • Email: [email protected] Administrative Bylaw Amendment Bylaw 6.10 Online Voting As a result of a recent amendment to the Paramedic Association of New Brunswick (PANB) Bylaws, the PANB will be implementing a process to allow for members who wish to participate in the voting process, who either do not wish to, or cannot attend an Annual or Special Meeting of the membership, can vote online. This process is not meant to replace participation at the meetings, however, it is meant to enhance the rights of the membership to have a voice. At the Annual General Meeting on October 15, 2016, each member who is entitled to vote, and who has not presented in person can vote online. This will allow them to vote electronically, in real time, for any appropriate bylaw amendments and election of officers, exactly as presented to the membership who is attending the meeting. The online voting process will commence 3 days prior to the actual meeting. Members can proceed to the voting website and cast their votes for each of the questions. Please note that the voting period will only last until 11:30 AM (Atlantic Time) on the day of the annual meeting (October 15, 2016). It is important to note that all information related to voting, including usernames, passwords, and how each member votes are hosted on a third party secure website that PANB has no access to. Results of the online vote, once calculated will be posted on the PANB website. To ensure the process works well, please remember to: § § Make sure PANB has your current email address; Make sure that you vote within the allowable voting period The PANB cannot guarantee the ability of any member’s e-mail or computer system to function appropriately. Therefore the PANB will not assume any liability based on a member’s inability to cast a vote. 298 rue Main Street • Fredericton • N.B. • E3A 1C9 • Phone: 1-888-887-7262 • Fax: (506) 459-6728 • Email: [email protected] Modification du règlement administratif 6.10 Vote en ligne Une modification récente du règlement administratif de l’APNB amènera l’association à instaurer une procédure permettant aux membres de voter en ligne s’ils ne peuvent pas ou ne veulent pas assister à une assemblée générale annuelle ou extraordinaire. Cette procédure n’a pas pour but de remplacer la participation aux réunions, cependant elle veut renforcer le droit des membres d’être entendus. À de l’assemblée générale annuelle du 15 octobre 2016, chaque membre qui a le droit de voter et qui n’est pas présent en personne permettront d’exercer son vote par voie électronique, en temps réel. Le vote électronique vise les propositions concernant la modification des règlements et l’élection des dirigeants de l’association, exactement comme les membres présents à la réunion. La procédure de vote en ligne commencera 3 jours avant la réunion. Les membres pourront aller sur le site prévu pour le scrutin et voter sur chacune des questions. À noter que les membres ne pourront voter jusqu’à 11h30 (heure de l’Atlantique), la journée de l’assemblée annuelle (15 octobre 2016). Pour assurer l’impartialité et l’intégrité, tous les renseignements ayant trait au vote, les noms d’utilisateur, mots de passe et votes de chaque membre passent par le site web sécurisé d’un tiers auquel l’APNB n’a pas accès. Une fois les votes en ligne comptés les résultats du vote en ligne seront affichés sur le site web de l’APNB. Pour garantir la bonne marche de la procédure, vous devez vous assurer de ce qui suit : § L’APNB a votre adresse électronique. § Vous devez voter pendant la période de scrutin L’APNB ne peut garantir que le courriel ou l’ordinateur d’un membre fonctionnera correctement. En conséquence, elle n’assume aucune responsabilité advenant qu’un membre ne puisse pas voter. 298 rue Main Street • Fredericton • N.B. • E3A 1C9 • Phone: 1-888-887-7262 • Fax: (506) 459-6728 • Email: [email protected] PROXY VOTING What you need to know Anyone who does not plan to attend the 2016 annual meeting can make their views known through a process called proxy voting. Simply put, it is a way of voting at annual meetings by means of a proxy or person that you have entrusted to vote on your behalf. Please read the following information carefully to make sure that your opinions are counted. What is a proxy? A proxy is a written statement authorizing a person to vote on behalf of another person at a meeting. PANB will use proxy voting at the upcoming annual meeting, October 15, 2016 in Campbellton, NB. By signing the proxy form attached, practicing members authorize a person to vote in their place. Paramedics attending the annual meeting may carry up to five proxy votes as well as their own vote. What the Association bylaw says about proxy voting? PANB bylaws states: 6.07(e)A member may, by means of a written proxy, appoint a proxy holder to attend and act at a specific meeting of members, in the manner and to the extent authorized by the proxy, whether relating to specific or non-specific business items. A proxy holder must be a registered member of the Association. No one member will be allowed to carry more than five proxy votes. The Board may approve a form of proxy to be used by members. Information for Paramedics who give their vote away Paramedics holding PANB practicing memberships may give their vote to another practicing member. They should, however, keep the following in mind: (a) know the person to whom they are giving their vote, (b) share their opinion on how they wish that person to vote for them, (c) realize that the person holding their proxy may hear discussions at the meeting that could shed a different light on an issue (so discuss the flexibility of your vote), (d) fill out the form on this page accurately (the blank form may be reproduced if necessary), and (e) send the form to the PANB office by regular mail or Fax only. All forms must be received at the office by October 7, 2016 at 1600 hrs. 298 rue Main Street • Fredericton • N.B. • E3A 1C9 • Phone: 1-888-887-7262 • Fax: (506) 459-6728 • Email: [email protected] When proxy forms are received at the Association office, staff members check that both paramedics named on the form hold practicing membership and that the information on the form is accurate. Occasionally a form has to be considered void because the name does not coincide with the registration number on record. A form is also void if it is not signed, if it is not completely filled out or if there are more than five forms received for one proxy holder. Since one paramedic may hold only five proxies, a sixth or subsequent forms received for that paramedic is void. Also, no forms are accepted if received after October 7, 2016 at 1600 hrs. All forms must be legible or they will be declared void. Information for Paramedics who carry proxies at the meeting Keep • • • • • • • the following facts about proxy voting at the tips of your fingers: Practicing members of PANB may carry proxies. The maximum number of proxies that can be held is five. There is no minimum. Know the persons whose votes you carry and discuss with them how they want to vote on issues. At the time of the meeting, pick up your proxy votes at Registration. Proxy votes are non-transferable. They cannot be given to someone else in attendance at the meeting. During the meeting, participate in discussions. If information is presented that could change the opinion of paramedic’s whose vote you carry, you may get in touch with them, vote according to your own opinion or withhold your proxy vote. Always carry your proxies with you. If they are lost, you may not be able to retrieve them to vote. Clarification Anyone wishing clarification on proxy voting is welcome to call the Association at (506) 459-2638 or toll free 1 888-887-7262. 298 rue Main Street • Fredericton • N.B. • E3A 1C9 • Phone: 1-888-887-7262 • Fax: (506) 459-6728 • Email: [email protected] VOTE PAR PROCURATION Ce que vous devez savoir Un membre qui ne prévoit pas assister à l’assemblée générale annuelle de 2016 peut s’exprimer au moyen d’une procédure nommée vote par procuration. Autrement dit, c’est une manière de voter à une assemblée annuelle par l’entremise d’un mandataire, c’està-dire une personne chargée de voter en votre nom. Veuillez lire attentivement ce qui suit pour faire en sorte que votre opinion compte. Qu’est-ce qu’une procuration? C’est une déclaration écrite qui autorise une personne à voter au nom de quelqu’un d’autre à une assemblée. L’APNB permettra le vote par procuration à la prochaine assemblée générale annuelle, soit le 15 octobre à Campbellton, au NouveauBrunswick. En signant le formulaire de procuration ci-joint, un membre en règle autorise une personne à voter à sa place. Les paramédics qui assistent à l’assemblée annuelle peuvent détenir cinq votes par procuration en plus de leur propre vote. Que dit le règlement de l’Association sur le vote par procuration? Le paragraphe 6.07(e) mentionne qu’un membre peut, au moyen d’une procuration écrite, désigner un mandataire pour assister à une assemblée donnée des membres et agir de la manière et dans les limites permises par la procuration, que cela concerne des points spécifiques ou non des affaires dont il est question à l’assemblée. Un détenteur de procuration doit être membre inscrit de l’Association. Aucun membre ne peut détenir plus de cinq votes par procuration. Le conseil peut approuver un formulaire de procuration à l’intention des membres. Renseignements pour les paramédics qui donnent leur droit de vote Les paramédics qui sont membres actifs de l’APNB peuvent mandater un autre membre actif pour voter en leur nom. Cependant, ils doivent tenir compte de ce qui suit : a) connaître la personne qu’ils désignent pour exercer leur droit de vote; b) exprimer clairement comment ils veulent que cette personne vote en leur nom; c) comprendre que la personne qui détient leur droit de vote peut entendre, à l’assemblée, des discussions qui pourraient éclaircir un sujet (vous devriez envisager la souplesse de votre vote); d) remplir correctement le formulaire ci-joint (le modèle peut être reproduit au besoin); e) envoyer le formulaire dûment rempli au bureau de l’APNB par courrier ou par télécopieur. Tous les formulaires doivent parvenir au bureau au plus tard à 16 h le 7 octobre 2016. 298 rue Main Street • Fredericton • N.B. • E3A 1C9 • Phone: 1-888-887-7262 • Fax: (506) 459-6728 • Email: [email protected] Quand les formulaires parviennent au bureau de l’Association, le personnel vérifie que les deux paramédics qui y sont nommés sont membres actifs et en règle et que les renseignements donnés dans le formulaire sont exacts. Il peut arriver qu’un formulaire doive être considéré nul parce que le nom ne correspond pas au numéro d’inscription qui y apparaît. Il sera également annulé s’il n’est pas signé, s’il manque un renseignement ou si plus de cinq formulaires visent un même mandataire, forçant alors l’annulation du sixième formulaire et des suivants. De plus, tous les formulaires reçus après 16 h le 7 octobre 2016 seront rejetés et tous ceux qui ne sont pas lisibles seront déclarés nuls. Information à l’intention des paramédics détenteurs de procurations Vous devez prendre bien conscience des exigences et des réalités suivantes : • Les membres actifs de l’APNB peuvent détenir des procurations. • Personne ne peut détenir plus de cinq procurations, mais il n’y a pas de minimum. • Vous devez connaître les personnes pour qui vous votez et discuter de la manière dont elles voudraient voter. • À l’assemblée, vous devez passer prendre vos procurations au comptoir d’inscription. • Les votes par procuration ne sont pas transférables; ils ne peuvent pas être donnés à une autre personne qui assiste à l’assemblée. • Il est important que vous assistiez à l’assemblée et vous devriez même participer aux discussions. Il se pourrait que des renseignements obtenus sur place influencent l’opinion du ou des membres qui vous ont donné une procuration. Dans ce cas, vous pouvez soit le ou les contacter, soit voter selon votre opinion, soit ne pas exercer le ou les votes par procuration. • Vous devez toujours être en possession de vos procurations. Si vous lez égarez, il se pourrait que vous ne les retrouviez pas pour voter. Explications Pour obtenir des explications sur le vote par procuration, appeler l’Association au 506-459-2638 ou, sans frais, au 1-888-887-7262. 298 rue Main Street • Fredericton • N.B. • E3A 1C9 • Phone: 1-888-887-7262 • Fax: (506) 459-6728 • Email: [email protected] Proxy voting form (please print) I, ______________________________________ , a practicing paramedic and member of the Paramedic Association of New Brunswick, hereby appoint, ________ _______________________________ , registration number _______ as my proxy to act and vote on my behalf, at the annual meeting of the Paramedic Association of New Brunswick to be held October 15, 2016 and any adjournment thereof. Signed this day _____________________of __________________________ 20__. Registration no _______________________________________________________ Signature ___________________________________________________________ All forms must be legible or they will be declared void. To be received at PANB offices before October 7, 2016 at 1600 hrs. Send by mail to: PANB, 298 Main Street, Fredericton, NB E3A 1C9, or Facsimile at (506) 459-6728 298 rue Main Street • Fredericton • N.B. • E3A 1C9 • Phone: 1-888-887-7262 • Fax: (506) 459-6728 • Email: [email protected] Formulaire de vote par procuration (en lettres moulées svp) Je, _____________________________________ , paramédic membre actif de l’Association des paramédics du Nouveau-Brunswick, mandate par la présente, ________________________________________ , n° d’inscription _____________________________ , pour agir et voter en mon nom à l’assemblée générale annuelle (y compris à toute reprise de celle-ci après ajournement) de l’Association des paramédics du Nouveau-Brunswick qui aura lieu le 15 octobre 2016. Signé le ____________________________20__. N° d’inscription _______________________________________________________ Signature ___________________________________________________________ Les formulaires qui ne sont pas lisibles seront déclarés nuls. Doit parvenir au bureau de l’APNB au plus tard à 16 h le 7 octobre 2016. Par la poste à : APNB, 298 rue Main, Fredericton (N.-B.) E3A 1C9; par fax au 506459-6728 298 rue Main Street • Fredericton • N.B. • E3A 1C9 • Phone: 1-888-887-7262 • Fax: (506) 459-6728 • Email: [email protected] Paramedic Association of New Brunswick 2017 Budget 2016 Budget Membership Liabiliy Insurance membership Application Processing Membership Surcharge Entry Examination Competency and Conduct Awarded Costs Misc Income Rental income Interest on Investments Promotional Item Sales Total Revenue $ $ 2017 Budget $ 481,000.00 $ $ $ 3,000.00 $ 90,000.00 $ 1,000.00 $ 1,700.00 $ 4,800.00 $ $ $ 581,500.00 $ 481,000.00 200.00 3,000.00 90,000.00 1,000.00 1,700.00 9,600.00 200.00 586,700.00 Professional Services - IT Website Development/Maintenance $ $ 2,500.00 $ 6,376.05 $ 2,500.00 1,576.05 Photocopying Fees Photocopier Machine Lease Photocopier Supplies $ $ $ 3,967.58 $ $ 1,200.00 3,967.58 - Postage Machine Supplies Postage Machine Lease Postage Purchase $ $ $ $ 2,462.60 $ 4,500.00 $ 2,462.60 4,000.00 Telecommunications - Landline Telecommunications - LandlineTelecommunications 800 Service/Long Distance Telecommunications - Wireless Teleconference Services $ $ $ $ 2,010.14 3,000.00 3,000.00 500.00 $ $ $ $ 2,110.65 3,000.00 3,000.00 500.00 Office Facility Costs - Office Supplies Paper Computer Software Computer Printer Supplies Computer Hardware - Purchase $ $ $ $ $ 6,000.00 2,000.00 2,000.00 5,000.00 $ $ $ $ $ 5,000.00 3,000.00 2,000.00 6,000.00 Utilities Power Utilities Water/Sewer $ $ 3,200.00 $ 400.00 $ 3,200.00 400.00 Office Facility Costs - Rent/Mortgage Office Facility Costs - Maintenance Office Facility Costs - Furniture Office Facility Property Tax $ $ $ $ Insurance - Building and Contents Insurance - Directors and Officers Insurance - Professional Liability $ $ $ Exam Costs Space Rental - Meetings Conduct and Competency Conduct and Competency Committee per-diem Travel Meals Accommodations Legal Costs C&C Telecommunication expenses $ $ 704.96 $ $ 740.21 $ $ $ $ $ $ 3,238.51 1,215.51 668.53 668.53 90,000.00 - $ $ $ $ $ $ 3,920.00 1,215.51 668.53 668.53 90,000.00 - SUBTOTAL - COMPETENCY AND CONDUCT / LEGISLATIVE DEVELOPMENT $ 188,526.00 $ 186,429.65 Corporate Operations Human Resources Executive Director / Registrar Assistant Registrar/Office Manager Admin Support Summer Student Employment Expenses and Benefits Sub-Total $ $ $ $ $ $ 69,895.80 48,750.00 33,077.07 3,600.00 24,638.74 179,961.61 $ $ $ $ $ $ 70,944.24 48,750.00 33,738.61 3,600.00 24,843.94 181,876.79 Advertising Printing and Reproduction /CEN Professional Services - Accounting Professional Services - Legal Professional Services - Translation (Text) Space Rental - Meetings Bank Charges Merchant Fees Non Refundable HST $ $ $ $ $ $ $ $ $ 4,000.00 1,000.00 4,000.00 5,000.00 7,500.00 704.96 600.00 4,500.00 12,000.00 $ $ $ $ $ $ $ $ $ 4,000.00 1,000.00 4,000.00 5,000.00 7,687.50 740.21 600.00 7,400.00 12,000.00 $ $ $ $ $ $ Expense 1 19,500.00 5,000.00 2,100.00 14,000.00 $ $ $ $ 19,500.00 5,000.00 2,100.00 14,000.00 2,500.00 $ 2,013.59 $ $ 2,500.00 2,200.00 - Paramedic Association of New Brunswick 2017 Budget SUB-TOTAL - CORPORATE OPERATIONS $ Governance and Leadership Board of Directors Expenses BOD Compensation Accommodations Meals Travel Telecommunications-Long Distance Sub-Total $ $ $ $ $ $ 37,050.00 7,000.00 3,500.00 18,351.17 65,901.17 $ $ $ $ $ $ 37,050.00 7,000.00 3,500.00 20,000.00 67,550.00 Staff Expenses Accommodations Meals Travel Sub-Total $ $ $ $ 1,000.00 1,000.00 8,000.00 10,000.00 $ $ $ $ 1,000.00 1,000.00 8,000.00 10,000.00 Paramedic Association of Canada - National AGM Accommodations Travel Meals- out of Province Sub-Total $ $ $ $ 1,000.00 2,000.00 500.00 3,500.00 $ $ $ $ 1,000.00 2,000.00 500.00 3,500.00 Paramedic Association of Canada - Association Dues + Other Memberships Sub-Total $ $ 23,180.00 23,180.00 $ $ 23,180.00 23,180.00 $ $ $ 435.53 $ 6,000.00 $ 500.00 $ 457.31 6,000.00 500.00 $ 6,935.53 $ 6,957.31 SUB TOTAL - GOVERNENCE AND LEADERSHIP $ 109,516.70 $ 111,187.31 Promotion/Committee Work Registration Process Committee Honours and Awards Public Relations Sub-Total $ $ $ $ Other Expenses Reserve - Conduct and Competency Proceedings Special Projects Development Reserve - Emergency Fund/Corporate Support Sub-Total $ $ $ $ TOTAL EXPENDITURES SUMMARY PANB Annual General Meeting Space rental meetings Translations-Simultaneous Translation-Text Awards Banquet Expenses Sub-Total 2 219,266.57 $ 18,000.00 17,575.00 25,000.00 60,575.00 224,304.50 $ $ $ $ 18,000.00 19,470.00 25,000.00 62,470.00 $ $ $ $ 2,000.00 2,000.00 $ 577,884.27 $ 586,391.45 $ 3,615.73 $ 308.55 - PARAMEDIC ASSOCIATION OF NEW BRUNSWICK REVIEW ENGAGEMENT REPORT AND FINANCIAL STATEMENTS DECEMBER 31, 2015 William E. Marr Chartered Accountant REVIEW ENGAGEMENT REPORT To: The Directors Paramedic Association of New Brunswick I have reviewed the balance sheet of Paramedic Association of New Brunswick as at December 31, 2015 and the statements of income and expenditures and accumulated surplus and cash flows for the year then ended. My review was made in accordance with Canadian generally accepted standards for review engagements and accordingly consisted primarily of enquiry, analytical procedures and discussion related to information supplied to me by the Company. A review does not constitute an audit and consequently I do not express an audit opinion on these financial statements. Based on my review, nothing has come to my attention that causes me to believe that these financial statements are not, in all material respects, in accordance with accounting standards for not for profit organizations. Saint John, N.B. August 26, 2016 53 King Street, Suite 400, Saint John, N.B. E2L 1G5 Chartered Professional Accountant- CA Tel: (506) 652-3077 Fax: (506) 635-5419 William E. Marr Chartered Accountant PARAMEDIC ASSOCIATION OF NEW BRUNSWICK BALANCE SHEET AS AT DECEMBER 31, 2015 ASSETS Current Cash Accounts receivable Term deposits Prepaid expenses Capital assets (note 3) 2015 2014 $281,404 660 20,476 302,540 $160,881 103,668 1,516 266,065 514,956 525,004 $817,496 $791,069 $ 21,653 421,188 6,301 449,142 $ 37,730 396,263 6,025 440,018 245,351 6,301 239,050 252,983 6,025 246,958 129,304 104,093 $817,496 $791,069 LIABILITIES Current Accounts payable and accrued liabilities Deferred revenue Current portion of long term debt Long term debt (Note 6) Less: current portion ACCUMULATED SURPLUS Accumulated surplus APPROVED ON BEHALF OF THE BOARD: Director Director Unaudited William E. Marr Chartered Accountant PARAMEDIC ASSOCIATION OF NEW BRUNSWICK STATEMENT OF INCOME AND EXPENDITURES AND ACCUMULATED SURPLUS FOR THE YEAR ENDED DECEMBER 31, 2015 2015 INCOME Membership Other 2014 $482,262 83,538 565,800 $477,619 59,273 $536,892 57,888 8,653 74,772 3,844 46,448 23,953 773 6,741 29,495 4,723 19,921 62,455 2,200 9,992 145,534 11,235 5,087 11,075 15,800 540,589 53,530 5,543 72,481 15,154 45,099 26,712 382 3,356 95,702 4,633 19,339 58,354 1,450 21,472 137,342 16,253 4,826 11,089 11,215 608,758 25,211 (71,866) 104,093 175,959 $129,304 $104,093 EXPENDITURES Practitioner liability insurance Bank charges Board and chapter expenses (schedule 1) Staff expenses Office expenses (schedule 1) Amortization Miscellaneous Translation services Legal Accounting Due and fees Public relations and committee Directors insurance Non-refundable HST Wages and benefits AGM and general meeting expense Other committee expenses Interest on long term debt Property taxes Excess of income over expenditures (Expenditures over income) Accumulated surplus, beginning of year Accumulated surplus, end of year Unaudited William E. Marr Chartered Accountant PARAMEDIC ASSOCIATION OF NEW BRUNSWICK STATEMENT OF CASH FLOWS FOR THE YEAR ENDING DECEMBER 31, 2015 2015 2014 Net inflow (outflow) of cash related to the following activities Operating Excess on income over expenditures (expenditures over income) Item not affecting cash: Amortization Changes in non-cash operating working capital items: Term deposits Prepaid expenses Accounts payable and accrued liabilities Deferred revenue $ 25,211 $ (71,866) 23,953 26,712 49,164 (45,154) 103,668 (18,960) (16,738) 24,925 (2,132) 16,563 (15,615) (16,491) 142,059 (62,829) Financing Mortgage proceeds (payments) Investing Purchase of capital assets (7,632) 129,462 (13,904) (203,375) Net cash inflow 120,523 (136,742) Cash position, beginning of year 160,881 297,623 $281,404 $ 160,881 Cash position, end of year Unaudited William E. Marr Chartered Accountant PARAMEDIC ASSOCIATION OF NEW BRUNSWICK STATEMENT OF EXPENSES FOR THE YEAR ENDED DECEMBER 31, 2015 SCHEDULE 1 Board and chapter expenses Travel Meals Other Wage replacement Office expenses Postage and publications Rent and occupancy costs Telecommunications Insurance Supplies Equipment leases Unaudited 2015 2014 $ 32,282 5,389 6,141 30,960 $ 74,772 $ 29,660 4,922 8,674 29,225 $ 72,481 $ 4,320 12,083 13,486 1,555 7,687 7,317 $ 46,448 $ 5,648 13,756 9,467 1,723 7,417 7,088 $ 45,099 William E. Marr Chartered Accountant PARAMEDIC ASSOCIATION OF NEW BRUNSWICK NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2015 1. Purpose of the organization The Paramedic Association of New Brunswick is a not-for-profit organization whose objective is to promote pre-hospital care as a profession, promote and advance the interest of Pre-hospital Care Professionals in New Brunswick and to comply with the Paramedic Act of New Brunswick, and such to protect the profession of paramedicine and the public whom it serves. The Association also, encourages and facilitates communication, education and cooperation among Pre-hospital Care Professionals in New Brunswick, and promote communication and co-operation with other similar groups having an interest in pre-hospital care. It’s the duty of the PANB to develop and promote the highest ethical, educational and clinical standards for all Paramedics. 2. Significant accounting policies a) Basis of Accounting The organization has prepared its financial statements in accordance with Canadian Accounting Standards for Not-For-Profit Organizations. b) Capital assets Capital assets are recorded at cost. Amortization is provided using the diminishing balance method at the following annual rates: Furniture and equipment Computer Building 20% 30% 4% c) Revenue recognition The organization recognizes income in accordance with the deferral method. That is, excess of income over expenditure in a year are not restricted as to the use in a future period. Membership dues are collected based on the calendar year, January to December. It is the Association’s policy to defer the recognition of income, for dues collected, until the year to which they relate. Late, paid dues are recognized in the year payment is received. Unaudited William E. Marr Chartered Accountant PARAMEDIC ASSOCIATION OF NEW BRUNSWICK NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2015 2. Significant accounting policies (cont’d) d) Income taxes The company is a registered not for profit organization and therefore is exempt from taxes under para. 149(1) of the income tax act. e) Use of estimates and measurement uncertainty The preparation of financial statements in conformity with Generally Accepted Accounting Principles requires management to make estimates and assumptions that affect the reported amount of assets and liabilities and other reported amounts in the financial statements and the related notes. After results may differ from those estimates. 3. Capital Assets Cost Land Building 4% Furniture and equipment 20% Computers 30% $ 75,000 446,744 59,339 22,026 $603,109 2015 Accumulated Amortization $ 33,934 35,249 18,970 $88,153 2014 Net $ 75,000 412,810 24,090 3,056 $514,956 Net $ 75,000 415,527 30,113 4,364 $525,004 4a. Financial Instruments • Cash and cash equivalents are classified as an ‘Asset held to maturity”. They are measured at cost and any gains or losses resulting from subsequent disposition, are recognized in net earnings at that time; • Accounts receivable are classified as “Loans and receivables” and are recorded at cost, which upon their initial measurement is equal to their fair value. Subsequent measurement of trade receivables is at amortized cost, which usually corresponds to the amount initially recorded less any allowance for doubtful accounts; and • Accounts payable are accrued liabilities are classified as “Other financial liabilities”. They are initially measured at fair value and the gains and losses resulting from their subsequent measurement, at the end of each period, are recognized in earnings. Unaudited William E. Marr Chartered Accountant PARAMEDIC ASSOCIATION OF NEW BRUNSWICK NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2015 4b. Financial instruments risk management The Board of Directors has overall responsibility for the determination of the associations risk management objectives and policies. • Credit Risk Credit risk is the risk of loss resulting from the failure of a member or counter party to honour a financial obligation. The association receives revenue from its members in the form of membership fees. The association mitigates credit risk by only recognizing membership at time of payment. • Liquidity Risk Liquidity risk is the risk the association cannot meet a demand for cash or fund its obligation when due. The association has accounts payable and bank debt in the amount of $267,004. The ability to meet these obligations is based on being able to generate sufficient funds from membership and other sources. The association mitigates this risk by an annual budgeting process and monitoring by the board of directors. 5. Related Party Transaction The Associations related parties include key management, as those persons having authority and responsibility for planning, directing and controlling the activities of the Association, including board members and management. Unless otherwise stated, none of the transactions with related parties incorporate special terms and conditions. Outstanding balances are settled in cash. Board Members are entitled to be reimbursed for expenses occurred during activities required to carry out their duties on behalf of the Paramedic Association of New Brunswick. The Board, in accordance with accepted standards within the health professional regulatory community, shall annually decide the rate at which mileage expenses are reimbursed. The rate at which all other expenses are reimbursed, Board education/training, allowances for wage maintenance for directors who have lost wages in order to attend to their duties on behalf of the Association, all other transportation costs or limits for meals shall be decided upon by Board motion. Unaudited William E. Marr Chartered Accountant PARAMEDIC ASSOCIATION OF NEW BRUNSWICK NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2015 5. Related Party Transaction (cont’d) The comparative transactions are disclosed in statement of expenses schedule 1. The Executive Director is reimbursed for expenses incurred according to policy as set by the Board of Directors. The Executive Director’s remuneration is in accordance with an employment contract signed by the Board of Directors. 6. Mortgage Advances - Progressive Credit Union In September 2013 the association entered into a fixed rate collateral mortgage loan in the amount of $260,000 as financing to construct a new office building located at 298 Main Street, Fredericton. Terms as follows, biweekly installments of principle and interest in the amount of $719.51, for a five year term amortized over a twenty five year period at a rate of 4.5% for sixty months. The mortgage is secured by a general security agreement over the assets of the association. Principle repayments for th next five years will be as follows: 2016 2017 2018 2019 2020 6,301 6,591 6,893 7,295 7,697 Unaudited