Invitation Package Pdf

Invitation to
EMEYF All-Age Gathering
30. July – 06. August at Haus Venusberg in Bonn, Germany
The European and Middle Eastern Young Friends will celebrate its 30ish birthday this coming
summer and you're invited to join us for a week in Bonn with your family and/or friends. Whether
you've been involved with EMEYF at the very beginning, are new to our group or just a Friend who
wants to find out more about what EMEYF is, this invitation is open to everyone interested.
The topic of the week will be "The Adventures of Life" and questions such as: "What was most
important to you as a teenager? How do the changes of young adulthood shape who
we are? Does our faith change as we mature? How do we feel about death and what comes
beyond?" will challenge us to reflect on our past and future, while at the same time allow us to learn
from one another’s experiences, memories, hopes and expectations.
The programme for children and younger Friends will run alongside that for adults, with many allage sessions of play, worship and discussion. The Preparatory Group is doing its best to make the
All-Age-Gathering a success, but in the end it will be your creative participation which will make it
another wonderful experience to remember. We will curate the programme using your contributions
and ideas, and hope it will reflect the diversity and the gifts of our group.
As we are also going to celebrate EMEYF's birthday, we will bring the EMEYF Archive –
documents, old minutes and epistles – and hope former EMEYFers will also bring photos,
memories and stories, so that we can create a “Living Archive” together, encourage conversation
between different generations and build a community of former and current EMEYFers.
So, if you have any ideas or questions, let us know. And, don't forget to tell us on the registration
form what you would like to contribute.
We will gather at Haus Venusberg, a modern seminar centre situated in walking distance to Bonn
city center, with good quality catering. It is easy accessible with public transport and will host up to
184 friends.
There are some funds available for providing financial assistance, no one should be prevented from
attending for financial reasons. Please indicate on the registration form if you would like further
information on this. Nonetheless, we strongly encourage you to seek for financial assistance from
your (local/Area/Yearly) Meeting, where available.
The next couple of pages are the registration form with practical questions, a preliminary
programme, a volunteer form and a form for minors attending the gathering without their parents.
The final deadline for registration is 31st March. We look forward to sharing this experience with
you!
EMEYF Planning committee
emeyf.org/all-age-gathering-2016
Contact via [email protected]
Registration for
EMEYF All-Age Gathering
30. July – 06. August at Haus Venusberg in Bonn, Germany
Note: Registration will take place on a first-come-first-served basis! Be aware that sending your
registration form after the deadline will cost the time of friendly friends.
You can fill in this form for yourself or your family.
Final deadline for registration is:
Please use our online registration form, if you can:
Or send it by email to:
Or with a nice letter to:
31 March 2016
http://www.emeyf.org/all-age-gathering-2016/
[email protected]
Kirsten Ackermann
Neue Hochstraße 53
D - 13347 Berlin
Name
Age
Birthday (optional)
Nationality
Address
Landline number
Mobile phone:
E-mail:
Emergency contact
(name, phone)
If you are a minor from the age of 16 to 18 , travelling without your parents, please find an
accompanying adult and fill in the enclosed parental agreement form.
O We/I require a visa to come to Germany. (If you need help please contact us.)
Catering
EMEYF Gatherings are usually vegetarian, with flexibility where needed. We would like this event
to be the same. Lunch will be vegetarian, there will be some kind of meat available for breakfast
and dinner, if you wish so. Please state any dietary requirements and wishes below.
…............................................................................................................................................................
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The gathering will start with dinner on Saturday 30th July and end with breakfast on Saturday 06th
July with the option to order extra lunch.
O We/I would like to get lunch on Saturday, 06th July (costs are 6€ / 4,50 £ p.p)
Languages
Which Languages do you speak?
Languages
Indicate behind how well
you speak it: from 1 =
very good to 5 = very
basic
Do you need translation, if main sessions and announcements are in English? Please specify.
…............................................................................................................................................................
Accommodation
There are shared bedrooms for 2,3,4 and 5 persons and single rooms.
Some have an ensuite bathroom, some shared facilities. We only have limited numbers of each kind
of room, so we ask you to give reasons for your preferences to distribute the rooms as best we can.
I would like to share a room with the following friend(s):
…............................................................................................................................................................
O I would like an ensuite bathroom. Please give reasons:
…............................................................................................................................................................
O I would like a single room (costs are 75€ / 54 £ p.p). Please give reasons:
…............................................................................................................................................................
O I'm willing to take a single room, if there are no shared rooms left and pay extra for it.
Medical Issues
Important medical issues we should be aware about in case of emergency, such as necessary medication:
…............................................................................................................................................................
If you need any special assistance please let us know (indicate who needs what assistance, e.g. I
need a ground floor room):
…............................................................................................................................................................
…............................................................................................................................................................
Payment
The prices include accommodation, meals and a Registration fee. You can pay in euro or pounds.
Age
Price per person
Number of
persons
In €
In £
Accommodation 0-3
in shared room 4-10
30
22
+
240
174
+
11-18
260
189
+
19-26
300
218
+
27+
460
332
+
75
54
+
6
4,50
Extra costs for single room
Lunch on July, 06th
If you wish to make a donation towards our bursary fund, enter +
the amount here.
Total =
Please pay via bank transfer at the time of registration.
If you pay in euro to:
IBAN: BE84 2100 5595 0359
BIC: GEBABEBB
If you pay in pounds to:
Sort Code: 08-92-99
Account number: 65132612
If you would like to receive information about obtaining financial assistance to be able to attend this
Gathering, please tick this box
O
In this case, you don't need to pay at the time of registration and we will come back to you with
more information.
Finally, if you have any comments, suggestions, ideas, please tell us:
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Date: …........................
Signature: …...............................................................
30 July – 6 August 2016
The Adventures of Life
All age gathering of Quakers in Europe hosted by European and Middle Eastern Young Friends (EMEYF)
Haus Venusberg, Bonn, Germany
Time
Saturday
Sunday
Childhood
Monday
Youth
Tuesday
Birthday
EMEYF
Wednesday
Adulthood
07:30
Thursday
Old Age
Friday
Death
Beyond
Saturday
and See you!
Breakfast
09:00
All age Meetings for worship (sitting in silence inside and moving in silence outside)
10:30
Thematic Impulse followed by thematic sharing circles/interest groups/creativ activities as offered
12:30
Lunch
14:30
Arrivals
Interest groups, creativ activities for all ages as offered by the participants
16:00
Kaffee & Kuchen
16:30
Interest groups, creative activities for all ages as offered by the participants
18:00
19:30
21:00
21:30
Evening Meal
Welcome
Evening
Nourishing the soul with music, circle dancing, open mic, bonfire … as offered by the participants
Epilogue
Late Night interest group as offered by the participants
Meeting for
leaving
Volunteering at
EMEYF All-Age Gathering
30. July – 06. August at Haus Venusberg in Bonn, Germany
There are a great many interesting and exciting volunteer opportunities during the week of the
Gathering and we welcome offers from Friends to help organise, introduce or lead the various
activities. Volunteers are needed for the following items of the programme and separate
guidance notes are provided on these. We hope it will be understood that it may not be possible to
accept all offers to run particular activities; a selection may need to be made in order to balance the
programme.
1. Children’s programmes
2. Interest groups
3. Practical aspects, including helping with all-age activities and evening entertainments
4. Morning prologues and evening epilogues
Please complete following form for volunteering in the area(s) in which you are willing to help.
Thank you in advance if you are able to volunteer!
EMEYF Planning Committee
All-age Gathering 2016
Guidance Notes for Volunteers
Please bear in mind that most of these contributions should be prepared to be suitable for all age
groups. We hope to let the children take part wherever possible and the children’s programme will
only stand apart if nesecarry.
The forms for volunteering may be completed on-line or sent to the same contact as the Registration
Form.
1. Children’s Programmes
Offers of help to Peter Doubtfire, Co-ordinator of the Children’s Programmes, at the earliest
opportunity would be most welcome. Older children and early teenagers are welcome to volunteer
to help organise these.
2. Interest Groups
The Interest Groups are a place for you to bring in your ideas and the time slot for
them is around 1,5 hours. They may be talks / discussions / worship sharing / readings
accompanied by stillness and contemplation / workshops / other activities (or a combination) as
proposed by the volunteers introducing or leading them. We will draw upon volunteers’ offers to
put together a rich and diverse choice of Interest Groups. Volunteers may suggest their
own topic or combine it with the theme of the gathering. They may also offer more than
one Interest Group.
3. Morning prologues
The prologues are the optional early morning activities during the breakfast period (07:30 to 09:00
am), for example prayers, meditation, yoga, tai chi, singing, dew walking and birdsong. The
time slot for these is 1⁄2 hour. Offers may be made for more than one prologue. They may
constructed around the theme of the day but need not be. Also, the prologue and epilogue on a
given day may be linked.
4. Evening epilogues
These come at 21:00 hours at the close of the day and the time slot for them is 1⁄2 hour. Epilogues
can be in various formats according to the volunteer introducing or leading them, such as a reading
or readings on the theme of the day accompanied by stillness and contemplation, worship sharing,
guided meditation, singing or chanting (e.g. Taizé), music. Epilogues should generally be gentle and
calm rather than challenging and exciting but there are always exceptions! Epilogues should
provide a peaceful end to the day and will be one session for friends of all-ages.
Offer to help with Practical Aspects and Children's Program
I am / we are willing to volunteer to help with the
following practical aspects:
First Aid
Using technical equipment, e.g. projectors, music
speakers, microphones and simultaneous translation
equipment
“Official” photographer(s)
Simultaneous translation during plenary sessions
Which languages? Please specify
All-age activities (e.g. games, treasure hunts, meeting
for worship, art workshops...)
Evening entertainments (e.g. dances, music, cabaret,
story time...) Please specify
Be part of the epistel commitee
Support the
0-3 years
childrens Program 4-6 years
7-11 years
12-16 years
Tick the box or write down your Names,
if you register for several people.
Offer to introduce or lead an Interest Group,
Prologue or Epilogue
Title of Interest Group, Prologue
or Epilogue
Theme
Brief description of Interest Group,
Prologue or Epilogue
Suitable age group
Maximum number of participants
or unlimited?
Die Rolle und die Verantwortung
der erwachsenen Freunde bei altersgemischten Versammlungen
Um für alle Teilnehmenden jeden Alters eine angenehme und sichere Atmosphäre zu schaffen, möchten wir auf folgende
Regelungen hinweisen:
Allgemeine Information
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Jeder minderjährige Teilnehmende muss während der ganzen Versammlung / Reise einen verantwortlichen
Erwachsenen dabei haben. In der Regel sind dies die Eltern/ Erziehungsberechtigten.
Möchte ein Minderjähriger ohne die eigenen Eltern teilnehmen, kann die Aufsichtpflicht von den Eltern auf eine
andere erwachsene teilnehmende Person übertragen werden.
Jeder minderjährige Teilnehmer, der ohne Elternteil teilnimmt, muss dazu einen, von den
Erziehungsberechtigten/Eltern und dem Erwachsenen, dem die Verantwortung übertragen wird,
unterschriebenes Formblatt ausfüllen und eine Kopie mit der Anmeldung zur Versammlung abgeben (siehe
unten).
Die verantwortlichen Erwachsenen haben das ausgefüllte Formblatt vor Ort (das kann im Falle eines ärztlichen
Behandlung sehr wichtig sein).
Die verantwortlichen Erwachsenen müssen über 21 Jahre alt sein.
Jeder verantwortliche Erwachsene kann bis zu 5 Minderjährige verantworten.
Die Verantwortung
Die verantwortlichen Erwachsenen haben volle Verantwortung außerhalb der Programmzeiten der Versammlung. Sie
sind zuständig:

als Ansprechpartner für den Minderjährigen in allen Fragen;

dass der minderjährige Teilnehmende die Regeln und Grenzen einhält, die bei der Anmeldung bereits
unterschrieben wurden;

dass er/sie sich mindestens ein Mal am Tag mit dem jungen Teilnehmer trifft und ihn darin unterstützt, am
Programm teilzunehmen und seine Erfahrungen auszutauschen;

als Ansprechpartner für alle Eventualitäten, wie Krankheit, Unfälle etc.;

dass das Jugendschutzgesetz eingehalten wird.
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Role and responsibilities of adults at Quaker all-age-gatherings
To create a comfortable and safe atmosphere for participants of all ages, we want to point to the following
guidelines:
General information
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Every participant who is a minor must be accompanied by a responsible Adult at the gathering.
Normally this is a parent or legal guardian.
If a minor wants to attend the gathering without their own parent/legal guardian, the duty of
supervision can be devolved to a different participating adult by a parent/legal guardian.
Every participant who is a minor participating without a parent/legal guardian must fill in this
Form signed by a parent/legal guardian and the adult taking over the duty of supervision. A copy
of this form has to be handed in with the application of the minor participant. The other copy
remains with the parent/legal guardian.
The responsible adult also has a copy oft he form with him at all times at the gathering (this is
important in case of medical treatment of the minor).
The responsible adult has to be 21 years of age or older.
Every responsible adult may only be responsible for up to 5 minors.
The responsibility
The responsible Adults have full duty of supervision except at set children´s programme events.
They are responsible:

As contact person for the minor in all questions;

That the minor keeps within the rules and boundaries they signed for when applying;

That they meet at least once a day with the minor to support him taking part in the gathering and
to discuss experiences of the gathering;

As contact person for all eventualities such as illness, accidents, etc.;

To make sure the youth protection act is met.
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Parental agreement for a minor under 18 to take part in the EMEYF-All-Age-Gathering
Elterliche Einverständniserklärung für die Teilnahme eines Minderjährigen am EMEYF-All-Age-Gathering
I, the undersigned
Hiermit bestätige ich
(Family name) ____________________
(First name) _________________________
Familenname
Vorname
(Status)
father/mother/legal guardian
als
Vater/Mutter/Vormund
(Address)
Adresse
_____________________________________________________________
(Telephone)
Telephon _________________________ E-Mail
(E-mail)
____________________________
Holder of parental authority over : (the “named Minor”, as stated below)
Erziehungsberechtigte(r) zu sein der/s im weiteren Text als "minderjährige Person" bezeichneten:
(Family name) ____________________
(First name) _________________________
Familenname
Vorname
(Date and place of birth) ____ / ____ / _________________________________________
geboren am ... in …
Authorise the named Minor to participate in the EMEYF-All-Age-Gathering under the responsibility of:
Ich bin einverstanden, dass obengenannte minderjährige Person am EMEYF-All-Age-Gathering teilnimmt und unter der Aufsicht steht
von:
(Family name) _________________________ (First name) _________________________
Familienname Vorname
(Address) __________________________________________________________________________
Adresse
(Mobile phone) _________________________ (E-mail) _______________________________
Handy
E-Mail
The named Minor may travel from
Obengenannte minderjährige Person ist vom bis
____ /___ /____ to ____ /___ /______
in order to take part in the gathering.
unterwegs, um am EMEYF-All-Age-Gathering teilzunehmen.
I also authorise Mr/Ms/Mrs
_______________________________________________
to take all necessary steps regarding medical care pertaining to the health of the named Minor (medical
treatment, hospitalisation, surgical intervention, anaesthetics, etc) if needed.
Ich bevollmächtige darüberhinaus
alle gegebenenfalls nötigen Entscheidungen bezüglich einer medizinischen Versorgung (Krankenhausaufenthalt, Operation, Narkose,
etc.) der obengenannten minderjährigen Person zu treffen.
I hereby state that I am familiar with the programme of the meeting, in particular regarding conditions for
accommodation.
Ich habe Kenntnis von Programm und Ablauf des EMEYF-All-Age-Gathering, insbesondere der Form der Unterbringung der Teilnehmer.
I hereby accept full responsibility for any loss or damage which may be caused by the named Minor in
connection with her/his participation in the gathering (NB it would be preferable to purchase liability insurance).
Ich übernehme hiermit die volle Verantwortung für jeglichen durch obengenannte minderjährige Person im Zusammenhang mit der
Teilnahme am Treffen verursachten Schaden oder Verlust (der Abschluß einer Haftpflichtversicherung wird empfohlen).
Declaration made at (place)
Gezeichnet in (Ort) am
_______________________ on ____ / ____ / ____
(Write below in legible script: “Read and approved. Parental agreement given” and sign)
Bitte mit dem leserlichen Vermerk "Gelesen und bestätigt; mit elterlichem Einverständnis." versehen unterschreiben.
(Signature) _____________________________________________________________________
Unterschrift
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