2015 Espoir National Championships Saint John, New Brunswick

2015 Espoir National Championships
Saint John, New Brunswick
June 2-7th, 2015
Canada Games Aquatic Centre
Saint John, New Brunswick
Information Package # 2
March 28, 2015
Hosts
Surf City Synchro Club, Synchro NB and Synchro Canada
2015 ESPOIR NATIONAL CHAMPIONSHIPS
INFORMATION PACKAGE #2 MARCH 28, 2015
1. EVENT INFORMATION
GENERAL INFORMATION
Dates
June 2-7, 2015
Location of Competition
Canada Games Aquatic Centre
50 Union Street, Saint John, NB E2L 1A1
1 (506) 658-4715
Host Club
Synchro NB & Surf City Synchro Club
Meet Manager
Ann Phillips
Telephone: Home 506-672-2399 Fax 506-672-6020 Iphone 506-647-1325
email
[email protected]
Rules
The competition will be held in accordance with the regulations of CASSA
REGISTRATION & PAYMENTS
Registration must be received by 11:59 a.m. EST, April 25th, 2015. All registration and
entries must be sent using the Synchro Canada E-Sport Event Registration program
online.
Please make cheques payable to Synchro Canada and send to the following address:
Deadlines for Registration and
Payment
Vivianne Slade
Projects & Event Manager
700 Industrial Avenue, Suite 401
Ottawa, ON, K1G 0Y9
To confirm registration, please send a copy of your registration by email to both
[email protected] and [email protected]
Changes to entries can be made on the E-Sport registration site until the deadline.
Information recorded on E-Sport will be automatically downloaded into the scoring
program. Please ensure that the submitted information is accurate. Any changes after
the deadline can be made by email only and will be subject to a late fee.
Athlete Surcharge
The athlete surcharge fee is $50.00 per athlete. Please send a cheque payable to
“Synchro Canada” with the entry form.
Hospitality Fee for Athlete
The hospitality fee for athletes is $10.00 per athlete (mandatory fee) to include
snacks during the figure events. Please see form below
Athletes Banquet
A fun night is being planned that athletes will not want to miss. When: Saturday
June 6th 18:30-21:30. Where: Howard Johnson Hotel. Cost $30 per athlete.
Cheque Summary
Registration Check-in
To Synchro Canada
To Synchro NB
1 cheque---Registrations
1 cheque---Hospitality Fee
1 cheque---Athlete Surcharge
1 cheque---Banquet Fee
Tuesday, June 2nd, 2015 from 7am to 4pm
2015 ESPOIR NATIONAL CHAMPIONSHIPS
Late Entry Fee
INFORMATION PACKAGE #2 MARCH 28, 2015
Late Entries – Each routine whose entry package has not been received or was
incomplete by the stated deadline(s) is automatically assessed a $25 fine. It is the coach’s
and/or swimmer’s responsibility to pay this fine to the appropriate official by one hour
before the beginning of the competition for that category. Failure to do so shall result in
disqualification. The final deadline for late entries is two weeks prior to the start date of
the competition. No entries will be accepted after this date.
COMMUNICATION & COMPETITION INFORMATION
Email Policy
All correspondence as required will be by email.
Communication
All meet information packages and other important communications will be available on
the Synchro Canada website www.synchro.ca.
Language Policy
All official information packages and correspondence will be provided in both French and
English. All event announcements will be made in English and French.
Figures Draw
The figures draw will be determined by Synchro Canada.
Figures Competition
Figures competition will take place in the Competitive Pool as identified on the Pool
Layout.
Snacks during Figures
Competition
Snacks will be offered to swimmers during figures panels and will be $10.00 per swimmer.
All other meals are the responsibility of the swimmers and their teams.
Music
All music must be provided digitally, please review Music Requirements section below.
If you have any questions or concerns in regards to Music please contact Ann Phillips at
[email protected]
Routines
All routines must enter from the bulkhead of the pool. The dimensions of the competitive
pool: Width 18m Length 25.0 m and depth 1.7m-4.02m
Results
All results will be sent to all club coaches by email and will be posted on Synchro Canada
Website immediately following each event www.synchro.ca.
Medical Services
Trained Lifeguards are on deck at all times during the competition.
Team Pictures
Please see the section below identifying information for submitting Team pictures for the
Souvenir Program. Don’t miss the deadline.
Volunteers
There will be an option to volunteer at the competition and enjoy the deck side view. We
certainly appreciate any hours you are willing to volunteer. More info in package below.
Photography
All athletes can be photographed and videotaped during the event. Photos/videos will be
made public, without authorization from parents or clubs.
Codes of Conduct
Please refer to Synchro Canada for Guidelines for Coach and Athlete behaviour at
competitions.
Banned Substances
Please refer to Synchro Canada website regarding banned substances.
http://www.synchro.ca/index.php?option=com_content&task=category&id=34&Itemid
=33
2015 ESPOIR NATIONAL CHAMPIONSHIPS
INFORMATION PACKAGE #2 MARCH 28, 2015
2. MEETINGS AND REGISTRATION SCHEDULE
The schedule will be updated as information becomes available:
Events/Meetings
Athlete, Coach and Judge
Location
Date
Time
pool
June 2nd
0700-1600
Chief referee and coaches meeting
Opening Ceremony
Pool
pool
June 2nd
June 4th
1735-1830
1650-1730
Synchro Canada VIP Reception
pool
June 6th
1900-2100
3. MUSIC REQUIREMENTS
Please note that digital music will be used at this competition.
Music Format
There must be one digital file for each registered routine in one of the following formats: AIFF files with an .aif file
extension, ACC files with an .acc file extension, mp3 files with an .mp3 file extension or Wave files with a .wav file
extension.
Coaches should review each digital file for quality, timing and completeness
It is highly suggested that there is a 3-5 second lead from “play” until the music starts as well as ends. This will help
reduce the song miss-starts during competition.
All music files will be received through DropBox.
2015 ESPOIR NATIONAL CHAMPIONSHIPS
INFORMATION PACKAGE #2 MARCH 28, 2015
4. COMPETITION SCHEDULE
2015 Espoir Championships
Tuesday June 2nd
Saint John, New Brunswick
Canada Games Aquatics Centre
June 02 - 07 2015
Tentative Schedule Nov 19, 2014
Mardi le 2 juin
Spacing
12 & Under Testing
Coaches Meeting
Officials Meeting -
7.30 - 14.30
14.30 - 17.30
17.35 - 18.30
18.30 - 21.00
Wednesday June 3rd
Lap warm up
13 – 15 Figures Warm Up (2 grps20 mins each)
13 – 15 Figures (Phase 1 of Trials)
Break
12 & Under Solo Warm Up
12 & Under Solo Final
13 - 15 Duet Prelims Warm up (1st half)
13 - 15 Duet Prelims (Warm up ½ way)
Awards-13 - 15 Age Group Figures / 12 & U Solo
Mercredi le 3 juin
9.00 – 9.15
9.15 – 9.55
10.00 – 13.30
13.30 – 14.30
14.30 - 14.50
14.50 - 16.50
16.50 - 17.10
17.10 - 19.10
19.20 - 19.30
Thursday June 4th
Lap warm up
12 & Under & AWD Figures Warm Up
12 & Under (2 panels) AWD Figures (1 panel)
Break
13-15 Solo Warm Up (1st half)
13-15 Solo Prelim (warm up ½ way)
Break
Warm up 13-15 teams (1st half)
Welcome Ceremony
13-15 team prelims (warm up ½ way)
Awards for 12 & U figures / AWD figures
Échauffement, longueurs
Échauffement 12 & moins & Figures AWD
Figures 12 & moins (2 ateliers) Figures AWD (1 atelier)
PAUSE
Échauffement Solos 13-15 (1ere demi)
Préliminaires Solos 13-15 (échauffement à la ½)
PAUSE
Échauffement Équipes 13-15 (1ere demi)
Cérémonie de Bienvenue
Préliminaires Équipes 13-15 ( échauffement à la ½)
Remise des prix - figures 12 ans & moins / figures AWD
Vendredi le 5 juin
10.00 - 10.15
10.15 - 10.55
11.00 - 13.00
13.00 - 14.00
14.00 – 14.20
14.25 - 15.25
15.25 - 16.30
16.30 - 16.50
16.55 - 18.10
18.20- 18.35
Saturday June 6th
Lap warm up
13-15 duets finals Warm up
13 – 15 Duet final
Break
AWD Solos, Duets and 12 & U team Warm up
12 & Under team finals
AWD Solos and Duets finals
Break
13 - 15 Teams Finals Warm up
13 - 15 Teams Finals
Échauffement, longueurs
Échauffement Figures 13-15 (2 groupes 20 mins ch)
Figures 13-15 (Phase 1 des essais)
PAUSE
Échauffement Solos Finale 12 ans & moins
Finales Solos 12 ans & moins
Échauffement Duos Préliminaire 13-15 (1ère demi)
Échauffement Duos Préliminaire 13-15 (échauffement à la½ )
Remise des prix - figures 13 -15 ans / Solo 12 ans & moins
Jeudi le 4 juin
8.00– 8.30
8.30 – 8.55
9.00 – 12.00
12.00 - 13.00
13.00 - 13.20
13.20– 15.30
15.30 - 16.3.0
16.30 - 16.50
16.50 - 17.30
17.30 - 19.30
19.40 - 19.50
Friday June 5th
Lap warm up NT Team Trials
Warm Up National team trials phase 2
National team trials phase 2
Break
12 &U Duet Warm up
12 & Under Duet Finals
Break
13-15 Solo Final Warm up
13 -15 Solo Final
Awards 12 & U duets / 13 - 15 Solo
Practique avec musique
Évaluation 12 & moins
Réunion des entraîneurs
Rencontre des officiels
Échaufffement en longueurs Essais Équipe Nationale Phase 2
Échauffement Essais Équipe Nationale Phase 2
Essais Équipe Nationale Phase 2
Pause
Échauffement Duos 12 ans & Moins
Duos Finales 12 ans & moins
Pause
Échauffement Finales Solos 13-15
Finales Solos 13 -15
Remise des prix duos 12 & moins / Solo 13 - 15
Samedi le 06 juin
9.15 - 9.30
9.30 - 9.50
9.55 - 11.10
11.10 - 12.00
12.00 - 12.30
12.35 - 13.55
14.00 - 14.30
14.30 - 15.00
15.00 - 15.30
15.35 - 17.00
Échauffement longueurs
Échauffement Final Duos 13-15
Finales Duos 13-15
Pause
Échauffement AWD Solos, Duos et équipes 12 & moins
Finales Équipes 12 ans & moins
Finales Solos et Duos AWD
Pause
Échauffement Final Équipes 13-15
Finales Équipes 13-15
2015 ESPOIR NATIONAL CHAMPIONSHIPS
Awards all finals and 12 and U skill testing
Athletes Banquet
SC VIP Reception
Sunday June 7th
INFORMATION PACKAGE #2 MARCH 28, 2015
17.10 - 17.30
18.30 - 21.30
19.00 - 21.00
Remises des prix toutes les finales /évaluation 12 moins
Banquet des athlètes
Réception VIP de Synchro Canada
Dimanche le 07 juin
13 - 15 National Team Trials Phase 3
8.00 - 14.30
Essais de l'Équipe Nationale 13 - 15 ans - Phase 3
Subject to changes up to two weeks prior to the championship
Sujet à des changements jusqu'à deux semaines avant le championnat
5. POOL LAYOUT COMPETITIVE POOL IS 25M X 18M
Fitness area - upstairs
Swimmers walk on here
slide
25m
25m
C
5m tower
platform
To
leisure
pools
U
Platform for
3m diving bds
Bulkhead
R
T
A
To
change
rooms
Platform s for
1m diving bds
I
N
5m
Bleachers
Bleachers
6. SOUVENIR PROGRAM PHOTOS
Please send a photo of each of your teams participating in the 2015 Espoir National Championship. This photo can be a
posed photo or an action shot. These photos will be included in the Souvenir Program. The cost to include a photo will
be $10.00 per photo. Please include a cheque payable to “Synchro NB” when submitting a photo. Please submit your
photos by email in a JPG file.
Several pages will be reserved in the Souvenir program for team photos and we hope to be able to include a photo of
each team from every club.
Please submit your photos by April 25, 2015 at the following address: [email protected]
Please be sure to indicate in the email, the team and Club for each picture submitted.
7. ON DECK VOLUNTEER OPPORTUNITIES
There are volunteer opportunities available for the families of the athletes who are attending the Espoir Nationals. If
you are interested in helping out and have previous experience, we will be using an on-line registration system called
iVolunteer. The sign up information for this system will be sent 2-3 weeks prior to the event, when the schedule is fully
finalized. We will be looking for assistance in Figure Scoring, Routine Timing and Routine Runners.
If you know already that you would like to participate, please email Ann at [email protected] to be put on
the waiting list and receive the information directly by email as soon as it is available.
Thanks so much for considering this! Please stay tuned for additional information.
8.
ATHLETES SURCHARGE
This surcharge is assessed to each athlete attending each of the national competitions (ie qualifier or Espoir) to offset
the costs of having officials at these meets. This surcharge is charged only once per athlete per meet (ie if a club has 15
athletes attending Espoir they pay $750=15 x $50 no matter how many solos, duets or team events they have; and pays
again for each athlete who attends Espoir). This surcharge is to be paid along with the entry fees. For those clubs whose
province pays this fee, the club is to communicate with their provincial office to obtain the refund by submitting a copy
of their roster as verification.
# of Athletes @ $50 = $ of Athlete Surcharge!
Please make cheques payable to Synchro Canada.
2015 ESPOIR NATIONAL CHAMPIONSHIPS
INFORMATION PACKAGE #2 MARCH 28, 2015
9. ATHLETES HOSPITALITY
This is a mandatory charge for Athletes hospitality during the figures competitions.
# of
Competitors
Total
11 -12
$10
$
13-15
$10
$
AWAD
$10
$
Grand Total Hospitality Fee $
Please make all hospitality cheques payable to “Synchro NB” and mail them to:
Synchro NB, 436 Young Street, Saint John, NB , E2M 2V2
10. CLUB ACCOMMODATIONS AND CONTACT INFORMATION
Club Name
Hotel
Main Contact (name)
Main Contact cell number
Main contact email
Arrival Date
Departure Date
All Clubs are asked to please return this form (by email [email protected]) with your entry package in the
event we need to contact you.
2015 ESPOIR NATIONAL CHAMPIONSHIPS
INFORMATION PACKAGE #2 MARCH 28, 2015
11. ATHLETES BANQUET (COACHES MAY ATTEND ALSO)
NUMBER OF TICKETS REQUIRED _______________________
12. SPACING REQUEST
Club:
________________________________________
Coach:
________________________________________
Phone number:
________________________________________
E-mail:
________________________________________
Date of Arrival:
________________________________________
Time of Arrival:
________________________________________
Number of Entries:
________________________________________
Age Group
Solo
Duet
Team
11 - 12
13 - 15
AWD
Coaches’ signature: ________________________________
Return with Entry Package
All attempts will be made to accommodate special request but they cannot be guaranteed.
As such, we suggest any special requests be submitted as early as possible.
2015 ESPOIR NATIONAL CHAMPIONSHIPS
13.
INFORMATION PACKAGE #2 MARCH 28, 2015
ACCOMMODATION INFORMATION
Please note that it is the Clubs’ responsibility to book their own accommodation.
Howard Johnson Fort Howe Plaza and Convention Center
10 Portland Street, Saint John, NB, E2K 4H8
Phone 1-506-657-7320
Fax: 1.506-693-1146
Host Hotel for Athletes, coaches and parents
10 minute walking distance from the Saint John Aquatic Centre
Hotel Features and Amenities
Rate for 2015 Espoir Nationals will be $99.00 per room with up to 4 people.
This includes a free made to order hot breakfast either in the restaurant or room service.
131 spacious and bright guest rooms –most have view of harbour.
On site Restaurant open 6:30 am to 9:00 pm
Free Wireless Internet access throughout the property
Free Parking
Heated Indoor Pool, Jacuzzi and Fitness Center
Coin laundry for guest and Valet service available
Shuttle service available—needs to be booked in advance
Brown bag lunches upon request
2015 ESPOIR NATIONAL CHAMPIONSHIPS
INFORMATION PACKAGE #2 MARCH 28, 2015
Holiday Inn Express & Suites
400 Main Street, Saint John, E2K 4N5
Phone 1-506-642-2622 Fax 1-506-658-1529
4 to 6 minute drive to the Aquatic Centre
Hotel Features and Amenities
Rooms with 2 queen size beds-$119.00 per night plus taxes
Complimentary gathering room upon request at no additional fee
COMPLIMENTARY Parking
COMPLIMENTARY Express Start hot breakfast buffet (6:30 am – 10:00 am)
COMPLIMENTARY Local Telephone & Toll-Free Telephone Calls
COMPLIMENTARY 24 Hour Business Centre
COMPLIMENTARY Globe & Mail
COMPLIMENTARY HIGH-SPEED INTERNET AND HIGH-DEFINITION TELEVISION
FRIDGES AND MICROWAVES IN EVERY ROOM
100% NON-SMOKING
PAY Movie Channels
Indoor Pool and Whirlpool
Fitness center
Welcome Treat
Key Contact
Terry Soucy direct line 1-506-642-7756
[email protected]
14.
TRANSPORTATION
Transportation to and from the pool is the responsibility of the individual Clubs. The airport is a 21 minute drive /
16.8km to the Canada Games Aquatic Centre.