ON-SITE REVIEW REPORT RAPPORT DE VÉRIFICATION SUR

Department Ministère de
of National la Défense
Defence
Nationale
ON-SITE REVIEW REPORT
RAPPORT DE VÉRIFICATION SUR PLACE
Computer Systems (CS) Positions
Position title / Titre du poste :
Position number / Numéro du poste :
Current group and level / Groupe et niveau actuels :
Sector / Secteur :
Branch / Direction :
Division / Division :
Section / Section :
Location / Lieu :
Supervisor’s position title /
Titre du poste du superviseur :
Supervisor’s position number /
Numéro du poste du superviseur :
Incumbent interviewed /
Titulaire rencontré :
Supervisor interviewed /
Superviseur rencontré :
Date of on-site review /
Date de la vérification sur place :
Proposed Effective Date /
Date effective proposée :
Intent of this tool /Intention de cet outil /
This tool was designed to demonstrate a template for an on-site validation report. The
following questions are general in nature to CS work and reflect the specific requirements
of the CS standard.
The classification officer needs to become familiar with the work description ahead of
time, and verify, using this template, the type of information that will be required to
verify/obtain as per the CS standard to accurately rate the position. Please add to this
template the Key Activities of the work description being validated.
Reminder: When determining coincidence or lack thereof, it is imperative for both
current and future actions on this position, that the coincidence of the KAs with the duties
performed be documented and specified/explained through examples.
DCCO National Study CS
DOCC Étude Nationale CS
On-site review
Vérification sur place
August 2008
Août 2008
Methodology / Méthodologie
The Classification Officer (Class-O) will conduct the On-site Review (for instructions,
please refer to DCCO Bulletin number 7, web site below) and send the completed report
to the manager to verify its accuracy and completeness. The manager will, if in
agreement with the report, sign and provide it to the incumbent to ensure its accuracy and
for signature. The signed document must be returned to the Class-O.
An Inter-regional Classification Committee will review this report along with the Work
Description and render a classification decision, to ensure transparency and relativity
throughout the Regions.
Should management disagree with the classification decision, they may ask for a
Managerial request to review a classification decision (please refer to DCCO bulletin 12
bellow).
http://hr.dwan.dnd.ca/hrciv/documents/word/DCCO_Bulletin-7_e.doc
http://hr.dwan.dnd.ca/hrciv/documents/word/DCCO_Bulletin-12_e.doc
Purpose of on-site review / But de la visite sur place
On-site reviews are conducted when there is a requirement to verify that the work
assigned by the manager and described in the approved work description is the work
performed by the incumbent.
Note:
Include background information on this particular case (reclassification, grievance,
monitoring, new work in section, introduction of new group/sub group to the department)
Background on position / Contexte du poste
• usually from interview with the manager…
• historical data for the section,
• change in mandate and/or technology,
• addition / deletion of duties on this position,
• why an on-site is being conducted on the position.
Findings / Observations
Client Service Results / Résultats axés sur le service à la clientèle
Describe the purpose of your position in the organisation in your own words.
How many levels exist between you and the L1 (ADM / CF equivalent)?
What are titles and primary areas of responsibility of each of these levels?
Change:
Has a significant and continuous change affected the way in which you do business?
Please explain. The change can be: technological, procedural or different reporting
relationship
DCCO National Study CS
DOCC Étude Nationale CS
On-site review
Vérification sur place
August 2008
Août 2008
Have your duties changed significantly, if so how and when?
Have any duties been added to or deleted from your job? Please specify what
duties/when?
How does this change/ how do these changes link to the proposed effective date?
Knowledge:
Identify the required knowledge required to do your job?
How would one acquire this type of knowledge?
What about the need for ongoing/continuing knowledge?
Continuing Study
Are you required to follow IT trends/development?
How do you acquire knowledge on trends necessary to perform your assigned duties?
How do these trends apply to your current job?
-programming techniques and practices, requirements and capacities of
departmental/contractor facilities, their regulations and procedures?
-computer systems analysis techniques and practices, technology, planning
and coordinating IT operations?
-administration of IT services and interrelationships with general
management, long range IT requirements.
Recommendations (Knowledge-Experience (1-3-4), Decision Making-Impact & Scope)
What can you be called upon to recommend on or prepare a report about?
Who does the recommendation go to?
Who has final authority on recommendations you provide (decision maker)?
If you are the decision maker, is it a shared responsibility?
What is the probability that there will be precedents upon which to draw in the decision
making or in the recommendation process?
Are you required to develop alternative solutions? Can you provide and example.
Are the implications of a chosen course of action predictable? (How?)
Do those decisions impact: local systems, staff / facilities, programs, security of the
information.
What is the impact of decisions/recommendations made by your position? (time,
cost, security of information, complexity and size of affected operations)
Studies (Knowledge-Experience 1-2-5, Decision Making- Scope)
What (if any) studies / research projects or programs would you carry out?
Who assigns them?
Who determines the scope?
What are the expected deliverables or outcomes?
What activities do you contribute to, and how?
Studies / Projects / Programs
DCCO National Study CS
DOCC Étude Nationale CS
On-site review
Vérification sur place
August 2008
Août 2008
Systems / Information processing services / Resources
Advice/Outreach (Knowledge-Experience 1-4, Decision Making - Scope)
Are you required to advise clients on issues where you need to understand their program
objectives? Please provide example.
Do you need to develop action plans to help your clients reach their program objectives?
Please provide example.
Planning (Knowledge-Experience all, Decision Making all)
Do you plan… (please provide examples)
Your own work?
Work of others?
Work for programs to be administered by others?
Contacts:
As part of your work, your contacts are usually to (please provide example):
Exchange information, explain, discuss
Persuade others to agree and action your request
Represent the department to negotiate common solutions
Represent the department to formulate policies, commit funds/resources for IM/IT
services.
Supervision:
Do you supervise staff?
How many?
What group and level are the employees you supervise?
What are your responsibilities towards those staff?
Additional Information
Is there anything you feel should be added?
Supervisor’s Comments / Commentaires du superviseur
Conclusion / Conclusion
DCCO National Study CS
DOCC Étude Nationale CS
On-site review
Vérification sur place
August 2008
Août 2008
On-site conducted by / Visite sur place effectuée par :
_______________________________________________________________
Name of classification advisor
Date
Employee’s Statement / Déclaration de l’employé
I have been given the opportunity to read and comment on the content of this report.
J’ai eu l’occasion de lire et commenter le contenu de ce rapport.
Name of Employee - Nom de l’employé
___________________________ ________
Signature
Date
Supervisor’s Statement - Déclaration du surveillant
This on-site report accurately reflects the work assigned to this position.
Ce rapport de visite sur place décrit adéquatement le travail assigné à ce poste.
Name of Supervisor - Nom du surveillant
___________________________ ________
Signature of Supervisor - Signature du surveillant
Date
Authorization - Authorisation
Name of Manager -Nom du gestionnaire
___________________________ ________
Manager’s Signature - Signature du gestionnaire
DCCO National Study CS
DOCC Étude Nationale CS
On-site review
Vérification sur place
August 2008
Août 2008
Date