Executive Assistant

ESSEC Asia-Pacific
November 2016
JOB DESCRIPTION
Executive Assistant
Mission
The mission of the Executive Assistant is to perform administrative duties for the executive
management, to liaise with government agencies and to manage travel arrangements.
Duties
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Maintain the Dean’s and Managing Director’s calendars by planning and scheduling
meetings, teleconferences, etc.
Provide secretarial support for the Dean and Managing Director
Make available historical data, develop filing and retrieval systems, record meeting minutes
when requested
Welcome guests and partners
Answer and/or direct internal and external inquiries
Liaise with government bodies and ensure reporting timelines are met
Generate reports by collecting and analyzing information if and when requested
Raise purchase request/order via Sage x3
Manage travel and accommodation arrangements for staff and lecturers
Manage travel agency
Coordinate and manage catering needs
Manage a small team of support staff
Assist the HR manager when needed
Ad hoc tasks as required
Requirements
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Bachelor’s Degree/Post Graduate Diploma/Professional Degree
7-10 year of experience in relevant position in international and multicultural
environment
Excellent interpersonal skills
Fluent in written and verbal English
Sensitivity to confidentiality
Strong organizational and administrative skills
Resourceful and flexible
Ability to prioritize and multitask
ESSEC Asia-Pacific
5 Nepal Park, Singapore 139408 – Tel. +65 6884 9780 – Fax +65 6884 9781 – www.essec.edu/asia
ESSEC | CPE Registration number 200511927D | Period of registration: 30 June 2011 - 29 June 2017
Groupe ESSEC (Association Loi 1901)
Avenue Bernard Hirsch – CS 50105 Cergy – 95021 Cergy-Pontoise Cedex – France – Tel. +33 (0)1 34 43 30 00 – Fax +33 (0)1 34 43 30 01 – www.essec.fr/www.essec.edu
Siren : 775 663 9558 – TVA Intracommunautaire/Intra-Community VAT: FR 07 775 663 958
ESSEC Business School – Éstablissement Privé d’Enseignement Supérieur. Accrédité/Accredited AACSB International – The Association To Advance Collegiate Schools
of Business. Accrédité/Accredited EQUIS – The European Quality Improvement System. Affilié à la Chambre de Commerce et d’Industrie de Région Paris Ile-de-France/
Affiliated to the Chamber of Commerce and Industry of Region Il-de-France
ESSEC Asia-Pacific
Miscellaneous
Type of contract:
Permanent
Remuneration:
To commensurate according to experience of candidate
Place of work:
5 Nepal Park, Singapore 139408
How to apply:
Please submit your application to [email protected]
ESSEC Asia-Pacific
5 Nepal Park, Singapore 139408 – Tel. +65 6884 9780 – Fax +65 6884 9781 – www.essec.edu/asia
ESSEC | CPE Registration number 200511927D | Period of registration: 30 June 2011 - 29 June 2017
Groupe ESSEC (Association Loi 1901)
Avenue Bernard Hirsch – CS 50105 Cergy – 95021 Cergy-Pontoise Cedex – France – Tel. +33 (0)1 34 43 30 00 – Fax +33 (0)1 34 43 30 01 – www.essec.fr/www.essec.edu
Siren : 775 663 9558 – TVA Intracommunautaire/Intra-Community VAT: FR 07 775 663 958
ESSEC Business School – Éstablissement Privé d’Enseignement Supérieur. Accrédité/Accredited AACSB International – The Association To Advance Collegiate Schools
of Business. Accrédité/Accredited EQUIS – The European Quality Improvement System. Affilié à la Chambre de Commerce et d’Industrie de Région Paris Ile-de-France/
Affiliated to the Chamber of Commerce and Industry of Region Il-de-France