position description

POSITION DESCRIPTION
Title: Human Resource and Finance Officer
Location of office: Rabat, Morocco
Duration of contract: Six months contract, full-time
PROGRAM SUMMARY:
Mercy Corps is a global non-profit, non-governmental, humanitarian and development agency. We partner with
local communities, the private sector and civil society to put bold ideas into action to help people overcome
hardship and build better lives, now, and for the future. With a network of experienced professionals in more than
45 countries, we are active in more than 15 countries in Africa, and in 7 countries in the Middle East. Mercy Corps’
strategy in Morocco is to tackle inequalities and social exclusion by empowering people to become entrepreneurs or
proactively participate in Morocco’s growing job market.
Our work in Morocco includes:
 Economic Opportunity: Tacking inequalities and social exclusion through local economic development.
Growing women- and youth-led enterprises through a market-based approach; partnering with local actors
to provide financial and business training.
 Women & Youth: Addressing unemployment by supporting financial inclusion, employment skills and
vocational training to prepare women and youth for the job market.
 Partnership Incubation: Leading a multi-sectoral platform for collaboration between government, private
companies, and non-governmental organizations to build effective shared value and corporate social
responsibility partnerships.
POSITION SUMMARY:
The Human Resource and Finance (HR/Finance) Officer in Mercy Corps is responsible for all human
resource and financial functions in Morocco, including:
 accounting,
 payments and banking,
 calculation and payment of salaries,
 budgets,
 financial reports,
 managing compliance financial activities of donor grants and contracts,
 working closely with the administration staff,
 ensure that the system of human resources (global rules and procedures) is well established and well
adhered to by all staff (national & expatriate),
 ensuring compliance of financial functions with donor regulations and internal regulations and
procedures of Mercy Corps.
In its support role of programs, the HR/Finance Officer submits timely financial reporting and assists the
Mercy Corps Country Director in Morocco and program team to ensure that financial resources are used
to efficient and effective manner.
In addition, s/he will manage the overall operation of the human resources and administration working
closely with the operations team, ensuring that all details of activities operate under the administrative
rules and procedures of Mercy Corps.
S/he will ensure that the tasks assigned to administration, documentation, leases, office management,
visitors and travel management, personnel management, are performed timely and in compliance with
donor and Mercy Corps procedures.
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S/he ensures that office building, guesthouses, and other Mercy Corps’ facilities are maintained
regularly; ensure smooth functioning of the equipment and utilities in each location.
ESSENTIAL FUNCTIONS OF THE POSITION:
Operations – Financial and Compliance
 Ensure effective, transparent use of financial resources in compliance with Mercy Corps and donor
policies and procedures.
 Maintain banking relations, plan and monitor country cash flow requirements to ensure the smooth
implementation of Mercy Corps programs.
 Maintain appropriate local insurance coverage in coordination to protect Mercy Corps.
 Provide monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger
files, account reconciliations, expenditures by cost center/project, required subgrantee reporting, as well as
other financial information in a timely and accurate manner.
 Provide monthly management reports to the Country Director and Program Managers, including
expenditures by cost center/project, subgrantee reporting and other financial information, in a timely and
accurate manner.
 Develop annual fiscal year budgets with the Country Director and develop and implement grant budgeting
and forecasting systems with Program Managers.
 Supervise financial management of subgrants to consortium implementing partners.
 Set up and ensure systems for compliance to donor and Mercy Corps rules and regulations.
Human Resources (HR)
• Conduct routine activities of human resources office of Mercy Corps, attend program operations, manages
the work plan of Human Resources.
• Serve as the primary contact person for all HR related matters of Mercy Corps Morocco and maintain good
relations and representation with government and NGOs working in Morocco.
• Make sure that personnel management matrices (matrix personnel, leave, attendance, performance,
discipline, presence / absence, contracts etc.) are followed by officers.
• Develop and evaluate policies of the National Staff, the Procedures Manual, and recommend changes
required new or existing policies and practices of personnel management
• Manage Mercy Corps Morocco’s Health and Medical Expenses Policy, track expenditures, etc
• Conduct surveys on the benefits and wages periodicals, classify positions, set compensation levels and
makes sure that job descriptions are prepared. Coordinate and monitor the compensation of employee
compensation and benefits for all the ability, equity, accessibility to ensure consistency and fairness in the
organization and comparability with other appropriate organizations
• Manage disciplinary process, and other procedures related to the termination of contracts in accordance
with the internal policies of Mercy Corps and the labor code of the Morocco.
• Work with relevant supervisors and line managers to ensure that the position descriptions of the staff are
reflecting their work and are updated; and develop Scope of Work, Terms of Reference and PDs for shortterm, contracted staff members and consultants.
• Ensure that all HR related paperwork, personnel files and other documents are maintained and updated.
• Provide direct support to ensuring that all MC Morocco offices meet minimum standards in HR and
Administration.
• Develop and maintain a comprehensive dash board for HR and Administration, to ensure follow-up and
analysis is updated on a weekly and monthly basis.
• Develop an HR and Administration strategic plan for Mercy Corps recruiting efforts, manage, train and
motivate an informed, skilled and efficient team. Incorporate performance management systems (including
key performance indicators) and staff development strategies into the team building process.
Administration
• Ensure that new employees / guests they receive a welcome pack and other essential Mercy Corps
information / briefs. Ensure that the welcome packs are kept up to date.
• Follow-up on property maintenance, repair requests and property management in general and ensure
presentable look of the Mercy Corps’ office.
• Management (issuing / gathering) keys to all Mercy Corps premises. Ensuring that key management is
carried out correctly throughout the whole mission.
• Manage lease matrix for rental properties.
POSITION DESCRIPTION
• Ensure that accommodation and transportation arrangements are made for new comers and for those
traveling in and out of town.
• Make sure that Flights are booking for all in/out staff as needed and ensure that proper documentation is
received from the staff (Travel Approval Forms, etc.).
• Make sure that staff contact lists and other information periodically are updated, maintained and
distributed.
• Ensure that all official documents such as visas and identification of international personnel are achieved
and renewed in a timely manner and that the list of visas and other official documents is updated weekly.
Legal aspects and representation
• Obtain all necessary permissions and documentation for easy operating Mercy Corps projects in Morocco,
and follow the appropriate agreements for their renewal.
• Advise the whole staff on the best current practices in Morocco, as well as current legislation relating to
tax laws, visas, travel restrictions, customs services and labor code.
• Advise the Country Director, heads of projects and other expatriate staff on government policies and
procedures, the taxation system and the interaction with the government.
• In close coordination with the Lawyer, ensure that Mercy Corps’ Morocco staff regulations, contracts,
documentation, policies and procedures are in line with the laws of the Government of Morocco and in
compliance with Mercy Corps and Donor regulations.
• Manage all HR functions in accordance with Moroccan law (e.g. the Labor Code) and procedures of Mercy
Corps, i.e. recruitment, orientation, performance evaluation, career development, training, diversity training,
risk management and maintenance of complete records
• Stay informed on an ongoing basis in terms of current legislation and changes relating to HR policies and
"best practices" to ensure that current policies and future staffing, employment practices and compensation
packages are within the standards, procedures, guidelines and policies established by Mercy Corps, as well
as Moroccan national laws.
Coordination and Representation
• Represent Mercy Corps at Administration coordination meeting.
• Liaise with logistics and program staff, so as to ensure proper coordination.
• Uphold Mercy Corps’ Zero tolerance policy to corruption and to sexual harassment.
• Represent Mercy Corps on external HR and Administration related forums, meetings, coordination etc;
• Behave both professionally and personally, in order to preserve the image of Mercy Corps and to not
jeopardize its humanitarian mission in Morocco.
• Any other duties assigned.
ACCOUNTABILIY TO BENEFICIARIES:
Mercy Corps team members are expected to support all efforts towards accountability, specifically to our
beneficiaries and to international standards guiding international relief and development work, while
actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our
field projects.
SUPERVISORY RESPONSIBILITIES:
None.
REPORTS TO: Director
COLLABORATES WITH: All Mercy Corps Morocco team members.
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KNOWLEDGE AND EXPERIENCE:
 A BA/S or equivalent in accounting or finance and Human Resources required; advanced degree preferred.
 At least 5 years of progressive financial management experience.
 At least 3 years’ international NGO/PVO field office experience is preferred.
 Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation
and presentation and the proven ability to translate technical financial data into informative reports.
 Strong accounting skills and experience, including management of the general ledger, journal entries,
payroll, payables and balance sheet.
 Advanced computer skills in MS Office programs, particularly Excel.
 Effective verbal and written communication, multi-tasking, organizational and prioritization skills.
• Demonstrated attention to detail, following procedures, meeting deadlines and problem-solving
independently and cooperatively.
• Knowledge of donor regulations (USAID, DFID, EC, UN) a strong added advantage.
• Excellent negotiation and representation skills.
• Effective organizational, prioritization and result management.
• Ability to work effectively with an ethnically diverse team in a sensitive environment.
• Required to speak and write French, English and Arabic fluently.
SUCCESS ELEMENTS FOR THIS POSITION:
The successful HR/Finance Officer will be good at problem solving and have the ability to work out
methods to deliver successful programs while demonstrating excellent stewardship of donor funds and
compliance with MC and donor regulations. S/he will maintain strong cooperative relationships with other
departments and interact effectively with international and national personnel both in a managerial as well as
training capacity, while demonstrating the ability to multi-task, meet deadlines and process information in
support of changing program activities. S/he will be able to live and work closely with a diverse team of
individuals in a highly intense and fluid work and security environment. The most successful Mercy Corps
staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing
environments and make effective written and verbal communication a priority in all situations.
Please send your cover letter along with your CV before May 27th, 2016, at the following address:
[email protected] Please put the job title in the subject line of the email.