Sample Letter of Invitation (LOI)

Short Term Individual Consultants
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REQUEST FOR EXPRESSIONS OF INTEREST
FOR AN INDIVIDUAL CONSULTANT EDITOR
AFRICAN DEVELOPMENT BANK
(www.afdb.org)
Headquarters – Abidjan (Cote D’Ivoire)
Senior Vice President’s Complex
5 Avenue Joseph Anoma
01 B.P. 1387, Abidjan 01
Cote d’Ivoire
E-mail: [email protected]
Title of the assignment:
Brief description of the Assignment: Procurement Of Urgently Needed Consultancy Services for the
Editing of Documents Related to the Bank’s Development and Business Delivery Model for the
Board of Executive Directors, Newly appointed Vice Presidents, Newly Appointed Directors
General, Country Managers. Preparing Handover documents for Vice Presidents and Outgoing
Regional Directors.
Department issuing the request: TMT/DAPEC Secretariat/SVP Office
Place of assignment: Abidjan
Duration of the assignment: Twenty (20) working days
Tentative Date of commencement: 12th December, 2016
Deadline for applications: 8th December, 2016
Applications to be submitted to: [email protected] kindly CC: [email protected]
and requests for clarifications may be sent to: [email protected]
TERMS OF REFERENCE FOR AN INDIVIDUAL CONSULTANT EDITOR
1. INTRODUCTION
The TMT/DAPEC Secretariat/SVP Office is in the process of compiling documents and briefings
related to the Bank’s Development and Business Delivery Model (DBDM) for the approval of the
Board of Executive Directors and for the upcoming retreat for the Vice Presidents, newly appointed
Directors General, Country Managers, Acting Vice Presidents and outgoing Regional Directors as part
of its mandate. This requires the urgent services of a Consultant Editor for this task.
The TMT core mandate are (i) to ensure rigorous, transparent and efficient implementation of the new
Development and Business Delivery Model (DBDM) and (ii) to deliver timely and effective related
institutional reforms. The TMT is also charged with the reorganization and further improvement of
the Bank’s core capabilities through the implementation of the recently approved organizational
structure for the Bank’s Delivery and Business Development Model (DBDM). The reform aspects of
the DBDM including streamlining key processes: implement performance-based contracts culture,
shorten the recruitment process, streamline project cycle, increase disbursement and redesign
procurement process; drive right delivery of change: appoint a dedicated team to function within the
TMT and charged to put in place effective governance structure to oversee the transformation process.
Further key areas to be considered by the TMT during the implementation of the DBDM include that
of building consensus and commitment, creating a change story, developing an internal
communication strategy and shifting mindset and behavior.
2. DUTIES AND RESPONSIBILITIES
The duties of the Consultant Editor are:
1. To ensure effective, efficient and speedy editing of the documents related to the DBDM and the
retreat;
2. Assist in the preparation of urgently needed documentations;
3. To write short document as necessary;
4. Perform other related duties as may be required.
3. LENGTH OF ASSIGNMENT
The assignment is expected to commence on 12th December 2016 and will be for twenty (20) working
days.
4. Qualifications
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Master’s degree in communication, journalism, linguistics, international relations, or its
equivalent. A Master’s degree in Law or any Social Science is an added advantage.
At least 10years experience in English editing or journalism preferably in an international
organization.
Mastery of English, with expert knowledge of French
Solid writing skills for different platforms
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Knowledge of editorial policies and practices of the Bank
Knowledge of AfDB priorities and terminology
Mastery of Bank standard software, in particular, Excel, Word, PowerPoint
The successful candidate will, in certain circumstances, be expected to work beyond official
working hours
Capacity to follow up and monitor publications with printers
Given the time constraint, the Bank may utilize direct negotiation where an appropriate candidate
has been previously identified.
5. Other Issues
If selected for a formal interview, the candidate may be required to:
- Provide original copies of his/her certificates (academic references could be contacted)
- Provide three recent professional references, excluding family members.
6. Consultancy Fees
Negotiable but in conformity with Bank rates.
MODEL CURRICULUM VITAE (CV)
Title of the Assignment:
Department:
Surname:
Birth Date:
Address:
Telephone:
First Name:
Nationality:
Country:
E-mail:
No
Are any of your family members (spouse/partner, father/mother, Yes
Brother/sister, Son/daughter, etc. employed in the African If « Yes », the following
data must be
Development Bank?
provided
Name
Relationship
Organisation Unit
Place of Assignment
Language Level
English
French
Other (specify)
Read
Fair
Good
Excellent
Fair
Good
Excellent
Fair
Good
Excellent
Written
Fair
Good
Excellent
Fair
Good
Excellent
Fair
Good
Excellent
Spoken
Fair
Good
Excellent
Fair
Good
Excellent
Fair
Good
Excellent
Key Qualifications:
Please provide (i) a summary of your experience and training highlighting the most relevant for the
proposed assignment, and (ii) the responsibilities which you exercised. Utilise one half-page
maximum.
Education (University Level and above only):
Name of University - City - Period
Country
From
Diploma Obtained
To
Main Topic / Major
Professional Training:
Name of Training
Institution- City Country
Type of Training
Period
From
Certificates or Diploma
Obtained
From
Employment Record:
Begin with your most recent employment. For each job since your Master Degree achievement, please
indicate:
Name of the Employer
Type of Activity/Business of the Employer
Title / Function
Place of Employment
Brief Description (three lines maximum) of main accomplishments and responsibilities
Reference:
Please indicate the name and address of three persons with no family relationship with yourself,
familiar with your character and titles.
I hereby certify that the responses which I provided above are all, to the best of my knowledge, true,
complete and accurate. I acknowledge that an inaccurate statement or essential omission in a
personal declaration or another document required by the African Development Bank might
result in the rejection of my application, termination of my Contract or any other administrative
sanction by the Bank. The African Development Bank may verify any statements which I made
in this application.
Date: ____________
Signature: