Synchronized Swimming National Qualifier 2014 Montreal, Quebec

Synchronized Swimming
National Qualifier 2014
Montreal, Quebec
March 11 – 16, 2014
Complexe sportif Claude-Robillard
Montreal, Quebec
Information Package #1
November 20, 2013
Hosts
Synchro Quebec and Synchro Canada
1.
GENERAL INFORMATION
Dates for National Qualifier
March 11 (Club Spacing), March 16, 2014
Location
Complexe sportif Claude-Robillard
1000 Avenue Émile Journault, Montreal, Qc, H2M 2E7
(514) 872-6900
Host
Synchro Quebec
Meet Manager
Sylvie Bilodeau
Telephone: 450-502-7956
[email protected]
Entries by electronic and
(cheques can be mailed)
email
Entries are to be submitted through Synchro Canada’s “e-sport on
line registration” and also submitted via email on the excel
spreadsheet “Entry Registration Form” (attached to this Information
Package) to Linda Lebeau at [email protected] and
[email protected]. Both the e-sport and the excel spreadsheet are
required for this meet (this requirement is only for this meet as e-sport
is so new for everyone).
Please be aware that entries can only be made through the on line esport registration until the entry deadline. Any entries after that date
will have to be submitted via e-mail only on the excel spreadsheet and
will then be subject to the “late registration” fine. Any changes to the
entries can be made on the e-sport registration site up until the
deadline and also e-mailed to the above individuals, before and after
the deadline.
Please note that the information submitted into the e-sport on line
registration system is automatically downloaded into the scoring
program so please ensure that the information submitted is accurate.
The e-sport on line registration is located on the Synchro Canada
website under Member Info. You will see where to click on e-sport
registration and then you will put in your club user name and password
to submit the entries.
Cheques can be mailed to:
Synchro Québec,
Attention : Linda Lebeau
4545 Pierre De-Coubertin,
Montréal, Qc, H1V 0B2
Entry Deadline
Entries must be in the hands of the Meet Manager and submitted
through the e-sport on line registration by February 25, 2014, 11:59
pm (Eastern Time). Please make all cheques payable to “Synchro
Quebec” for Entries and Hospitality.
Athletes’ Surcharge Fees should be made payable to “Synchro
Canada”
NOTE: We are aware that all of the Qualifying Meets are not
complete by the close of Entries. Please submit all entries and then
forward adjustments when Qualifying Meet Results are known.
Late Entry Fee
Late Entries – Each routine whose entry package has not been received or was incomplete by
the stated deadline(s) is automatically assessed a $100 fine. It is the coach’s and/or
swimmer’s responsibility to pay this fine to the appropriate official by one hour before the
beginning of the competition for that category. Failure to do so shall result in disqualification.
The final deadline for late entries is two weeks prior to the start date of the competition. No
entries will be accepted after this date.
Rules
This Meet will be conducted under CASSA rules.
Email Policy
All correspondence as required will be by email.
Communication
All meet information packages and other important communications will be available on the
Synchro Canada website www.synchro.ca
Language Policy
All official information packages and correspondence will be provided in both French and
English. All event announcements will be made in English and French.
Figures Draw
The figures draw will be determined by Synchro Canada.
Figures
Competition
Snacks during
Figures
Competition
Music
Figures competition will take place in the Dive Tank as identified on the Pool Layout.
Snacks will be offered to swimmers during figures panels and will be $10 per swimmer. All
other meals are the responsibility of the swimmers and their teams.
All music must be provided digitally, please review Music Requirements section below.
If you have any questions or concerns in regards to Music please contact Claudie Dumais at
[email protected]
Routines
All routines must enter from the opposite side of the Tower on the platform.
The dimensions of the south pool are: Width 25m, Length 20m, Depth 3m.
Results
All results will be sent to all club coaches by email and will be posted on Synchro Canada
Website immediately following each event www.synchro.ca.
Medical
Services
Information for
Officials
Trained Lifeguards are on deck at all times during the competition.
Team and
Combo Pictures
Please see the section below identifying information for submitting Team and Combo pictures
for the Souvenir Program and Cookbook. Don’t miss the deadline.
Volunteers
If you would like to volunteer at the competition please complete the form in the package and
return as indicated. We know that many parents like a deck side view or to be involved and we
certainly appreciate any hours you are willing to volunteer.
Judges/Coaches
Clinic
Photography
Information in the next package.
Codes of
Conduct
Banned
Substances
Please refer to Synchro Canada for Guidelines for Coach and Athlete behaviour at
competitions.
Please refer to Synchro Canada website regarding banned substances.
Transportation will be available upon arrival and departure to/from the airport. Please ensure to
send your registration form with your arrival and departure flight information including: cell
number, airline, flight number, dates and scheduled arrival and departure times to Synchro
Canada attention Vivianne Slade at [email protected] . You can use the form that follows in
the package.
All athletes can be photographed and videotaped, and photos/videos made public, without
authorization from parents or clubs.
http://www.synchro.ca/index.php?option=com_content&task=category&id=34&It
emid=33
2.
MEETINGS AND REGISTRATION SCHEDULE
The schedule will be updated as information becomes available:
Events/Meetings
Athlete, Coach and Judge
Chief referee and coaches meeting
Opening Ceremony
Synchro Canada VIP Reception
3.
Location
Complexe sportif
Claude-Robillard
Complexe sportif
Claude-Robillard
Complexe sportif
Claude-Robillard
Complexe sportif
Claude-Robillard
Date
Time
March 11 & 12
See schedule below
March 12-13-14
See schedule below
March 12
See schedule below
March 12
20:00 – 22:00
MUSIC REQUIREMENTS
Digital music will be used at this competition.
Music Format
There must be one digital file for each registered routine in one of the following formats: AIFF files with an
.aif file extension, ACC files with an .acc file extension, mp3 files with an .mp3 file extension or Wave files
with a .wav file extension.
Coaches should review each digital file for quality, timing and completeness
It is suggested there is a 3-5 second lead from “play” until the music starts.
4.
COMPETITION SCHEDULE
2014 National Qualifier Championships, March 11 to 16th
Tuesday March 11th
Spacing
Championnat de Qualification 2014, 11 au 16 mars
Montréal, QC, Centre Sportif Claude Robillard Sport Centre
Draft Schedule / Horaire provisoire – Nov 14, 2013
Mardi le 11 mars
09.00 - 17.00
Pratique avec musique
Coaches meeting
TBD
Officials Meeting
19.00 - 20.00
Wednesday March 12th
Réunion des entraîneurs
Rencontre des officiels
Mercredi le 12 mars
Lap warm up & Coaches meeting
07:00 - 07:30
Warm-up 13 -15 Figures
07.30 - 08.00
Échauffement, longueurs et rencontre des
entraîneurs
Échauffement des figures 13 - 15 ans
13 - 15 Figures
08.00 - 13.00
Figures 13 - 15 ans
BREAK (lunch)
13.00 - 13.45
PAUSE (diner)
Warm-up Senior Team Tech
13.45 - 14.15
Échauffement Équipe Tech Senior
Senior Team Tech
14.15 - 14.30
Équipe Tech Senior
Espoir Combo Finals warm-up
14.30 - 15.00
Échauffement Combo Espoir
Espoir Combo Finals
15.00 - 15.45
Finale Combo Espoir
Awards – Espoir Combo
16.00 - 16.15
Présentation des récompenses Combo Espoir
BREAK
16.00 - 16.45
PAUSE
Opening Ceremonies
COSSC Combo Finals warm-up
(Dinner)
COSSC Combo Finals
16.45 - 17.30
18.15 - 20.15
Cérémonies d'ouverture
Échauffement Combo CCONS
(Souper)
Finale Combo CCONS
Awards - COSSC Combo
20.30 - 20.45
Présentation des récompenses Combo COSSC
VIP Reception
20.30 - 22.00
Réception VIP
17.45 - 18.15
Thursday March 13th
Jeudi le 13 mars
Lap warm up & Coaches meeting
07:00 - 07:30
Junior Figures Warm Up
07.30 - 08.00
Échauffement, longueurs et rencontre des
entraîneurs
Échauffement Figures Junior
Junior Figures
08.00 - 13.00
Figures Junior
BREAK (lunch)
13.00 - 13.45
PAUSE (diner)
Senior Solo Tech warm-up
13.45 - 14.15
Échauffement Solo Senior Tech
Senior Solo Tech finals
14.15 - 15.00
Finales Solo Tech Senior
Awards – Senior solo tech
15.15 - 15.30
Présentation des récompenses Solo senior tech
13 15 Solos warm-up
13 - 15 Solos Finals (with warm-up ½
way)
Pause (dinner)
Awards – Solos 13-15
15.00 - 15.30
Échauffement Solos 13 - 15
Finales Solos 13 - 15 (échauffement à mi-temps)
19.45 - 20.00
Pause (souper)
Présentation des récompenses Solos 13-15 ans
Senior Duet Tech warm-up
19.30 - 20.00
Échauffement Duos Tech Senior
Senior Duet Tech finals
20.00 - 20.30
Finales Duos Tech Senior
Awards – Senior Duet tech
20.45 - 21.00
Présentation des récompenses Duo senior tech
15.30 - 19.30
Friday March 14th
Lap warm up
Vendredi le 14 mars
07.00 - 07.30
Échauffement, longueurs
Junior Duet warm-up
Junior Duet Finals (with warm-up ½
way)
13-15 Team Prelims Warm Up
Break (lunch)
07.30 - 08.00
Échauffement Duos Juniors
08.00 - 11.00
Duos Junior
11.00 - 11.30
Échauffement Préliminaires Équipes 13-15
Pause (diner)
13-15 Teams Prelim (with warm-up ½
way)
11.30 - 14.00
Senior Team Free warm-up
14.00 - 14.30
Senior Team Free
Awards – Senior Team Free
14.30 - 15.30
Équipe Senior Libre
15.45 - 16.00
Présentation des récompenses Équipe senior libre
Junior Team Prelims warm-up
15.30-16.00
Échauffement Préliminaires Équipes Junior
Prelims Junior Teams
Break (dinner)
16.00-18.00
Préliminaires Équipes Junior
18.00-18.30
Pause (souper)
Senior Duet Free Warm up
18.30-19.00
Échauffement Duos Senior Libre
Senior Duet Free
Awards – Senior Duet Free
19.00-20.00
Duos Senior Libre
20.15-20.30
Présentation des récompenses Duo senior libre
Saturday March 15th
Préliminaires Équipes 13-15
Échauffement Équipe Senior Libre
Samedi le 15 mars
Lap warm up
07.00 - 07.30
Échauffement, longueurs
13 - 15 Duet Finals Warm up
13 - 15 Duet Finals (with warm-up ½
way)
BREAK (lunch)
07.30 - 08.00
Échauffement Finales Duo 13 - 15
08.00 - 11.30
Finales Duo 13 - 15
11.30 - 12.00
PAUSE (diner)
Junior Solo Finals warm-up
junior Solo Finals (with warm-up ½ way)
12.00 - 12.30
Senior Solo Free warm-up
15.30-16.00
Échauffement Finale Solos Junior
Finales Solos Junior (avec échauffement à mitemps)
Échauffement Solos Senior Libre
Senior Solo Free
13 - 15 Team Finals warm-up
(Dinner)
13 - 15 Team Finals
16.00-18.00
18.30 - 19.30
Senior Solo libre
Échauffement Finales Équipes 13 – 15
(Souper)
Finales Équipes 13 - 15
Junior Teams Finals warm-up
19.30 - 20.00
Échauffement Finales Équipes Junior
Junior Teams Finals
20.00 - 21.00
Finales Équipes Junior
Awards - Junior Teams
21.15- 21.30
Présentation des récompenses Équipes Junior
12.30-15.30
18.00 - 18.30
Subject to changes / Sujet à des changements
5.
POOL LAYOUT
6.
DRUG TESTING INFORMATION
COACHES:
PLEASE HAVE A COPY OF THE FOLLOWING SIGNED BY EACH ATHLETE ENTERED IN THE
NATIONAL QUALIFIER.
THE COMPLETED FORMS ARE TO BE RETURNED WITH THE ENTRY FORMS TO THE MEET
MANAGER.
FAILURE TO COMPLETE THIS FORM WILL PREVENT AN ATHLETE FROM ENTERING THE
NATIONAL QUALIFIER.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
FOR ATHLETES OVER THE AGE OF CONSENT
I, ____________________________________, hereby agree to doping control testing.
(print name)
_________________________________________
Athletes Signature
_________________________
Date
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
FOR ATHLETES UNDER THE AGE OF CONSENT
I, ____________________________________, hereby agree to doping control testing.
(print name)
_________________________
___________________________________
Signature of parent/guardian
Athlete’s signature
_______________________
_________________________
Date
Date
WHAT TO DO IF YOU MUST TAKE A MEDICATION
1. The athlete must inform the physician prescribing the medication that she is an athlete under doping control
restrictions and that she cannot take any substance on the International Olympic Committee banned list.
2. The athlete should ask the physician to determine if there is an alternative drug that can be taken if the
recommended drug contains a banned substance.
3. If the physician indicates that there is no alternative drug available for the athlete to take, the athlete should obtain
a letter IMMEDIATELY from the physician indicating:
a) the name of the drug he/she is taking,
b) the specific banned substance(s) in the drug,
c) the reason the drug must be taken,
d) confirmation that there is no substitute drug to be taken.
This letter should be forwarded by the athlete to Synchro Canada IMMEDIATELY at:
700 Industrial Ave, Suite 401
Ottawa (Ontario),
K1G 0Y9
NOTE: An exemption must be granted by the Centre for Drug-Free Sport (CCDS) prior to the athlete
competing or the sample could be considered positive. If the athlete wishes to obtain a second opinion on the
drug she is to take, she should call Synchro Canada’s consulting physician on anti-doping, Dr. Margaret
Mountjoy:
Dr. Mountjoy may be able to recommend an alternative drug.
4. A reminder that doping controls may be conducted at competitions or in the athlete’s own training pool on an
UNANNOUNCED basis, therefore, it is imperative to act on this matter immediately.
DO NOT
PROCRASTINATE!
5. Contact the Communications Coordinator at the Centre for Drug-Free Sport to obtain a copy of the booklet listing
banned substances (613) 748-5755.
For additional information refer to Synchro Canada Website:
http://www.synchro.ca/index.php?option=com_content&task=category&id=34&Itemid=33
**************************************************************************************************************
7.
ATHLETES SURCHARGE
This surcharge is assessed to each athlete attending each of the national competitions (ie qualifier or nationals) to
offset the costs of having officials at these meets. This surcharge is charged only once per athlete per meet (ie if a
club has 15 athletes attending Qualifier they pay $750=15x$50 no matter how many solos, duets or team events they
have; and pays again for each athlete who attends Nationals). This surcharge is to be paid along with the entry fees.
For those clubs whose province pays this fee, the club is to communicate with their provincial office to obtain the
refund by submitting a copy of their roster as verification.
# of Athletes / ___________________ @ $50 = $_________________
Please make cheques payable to Synchro Canada.
8.
MESSAGE TO ALL CLUBS
Please send a photo of each of your teams and combos participating in the 2014 National Qualifier. This photo can
be a posed photo or an action shot. These photo’s will be included in the Souvenir Program. The cost to include a
photo will be $10.00/photo. Please include a cheque payable to the Sycnhro Quebec when submitting a photo.
Several pages will be reserved in the Souvenir program for team and combo photos we hope to be able to include a
photo of each team and each combo from every club.
Please submit your photos by February 3, 2014 at the following address: [email protected]
Please be sure to indicate in the email, the team and Club for each picture submitted.
9.
ATHLETES HOSPITALITY
This is a mandatory charge for Athletes hospitality during the figures competitions.
# of Competitors
Total
13-15 age group
$10
$
Junior
$10
$
Grand Total Hospitality
Fee
n/a
$
Please make all hospitality cheques payable to “ Synchro Quebec”.
10. CLUB ACCOMMODATIONS AND CONTACT INFORMATION
Club Name
Hotel
Main Contact (name)
Main Contact cell number
Arrival Date
Departure Date
All Clubs are asked to please return this form with your entry package in the event we
need to contact you.
11. OFFICIALS TRAVEL AND CONTACT INFORMATION
Officials Name
Officials cell phone number (please include area code)
Travelling by (air or car)
Arrival Date
Arrival Airline and Flight number
Arrival Time
Departure Date
Departure Airline and Flight number
Departure Time
All Officials are asked to please return this form to Vivianne
Slade at [email protected].
12.
SPACING REQUEST
CLUB:_______________________________________________
Coach : ____________________________________
e-mail_______________________________________________
Date of Arrival :__________________________
Time of Arrival :_________________________
Number of Entries :
Age Group
13-15
Solo
Duet
Team
Combo
Senior
Junior
Special
Instructions:
Coaches signature ________________________________
Return with Entry Package
All attempts will be made to accommodate special request but they can not be guaranteed. As such, we
suggest any special requests be submitted as early as possible.
13. ON DECK VOLUNTEER OPPORTUNITIES
There are volunteer opportunities available for the families of the athletes who are attending the National
Qualifier. If you are interested in helping out and have previous experience, we will be using an on-line
registration system called Volunteer Spot. The sign up information for this system will be sent 2-3 weeks
prior to the event, when the schedule is fully finalized. We will be looking for assistance in Hospitality,
Figure Scoring, Routine Timing and Routine Runners.
Thanks so much for considering this! Please stay tuned for additional information.
14. ACCOMMODATION INFORMATION
Please note that it is the Clubs’ responsibility to book their own accommodation.
15. TRANSPORTATION
Transportation to and from the pool is the responsibility of the individual Clubs. The airport is located within
Montreal city limits, and is about a 30 minutes drive to Complexe sportif Claude-Robillard, outside of rush
hour times.
Car rentals are available at the airport, book rentals early.