VANCOUVER POLICE DEPARTMENT

VANCOUVER POLICE DEPARTMENT
FINANCIAL SERVICES SECTION
ADMINISTRATIVE REPORT
REPORT DATE: November 6, 2012
POLICE BOARD MEETING: November 21, 2012
BOARD REPORT # 1297
TO:
Vancouver Police Board
FROM:
DCC Warren Lemcke, Commanding Support Services Division
SUBJECT:
2013 Operating and Capital Budget
RECOMMENDATIONS:
THAT, the Vancouver Police Board approve the 2013 operating budget totalling $218,986,894,
which is exclusive of any unknown contractual salary increases that may arise from on going
collective agreement negotiations, for submission to City Council under Section 27(1) of the
Police Act, and
THAT, the Vancouver Police Board receive for information that there is no new 2013 capital
budget submission to City Council under Section 27(1) of the Police Act.
POLICY:
Section 27 of the Police Act states that:
(1) On or before November 30 in each year, a municipal police board must prepare and submit
to the council for its approval a provisional budget for the following year to provide policing
and law enforcement in the municipality.
PURPOSE:
To submit to the Vancouver Police Board for their approval, the VPD’s 2013 operating budget
for submission to City Council and to advise that there is no 2013 capital budget submission.
BACKGROUND:
The Police Board Finance Committee reviewed and supported the VPD’s 2013 preliminary
operating budget totalling $222,222,066 and the 2013 capital budget of $170,000 during the
Finance Committee’s meeting on September 21, 2012.
Since that meeting, City staff presented the Budget Outlook Report to City Council on October 3
and have determined a high level position for the City’s 2013 overall total budget. Following that
report, the City’s Finance Committee set and allocated the budget targets for all City
departments and Boards.
The City’s Finance Committee has allocated the VPD a 2013 operating budget target of
$218,989,439 and a 2013 capital budget target of $700,000.
At the October 24 Police Board in-camera meeting, the preliminary budget of $222,222,066 was
presented along with a verbal update of the VPD 2013 operating budget totalling $218,989,439.
Subsequent to the Board meeting, further minor adjustments of $2,545 were made by the City
for other city department allocations, resulting in a final 2013 operating budget of $218,986,894.
The City’s final 2013 operating and capital budget is scheduled for City Council approval on
December 11, 2012.
DISCUSSION:
2012 Base Budget (Appendix 1)
The City’s Finance Committee has allocated the VPD a 2013 operating budget target of
$218,986,894.
This represents an increase of $6,016,963, or 2.8%, from the VPD’s 2012 operating budget. A
summary is provided in appendix 1.
This increase is just adequate to fund known salary increases.
The civilian’s Teamsters and Exempt staff contracts expired on December 31, 2011 and the
Vancouver Police Union’s (VPU) contract will expire on December 21, 2012. There is no
provision in VPD’s 2013 budget for any salary increases. City has confirmed that where a
collective agreement or contract has expired and subsequent wage increases are unknown for a
given budget year, no budget provision for increases is built into the Department’s or Board’s
operating budget for that year. Instead, the City provides for these increases by creating a
provision in City’s general government accounts. Once contracts are ratified, sufficient budget
to cover the full costs of the wage settlements are transferred from the general government
accounts to the affected Department or Board.
New funding has also been provided to implement the Community Safety Officer (CSO)
program and to augment the existing funding for training for the Public Safety Unit members as
recommended in the Riot Review report.
Except for the new funding for the CSO program, 2013 will be a status quo budget which means
VPD would continue to hold 57 sworn vacancies and approximately 20 civilian vacancies.
While new funding has been provided for the CSO program, several items remain unfunded
including the correction of the Granville Entertainment District funding ($253,000), a restoration
of mandatory training ($270,000) and operating costs for Information Technology capital
projects approved by City Council in prior years ($350,000). These total $873,000 and will have
to be absorbed within the existing budget.
2
The City’s Finance Committee have advised that there will be no further adjustments made to
this budget target and that VPD has the opportunity to allocate this envelope of funding to meet
its operating needs.
The total allocated budget of $218,986,894 is $3,235,172 less than the preliminary operating
budget of $222,222,066 presented to the Board Finance Committee. VPD Management will
manage the budget by re-prioritizing, scaling back or deferring programs and expenditures while
ensuring public safety is not compromised.
2013 Capital Budget
The Police Board Finance Committee supported the VPD’s 2013 capital budget of $170,000
during the Finance Committee’s meeting on September 21, 2012.
This request was to allow for paddock improvements at the Mounted Squad facilities. The
project includes a new paddock, fencing, security gates, a fire suppression system and an
enhancement to the existing surveillance camera system.
With recent arsons in Stanley Park, there was an urgency to proceed with this project
immediately; therefore, this project was submitted as an emerging priority in October 2012
through the City’s quarterly capital review process for immediate funding. The Capital Review
Oversight Committee (CPOC) endorsed this project and as of the date of this report, it is
awaiting City Manager approval.
The City’s allotted 2013 capital budget of $700,000 is to allow for a carry forward of any unused
capital budget for projects not yet completed in 2012. For VPD, the main project that will be
carried into 2013 is the Jail and Interview CCTV system.
CONCLUSION:
The VPD’s 2013 operating budget is $218,986,894. While there is no new 2013 capital budget
submission, the 2013 capital budget allocation is $700,000.
Author:
Nancy Eng
Concurring: Warwick Wright
Telephone
717-3017
Date
2012-11-6
Telephone
717-3583
Date
2012-11-6
3
VANCOUVER POLICE BOARD
2013 BUDGET
Appendix 1
2013
BUDGET
2012
BUDGET
2013
CHANGE
% CHANGE
REVENUES
RECOVERIES
Federal Government
Provincial Government
Secondments
Other Local Governments
Other Recoveries
$
REVENUES
Fees
Grants & Donations
Unclaimed Cash
Other Revenues
(139,100) $
(120,000)
(8,937,340)
(138,700)
(2,423,480)
(11,758,620)
(139,100) $
(120,000)
(8,721,834)
(138,700)
(2,368,310)
(11,487,944)
(215,506)
(55,170)
(270,676)
2%
0%
2%
5%
(1,071,200)
(180,200)
(200,000)
(254,700)
(1,706,100)
(1,071,200)
(180,200)
(200,000)
(254,700)
(1,706,100)
(13,464,720)
(13,194,044)
135,826,950
6,481,030
1,387,090
5,388,100
839,470
149,922,640
130,682,846
6,378,180
1,365,110
4,902,750
826,170
144,155,056
5,144,104
102,850
21,980
485,350
13,300
5,767,584
4%
2%
2%
10%
2%
19%
Civilian Salaries
Casual & Temp Salaries
Civilian Overtime
19,656,430
2,217,470
228,100
22,102,000
19,599,088
2,217,470
228,100
22,044,658
57,342
57,342
0%
0%
0%
0%
Fringe Benefits
32,693,260
32,559,147
134,113
0%
TOTAL PAYROLL
204,717,900
198,758,861
5,959,039
19%
9,394,390
348,000
682,500
3,050,850
458,000
5,269,460
1,391,600
1,005,600
6,306,404
27,906,804
9,304,670
348,000
682,500
3,005,670
458,000
5,237,050
1,259,700
1,005,600
6,277,014
27,578,204
89,720
45,180
32,410
131,900
29,390
328,600
1%
0%
0%
2%
0%
1%
10%
0%
0%
14%
232,624,704
226,337,065
6,287,639
33%
TOTAL REVENUES AND RECOVERIES
-
0%
(270,676)
0%
0%
0%
0%
0%
5%
EXPENSES
PAYROLL
Sworn Salaries
Sworn Overtime
Sworn Overtime - Court
Statutory Holidays
Liquor Callouts
FLEET OPERATIONS & MAINTENANCE
BUILDING MAINTENANCE
LEGAL
CRIMINAL INVESTIGATION FUND
TELEPHONES
UNIFORMS AND EQUIPMENT
TRAVEL & TRAINING
COMMUNITY POLICE CENTRES
OTHER OPERATING COSTS
TOTAL OPERATING COSTS
Reserve Adjustment
(173,090)
TOTAL EXPENSES
TOTAL BUDGET
(173,090)
232,451,614
$
218,986,894
4
-
226,163,975
$
212,969,931
$
0%
6,287,639
33%
6,016,963
2.83%
5