exhibitor services manual

Transcription

EXHIBITOR
SERVICES MANUAL
TABLE OF CONTENTS
CONTACT INFORMATION
3
GENERAL VENUE INFORMATION
4
IMPORTANT DATES & DEADLINES
5
SHOW INFORMATION
6
EXHIBITOR BOOTH PACKAGE
7
EXHIBITOR REGISTRATION
Onsite Registration Hours
Exhibitor Registration Process
7
BOOTH CONSTRUCTION REGULATIONS
8-9
EXHIBITOR IDENTIFICATION& DESCRIPTION FORM
10
ADDITIONAL SPONSORSHIP OPPORTUNITIES
11
FINAL PROGRAM ADVERTISEMNT & BAG INSERT INFORMATION
12
ACCOMMODATIONS
13
EXHIBITOR RULES & REGULATIONS
14 -15
ONLINE ORDER FORMS WEB ACCESS
16
EXPERT’EASE – AUDIO VISUAL ORDER FORM
17
LEAD RETRIEVAL ORDER FORM
18
GES – EXHIBITION SERVICES ORDER FORMS
19 - 56
2
CONTACT INFORMATION
CONGRESS SECRETARIAT
Conferences, Groups & Incentives (CG&I) Inc.
100 – 2359 Duvernay Street
Montréal, Québec H3J 2X1
Toll free in North America: +1 877-846-9191, ext 29
[email protected]
SPONSORSHIP, EXHIBITION, INVOICING:
Kathy Tsandilas
Sponsorship and Exhibits Manager
Phone: +1 (514) 690-2133
E-mail: [email protected]
HOTEL GROUP BOOKINGS (10 or more rooms):
Send requests to: [email protected]
WCPGHAN 2016
[email protected]
PROGRAM INFORMATION & SOCIAL EVENTS:
Yee Fun Wong (Ms)
Event Manager
Phone: +1 (514) 846-9191 ext. 32
GES EXHIBITION SERVICES SHOW CONTRACTOR:
Ghislain Boucher
Exhibitor Service Representative
Clarkson Conway - Montréal
Phone: +1 (514) 861-9694 ext. 19
OFFICIAL CARRIER (NATIONAL & INTERNATIONAL.) , CUSTOMS BROKER
Mendelssohn Commerce Event Logistics
Diane Labbé Deegan
Director of Sales & Marketing
Phone: +1 (514) 987‐2700
**Service order forms are found at the end of this manual
3
GENERAL INFORMATION
VENUE
The PALAIS DES CONGRÈS DE MONTRÉAL has built a worldwide reputation for excellence as a flexible
organization offering professional assistance and reliable support with a team that promises the most
personalized and attentive customer service at all times.
Telephone numbers
General reception: +1 (514) 871-8122
General reception (toll free in North America): +1 800 268-8122
Security operations center: +1 (514) 871-3141
ADDRESSES
Postal Address:
Website:
Main visitors’ entrances:
159 St-Antoine Street West, Montréal (Québec) H2Z 1H2
www.congresmtl.com
Entrance St- Antoine:
Entrance Esplanade:
201 Viger Avenue West, Montréal (Québec) H2Z 1X7
1001 place Jean-Paul-Riopelle, Montréal (Québec) H2Z 1M2
(Access for persons with limited mobility)
301, Saint-Antoine Street West, Montréal (Québec) H2Z 1H5
200, de la Gauchetière Street West, Montréal (Québec) H2Z 1W6
Delivery / trucks:
163 Saint-Antoine Street West, Montréal (Québec) H2Z 1X8
Parking: (PCM) Cars:
(Quartier Int.) Cars:
1025 Chenneville Street
249 Saint-Antoine Street West
PARKING
• Viger Hall Parking - Palais des congrès, 1025 Chenneville Street
• Quartier International parking, 249 Saint-Antoine Street West
4
400 spaces
1,200 spaces
IMPORTANT DATES and DEADLINES
(Check all order forms for additional deadlines)
July 15, 2016
Satellite Symposia requirements form
August 1, 2016
Group Hotel reservation cut-off date (10 or more room reservations)
August 5, 2016
Final Program Advertisement submission
Notification of intent to distribute premiums, novelty items, contests or food products
August 19, 2016
Exhibitor Contact Information and Company Description
September 7, 2016
Hotel reservation cut-off date
Registration deadline for Exhibitor complimentary registration
Final draft of booth design due
September 14, 2016
Lead Retrieval – deadline for early bird rate
September 21, 2016
Graphics/Booth Rental Advance Deadline
Furniture Deadline for Discount Price
GES Advanced Order Deadline
Advance Freight: September 12-20, 2016
Congress Bag inserts delivered to the advance warehouse - September 20, 2016
October 5, 2016
Show On-site Material Handling: No shipment will be accepted before October 5, 2016
AUDIO VISUAL
To order audio visual equipment, use the service order forms on page 17.
LEAD RETRIEVAL
To order lead retrieval for your booth, review the service order forms found on page 18.
The Exhibitor Services Manual provides you all the necessary information
and order forms for this event.
Please read and complete each form carefully and return completed
forms as soon as possible so that you are provided with expedient service.
5
SHOW INFORMATION
GES Exposition Services, Inc. is pleased to be the official Decorator and Service Contractor for the
5TH WCPGHAN 2016, being held October 5 – 8, 2016, 2016 at the Palais des congrès de Montréal,
Canada.
WIFI
Free Wifi is available on the Commercial Mall level - Level 1. Simply join “Free zone gratuite Palais”
from your list of available networks on your mobile device. Complimentary Wifi is also available
throughout the congress venue. Further details will be available closer to the dates of the congress.
ADMISSION TO EXHIBIT HALL
All participants affiliated with the exhibits must be registered. The participant must be employed by the
exhibitor or have a direct business affiliation. Exhibitor badges must be worn at all times in the exhibit
area, and will be required to gain access to the exhibit hall. Badges may not be supplemented with
business cards, ribbons (unless supplied by WCPGHAN), company logos. The number of badges issued
to each exhibitor may be limited by the Society. Badges will not be mailed in advance and must be
picked up on-site at the Exhibitor Registration Desk during the following hours:
ONSITE REGISTRATION
Tuesday, October 4, 2016
Wednesday, October 5, 2016:
Thursday, October 6, 2016:
Friday, October 7, 2016:
Saturday, October 8, 2016:
8:00 A.M - 6:00 P.M
6:30 A.M. - 7:30 P.M.
6:00 A.M. - 6:00 P.M.
6:00 A.M. - 6:00 P.M.
6:00 A.M. - 6:00 P.M.
ONSITE EXHIBIT HOURS
Wednesday, October 5, 2016:
Thursday , October 6, 2016:
Friday, October 7, 2016:
Saturday, October 8, 2016:
6:00 P.M. 9:00 A.M. 9:00 A.M. 9:00 A.M. -
LOCATION
8:00 P.M.
4:00 P.M.
4:00 P.M.
2:30 P.M.
** Times are Subject to change
Level 2 of the Palais de congrès – Congress Centre, Poster sessions, including lunch and coffee breaks,
will be held in the Exhibit Hall on Thursday, Friday and Saturday.
EXHIBITOR SET-UP:
EXHIBITOR DISMANTLE:
Tuesday, October 4 …… 9:00 A.M.- 6:00 P.M.
Wednesday, October 5. . 9:00 A.M.- 4:00 P.M.
Dismantling of exhibits begins at 2:30 P.M.
on Saturday. Exhibitors should not begin
dismantling, packing or tearing down space
until 2:30 pm.
Exhibit set-up must be completed set-up by:
5:00 P.M. on Wednesday, October 5, 2016.
6
EXHIBIT BOOTH all inclusive package includes:
o
o
o
o
o
o
1 table 6' black skirted
8' high background and 3' high side dividers in black drape
2 chairs
1 waste basket
One 8''x48'' identification sign (black block text on white background)
Exhibit Hall is carpeted
*** Exhibitors are responsible for additional furniture, equipment, electrical power and lighting for
their booths – access the GES service show provider link to order.
DEADLINE TO REGISTER STAFF: - September 7, 2016
Exhibitors are provided complimentary exhibitor badges. An Exhibitor Badge includes access to the
opening ceremonies and daily coffee breaks.
Exhibitors will be e-mailed a link with an access code where they will be able to register staff and
book their hotel accommodations.
REGISTRATION FOR SCIENTIFIC SESSIONS
If you wish to attend any the Postgraduate Course and any of the Congress scientific sessions, you must
register separately as a meeting attendee.
This can be done via the WCPGHAN website or onsite at the registration desk.
BOOTH CONSTRUCTION
Every exhibit space should allow for the visibility of other booths. All island booth designs must be
approved by WCPGHAN prior to set-up. All exhibits must conform to the standards set by the
Healthcare Convention and Exhibitors Association, which are as follows:



No obstructions in the front half of an in-line booth above a height of 3 feet are permitted. The
booth height of 8 feet, inclusive of company name and logo, may be maintained up to 50% of the
distance from the back wall toward the front of the space.
Electrical or other mechanical apparatus must be muffled so noise does not interfere with other
exhibitors.
No part of any equipment or signs relating thereto shall be posted, nailed or otherwise attached to
columns, walls, floors, or other parts of the building or its furniture, in any way to deface same;
damage arising by failure to observe these rules shall be payable by the exhibitor.
Standard In-line and Corner Booths
All linear booths are 100 square feet (10' x 10'). Booths have a back wall drape that is 8' high, with
sidewall drapes that are 3' high. Total height of exhibits (including decorations) may not exceed 8’ in
height. All display fixtures more than 4' in height of an adjoining exhibit must be confined to that area
of the exhibitor’s space that is at least 5' from the aisle line.
Peninsula Booths
Peninsula booths have 3 open sides, Booths have a back wall drape that is 8' high, with sidewall drapes
that are 3' high, (optional). Total height of exhibits (including decorations) may not exceed 8’ in height.
8
Island Booth
An island booth exhibit is a display in two or more standard booth units with aisles on all four sides. Full
use of the space is permitted, but the design of the booth must allow for see-through visibility and
accessibility from all four aisles. No drapery is provided for island booths. Island booths exceeding 20' in
height will require prior special approval. Island booths may occupy 100% of the rental space, but must
maintain see-through visibility and accessibility from all four aisles. The Island booth sketch and layout
must be submitted to Kathy Tsandilas, Sponsorship and Exhibit Manger by September 14, 2016 for
approval.
HEIGHT RESTRICTIONS
The ceiling height in the Exhibit Hall is 26’ (7.32). The highest point of a booth signage must be no
higher than 20’ (6.1m) from the floor to the top of the sign. Hanging Signs must be elevated 15ft
from the floor, corners may be used however to reduce obstructed views 50% of the ceiling must
remain open. Booth walls can be built up to 12’ (3.66m) off the floor.
SIGNS
o
o
o
Signs, banners, posters, or flyers advertising a booth, or any event or activity sponsored by the
exhibitor may not be posted or displayed at any location inside or outside the exhibit hall other
than the exhibitor’s booth.
Advertising a symposium; you may place signs the evening, once the exhibits close and morning
of the symposia.
Signs can be hung up to 15 feet off the exhibit floor and must be hung by Palais de Congrès de
Montréal personnel and orders placed via the Web Portal, (for signs up to 50 pounds)
9
EXHIBITOR CONTACT INFORMATION &
COMPANY DESCRIPTION
o
For inconsistencies or corrections to the company name fill-in the form. Simply click on the grey
shaded area and type in the box. The shaded area will grow as you type.
o
Please submit this form electronically by August 19, 2016 to Kathy Tsandilas, Sponsorship and
Exhibit Manager at [email protected]
The information provided below will appear in the Final Program.
COMPANY IDENTIFICATION
Company Name: Click here to enter text.
Booth number: Click here to enter text.
Address: Click here to enter text.
Contact person: Click here to enter text.
City: Click here to
Postal code: Click
enter text.
here to enter text.
E-mail: Click here to enter text.
Telephone: Click here to enter text.
Fax: Click here to enter text.
Link to website: Click here to enter text.
EVENT APP
The Event App will allow attendees to have information about the conference right in their pockets.
Forward us your company logo to include online.
∇
∇
A logo (format: .jpg or .png, 240x240)
A header image (format: .jpg or .png, 600x240)
COMPANY DESCRIPTION
In order to be included in the Exhibitor Directory, please provide a 50 word text by August 19, 2016
Note: if the description exceeds the 50-word limit, the first 50 words will be used. Please note that your
description may be edited. Due to printing deadlines late submissions will not be accepted.
Please type (maximum 50 words). Submissions over 50 words will be cut at the 50th word.
Click here to enter text.
10
ADDITIONAL MARKETING OPPORTUNITIES
FINAL PROGRAM ADVERTISEMENTS
 Back inside or outside cover - $2500
 Inside Full Page Color - $1500
 Inside Half Page Color - $ 500
EDUCATIONAL OPPORTUNITIES
 Corporate Satellite Symposia- $40,000
 Meet the Professor Breakfast - $5000 each
 2016 Postgraduate Course Support – 50,000
entire course or $10,000 per module
HOTEL KEYCARDS
$20,000
You will be at every WCPGHAN 2016 hotels
guest’s fingertips at least twice each day as they
go in and out. The cards will be printed with the
company’s name and logo on 1 side.
CONFERENCE BAGS
$25,000
Conference bags provide an excellent
opportunity to place your corporate logo on an
item that will be used and seen by participants
every day of the conference.
BAG INSERTS
$2,000 per insert
Double your exposure by inserting a flier, job
opportunity, program announcement, or
product into the conference bags; every
attendee receives a bag. Bag inserts must be
pre-approved by WCPGHAN. All supporters will
be responsible for supplying the necessary
amount of supplies for each bag.
LANYARDS
$20,000
All attendees will receive a lanyard when they
register, which they will wear throughout the
meeting, making your company visible
throughout the congress.
I-POSTERS
$20,000
Courtesy of your company, all poster presenters
will have a QR code attached to their
professionally printed poster enabling viewers
to scan the poster to their mobile device for…….
future viewing. The posters will be printed for
the presenters and handed out at a booth
identified with your company. On the
WCPGHAN website, a page dedicated to poster
presenters will be available and your company’s
logo and hyperlink to your website will be
included. The I-Poster sponsorship included a
free delegate bag insert.
MEETING APP
$30,000
The Meeting program provides a
comprehensive listing of all meeting activities
OPENING RECEPTION
$50,000
Get a head-start in promoting your company
and networking by being the exclusive or cosponsor of this welcome reception
REFRESHMENT BREAKS
$15,000
Refreshment stations will be set up in the
exhibit hall. Optionally, at your company’s
expense, you may provide plates, napkins and
table runners with the company or product
name and logo.
INTERNET CAFE
$20,000
This valuable service allows attendees to access
their email while away at the meeting.
Additional recognition includes signage in the
Internet Center, as well as your company logo,
booth number and link to your website on the
screen saver at each station.
PENS
$10,000
Pens will be placed in every attendee’s Tote bag
for use throughout the meeting and beyond.
World Congress 5k
$10,000
Departing for a 5km run from the Westin Hotel,
sponsorship gives program identification, logo
on runner’s tee shirts and on medals finishers
will receive, signage at water station, starters’
line and finish line.
ADDITIONAL ITEMS ARE AVAILABLE
FOR INFORMATION CONTACT KATHY TSANDILAS, SPONSORSHIP & EXHIBIT MANAGER:
[email protected]
11
FINAL PROGRAM ADVERTISEMENT
Deadline for submitting your final program advertisement: August 5, 2016
TECHNICAL SPECIFICATION
1/2 PAGE
Text and image: minimum margin 1/4” inside final format
HORIZONTAL Reverse text: 7 points minimum, serif is not suggested
Bleed: 1/8”
Final size: 8.5” x 5.5” Horizontal
1 PAGE
Text and image: minimum margin 1/4” inside final format
Reverse text: 7 points minimum, serif is not suggested
Bleed: 1/8”
Final size: 8.5” x 11”
PICTURE
Photoshop .TIF or .EPS
HIGH RESOLUTION 300 dpi (final size)
FILE ACCEPTED PDFX vectorized text
Or illustrator, eps format, text created outline (vectorised)
CONGRESS BAG INSERT
Deadline to Receive the Congress Bag Insert: September 20, 2016
Total inserts: 2500
Label must be placed clearly in the front of the box
Address:
GES Spécialiste mondial de l'événement
WCPGHAN 2016
YRC-Reimer
1725 Chemin St-Francois
Dorval, Quebec H9P 2S1
Canada
Include:
BAG INSERT – COMPANY NAME
*** Product samples must be approved
12
ACCOMMODATIONS
Additional information available on the website
The following taxes are not included in the room rates:
• 3.50 % Lodging tax
• 5.00 % Federal goods and services tax (GST)
• 9.975% Provincial sales tax (PST)
HOTEL RESERVATION CUTOFF DATE: September 7, 2016
GROUP BOOKING (10 or more reservations), Room list due by: August 1, 2016
13
RULES AND REGULATIONS
DISTRIBUTION OF GIVEAWAYS/HANDOUTS
With the exception of descriptive company/product literature, all handouts and giveaways must be approved by
WCPGHAN prior to the meeting. All items to be distributed must be useful to the participants at the meeting
and/or in the professional activities of the booth visitor. As a general rule, note pads, pens and pencils are
permitted. No bags or lanyards of any kind may be distributed. Non-professional products or services cannot be
shown or given away and exhibitors are expected to adhere to the professional nature of the event with respect
to displays, literature, advertising, novelties, souvenirs, conduct of person etc. No unapproved items may be
distributed. Any exhibitor found distributing materials that have not been officially accepted will be required to
cease distribution immediately.
BOOTH/EXHIBITOR CHARACTER & CONDUCT
WCPGHAN holds the exhibitor responsible for the management of his agents or designees. Exhibitors should
insure that their exhibits are properly staffed at all times during official exhibit hours. WCPGHAN reserves the
right to expel or refuse admittance to any representative whose conduct is, in WCPGHAN’s opinion, not in
keeping with the character of the WCPGHAN Meeting. All exhibits must conform to the standards set by the
Exhibitors Association, which include the following:
Canvassing or distributing advertising material outside the exhibitors’ own booth is not permitted. Solicitation of
business or conferences in the interest of business, except by exhibiting firms is prohibited.
INDEPENDENT CONTRACTORS
Exhibitors who plan to use the service of anyone other than the official service contractor (independent
contractors) must notify the GES Exposition Office and provide an original Certificate of Insurance no less than
30 days prior to the show. Independent contractors must abide by all rules and regulations set forth by
WCPGHAN.
CONTRACTOR PERSONNEL BADGES
All personnel working within the Palais des Congrès de Montréal must be wearing, in an easily visible location, a
photo identification badge issued either by their employer. Anyone not wearing these items as specified can be
denied admittance to the Palais des Congrès de Montréal.
SECURITY
As a courtesy to exhibitors, watchman service for the exhibit area will be furnished during the hours deemed
necessary by WCPGHAN. The safekeeping of the exhibitor’s property shall remain the responsibility of the
exhibitor. The furnishing of such a service is in no case to be understood or interpreted by exhibitors as a
guarantee to them against loss or theft of any kind.
USE OF THE WCPGHAN NAME & LOGO
The name, logo and acronym of the World Congress of Pediatric Gastroenterology, Hepatology and Nutrition
are the exclusive property of and are trademarked by WCPGHAN. They may not be used in any way, for any
purpose or at any time without the express written permission of WCPGHAN.
14
PROGRAM BOOK DISTRIBUTION / REGISTRATION BAGS
One copy of the final WCPGHAN Program Book and a registration bag will be provided to each exhibit space.
These will be available at the Exhibitor Registration Desk on Wednesday, Oct. 5 in the morning. Please send a
representative to pick up the materials.
RESTRICTED TIME
The WCPGHAN Meeting is organized to maximize attendees’ participation in WCPGHAN scientific programs and
exhibits. Affiliate/Exhibitor events may not be held during any official WCPGHAN scientific programming or
exhibit hours.
CANCELLATIONS
∇ If the”Exhibitor /Sponsor” cancels before June 1, 2016, 50 % of the total amount will be refunded.
∇ If the”Exhibitor /Sponsor” cancels after June 1, 2016, s/he will be liable for 100% of the total contracted
cost.
∇ If the amounts due are not paid in full by June 1, 2016, the “WCPGHAN 2016” shall have the right to
cancel the Contract and retain the amounts already paid and use the space at its discretion.
The ”CLIENT” forfeits all rights or claims to the allocated space and “WCPGHAN 2016”organizers are free to rent
the space to others. Exhibit space is not transferable.
15
ORDER ONLINE
and save time!
Palais des congrès de Montréal
The Link to the WEB PORTAL for the SERVICES THE
EXHIBITORS ORDER THROUGH PALAIS and order the
following services directly online with the Palais:
o
o
o
o
Catering – (exclusive service from Capital Catering)
Security
Telecommunications/ Internet
Banner/Signage Hanging (for signs up to 50 pounds)
GES - SERVICE SHOW CONTRACTOR
Service Order Forms Include:
o
o
o
o
o
o
o
o
o
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Freight Forwarding & Shipping
Booth Design
Booth Cleaning
Signage printing & Graphics
Material Handling
Storage
Booth Set-Up/Dismantling
Furniture, Carpet, Accessories
Floral
Forklift
Electrical
16
1-844-877-EASE (3273)
EXHIBITOR AUDIO VISUAL REQUEST FORM
Contact us at:
[email protected]
Daniel Fisher
Tel:514-458-7734
Fax:450-258-2112
ATTN:
SHOW NAME:
COMPANY:
SHIP TO:
WCPGHAN 2016
Montreal Convention Center
BOOTH#:
TEL:
ON SITE CONTACT:
FAX:
INSTALLATION DATE:
EMAIL:
EXHIBIT START:
PO #:
DISMANTLE DATE:
QUANTITY
DESCRIPTION
OCTOBER 4th 9h to 18h / OCTOBER 5th 9h to 13h
OCTOBER 6th - 09h30
OCTOBER 8th - 15h
SHOW RATE
TOTAL
FLAT SCREEN MONITORS
23" (16:9) LCD FLAT SCREEN MONITOR
225,00
32" (16:9) LCD FLAT SCREEN MONITOR
375,00
47" LCD FLAT SCREEN MONITOR & SPEAKERS with 6' DISPLAY STAND
675,00
1350,00
1950,00
TOUCH SCREEN MONITORS
32" TOUCH SCREEN with 6' CHROME DISPLAY STAND
1000,00
1500,00
2000,00
COMPUTERS
LENOVO COMPUTER C/W CORE 2 DUO 1.6GHZ PROCESSOR
300,00
MACINTOSH COMPUTER AVAILABLE - PLEASE CALL
600,00
MAC PLAYBACK PRO DIGITAL MEDIA PLAYER
600,00
COMPUTER ACCESSORIES
EXTERNAL USB CD-RW BURNER
150,00
SET OF COMPUTER SPEAKERS
60,00
LEXMARK LASER PRINTER C/W SPARE TONER CARTRIDGE
300,00
HEWLETT PACKARD HIGHSPEED LASER PRINTER
400,00
VIDEO / DVD
BLU-RAY PLAYER
150,00
DVD PLAYER
100,00
AUDIO EQUIPMENT
SHURE WIRED MICROPHONE C/W FLOOR STAND
50,00
UHF WIRELESS MICROPHONES (COMBO UNIT)
(SOUND SYSTEM REQUIRED)
300,00
JBL PORTABLE SPEAKER (100 W) C/W MICROPHONE
130,00
BOOTH AUDIO SYSTEM C/W 2-SPEAKERS, MIXER, CD
500,00
PLAYER, WIRELESS MICROPHONE & FLOOR STAND
5 DISC CD PLAYER (REQUIRES SPEAKERS)
75,00
MISCELLANEOUS
LASER POINTER
50,00
TRIPOD SCREEN
80,00
DRAPED PROJECTION STAND OR CART
60,00
LCD PROJECTOR AVAILABLE - PLEASE CALL
TBA
EQUIPMENT TOTAL:
PAYMENT ACCEPTED:
VISA
MASTERCARD
We offer a full range
of rental equipment,
technicians and staff
ready and willing to
advise and help you.
(MINIMUM FEE) DELIVERY & PICKUP:
100,00
LABOUR - SETUP/DISMANTLE
TBA
SUB-TOTAL:
GST TAX (5%):
PROVINCIAL SALES TAX (9.975%):
TOTAL:
Applicable taxes extra
CARD HOLDER:
SECURITY CODE#:
EXPIRY DATE:
CREDIT CARD #:
LEAD RETRIEVAL SERVICES
SERVICE DE SUIVIS
2016 World Congress of Pediatric Gastroenterology,
Hepatology and Nutrition
Wednesday October 5 – Saturday October 8, 2016
Palais des Congrès de Montréal, Montréal, Québec
Our portable, cordless and compact lead retrieval unit is an invaluable tool for collecting and managing visits by potential
customers to your booth. Simply point, click, scan and the information is instantly registered, allowing you to take notes to
refer to at a later time.
Le lecteur optique portable, compact et sans-fil est un outil indispensable pour enregistrer et gérer les renseignements de
tous clients potentiels qui se présentent à votre kiosque. Vous n’avez qu’à pointer, cliquer, et scanner le code à barre pour
emmagasinées les coordonnées. Vous avez également l’option d’ajouter des notes personnelles auxquelles vous pourrez vous
référer par la suite.
COMPANY INFORMATION / RENSEIGNEMENTS
(All fields are mandatory / Tous les champs sont obligatoires)
EXHIBITOR NAME
NOM DE L’EXPOSANT
PRIMARY CONTACT
CONTACT PRINCIPAL
ADDRESS
POSTAL/ZIP CODE
ADDRESSE
CODE POSTAL/ZIP
CITY
PROVINCE/STATE
VILLE
PROVINCE/ETAT
PHONE
FAX
TELEPHONE
TELECOPIEUR
EMAIL
BOOTH #
# KIOSQUE
COURRIEL
BASE PACKAGE AND OPTIONS / FORFAIT DE BASE ET OPTIONS
1 unit, notes sheet, data email (CSV format)
*For all orders received by September 14, 2016
1 lecteur, fiche de notes, envoie de données par courriel (format CSV)
*Pour toutes commandes reçues jusqu’au 14 septembre, 2016
$
BASE PACKAGE
FORFAIT DE BASE
ADDITIONAL UNIT(S)
LECTEUR(S) ADDITIONNEL(S)
Booth delivery and pick-up at the beginning and end of the congress
Livraison et cueillette du lecteur au début et à la fin du congrès
PAYMENT / PAIEMENT (GST/TPS
VISA
MASTERCARD
AMEX
CARD NUMBER
CHEQUE
DELIVERY
/ PICKUP SERVICE
SERVICE DE LIVRAISON
145.00
*115.00
Total
1
65.00
15.00
#830590477)
(to/payable à NALDAINAH)
EXP
NUMÉRO DE CARTE
QTY
SUB/SOUS –TOTAL
CARDHOLDER
NOM DU TITULAIRE
GST/TPS (5%)
SIGNATURE
QST/TVQ (9.975%)
TOTAL
SUBMIT COMPLETED FORMS BY… / ENVOYEZ VOTRE FORMULAIRE COMPLÉTÉ PAR…
FAX / TÉLÉCOPIEUR:
514-744-3313
EMAIL / COURRIEL :
[email protected]
ALL RENTALS ARE FINAL / TOUTES LES LOCATIONS SONT DÉFINITIVES
LEAD RETRIEVAL SERVICES
SERVICE DE SUIVIS
2016 World Congress of Pediatric Gastroenterology,
Hepatology and Nutrition
Wednesday October 5 – Saturday October 8, 2016
Palais des Congrès de Montréal, Montréal, Québec
COMPANY NAME
NOM DE L’ENTREPRISE
REPRESENTATIVES / REPRÉSENTANTS
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PRODUCTS & SERVICES / PRODUITS ET SERVICES
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FOLLOW-UPS / SUIVIS
Phone Call / Téléphone
Send Fax / Envoi Télécopieur
Send Email / Envoi Courriel
Sales Visit / Visite Représentant
Marketing Mailer / Envoi Marketing
Hot Lead / Très Intéressé
Contact 1 Week / Contacter 1 Semaine
Contact 2 Weeks / Contacter 2 Semaines
Contact 1 Month / Contacter 1 Mois
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PLEASE SUBMIT YOUR COMPLETED FORM BY FAX TO 514-744-3313
Questions? Contact us at [email protected]
VEUILLEZ ENVOYEZ VOTRE FORMULAIRE COMPLÉTÉ PAR TÉLÉCOPIEUR AU 514-744-3313
Pour toute question, vous pouvez nous joindre à [email protected]
WCPGHAN - 2016 WORLD
CONGRESS OF THE
INTERNATIONAL SOCIETIES
OF PEDIATRIC
GASTROENTEROLOGY,
HEPATOLOGY AND
October 5-8 2016
Dear Exhibitor,
We are pleased that GES Global Experience Specialists has been selected as your Official Service Contractor for:
WCPGHAN - 2016 WORLD CONGRESS OF THE INTERNATIONAL SOCIETIES OF PEDIATRIC GASTROENTEROLOGY,
HEPATOLOGY AND NUTRITION
We strive to offer you the best possible service to facilitate a successful show experience. Please review this manual carefully.
It contains information and order forms for each of the many services offered by GES Global Experience Specialists. In order to
provide efficient service for you it is most important that you return these forms to us promptly.
By placing your orders in advance. You can have a valuable rebate on most decorating items. Advance orders also make for a
smoother, more efficient move-in avoiding unnecessary waits, the possibility of selecting a sold out item and showsite delivery
delays.
To qualify for discount prices, orders must be received in our office on or before the deadline date on the order forms. Please
be sure to reference each order form as deadline dates may vary. GES Global Experience Specialists requires payment in full at
the time services are ordered. For your convenience, we require that you provide a credit card authorization with your initial
order. This may be used to charge labour and material handling services not covered in your advance order. We accept Visa,
Mastercard, American Express, as well as cheques. Please note that onsite pricing will include a premium.
We realize that exhibiting in a tradeshow can be complicated. If you need assistance with your orders or additional
information, please call our offices at 514-861-9694 from Monday to Friday from 8:30am until 4:30pm and ask to speak to a
Customer Service Representative (CSR). In addition, our GES Global Experience Specialists Servicecentre staff will be available
throughout the show to assist you.
Thank you in advance for your valued business. We look forward to serving you and wish you a successful event.
Save time, order online.
Sincerely,
Customer Service Team
GES Global Experience Specialists
Clarkson-Conway
800, de la Gauchetière W. St., suite 1165
Montréal, QC, H5A 1K6
Tél.: 514-861-9694
Fax.: 514-392-1577
[email protected]
Show Information
WCPGHAN - 2016 WORLD CONGRESS OF THE INTERNATIONAL SOCIETIES OF PEDIATRIC
GASTROENTEROLOGY, HEPATOLOGY AND NUTRITION
OCTOBER 5-8, 2016
BOOTH EQUIPMENT ( Each Exhibit space includes)
This package includes:
8' high background and 3' high side dividers in black drape
One 6' table with black skirt
Two grey fabric chairs
One waste paper basket
One 48" x 8" booth ID
Exhibitors are responsible for providing all additional furniture, equipment, power and lighting for their booths.
ELECTRICITY
Electricity is not included with the space. For all electrical needs please refer to the order form and return to us.
EXHIBIT HALL CARPET
The exhibit hall is carpeted.
DISCOUNT PRICE DEADLINE DATE
In order to receive advance order discount rates listed on the price sheet‚ we must receive your order
and payment by:
September 21, 2016
SHOW SCHEDULE
EXHIBITOR MOVE-IN
October 4, 2016 - 9:00 AM - 6:00 PM
October 5, 2016 - 9:00 AM - 4:00 PM
EXHIBIT HOURS
October 5, 2016 - 6:00 PM - 8:00 PM
October 6, 2016 - 9:00 AM - 4:00 PM
October 7, 2016 - 9:00 AM - 4:00 PM
October 8, 2016 - 9:00 AM - 2:30 PM
GES SERVICE DESK
October 4, 2016 - 9:00 AM - 6:00 PM
October 5, 2016 - 9:00 AM - 4:00 PM
EXHIBITOR MOVE-OUT
October 8, 2016 - from 2:30 PM
SHIPPING INFORMATION
Please review this section of the Exhibitor Kit thoroughly for: the proper shipping address to the facility, all information relating to advance
freight, storage, and materials handling of your goods during the move-in and move-out process.
OFFICIAL DECORATOR AND TRANSPORT (DOMESTIC) COMPANY
OFFICIAL CARRIER (INTL.) & CUSTOMS BROKER
GES CANADA / Clarkson-Conway
800 Place Bonaventure, Suite 1165
Montréal, Québec H5A 1K6
Phone: 514 861-9694 Fax: 514 392-1577
Mendelssohn Commerce Event Logistics
276, Saint-Jacques St., suite 818
Montréal, QC, H2Y 2G4
Phone: 514 987-2700
Payment & Credit Card
Charge Authorization
WCPGHAN - 2016 WORLD CONGRESS OF THE INTERNATIONAL SOCIETIES OF PEDIATRIC GASTROENTEROLOGY, HEPATOLOGY AND NUTRITION
OCTOBER 5-8, 2016
COMPANY NAME:
BOOTH #
STREET
CONTACT NAME
PHONE
CITY
FAX
PROVINCE/STATE
POSTAL CODE
Payment for Services - Global Experience Specialists requires payment in full at the
time services are ordered. Further, GES Global Experience Specialists requires that you
provide a credit card authorization with your initial order. For your convenience, we will
use this authorization to charge your account for services, which may include labour
and material handling, not covered by your initial payment. All applicable taxes will be
added and charged to your credit card.
Discount Pricing - To qualify for discount pricing, orders must be received with payment
on or before the discount price deadline.
Method of Payment - Global Experience Specialists accepts American Express,
Mastercard, Visa, cheque and wire transfers. Purchase orders are not considered
payment. Exhibitors will be charged a 35.00 fee for NSF cheques or wire transfers (to
cover the bank fees).
Third Party Billing - Each exhibiting firm is ultimately responsible for all charges incurred
on it's behalf. Global Experience Specialists reserves the right to institute collection
action against the exhibitor if the authorized third party does not pay.
Tax Exempt - If you are tax exempted in Canada you must provide a GST and/or QST
Exemption Certificate. Please send the above information to the GES office for this
show. Taxes vary by location and will be added to your invoice if you do not submit
your tax exemption certificate prior to the deadline.
Adjustments & Cancellations - It is the responsibility of the exhibitor to advise GES
Global Experience Specialists on-site representative(s) of any problem(s) with any of
their orders. No adjustments will be made to invoices after the close of the show. All
orders cancelled by the Exhibitor or due to the cancellation of an event or their nonparticipation may be subject to cancellation fees equal to 50% - 100% of the total order
based upon the status of move-in, work performed, and/or Global Experience
Specialists set up costs or expenses. Please refer to the individual forms for cancellation
fees.
If you have any questions regarding our payment policy please call Global Experience
Specialists at 514.861.9694 or visit the Global Experience Specialists Servicentre at the
show.
Please complete the information and return payment in full with this form and your
orders. You may choose to pay by credit card, cheque or wire transfer, however, we
require your credit card charge authorization to be on file with Global Experience
Specialists.
You agree to late fees of up to 1.5% per month on any balance not paid at the
conclusion of the event or balance left without appropriate credit card on file.
For your convenience, we will use this authorization to charge your credit card for any
additional amounts ordered by your representative or services rendered to your
company for this event.
Faite parvenir votre commande par / Please send your order by :
Télécopieur / Fax: 514-392-1577 - Courriel / E-mail: clarkson @ges.com
EMAIL
SHOW SITE CONTACT AND PHONE NUMBER
I agree in placing this order that I have accepted GES Global Experience Specialists
payment Policy and Terms $ Conditions of Contrat
SIGNATURE AUTORISÉE
NOM AUTORISÉ - LETTRES MOULÉES SVP
date :
Autorisation de paiement par carte de crédit informations obligatoires
Numéro carte de crédit
__ __ __ __ - __ __ __ __ - __ __ __ __ - __ __ __ __
Date d'expiration
Code de sécurité
□ VISA
□ Master Card
□ AMEX
Nom du détenteur de la carte
Signature du détenteur de la carte
PAIEMENT COMPLET REQUIS
$
Chèque fait à l'ordre de Clarkson-Conway. Votre chèque doit être reçu 2
semaines avant la date du montage.
Montant du chèque joint à ma commande:
COMPAGNIE
# STAND
Bank Transfer
IMPORTANT
PLEASE RETURN THIS COMPLETED DOCUMENT WITH A COPY OF YOUR BANK TRANSFER ISSUED BY YOUR BANK :
FAX AT 514.392.1577 OR BY EMAIL: [email protected]
IF YOU NEED INFORMATION PLEASE CONTACT THE CUSTOMER SERVICE
INFORMATION TO BE COMPLETED AND TO BE ADDED ON YOUR BANK TRANSFER
Show Name: ___________________________________________
Booth #:_________________________
Company name: _______________________________ Address: ___________________________________________________
Amount of invoice: __________________$
Bank charge to include with your payment + ________35.00$ ____$
Total amount of transfer: __________________$
Invoice number: ___________________
Note that our invoices are in Canadian Funds, so when possible please have your bank transfer send in this currency.
BANK INFORMATION TO SEND YOUR WIRE TRANSFER
Please include all of the following information to ensure your funds reach our bank
IF YOU ARE SENDING CANADIAN DOLLARS:
Bank Name:
Bank Address:
CIBC (BANQUE CANADIENNE IMPÉRIALE DE COMMERCE)
1155, boul. René Lévesque Ouest
Montréal, Québec, Canada
H3B 3Z4
Account Name :
Branch Number:
Swift Code :
Clarkson-Conway Inc.
010
CIBCCATT
Account Number:
Transit Number:
2408414
00001
The Swift bank identification Code (BIC) is the bank code required for all international transfers
IBAN Number :
N/A in Canada
IF YOU ARE SENDING AMERICAN DOLLARS:
Bank Name:
CIBC (BANQUE CANADIENNE IMPÉRIALE DE COMMERCE)
1155, boul. René Lévesque Ouest
Montréal, Québec, Canada
H3B 3Z4
Account Name :
Branch Number:
U.S. intermediary bank name:
Swift Code :
ABA Routing Number :
Clarkson-Conway Inc.
010
Wells Fargo Bank, N.A., NY, USA
PNBPUS3NNYC
026005092
Bank Address:
Account Number: 2408414
Transit Number: 00001
The ABA routing # is the routing code for U.S. based banks and is required for all EFT’s within the U.S.
Material Handling Information
Material Handling is the unloading of your exhibit materials, delivery to your booth, handling of
empty containers to and from storage, and removal of your materials from your booth for
reloading onto your outbound carrier. This is not to be confused with the cost to transport your
exhibit material to and from the event.
Benefits of Advance Shipping to the GES Global Experience Specialists Warehouse
● Storage of materials for up to 15 days prior to your show.
● Delivery of shipments to your booth on your first day of move-in (schedule permitting).
● Some convention centres and hotels do not have facilities for receiving or storing freight.
● Saves valuable set-up time.
How to ship in Advance to the GES Global Experience Specialists Warehouse
● Remove all old shipping and empty storage labels.
● Fill out and attach enclosed Advance Shipping Labels.
● Complete the enclosed Advance Material Handling order form.
● All shipments must have a bill of lading or delivery slip showing the number of pieces, weight, and
type of merchandise.
● Take the time to ensure that your display and products are packed neatly and securely.
● Do not ship uncrated materials to the warehouse.
● Please note that when utilizing a ground carrier other than the official, U.S. shipments will require
customs clearance before delivery to the advance warehouse. Clearance delays may occur.
How to Ship to Exhibit Site
● Consign all shipments c/o GES Global Experience Specialists.
● Remove all old shipping and empty storage labels.
● Fill out and attach enclosed Direct Shipping labels.
● All shipments must have a bill of lading or delivery slip showing the number of pieces, weight, and
type of merchandise.
● Take the time to ensure that your display and products are packed neatly and securely.
● If you are shipping your carpet and/or lighting trusses, make sure it is loaded last so it can be
unloaded first.
Freight Carriers
Select a carrier with experience in handling exhibition materials. Make sure to give your carrier
explicit information as to where and when to check-in. Delivery and pick up times are often out of the
range of "normal" delivery hours, make sure your carrier is committed to meeting your target dates
and times. While making shipping plans to the show, also plan for the return shipment.
Tracking Shipments
Confirm your delivery date and time with your carrier, and have all pertinent shipping information in
the hands of your representative at showsite. You may also want to review the return of your goods
at the end of the show.
Estimating Material Handling Charges
Handling charges are based on the weight of the freight. Shipments are billed by the hundredweight
and rounded up to the nearest hundred. A minimum per shipment may apply, see enclosed Material
Handling Order Form for details. Please prepay all shipping charges - GES Global Experience Specialists
cannot accept or be responsible for collect shipments. Crated and uncrated shipments must be
separated and clearly identified on your bill of lading.
● Crated - Material that is skidded or is any type of shipping container that can be unloaded at the
dock with no additional handling required.
● Uncrated - Material that is shipped loose or pad-wrapped and/or unskidded machinery without
proper lifting bars or hooks.
● Special Handling - Defined as shipments that are loaded by cubic space and/or packed in such a
manner as to require special handling, such as ground loading, side door loading, constricted space
loading, and designated piece loading or stacked shipments. Also included are mixed shipments and
shipments without proper delivery receipts.
● Overtime Surcharges - Shows that move-in or move-out on weekends or late
in the day may be subject to overtime surcharges. See enclosed Material
Handling Order Form for details.
● Late Surcharges - A surcharge may apply if advance freight is received after
the published deadline date for shipments to arrive at the warehouse. See
enclosed Material Handling Order Form for details.
Storing Empty Containers
Properly labeled empty shipping cartons will be picked up, stored and returned
after the show. Labels are available at the GES Global Experience Specialists
Servicentre of from your GES Global Experience Specialists Service
Representative and are for empty storage only. Depending on the size of the
show, it can take from one (1) to four (4) hours to return empty crates. Do not
store any items in crates marked empty.
Forced Freight
Shipments left on-site after dismantle hours will be transferred to a
storage warehouse. Charges relating to such shipping and handling will be
charged to the exhibitor.
Outgoing Shipments
An OMHF (Outbound Material Handling Form / Bill of Lading) must accompany
all outgoing shipments. Shipping information, outbound forms and labels will be
available at the GES Global Experience Specialists Servicentre. Exhibitors
selecting non-official carriers will need to make their own arrangements for
pickup. Make sure that someone from your company will be on-site to oversee
the outbound shipment of your display and product.
Machinery, Labour and Equipment
Labour and equipment for uncrating, unskidding, positioning, leveling,
dismantling, recrating, and reskidding machinery and/or equipment must be
ordered separately. Place your order for this using the In-Booth Forklift and
Labour Order Form. If your material requires specialized rigging equipment,
please notify us promptly so that we can make arrangements. When possible
supply your own rigging equipment with shipments and pre-rig your material.
Insurance
All of your goods should be insured by your own insurance policy. Although we
do our best to handle your goods as our own, there are many variables in
shipping and handling that can affect your exhibit and products. GES Global
Experience Specialists has published GES Global Experience Specialists Terms &
Conditions of Contract that are in your exhibitor service manual. Please read
them carefully. It is recommended that your goods be insured.
GES Limits of Liability
● Liability - GES Global Experience Specialists is liable for loss or damage to
your goods ONLY if the loss or damage was caused by GES Global Experience
Specialists negligence.
● Measure of Damage - If GES Global Experience Specialists was negligent and
the negligence caused either loss or damage to your goods, then the measure
of that damage will be determined by the following:
a. Measure of damages in all situations (including b. below) will be limited by
the Depreciated Value of the goods or repair costs, whichever is less.
b. The lesser of $0.30 per pound per piece, $50 per piece, or $1000 per
occurrence.
GES Global Experience Specialists does not offer or sell insurance. GES Global
Experience Specialists is not liable and will not owe for loss or damage to your
goods if the damage was not caused by GES Global Experience Specialists.
Manutention à l'avance
Advance Material Handling
5-8 OCTOBRE 2016
A/S (C/O) GES c/o YRC
1725 Chemin St-François
Dorval , QC, H9P 2S1
Ce service inclut le déchargement à l'entrepôt et la livraison à votre kiosque au:
The rate for this service includes unloading at the warehouse and delivery to:
Envois arrivant entre
Shipment arriving between:
12 au 20 septembre 2016
September 12-20, 2016
Ce service n'inclut pas le retour à l'entrepôt à la fin de l'exposition. Votre transporteur doit ramasser votre matériel au débarcadère du lieu de
l'exposition avant la fin du démontage sinon des frais d'entreposage vous seront chargés.
This service does not include returning the shipments to the warehouse at the end of the show. Your transporter must pick-up your shipment(s) at the
loading dock of the venue before the end of the move-out or you will be charged for storage or for transport fees.
IDENTIFIEZ ET ADRESSEZ TOUT VOTRE MATÉRIEL “TOUS FRAIS PRÉPAYÉS” / MARK AND CONSIGN SHIPMENTS ''BILL ALL CHARGES TO SHIPPER''
Veuillez vous référez aux étiquettes d'expédition de ce manuel. / Please refer to the shipping labels in this manual.
GES Spécialiste mondial de l'événement n'assumera aucune responsabilité pour la marchandise non emballée, mal emballée ou avec des dommages déjà apparents, la perte, le vol ou la
disparition de toute marchandise après qu'elle soit livrée au kiosque de l'exposant ni avant la cueillette au kiosque de l'exposant pour le chargement après l'exposition. / GES Global
Experience Specialists shall not be responsible for damage to uncrated materials, improperly packed materials, concealed damage, loss or theft of exhibitor materials after being delivered
to booth during installation; nor before being picked up for shipping out from the building.
Si vos transporteurs désignés ne ramassent ou ne livrent vos matériaux à temps, ni le promoteur ni GES Spécialiste mondial de l'événement ne sera responsable des délais subséquents. / If
your designated carriers do not pick up or make destination delivery of your shipment on time, neither show management nor contractor will be liable for any resulting delays.
MÉTHODE DE CALCUL DES FRAIS / METHOD OF CALCULATION OF CHARGES
Il est entendu que votre calcul est un estimé. La facturation sera faite à partir du poids réel. Les ajustements seront effectués en conséquence. / We understand that your calculation is
only an estimate. Invoicing will be done from the actual weight. Adjustments will be made accordingly.
Notre marchandise sera expédiée à l'entrepôt le / Our shipment will be sent to the warehouse on:
Nombre de morceaux / Total Pieces:
Poids de la plus grosse unité / Weight of largest piece:
Dimensions de la plus grosse unité / Size of largest piece:
ENVOI/SHIPMENT = + 50 LBS
PETIT ENVOI / SMALL SHIPMENT - 50 LBS
MANUTENTION SPÉCIALE / SPECIAL HANDLING
PRIX PAR/PRICE BY 100 LBS
(200 LBS minimum)
PRIX PAR ENVOI / PRICE BY SHIPMENT
PRIX PAR / PRICE BY 100 LBS (200 LBS minimum)
X
108,00 $
X
70,00 $
X
135,00 $
Vous devez OBLIGATOIREMENT joindre le formulaire d'autorisation de carte de crédit à ce formulaire. Toutes Montant / Amount:
les commandes sont soumises aux politiques de paiement et aux limites de responsabilités de GES Spécialiste
R100992197 - TPS 5% GST
mondial de l'événement stipulées dans ce catalogue de l'exposant.
1000169915 - TVQ 9.975% QST
Frais d'annulation: Après le début du montage du salon, toute annulation sera facturée à 100% du coût
original.
TOTAL
The payment & credit card authorization form MUST accompany this form.
All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability &
Responsibility as specified in this Exhibitor Kit.
Cancellation fees: Items cancelled after move-in begins will be charged at 100% of the original price.
COMPAGNIE - # STAND
COMPANY - BOOTH #
UTILISEZ CES ÉTIQUETTES D'EXPÉDITION CAR ELLES VONT FACILITER LA MANUTENTION. Des copies de ces étiquettes sont acceptés si une quantité plus grande est
nécessaire.
USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING. Copies of these labels are acceptable if additional labels are needed.
MATÉRIAUX D'EXPOSITION
EXPÉDITION À L'AVANCE
EXPÉDITION À L'AVANCE
À:
À:
NOM DE LA COMPAGNIE
16J51
NOM DE L'EXPOSITION
NOM DE LA COMPAGNIE
16J51
NOM DE L'EXPOSITION
NUMÉRO DE STAND
A/S (C/O)
NUMÉRO DE STAND
A/S (C/O)
GES c/o YRC
GES c/o YRC
HEURES D'OUVERTURE DE L'ENTREPÔT:
LUNDI AU VENDREDI 8:00 À 16:00
HEURES D'OUVERTURE DE L'ENTREPÔT:
LUNDI AU VENDREDI 8:00 À 16:00
Transporteur
Transporteur
Nombre _____________ de _____________ morceaux
EXHIBITION FREIGHT
EXHIBITION FREIGHT
ADVANCE SHIPMENT
ADVANCE SHIPMENT
TO:
TO:
COMPANY NAME
16J51
NAME OF EXHIBITION
COMPANY NAME
16J51
NAME OF EXHIBITION
BOOTH NUMBER
A/S (C/O)
BOOTH NUMBER
A/S (C/O)
GES c/o YRC
GES c/o YRC
WAREHOUSE HOURS ARE
MONDAY TO FRIDAY 8:00 AM TO 4:00 PM
WAREHOUSE HOURS ARE
MONDAY TO FRIDAY 8:00 AM TO 4:00 PM
Carrier
Carrier
Number _____________ of _____________ pieces
Number _____________ of _____________ pieces
Manutention au site
Showsite Material Handling
WCPGHAN - 2016 WORLD CONGRESS OF THE INTERNATIONAL SOCIETIES OF PEDIATRIC GASTROENTEROLOGY, HEPATOLOGY AND NUTRITION
5-8 OCTOBRE 2016
A/S (C/O) Palais des congrès de Montréal
163 Saint-Antoine Ouest/W
Montréal, QC, H2Z 1H2
Aucune marchandise ne peut être accepté avant:
No shipment will be accepted before :
4 octobre, 2016
October 4, 2016
●
●
Ce service n'inclut pas le retour à l'entrepôt à la fin de l'exposition. Votre transporteur doit ramasser votre matériel au débarcadère du lieu de
l'exposition avant la fin du démontage sinon des frais d'entreposage vous seront chargés.
This service does not include returning the shipments to the warehouse at the end of the show. Your transporter must pick-up your shipment(s) at the
loading dock of the venue before the end of the move-out or you will be charged for storage or for transport fees.
IDENTIFIEZ ET ADRESSEZ TOUT VOTRE MATÉRIEL “TOUS FRAIS PRÉPAYÉS” / MARK AND CONSIGN SHIPMENTS ''BILL ALL CHARGES TO SHIPPER''
Veuillez vous référez aux étiquettes d'expédition de ce manuel. / Please refer to the shipping labels in this manual.
GES Spécialiste mondial de l'événement n'assumera aucune responsabilité pour la marchandise non emballée, mal emballée ou avec des dommages déjà apparents, la perte, le
vol ou la disparition de toute marchandise après qu'elle soit livrée au kiosque de l'exposant ni avant la cueillette au kiosque de l'exposant pour le chargement après
l'exposition. Toute réclamation doit être faite sur les lieux avant la fermeture de l'événement. / GES Global Experience Specialists shall not be responsible for damage to
uncrated materials, improperly packed materials, concealed damage, loss or theft of exhibitor materials after being delivered to booth during installation; nor before being
picked up for shipping out from the building. Claims must be filed by the exhibitor before close of show.
Si vos transporteurs désignés ne ramassent ou ne livrent vos matériaux à temps, ni le promoteur ni GES Spécialiste mondial de l'événement ne sera responsable des délais
subséquents. / If your designated carriers do not pick up or make destination delivery of your shipment on time, neither show management nor contractor will be liable for any
resulting delays.
MÉTHODE DE CALCUL DES FRAIS / METHOD OF CALCULATION OF CHARGES
Il est entendu que votre calcul est un estimé. La facturation sera faite à partir du poids réel. Les ajustements seront effectués en conséquence. / We understand that your
calculation is only an estimate. Invoicing will be done from the actual weight. Adjustments will be made accordingly.
Transporteur :
Nombre de morceaux / Total Pieces:
Dimensions de la plus grosse unité / Size of largest piece:
ENVOI/SHIPMENT = + 50 LBS
Heure d'arrivée:
Poids de la plus grosse unité / Weight of largest piece:
PRIX PAR/PRICE BY 100 LBS
PETIT ENVOI / SMALL SHIPMENT - 50 LBS
MANUTENTION SPÉCIALE / SPECIAL HANDLING
X
(200 LBS minimum)
PRIX PAR ENVOI / PRICE BY SHIPMENT
PRIX PAR / PRICE BY 100 LBS (200 LBS minimum)
Vous devez OBLIGATOIREMENT joindre le formulaire d'autorisation de carte de crédit à ce formulaire. Toutes les
commandes sont soumises aux politiques de paiement et aux limites de responsabilités de GES Spécialiste mondial de
l'événement stipulées dans ce catalogue de l'exposant.
Frais d'annulation: Après le début du montage du salon, toute annulation sera facturée à 100% du coût original.
99,00 $
X
69,00 $
X
133,00 $
Montant / Amount
R100992197 - TPS 5% GST
1000169915 - TVQ 9.975% QST
TOTAL
COMPAGNIE - # STAND
COMPANY - BOOTH #
UTILISEZ CES ÉTIQUETTES D'EXPÉDITION CAR ELLES VONT FACILITER LA MANUTENTION. Des copies de ces étiquettes sont acceptés si une quantité plus grande est nécessaire.
USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING. Copies of these labels are acceptable if additional labels are needed.
EXPÉDITION DIRECTE AU SITE
EXPÉDITION DIRECTE AU SITE
À:
À:
NOM DE LA COMPAGNIE
16J51
NOM DE LA COMPAGNIE
16J51
NOM DE L'EXPOSITION
NOM DE L'EXPOSITION
NUMÉRO DE STAND
NUMÉRO DE STAND
IMPORTANT! SVP VOUS RÉFÉREZ AUX HEURES D'INSTALLATION
DANS CE CATALOGUE DES EXPOSANT
IMPORTANT! SVP VOUS RÉFÉREZ AUX HEURES D'INSTALLATION
DANS CE CATALOGUE DES EXPOSANT
Transporteur
Transporteur
EXHIBITION FREIGHT
EXHIBITION FREIGHT
DIRECT SHIPMENT
DIRECT SHIPMENT
TO:
TO:
COMPANY NAME
0
16J51
COMPANY NAME
16J51
NAME OF EXHIBITION
NAME OF EXHIBITION
BOOTH NUMBER
BOOTH NUMBER
IMPORTANT! PLEASE REFER TO THE MOVE-IN DATES IN THIS
EXHIBITOR'S KIT
IMPORTANT! PLEASE REFER TO THE MOVE-IN DATES IN THIS
EXHIBITOR'S KIT
Carrier
Carrier
Number _____________ of _____________ pieces
Number _____________ of _____________ pieces
Transport
Logistics
5-8 OCTOBRE 2016
INFORMATION DE L'EXPÉDITEUR / SHIPPER INFORMATION
Nom de la compagnie / Company name:
Adresse / Address
Ville / City:
Province / État / State:
Téléphone / Phone:
Télécopieur / Fax:
Code postal / Postal code:
Personne ressource / Contact :
Courriel / Email:
Date de cueillette / Pick up date:
Heure de cueillette / Pick up time:
Heures d'affaire / Business hours:
Quai de déchargement / Loading dock
Courtier en douanes / Customs broker:
Oui/ Yes Non / No
J'expédie à l'entrepôt à l'avance / I will be shipping to the
Documents de douanes ci-joints / Customs paperwork attached
Oui / Yes
Non / No
advance warehouse
Oui / Yes
Non / No
CONSIGNATAIRE / DESTINATION
Nom de l'exposition / Show name:
WCPGHAN
Personne contact / Contact person:
Date de livraison / Delivery date:
Aller-simple / One way
Lieu de l'exposition / Exhibition Facility:
Téléphone / Phone:
Heure de livraison / Delivery time:
SERVICE DEMANDÉ / REQUIRED SERVICE
Montage / Move-in
Démontage / Move-out
ITEM À EXPÉDIER / ITEM TO SHIP
Total de morceaux
Total # of pieces
Valeur déclarée / Declared value:
Aller - retour / Round Trip
Poids estimé
Estimated weight
Dimensions
Poids total / Total weight
Signature de relâche / Release signature
Pour autoriser la livraison sans une signature
To authorize delivery without obtaining signature
COMPAGNIE / COMPANY
# STAND /
BOOTH #
Toutes les commandes sont soumises aux politiques de paiement et aux limites de responsabilités de GES Spécialiste mondial de l'événement
stipulées dans ce manuel de l'exposant.
All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability & Responsibility as specified in this
Exhibitor Kit.
SERVICES ÉLECTRIQUES
ELECTRICAL SERVICES
WCPGHAN
Oct 5‐8,2016
Palais des congrès de Montréal Date butoir pour prix escomptés: Deadline date for discount price: Sept 21, 2016
LISTE DE PRIX / PRICE LIST
Qté/Qty
Description
Code
$ Escompté
Discount $
$ Régulier
Regular $ (Avant montage / Before set‐up)
0206
3500‐106 15A ‐ 120V (1500W) prise régulière / Regular outlet
192.00 $
240.00 $
0210
3500‐110 15A ‐ 208V ‐ monophasé / Single phase
376.00 $
469.00 $
0211
3500‐111 15A ‐ 208V ‐ triphasé / Three phase
376.00 $
469.00 $
0212
278.00 $
346.00 $
0213
510.00 $
637.00 $
0216
592.00 $
739.00 $
0217
3500‐117 30A ‐ 208V ‐ triphasé / Three phase
592.00 $
739.00 $
0229
3500‐129 60A ‐ 208V ‐ triphasé / Tree phase 737.00 $
922.00 $
1 053.00 $
1 316.00 $
3500‐135 200A ‐ 208V ‐ triphasé / Three phase ‐ Camlock 1 429.00 $
1 786.00 $
3500‐138 400A ‐ 208V ‐ triphasé / Three phase ‐ Camlock
1 984.00 $
2 479.00 $
436.00 $
544.00 $
0232
0235
0236‐C
0206
□Camlock OU/OR □Hubble
3500‐132 100A ‐ 208V ‐ triphasé / Three phase □Camlock OU/OR □Hubble
3500‐201 Prise plafond 15A ‐ 120V (1500W) / Ceiling regular outlet (1500W)
Total
Veuillez nous informer si vous utilisez les équipements européens et fournir leurs fiches techniques.
Please notify us if you are using European equipment and supply technical sheets.
Si votre kiosque excède 400 pi2 ou avez des besoins particuliers, veuillez fournir un plan de positionnement des services électriques.
If your booth exceeds 400 ft2 or have special needs, please provide a positioning plan of electrical services.
Vous devez OBLIGATOIREMENT joindre le formulaire d'autorisation de carte de crédit à ce formulaire / The payment & credit card authorization form MUST accompany this form. Toutes les commandes sont soumises aux politiques de paiement et aux limites de responsabilités de GES Spécialiste mondial de l'événement stipulées dans ce manuel de l'exposant.
All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability & Responsibility as specified in this Exhibitor Kit. INDEMNITÉ D’ANNULATION: Après le début du montage de salon, toute annulation sera facturée à 100% du coût original.
CANCELLATION CLAUSE: Items cancelled after move‐in begins will be charged at 100% of Tél.:1‐514‐861‐9694 Courriel / Email: [email protected]
Télécopieur / Fax.:1‐514‐392‐1577
Montant / Amount
R101720233 ‐ TPS 5% GST
1002260545 ‐ TVQ 9.975 % QST
TOTAL
COMPAGNIE / COMPANY $
$
$
$
# STAND / BOOTH #
Nettoyage de stand
Booth Cleaning
WCPGHAN 5‐8 OCTOBRE 2016
Date butoir pour prix escomptés: Deadline date for discount price: 21 sept. 2016
September 21, 2016
Qté/Qty
Code
$ Escompté
Discount $
Description
$ Régulier
Regular $
Total
Service de nettoyage journalier / Daily Cleaning Service
ASPIRATEUR ET POUBELLES / VACCUM AND GARBAGE CAN
0150
Espace 10' x 10' booth space
92.00
133.40
0150
120.00
174.00
0150
216.00
313.20
0150
_________' x _________' = _________ Pi.Ca. / Sq.FT
0.60
0.87
Les prix ci‐dessus sont de frais journaliers.
Merci d'indiquer l'horaire désiré ci‐dessous.
q
The above prices are daily charges.
Please indicate your requested cleaning schedule below.
Jour \ Day
Heure \ Time
Vous devez OBLIGATOIREMENT joindre le formulaire d'autorisation de carte de crédit à ce formulaire. Toutes les commandes sont soumises aux politiques de paiement et aux limites de responsabilités de GES Spécialiste mondial de l'événement stipulées dans ce catalogue de l'exposant.
All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability & Responsibility as specified in this Exhibitor Kit. Cancellation fees: Items cancelled after move‐in begins will be charged at 100% of the original price. Faite parvenir votre commande par / Please send your order by :
Télécopieur / Fax: 514‐392‐1577 ‐ Courriel / E‐mail: clarkson @ges.com
Montant / Amount
$
R100992197 ‐ TPS 5% GST
$
1000169915 ‐ TVQ 9.975% QST
$
$
TOTAL
COMPAGNIE / COMPANY # STAND BOOTH #
WCPGHAN
Oct 5‐8, 2016
Palais des congrès de Montréal Date butoir pour prix escomptés: Deadline date for discount price: Sept 21, 2016
Ce service est offert aux exposants qui ont besoin d'assistance dans leur stand pour le positionnement d'équipements lourds (UNE CHARGE MINIMUM D'UNE HEURE PAR COMMANDE, INCLUANT INSTALLATION ET DÉMONTAGE).
In booth forklift services are available to exhibitors requiring assistance with positioning of exhibitor materials within your booth space (MINIMUM CHARGE OF 1 HOUR PER ORDER, INCLUDING INSTALLATION AND DISMANTLING).
CE SERVICE N'EST PAS PAYÉ PAR LE PROMOTEUR / THIS SERVICE IS NOT PAID BY SHOW MANAGEMENT
UR / THIS SERVICE IS NOT PAID BY SHOW MANAGEMENT Temps régulier : lundi ‐ vendredi 8h00 ‐ 16h00
195$ / heure prix escompté
245$ / heure prix régulier
Straight time
Monday ‐ Friday 8:00am ‐ 4:00pm
195$ per hour discount price
245$ per hour regular price
Temps supplémentaire
lundi ‐ vendredi 16:00 ‐ 18h00 sam. & dim. 8h00 ‐ 16h00
285$ / heure prix régulier
Overtime
Monday ‐ Friday 4:00pm ‐ 6:00pm and
Sat & Sun 8:00am ‐ 4:00pm
225$ per hour discount price 285$ per hour regular price
Temps double lundi ‐ vendredi après 18H00
Sam & Dim. et jours fériés après 16H00
375$/ heure prix régulier
Double time
Monday ‐ Friday after 6:00pm
Sat., Sun. & all Holidays after 4:00pm
295$ per hour discount price
375$ per hour regular price
Une charge additionnelle de 40% sera appliquée sur toute commande reçue sur le site. Tous les taux comprennent le chariot élévateur et le chauffeur (taxes en sus).
A 40% surcharge will be applied to on‐site
orders. All rates includes forklift and driver (taxes not included).
A 40% surcharge will be applied to on
site orders. All rates includes forklift and driver (taxes not included).
S.v.p. complété les informations suivantes:
Please complete the following information:
Nom du superviseur / Supervisor name: _______________________________________________ (l'exposant doit être présent pour superviser / Exhibitor must be present to supervise)
Installation requise pour / Installation time required : ___________ ____________ _______________ __________________ ___________________
Jour/Day Date Mois/Month # heure / # hours # chariots/# of forklifts
Démontage requis pour / Dismantling time required : ___________ ____________ _______________ __________________ ___________________
Jour/Day Date Mois/Month # heure / # hours # chariots/# of forklifts
Temps approximatif / Approximate time:
Montage / Move‐In Départ/Start: __________am / pm Fin/Finish: __________am / pm total heures/Total hours: _________________
Démontage / Move‐Out Départ/Start: __________am / pm Fin/Finish: __________am / pm total heures/Total hours: _________________
Les services de plus d'une heure seront facturé par tranche de 30 minutes par chariot élévateur.
Responsabilité limitée de GES Spécialiste mondial de l'événement
●Responsabilité ‐ GES Spécialiste mondial de l'événement est responsable de pertes ou dommages causés à votre marchandise UNIQUEMENT si les dits dommages sont causés par une négligence de GES.
●Mesures de dédommagement ‐ Si GES Spécialiste mondial de l'événement a été négligent et que cette négligence a causé la perte/dommage de votre matériel, les mesures de dédommagement seront déterminées ainsi:
a. Les mesures de dédommagement, dans quelconques circonstances (incluant le point b.) seront limitées au moindre coût entre la valeur dépréciée des biens ou le coût de réparation.
b. Le moindre coût entre: 0,30$ par livre par morceau, 50,00$ par morceau ou 1000,00$ par circonstance.
GES Spécialiste mondial de l'événement ne vend, ni offre des assurances. GES Spécialiste mondial de l'événement n'est pas reponsable si la perte ou le bris n'est pas causé par GES Spécialiste mondial de l'événement.
GES Limits of Liability
● Liability ‐ GES Global Experience Specialists is liable for loss or damage to your goods ONLY if the loss or damage was caused by GES Global Experience Specialists negligence.
● Measure of Damage ‐ If GES Global Experience Specialists was negligent and the negligence caused either loss or damage to your goods, then the measure of that damage will be determined by the following:
a. Measure of damages in all situations (including b. below) will be limited by the Depreciated Value of the goods or repair costs, whichever is less.
b. The lesser of $0.30 per pound per piece, $50 per piece, or $1000 per occurrence.
GES Global Experience Specialists does not offer or sell insurance. GES Global Experience Specialists is not liable and will not owe for loss or damage to your goods if the damage was not caused by GES Global Experience Spécialists.
$
$
1002260545 ‐ TVQ 9.97% QST
$
TOTAL
$
Compagnie / Company
STAND #
Montant / Amount
R101720233 ‐ TPS 5% GST
Toutes les commandes sont soumises aux politiques de paiement et aux limites de responsabilités de GES Spécialiste mondial de l'événement stipulées dans ce manuel de l'exposant.
All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability & Responsibility as specified in this Exhibitor Kit. INDEMNITÉ D’ANNULATION: Après le début du montage de salon, toute annulation sera facturée à 50% du coût original et à 100% après la livraison.
CANCELLATION CLAUSE: Items cancelled after move‐in begins will be charged at 50% of the original price and 100% after installation.
Tél.:1‐514‐861‐9694 Courriel / Email: [email protected]
Télécopieur / Fax.:1‐514‐392‐1577
Ne pas oublier de joindre le formulaire de paiement
Do not forget to include the payment form
Service de main d'oeuvre
Installation & dismantling
WCPGHAN
5-8 OCTOBRE 2016
# STAND /
BOOTH #
COMPAGNIE / COMPANY
RENSEIGNEMENTS IMPORTANTS ET TARIFS / IMPORTANT INFORMATION AND RATES
TARIFS HORAIRES /
HOURLY RATES
0595-IR
Temps régulier /
Straight Time
0595-IO
Temps supplémentaire/
Overtime
0595-ID
Temps double /
Double time
HEURES / TIME
PAR OUVRIER / PER MAN
Lundi au vendredi entre 08h00 et 16h00 / Between 8:00AM and 4:00 PM Weekdays
113,00 $
Avant 08h00 et entre 16h00 et 18h00 du lundi au vendredi; Entre 08h00 et 16h00 le samedi et
dimanche. / Before 8:00AM and between 4:00PM and 6:00PM Weekdays; Between 8:00AM and
4:00PM Saturdays and Sundays
169,00 $
Après 18h00 du lundi au vendredi; Après 16h00 le samedi et dimanche et lors de congés fériés. / After
6:00PM Weekdays; After 4:00PM Saturdays and Sundays and on all holidays.
225,00 $
Veuillez indiquer le plan choisi / Please indicate service
AGISSEZ SANS LA PRÉSENCE DE L'EXPOSANT / GES SUPERVISED
(OK TO PROCEED)
GES supervisera tout le travail effectué pour: / GES will supervise labour to:
● Déballer et installer le materiel d'exposition avant l'arrivée de l'exposant.
Unpack and install display before exhibitor arrival at showsite.
● Démonter et emballer le materiel à la fin du salon.
Dismantle and pack display after show closing.
Une surcharge de 25% ($50.00 minimum) du total de la facture de maind'œuvre sera ajoutée pour ce service additionnel. / A 25% ($50.00 minimum)
surcharge will be added to the labour rates above for the professional
supervision.
Veuillez cocher les cases appropriées / Please check off the appropriate boxes:
Photos / Photos - Directives ci-incluses - Set-up instructions attached
Dans la caisse / in crate
ci-incluses / attached
SUPERVISÉE PAR L'EXPOSANT / EXHIBITOR SUPERVISED (DO NOT PROCEED)
Le travail est fait sous la supervision de l'exposant. / Exhibitor will supervise.
● L'heure du début des travaux ne peut être garantie que lorsque la maind'œuvre est réservée pour le début de la journée (à compter de 8h00). /
Starting time can only be guaranteed where labourers are requested for the
start of the working day, which is 8:00am.
● L'exposant doit se présenter au comptoir de services pour prendre en
charge les ouvriers réservés, et après que le travail soit terminée /
The exhibitor representative has to check in at the service desk to pick up
labourers ordered. The exhibitor representative also has to check labourers out
at the service desk upon completion of the work.
GES ne sera pas responsable pour aucune perte ou dommage causé durant
l'installation, le déballage, le démontage ou l'emballage du matériel de l'exposant. /
GES will not be responsible for any loss or damage arising from the installation,
unpacking, dismantling or packing of exhibitor property.
NOTES
Placez la commande ici / Place order here
# d'ouvrier / #
of labourers
Dates / Dates
Heure début /
Start Time
Heure fin /
End Time
Total d'heures /
Tarif / Rate
Total hours
Total
Installation / Set-Up
Démontage / Dismantle
LES POURBOIRES, INCLUANT ARGENT COMPTANT OU HEURES POUR TRAVAIL NON-EFFECTUÉS NE SONT PAS PERMIS PAR GES Spécialiste mondial de l'événement. GES Spécialiste mondial de
l'événement demande le plus haut niveau d'intégrité de tous ses employés. GRATUITIES IN ANY FORM, INCLUDING CASH GIFTS, OR LABOUR HOURS FOR WORK NOT ACTUALLY PERFORMED ARE
PROHIBITED BY GES Global Experience Specialists. GES Global Experience Specialists requires the highest standards of integrity from all employees.
Vous devez OBLIGATOIREMENT joindre le formulaire d'autorisation de carte de crédit à ce formulaire.
Toutes les commandes sont soumises aux politiques de paiement et aux limites de responsabilités de GES
Spécialiste mondial de l'événement stipulées dans ce catalogue de l'exposant.
original.
Montant / Amount
*Surcharge de 25 % / 25% surcharge (50 $ min.)
R100992197 - TPS 5% GST
1000169915 - TVQ 9.975% QST
TOTAL
$
$
$
$
$
Ameublement
Ameublement
AMEUBLEMENT
Furniture
Furniture
FURNITURE
Comptoirs, présentoirs,
CMPTOIRS, PRÉENTOIRS, DIVERS
divers
COUNTERS, DISPLAYS, MISC ITEMS
Mobilier
Furniture
WCPGHAN
5-8 OCTOBRE 2016
Qté/Qty
Description
Code
21 sept. 2016
September 21, 2016
Date butoir pour prix escomptés:
Deadline date for discount price:
$ Escompté
Discount $
$ Régulier
Regular $
Total
Tables avec jupes Table / Skirted Tables (recouverte de vinyle blanc / White Vinyl Top)
0551
Table de 4' de longueur avec jupe 30'' (h) / Skirted 4' long table with 30'' high skirt
104,00 $
151,00
0553
Table de 6' de longueur avec jupe 30'' (h)/ Skirted 6' long table with 30'' high skirt
116,00 $
168,00
0541
Table de 4' de longueur avec jupe 42'' (h) / Skirted 4' long table with 42'' high skirt
150,00 $
218,00
0542
Table de 6' de longueur avec jupe 42'' (h)/ Skirted 6' long table with 42'' high skirt
169,00 $
245,00
34,00 $
49,00
0549
Jupe 4e côté (optionnel) / 4th side skirted (optional)
Le blanc sera la couleur choisie par défaut si aucun choix n'a été fait. White will be provided if no other colour choice has been made.
Couleur de jupe/ Skirt color : Noir - Black □ Bleu - Blue □ Vert - Green □ Rouge - Red □ Blanc - White □ Gris -Grey □
Tables sans jupes (recouvert de vinyle seulement) / Un-skirted Tables (White Vinyl Top Only)
0550
Table de 4' de longueur et 30'' (h) / 4' long and 30'' high table
57,00 $
0552
Table de 6' de longueur et 30'' (h)/ 6' long and 30'' high table
64,00 $
93,00
0544
98,00 $
142,00
0545
107,00 $
155,00
0521
Table à café blanche 18'' (h) / 18''H Round, White Coffee Table
86,00 $
125,00
0522
Table à café noire 18'' (h) / 18''H Round, Black Coffee Table
86,00 $
125,00
0523
Table blanche 30''x30'' (h) / 30''x30''H Round, White Table
116,00 $
168,00
Table noire 30''x30'' (h) / 30''x30''H Round, Black Table
116,00 $
168,00
0527-A-40
Table de cocktail 43'' (h) / 43''H cocktail table
168,00 $
244,00
0527-A-30
Table carrée en aluminium 30'' (h) / 30''H Aluminum square table
168,00 $
244,00
0524
Tables
83,00
Chaises / Chairs
0502-A
Fauteuil aluminium / Aluminium Armchair
107,00 $
155,00
0502-5
Fauteuil déco noir / Black Deco Armchair
121,00 $
175,00
0503
Chaise de tissu gris (sans bras) / Grey Side Chair
57,00 $
83,00
0504
Fauteuil de tissu gris / Grey Arm Chair
75,00 $
109,00
0510
Chaise sténo / Steno Chair
88,00 $
128,00
0512
Tabouret de bar noir (sans dossier) / Black Bar Stool (no back)
57,00 $
83,00
0514
Tabouret de tissu gris (avec dos) / Grey Stool (with back)
103,00 $
149,00
Tabouret Alice Noir / Black Alice Stool
138,00 $
200,00
287,00 $
416,00
410,00 $
595,00
371,00 $
538,00
0512-A
Comptoirs / Counters
0651-06
Comptoir blanc avec portes 40'' x 20'' x 40''H White counter with doors
0651-CC-06 Comptoir courbé blanc 40'' x 32'' x 40''H White curved counter
0650-06
Comptoir vitrine 40'' x 20'' x 40''H Showcase counter
Vous devez OBLIGATOIREMENT joindre le formulaire d'autorisation de carte de crédit à ce formulaire. Toutes les commandes
sont soumises aux politiques de paiement et aux limites de responsabilités de GES Spécialiste mondial de l'événement stipulées
dans ce catalogue de l'exposant.
All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability & Responsibility as
specified in this Exhibitor Kit.
COMPAGNIE / COMPANY
Montant / Amount
R100992197 - TPS 5% GST
1000169915 - TVQ 9.975% QST
TOTAL
STAND \ BOOTH
$
$
$
$
Tapis
Carpet
Date
5-8 OCTOBRE 2016
butoir pour prix escomptés:
21 sept. 2016
September 21, 2016
*** Avant de commander votre tapis, assurez-vous que la salle n'est pas déjà recouverte de tapis * **
Before ordering a carpet, please verify that the room is not already carpeted
Qté/Qty
$ Escompté
Discount $
Description
Code
$ Régulier
Regular $
Total
Tapis standard / Standard Carpet
0576
10' x 10' Tapis standard / Standard Carpet
247,00 $
358,00
0577
494,00 $
716,00
0579
741,00 $
1074,00
Tapis grandeur spéciale / Custom-Cut Carpet
Le tapis de grandeur spéciale est requis, sans exception, pour tout espace plus long que 30' ou pour tout espace en îlot ou en péninsule.
Custom-cut carpet is required for all booths larger than 30', or for booths configured as an island or peninsula. No Exceptions.
0578
3,77 $
____________' X ____________' = ____________ Pi.Ca/ Sq. Ft.
5,47
Sous-tapis / Underpadding
Sous-tapis 10' x 10' Under Padding
157,00 $
228,00
0564-B
315,00 $
457,00
0564-B
472,00 $
684,00
0564-B
____________' X ____________' = ____________ Pi.Ca/ Sq. Ft.
0564-A0
____________' X ____________' = ____________ Pi.Ca/ Sq. Ft.
0564-B
2,08 $
3,02
Recouvrement de plastique / Plastic Covering for Protection
0,98 $
1,42
Forfait Tapis (Inclut le tapis et le sous-tapis) / Carpet Package (Includes carpet and underpadding)
0570-AA
Forfait tapis 10' x 10' Carpet Package
326,00 $
473,00
0570-BA
655,00 $
950,00
0570-CA
983,00 $
1425,00
570
5,01 $
____________' X ____________' = ____________ Pi.Ca/ Sq. Ft.
7,26
Couleur de tapis / Colour Choice

Noir/Black

Bleu/Blue

Gris/Grey
Vous devez OBLIGATOIREMENT joindre le formulaire d'autorisation de carte de
crédit à ce formulaire. Toutes les commandes sont soumises aux politiques de
paiement et aux limites de responsabilités de GES Spécialiste mondial de
Frais d'annulation: Après le début du montage du salon, toute annulation sera
facturée à 100% du coût original.
All orders are governed by the GES Global Experience Specialists Payment Policy
and Limits of Liability & Responsibility as specified in this Exhibitor Kit.
Cancellation fees: Items cancelled after move-in begins will be charged at 100%
of the original price.

Rouge/Red
$
$
$
$
Montant / Amount
R100992197 - TPS 5% GST
1000169915 - TVQ 9.975% QST
TOTAL
COMPAGNIE / COMPANY
STAND - BOOTH
Accessoires
Accessories
WCPGHAN - 2016 WORLD CONGRESS OF THE
INTERNATIONAL SOCIETIES OF PEDIATRIC
21 sept. 2016
September 21, 2016
5-8 OCTOBRE 2016
Qté/Qty
$ Escompté
Discount $
Description
Code
$ Régulier
Regular $
Total
Accessoires divers / General Accessories
0282
Projecteur ajustable sur tige noire 75 watts / 75 watt Black Arm-Clamp Spotlight
0532
Chevalet / Tripod Easel
69,00 $
100,00
59,00 $
86,00
147,00 $
213,00
Corbeille à papier / Wastebasket
18,00 $
26,00
Bac de recyclage / Recycling bin
18,00 $
26,00
0539
Porte manteaux en chrome / Chrome Garment Rack
75,00 $
109,00
0606
Boîte de tirage 20''x20''x40''H Raffle Box
155,00 $
225,00
0621
Présentoir Vitrine 20'' x 20'' x 80''H Showcase
568,00 $
824,00
0532-A
0534
0534-B
Présentoir à littérature / Literature Rack
0632-A
Porte affiche 60''h / 60''H sign holder
70,00 $
102,00
0654-0
Présentoir (ouverte sur 4 côtés) 40'' x 20'' x 80'' H Showcase (open on 4 sides)
779,00 $
1130,00
Cube 18'' x 18'' x 40''H cube
(plus d'options (couleurs, dimensions) disponibles / More options (colours, size) available)
157,00 $
228,00
Panneau d'affichage 4'x8' / 4'x8' Poster Panel
147,00 $
213,00
98,00 $
142,00
0661-40H
0693-A
0694
Support pour sac / Bag holder
Vous devez OBLIGATOIREMENT joindre le formulaire d'autorisation de
carte de crédit à ce formulaire. Toutes les commandes sont soumises aux
politiques de paiement et aux limites de responsabilités de GES
Spécialiste mondial de l'événement stipulées dans ce catalogue de
l'exposant.
Frais d'annulation: Après le début du montage du salon, toute annulation
sera facturée à 100% du coût original.
The payment & credit card authorization form MUST accompany this
form.
All orders are governed by the GES Global Experience Specialists Payment
Policy and Limits of Liability & Responsibility as specified in this Exhibitor
Kit.
Cancellation fees: Items cancelled after move-in begins will be charged at
100% of the original price.
Montant / Amount
R100992197 - TPS 5% GST
1000169915 - TVQ 9.975% QST
TOTAL
COMPAGNIE / COMPANY
$
$
$
$
# STAND BOOTH
#
Panneaux & accessoires modulaires
Modular Panel & Accessories
WCPGHAN - 2016 WORLD CONGRESS OF THE INTERNATIONAL SOCIETIES OF
PEDIATRIC GASTROENTEROLOGY, HEPATOLOGY AND NUTRITION
5-8 OCTOBRE 2016
21 sept. 2016
September 21, 2016
Qté/Qty
Code
$ Escompté
Discount $
Description
$ Régulier
Regular $
Total
Accessoires pour panneaux du système modulaire / Accessories for panels from modular system
0681
0687-C
Tablette en mélamine / Melamine Shelf
Droite/Straight
Inclinée / Angled
Rail vestimentaire / Barre d'accrochage 1M (Cintre non-inclus)
1M wide Garment Rail / Hanging Bar (Hangers not included)
57,00
83,00
78,00
113,00
0689
Cascade avec six crochets / Waterfall with six hooks
68,00
99,00
0690
Pochette à littérature en plexiglass 8 1/2" X 12" Clear Plexi Literature Pocket
47,00
68,00
1000-6
Panneau fibrex blanc 38 1/8" x 91"(H) White Fibrex Panel
178,00
258,00
1000-5
Panneau velcro 38 1/8" x 91" (H) Velcro Panel
178,00
258,00
1008
Panneau rainuré blanc 38 1/8" x 91"(H) White Slatwall Panel
207,00
300,00
1009
Panneau perforé blanc 38 1/8" x 85"(H) White pegboard Panel
181,00
262,00
Panneaux muraux spéciaux / Special Wall Panels
Cancellation fees: Items cancelled after move-in begins will be charged at 100%
0687-C
0689
1008
$
$
$
$
Montant / Amount
R100992197 - TPS 5% GST
1000169915 - TVQ 9.975% QST
TOTAL
COMPAGNIE / COMPANY
STAND #
Tentures
Drapes
5-8 OCTOBRE 2016
21 sept. 2016
September 21, 2016
Qté/Qty
Prix réduits
Discounted prices
Description
Code
Prix réguliers
Regular prices
Total
Les prix incluent la location, la livraison, l'installation et le démontage / Prices include rental, delivery, installation and dismantle
Tentures / Drapes
0590
tentures 8' haut (pi.lin.) incluant métal / Drapes 8' high (lin.ft) metal included
10,00
15,00 $
0591
tentures 3' haut (pi.lin.) incluant métal / Drapes 3' high (lin.ft) Metal included
8,00
12,00 $
Poteaux et Bases de 3 pieds / Posts and Bases 3 ft.
47,00
68,00 $
0588-F
47,00
68,00 $
0588-G
47,00
68,00 $
Tentures de couleur: noir □-bleu □-or □-rouge □-blanc □
Drapes color: black □-blue □-gold □-red □-white □
Poteaux, Bases / Posts and Bases
0588-E
Tringles / Sliders
0588-04
Tringles de 4 pieds / Sliders 4 ft.
36,00
52,00 $
0588-06
40,00
58,00 $
0588-08
46,00
67,00 $
0588-10
48,00
70,00 $
$
$
R100992197 - TPS 5% GST
1000169915 - TVQ 9.975% QST
$
TOTAL
$
Nom et Addresse / Name and address:
STAND #
Montant / Amount
Vous devez OBLIGATOIREMENT joindre le formulaire d'autorisation de carte de crédit à ce formulaire.
Toutes les commandes sont soumises aux politiques de paiement et aux limites de responsabilités de GES
Spécialiste mondial de l'événement stipulées dans ce catalogue de l'exposant.
original.
Ameublement Distinctif
AMEUBLEMENT
DISTINCTIF
Specialty
Furniture
SPECIALTY FURNITURE
Ameublement Distinctif
Specialty
Furniture
AEUBLEMENT
DISTINCTIF
SPECIALTY FURNITURE
Ameublement distinctif
Specialty Furniture
WCPGHAN
21 sept. 2016
September 21, 2016
Date butoir pour prix
escomptés:
5-8 OCTOBRE 2016
CET INVENTAIRE N'EST PAS GARANTI POUR LES COMMANDES PLACÉES APRÈS LA DATE BUTOIR - PRIX POUR 1 À 7 JOURS DE LOCATION
INVENTORY MAY NOT BE AVAILABLE FOR ORDERS PLACED AFTER THE DEADLINE DATE - PRICES FOR 1 TO 7 DAYS OF RENTAL
Qté Qty
$ Escompté
Discount $
$ Régulier
Regular $
Fauteuil en cuir noir □ ou blanc □ / Black □ or white □ leather tub chair
181,00
262,00
2B
(SF-20)
Causeuse en tissu couleur charbon / Charcoal fabric loveseat
269,00
390,00
2A
(SF-11)
Fauteuil en tissu couleur charbon / Charcoal fabric chair
181,00
262,00
7L
(SF-50)
Chaise exécutive, dossier haut en cuir noir / High back, black leather executive swivel chair
138,00
200,00
7G
(SF-51)
Chaise exécutive, dossier bas en cuir noir / Low back, black leather executive swivel chair
116,00
168,00
5000-E
(SF-30)
Sofa ''retro'' en cuir noir / Retro black leather sofa
562,00
815,00
5001
(SF-21)
Causeuse ''retro'' en cuir noir / Retro black leather loveseat noir/black □
399,00
579,00
281,00
407,00
443,00
642,00
Description
Code
11A/CHB WLT
(SF-10)
5002
(SF-12)
BAR-CR-CW-CB
(SF-52)
BAR-OW
(SF-40)
noir/black □
Fauteuil ''retro'' en cuir noir / Retro black leather chair
Chaise en cuir rouge □ blanc □ noir □ Barcelona
Red □ white □ black □ leather Barcelona chair
noir/black □
blanc/white □
blanc/white □
blanc/white □
Pouffe en cuir blanc Barcelona / White leather Barcelona ottoman
233,00
338,00
CE-BTT
(SF-60)
Table à café en verre fumé noir, base en bois noir / Black wood base, smoked glass top coffee table
152,00
220,00
CE-BTE
(SF-61)
Table de coin en verre fumé noir, base en bois noir / Black wood base, smoked glass top end table
116,00
168,00
152,00
220,00
125,00
181,00
CE-BCE
(SF-63)
Table à café en verre fumé noir, base en métal chromé / Chrome metal base, smoked glass top coffee
table
Table de coin en verre fumé noir, base en métal chromé / Chrome metal base, smoked glass top end
table
5B
(SF-80)
Tabouret en cuir noir / Black banana stool
130,00
189,00
5D
(SF-81)
Tabouret noir dossier haut / Black leather fanback stool
130,00
189,00
157,00
228,00
CE-ACG
(SF-64)
Tabouret de bar Tintori / Tintori bar stoo l bleu/blue □ gris/grey □ vert/green □
Table de coin rond en verre, base en métal chromé (hauteur ajustable) / Chrome metal base, glass top,
round end table (adjustable height)
138,00
200,00
5A
(SF-65)
Table rond bistro 30''d / 30''d round bar table
130,00
189,00
3A
(SF-66)
Table de conférence 42''d / 42''d round meeting table
130,00
189,00
CE-GBW
(SF-67)
Table à café en verre, base en bois / Coffee table, glass top, black wood base
278,00
403,00
CHB-BOU
(SF-53)
Chaise Bounce/ Bounce chair
211,00
306,00
CHB-GHO
(SF-54)
Chaise Fantome / Ghost chair
87,00
126,00
CHB-PORI
(SF-55)
Chaise Pori / Pori arm chair
211,00
306,00
CE-BCT
(SF-62)
CHB-TIN
(SF-82)
rouge/red □
Vous devez OBLIGATOIREMENT joindre le formulaire d'autorisation de carte de crédit à ce
formulaire. Toutes les commandes sont soumises aux politiques de paiement et aux limites
de responsabilités de GES Spécialiste mondial de l'événement stipulées dans ce catalogue de
l'exposant.
Frais d'annulation: Après le début du montage du salon, toute annulation sera facturée à
100% du coût original.
All orders are governed by the GES Global Experience Specialists Payment Policy and Limits
of Liability & Responsibility as specified in this Exhibitor Kit.
Cancellation fees: Items cancelled after move-in begins will be charged at 100% of the
original price.
vert/green □
bleu/blue □
Montant / Amount
R100992197 - TPS 5% GST
1000169915 - TVQ 9.975% QST
TOTAL
COMPAGNIE / COMPANY
Total
$
$
$
$
# STAND
BOOTH #
Forfait spécial salon
Show Special
5-8 OCTOBRE 2016
21 sept. 2016
September 21, 2016
Forfait spécial / GEM Show Special
Inclut / Includes:
· Affiche d'identification (Lettrage noir) / Header sign (Black text)
· Rail de 3 projecteurs / 3 spot tracklight
· Corbeille à papier / Waste Paper Basket
Choix d'ameublement / Furniture Package Choice
Inclut / Includes:
· Affiche d'identification (Lettrage noir) / Header sign (Black text)
· Rail de 3 projecteurs / 3 spot tracklight
· Corbeille à papier / Waste Paper Basket
Choix d'ameublement / Furniture Package Choice
1 Table 6'Long x 24"Large x 30"(H) (#0553) et 2 chaises (#0503) /
1 Skirted table 6'Lx24W''x30"H (#0553) and 2 side chairs (#0503)
OU/OR
1 Comptoir blanc (#0651-06) et 1 tabouret (#0512) /
1 White Counter (#0651-06) and 1 bar stool (#0512)
2 Tables 6'Long x 24"Large x 30"(H) (#0553) et 4 chaises (#0503) /
2 Skirted tables 6'Lx24W''x30"H (#0553) and 4 side chairs (#0503)
OU/OR
2 Comptoirs blanc (#0651-06) et 2 tabourets (#0512) /
2 White Counters (#0651-06) and 2 bar stools (#0512)
Affiches d'identification / Header Sign ( Logo = 75,00$ )
Gauche / Left:
Droite / Right:
Texte complet / Complete Copy
Choix de couleur de panneaux fibrex / Fibrex Panel Colour Choice
Choix de couleur de panneaux velcro
Velcro Panel Colour Choice
Noir / Black
Bleu / Blue
$ Escompté / Discount $
1 091,00 $
Noir / Black
Cognac / Cognac
$ Régulier / Regular $
1 582,00 $
Blanc / White
Gris / Grey
Espresso / Espresso
$ Escompté / Discount $
$ Régulier / Regular $
2 310,00 $
3 350,00 $
Ce forfait n'inclut pas de tapis. Vérifiez si la salle est recouverte de tapis et
vous référer au bon de commande de tapis pour en faire la location au besoin.
This package does not include carpet. Please verify if your room is carpeted and
refer to the carpet order form if you need to place an order.
Vous devez OBLIGATOIREMENT joindre le formulaire d'autorisation de carte de crédit
à ce formulaire. Toutes les commandes sont soumises aux politiques de paiement et
aux limites de responsabilités de GES Spécialiste mondial de l'événement stipulées dans
ce catalogue de l'exposant.
Frais d'annulation: Après le début du montage du salon, toute annulation sera facturée
à 100% du coût original.
All orders are governed by the GES Global Experience Specialists Payment Policy and
Limits of Liability & Responsibility as specified in this Exhibitor Kit.
Cancellation fees: Items cancelled after move-in begins will be charged at 100% of the
original price.
$
$
$
$
$
Montant / Amount
Logo (75,00$ )
R100992197 - TPS 5% GST
1000169915 - TVQ 9.975% QST
TOTAL
COMPAGNIE / COMPANY
STAND - BOOTH
Location stand rigide
Hardwall Booth
21 sept. 2016
September 21, 2016
5-8 OCTOBRE 2016
Qté/Qty
Description
Code
$ Escompté
Discount $
$ Régulier
Regular $
MB-21
10' x 10' - 1 comptoir, 2 tabourets, tapis, 1 tablette, 1 corbeille à papier et 1 rail de 3 projecteurs
/ 10' x 10' - 1 counter, 2 bar stools, carpet, 1 shelf, 1 waste basket and 1 3 spot tracklight
1665,00
2414,00
MB-22
10' x 10' - 1 table ronde, 2 chaises, tapis, 1 tablette, 1 corbeille à papier / 10' x 10' - 1 round table,
2 chairs, carpet, 1 shelf, 1 waste basket
1808,00
2622,00
1992,00
2888,00
2172,00
3149,00
2708,00
3927,00
2735,00
3966,00
3068,00
4449,00
MB-23
MB-24
MB-25
MB-26
MB-27
10' x 10' - 1 comptoir courbé, 1 tabouret, tapis, 1 tablette, 1 corbeille à papier, 1 rail de 3
projecteurs / 10' x 10' - 1 curved counter, 1 bar stool, carpet, 1 shelf, 1 waste basket, 1 3 spot
tracklight
10' x 10' - 1 comptoir courbé, 2 tabourets, tapis, 1 tablette, 1 corbeille à papier, 1 rail de 3
projecteurs / 10' x 10' - 1 curved counter, 2 bar stools, carpet, 1 shelf, 1 waste basket, 1 3 spot
tracklight
10' x 20' - 1 comptoir, 2 tabourets, 1 table ronde, 2 chaises, tapis, 2 tablettes, 1 corbeille à papier
et 2 rail de 3 projecteurs / 10' x 20' - 1 counter, 2 bar stools, 1 round table, 2 chairs, carpet, 2
shelves, 1 waste basket and 2 x 3 spot tracklight
10' x 20' - 1 comptoir courbé, 2 tabourets, tapis, 2 tablettes, 1 corbeille à papier et 2 projecteurs
ajustables / 10' x 20' - 1 curved counter, 2 bar stools, carpet, 2 shelves, 1 waste basket and 2
adjustable spots
10' x 20' - 2 comptoirs, 2 tabourets, tapis, 2 tablettes, 1 corbeille à papier et 2 rail de 3
projecteurs / 10' x 20' - 2 counters, 2 bar stools, carpet, 2 shelves, 1 waste basket and 2 x 3 spot
tracklight
MB-28
10' x 20' - 1 comptoir courbé, 2 tabourets, 1 table ronde, 2 chaises, tapis, 2 tablettes, 1 corbeille
à papier, 2 rail de 3 projecteurs / 10' x 20' - 1 curved counter, 2 bar stools, carpet, 1 round table,
2 chairs, 2 shelves, 1 waste basket, 2 x 3 spot tracklight
3634,00
5269,00
MB-29
10' x 20' - 2 comptoirs, 1 comptoir courbé, 2 tabourets, tapis, 2 tablettes, 1 corbeille à papier, 2
rail de 3 projecteurs / 10' x 20' - 2 counters, 1 curved counter, 2 bar stools, carpet, 2 shelves, 1
waste basket, 2 x 3 spot tracklight
4014,00
5820,00
Total
NOTES
Affiches d'identification / Header Signs
Couleur de tapis
Gris/Grey
Noir/Black
Rouge/Red
Bleu/Blue
Couleur de texte - Enseigne
Noir / Black
Bleu / Blue
Rouge / Red
Vert / Green
Choix de couleur de panneaux fibrex / Fibrex Panel Colour Choice
Noir / Black
Blanc / White
Noir / Black
Bleu / Blue
Cancellation fees: Items cancelled after move-in begins will be charged at 100% of
the original price.
Cognac/ Cognac
Expresso
Choix de couleur de panneaux velcro / Velcro Panel Colour Choice
Bourgogne / Burgundy
Gris / Grey
Montant / Amount
R100992197 - TPS 5% GST
1000169915 - TVQ 9.975% QST
TOTAL
COMPAGNIE / COMPANY
# STAND / BOOTH #
$
$
$
Plantes & fleurs
Plants & Flowers
WCPGHAN
5-8 OCTOBRE 2016
21 sept. 2016
September 21, 2016
Qté/Qty
Description
Code
$ Escompté
Discount $
$ Régulier
Regular $
0110
Plantes tropicales vertes / Green tropical plantes (3' - 5' haut/tall)
108,00
157,00
0110-A
Plantes tropicales vertes / Green tropical plantes (6' - 8' haut/tall)
130,00
189,00
0113
Fougère / Boston Fern
104,00
151,00
0111
Chrysanthème / Chrysanthemums
60,00
87,00
0112
Azalées / Azaleas
104,00
151,00
0110
0114-A
0115
0113
0
Arrangement de fleurs fraîchement coupées
Fresh cut flower arrangement
Total
0112
Selon votre budget/
Based on your budget
Préparation sur demande, en
fonction de vos besoins, des
couleurs de votre compagnie et de
votre budget!
Communiquez avec nous!
Custom-designed as per your
needs, brand colors and budget!
Pour tous les concepts!
For all designs!
Idéal pour comptoirs et tables!
Ideal for counters and tables!
Cancellation fees: Items cancelled after move-in begins will be charged at 100% of
the original price.
Contact us!
[email protected]
514 861-9694
$
$
$
$
Montant / Amount
R100992197 - TPS 5% GST
1000169915 - TVQ 9.975% QST
TOTAL
COMPAGNIE / COMPANY
# STAND
BOOTH #
Acco
Terms & Conditions of Contract and
Limits of Liability & Responsability
I. Definitions:
Agents: GES Global Experience Specialists' agents, sub-contractors, carriers, and the
agents of each.
Customer: Exhibitor or other party requesting services from GES Global Experience
Specialists.
Carrier: Motor carrier, van line, air carrier, or air or surface carrier/ freight forwarder.
Shipper: Party who tenders Goods to Carrier for transportation.
Goods: Exhibits, property, and commodities of any type for which GES Global
Experience Specialists is requested to perform services.
Cold Storage: Holding of Goods in a climate controlled area.
Accessible Storage: Holding of Goods in an area from which Goods may be removed
during shows.
Services: Warehousing, transportation, drayage, un-supervised labour, supervised
labour and/or related services.
Show Site: The venue or place where an exposition or event takes place.
Supervised Labour: Labour that is provided to a Customer to install or dismantle a
booth or exhibit space, and is supervised and/or directed by GES Global Experience
Specialists.
Un-Supervised Labour: Labour that is provided to a Customer to install or dismantle a
booth or exhibit space and per Customer's election is not supervised and/or directed by
GES Global Experience Specialists. Customer assumes the responsibility for the work of
labour when Customer elects to use unsupervised labour.
II. Scope:
These Terms and Conditions shall be binding upon Customer, GES Global Experience
Specialists, and their respective Agents and representatives, including but not limited to
Customer contracted labour such as Customer Appointed Contractors and Installation
and Dismantle Companies, and any other party with an interest in the Goods. Each shall
have the benefit of and be bound by all provisions stated herein, including but not
limited to time limits and limitations of liability.
By acceptance of services of GES Global Experience Specialists or Agents, Customer
and any other party with an interest in the Goods agree to these Terms and
Conditions.
III. Customer Obligations:
Payment for Services. Customer shall be liable for all unpaid charges for services
performed by GES Global Experience Specialists or Agents. Customer authorizes GES
Global Experience Specialists to charge it's credit card directly for services rendered on
it"s behalf after departure, by placing an order on-line, via fax, phone, or through a
work order on site.
Credit Terms. All charges are due before Services are performed unless other
arrangements have been made in advance. GES Global Experience Specialists has the
right to require prepayment or guarantee of the charges at the time of request for
Services. A failure to pay timely will result in Customer having to pay in cash in advance
for future services. If a credit card is provided to GES Global Experience Specialists, GES
Global Experience Specialists is authorized to bill to such credit card any unpaid charges
for services provided Customer, including charges for return shipping. Any charges not
paid within 30 days of delivery will be subject to interest at 1.5% per month until paid.
IV. Mutual Obligations:
Indemnification:
Customer to GES Global Experience Specialists: Except to the extent of GES Global
Experience Specialists' own negligence and/or willful misconduct, Customer shall
defend, hold harmless and indemnify GES Global Experience Specialists from and
against any claims, lawsuits, demands, liability, costs, and expenses, including
reasonable attorney's fees and court costs, resulting from any injury to or death of
persons, or damage to property, relating to or arising from performance under this
Agreement.
Customer agrees to indemnify and hold GES Global Experience Specialists harmless for
any and all acts of its representatives and agents,
including but not limited to Customer Appointed Contractors and Installation and Dismantle
Companies, any subtenant or other user of its' space or any agents or employees engaged in
business on its' behalf of Customer or present at Customers' invitation.
GES Global Experience Specialists to Customer: To the extent of GES Global Experience
Specialist's own negligence and/or willful misconduct, and subject to the limitations of liability
below, GES Global Experience Specialists shall defend, hold harmless and indemnify Customer
from and against any claims, lawsuits, demands, liability, costs and expenses, including
reasonable attorney's fees and court costs, resulting from any injury to or death of persons, or
damage to property other than Goods. GES Global Experience Specialists assumes no liability
for bodily injury resulting from Customer's presence in areas which have been marked as "off
limits to exhibitors" and during hours and days when exhibitors are present in the facility,
prior to the start of and after the conclusion of their space lease with show management.
V. No liability for consequential damages. UNDER NO CIRCUMSTANCES WILL ANY PARTY BE
LIABLE FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING
BUT NOT LIMITED TO LOSS OF PROFITS OR INCOME.
VI. GES Global Experience Specialists Liability for Loss or Damage to Goods
Negligence standard: GES Global Experience Specialists shall be liable, subject to the
limitations contained herein, for loss or damage to Goods only if such loss or damage is
caused by the direct negligence or willful misconduct of GES Global Experience Specialists.
Condition of Goods: GES Global Experience Specialists shall not be liable for damage, loss, or
delay to uncrated freight, freight improperly packed, glass breakage or concealed damage.
GES Global Experience Specialists shall not be liable for ordinary wear and tear in handling of
Goods or for damage to shrink wrapped Goods. All Goods should be able to withstand
handling by heavy equipment, including but not limited to forklifts, cranes, or dollies. It is the
Customers' responsibility to ensure that Goods are packaged correctly prior to shipment or
movement on or off the Show floor.
Receipt of Goods: GES Global Experience Specialists shall not be liable for Goods received
without receipts, freight bills, or specified unit counts on receipts or freight bills. Such Goods
shall be delivered to booth without the guarantee of piece count or condition.
Force Majeure: GES Global Experience Specialists shall not be liable for loss or damage that
results from Acts of God, weather conditions, act or default of Customer, shipper, or the
owner of the Goods, inherent nature of the Goods, public enemy, public authority, labour
disputes, and acts of terrorism or war.
Cold Storage: Goods requiring cold storage are stored at Customer's own risk. GES Global
Experience Specialists assumes no liability or responsibility for Cold Storage.
Accessible Storage: GES Global Experience Specialists assumes no liability for loss or damage
to Goods while in Accessible Storage. Storage charges are for the use of space and are not a
form of insurance, or a guarantee of security.
Unattended Goods: GES Global Experience Specialists assumes no liability for loss or damage
to unattended Goods received at Show Site at any time from the point of receipt of inbound
Goods until the loading of the outbound Goods, including the entire term of the respective
show or exhibition. Customer is responsible for insuring it's own Goods for any and all risk of
loss.
Labour: GES Global Experience Specialists assumes no liability for loss, damage, or bodily
injury arising out of Customer's supervision of GES Global Experience Specialists provided
labour. If GES Global Experience Specialists supervises labour for a fee, GES Global Experience
Specialists shall be liable only for actions or claims arising out of its' negligent supervision. If
Customer elects to use unsupervised labour, then Customer assumes all liability for the
actions or claims that arise out of such work, and shall provide GES Global Experience
Specialists and show management with an indemnity, including defense costs, for any claims
that result from Customers' supervision or failure to supervise assigned labour.
Terms & Conditions of Contract and
Limits of Liability & Responsability
Empty Storage: GES Global Experience Specialists assumes no liability for loss or
damage to Goods or crates, or the contents therein, while containers are in
storage. It is the Customer's sole responsibility to affix the appropriate labels
available at the GES Global Experience Specialists Servicentre for empty container
storage. Damage that is the direct result of GES Global Experience Specialists'
negligence shall be subject to the limitations of liability set forth in this
document.
Forced Freight: GES Global Experience Specialists shall not be liable for Goods
not picked up by Customer's chosen carrier by the show deadline. It is the
Customer's responsibility to complete accurate paperwork for shipping and
ensure its' Goods are appropriately labeled. Customer acknowledges that it is a
lessee of space, and as such has an obligation to remove it"s Goods on or before
the targeted time. If Goods remain on the floor after this point, GES Global
Experience Specialists has the right to remove them in order to restore the
premises to its original condition for show management pursuant to the venue's
lease with show management. In such cases GES Global Experience Specialists is
authorized to proceed in the manner chosen by the Customer on the Order for
Material Handling Services/ Straight Bill of Lading. Failure to select one of the
provided options will result in re-routing at GES Global Experience Specialists'
discretion, and at Customer's expense assuming the Goods are labeled for return.
GES Global Experience Specialists retains the right to dispose of Goods left on the
show floor without liability if left unattended, left without labels or not correctly
labeled.
Concealed Damage: GES Global Experience Specialists shall not be liable for
concealed loss or damage, uncrated Goods, or improperly package or labeled
Goods.
Unattended Booth: GES Global Experience Specialists shall not be liable for any
loss or damage occurring while Goods are unattended in Customer's booth at any
time, including, but not limited to, the time the Goods are delivered to the dock
until the time the Goods are received by Customer's chosen carrier. All Material
Handling Forms and/or Straight Bills of Lading covering outgoing Goods
submitted to GES Global Experience Specialists will be checked at the time of
pickup from the booth and corrections to the count or condition will be
documented where discrepancies exist.
Measure of Damage: GES Global Experience Specialists' liability shall be limited
to the lesser of 1) the depreciated value of Goods, 2) repair cost, or 3) the
limitation of liability. The limitation of liability shall be $0.30 (thirty cents) per
pound per piece, $50 (fifty dollars) per article or $1000.00 (one thousand dollars)
per shipment.
No Insurance: GES Global Experience Specialists is not an insurance company and
does not offer or provide insurance. It is the obligation of Customer to ensure
Goods are insured at all times. Loss or theft of the Goods in storage or in transit
to and from the show and or while on the show floor is the sole responsibility of
Customer, unless it is shown that GES Global Experience Specialists performed in
a manner that constitutes gross negligence in the performance of its services for
Customer.
Notice of loss or damage: In order to have a valid claim, notice of loss or damage
to Goods must be given to GES Global Experience Specialists within 24 hours of
occurrence or delivery of Goods, whichever is later.
Filing of Claim: Any claim for loss or damage to Goods must be in writing, containing facts
sufficient to identify the Goods, asserting liability for alleged loss or damage, and making
claim for the payment of a specified or determinable amount of money. Such claim must be
filed with the appropriate party within the time limits specified below.
Damage Reports, incident reports, inspection reports, notations of shortage or damage on
freight bills or other documents, do not constitute filing of a claim.
Claim for goods alleged to be lost, stolen or damaged at the Show Site must be received in
writing by GES Global Experience Specialists within sixty (60) days after the close of the show.
Claims for Goods alleged to be lost or damaged during transit must be received by the
responsible party within nine (9) months of the date of delivery of Goods. GES Global
Experience Specialists Logistics subcontracts the movement of Goods to third party
carriers. Claims for damage in transit should be made directly with the Customer's
carrier as shown on the Material Handling form / Straight Bill of Lading. In the event of
a dispute with GES Global Experience Specialists, Customer will not withhold payment
or any amount due GES Global Experience Specialist for Services as an offset against
the amount of the alleged loss or damage. Customer agrees to pay GES Global
Experience Specialists prior to the close of the show for all such charges and further
agrees that any claim Customer may have against GES Global Experience Specialists
shall be pursued independently by Customer as a separate action to be resolved on its
own merits. GES Global Experience Specialists reserves the right to pursue collection
on amounts owed after show close, without regard to any amount alleged to be owed
for damage, or loss.
Filing of Suit: Any action at law regarding loss or damage to Goods must be filed within
one (1) yearsof the date of declination of any part of a claim.
VII. Jurisdiction, Choice of Forum.
This Agreement shall be governed by and construed in accordance with the applicable
laws of Canada or, alternatively, and depending on jurisdiction, the laws of the
Province of Quebec.
VIII. Advance Warehousing / Temporary Storage / Long Term Storage.
All terms and conditions relative to Advanced Warehousing / Temporary Storage /
Long Term Storage are contained in the separate agreement entitled "Storage
Agreement". In the event that a Storage Agreement is not executed between the
parties, the following shall apply with respect to GES Global Experience Specialists'
liability for Customer's Goods:
The responsibility of GES Global Experience Specialists with respect to Exhibit Material
is limited to the exercise of ordinary care and diligence in handling and storing of
Customer's Goods. GES Global Experience Specialists shall be liable only for loss or
damage to Goods caused by GES Global Experience Specialists' sole negligence. GES
Global Experience Specialists' liability is limited to sixty ($0.60) cents per pound or the
actual cash value per article. In the case of partial loss or damage, the maximum
liability shall be prorated based on weight. GES Global Experience Specialists is not
responsible for any loss or damage to Goods caused by, but not limited to fire, theft,
the elements, vandalism, moisture, vermin, mechanical breakdown or failure, freezing
or changes in temperature, as well as any other causes beyond GES Global Experience
Specialists' immediate control. GES Global Experience Specialists is not responsible for
the marring, scratching, or breakage of glass or other fragile items. GES Global
Experience Specialists is not liable for the mechanical functions of instruments or
appliances even if such articles are packed or unpacked by GES Global Experience
Specialists. In no event shall GES Global Experience Specialists be liable for special,
incidental, indirect, or consequential damages, including business loss of any kind,
resulting from any damage to or loss of Goods or from any act or failure to act.
Customer pays storage fees, if any or costs for advance warehousing for use of the
space only. There is no guarantee of security or representations made by GES Global
Experience Specialists as to appropriateness of the conditions for Exhibitors' Material.
This risk of loss remains the Customer's alone and GES Global Experience Specialists
recommends the Customer carry and maintain insurance in amounts sufficient to
cover its risk.
SPECIAL NOTE: THE CONSIGNMENT OR DELIVERY OF A SHIPMENT TO GES CANADA
OR ITS SUBCONTRACTORS BY A CUSTOMER OR BY ANY SHIPPER ON BEHALF OF THE
CUSTOMER SHALL BE CONSTRUED AS AN ACCEPTANCE BY SUCH EXHBITOR (AND/OR
OTHER SHIPPER) OF THE TERMS AND CONDITIONS SET FORTH IN THIS AGREEMENT.
Sécurité d'abord!
Safety First!
La sécurité est très importante pour toutes les personnes qui travaillent dans la salle d’exposition – surtout la vôtre !
GES Spécialiste mondial de l'événement s'engage à la sécurité dans notre compagnie et à travers les fonctions que nous effectuons. Nous vous demandons de prioriser
la sécurité lors de vos activités pendant l’évènement. Si vous êtes témoin d’une action qui représente un danger, veuillez s.v.p. la rapporter à un superviseur de GES
Spécialiste mondial de l'événement. En témoignant des actions non-sécuritaires, vous aiderez à rendre l’évènement plus sécuritaire et agréable pour vous et vos
confrères exposants.
Veuillez vous référer et respecter la liste des conseils de prévention de pertes que vous trouverez ci-dessous. Ces directives aideront à améliorer la sécurité de
l’évènement en général et de prévenir des blessures aux exposants, aux employés et à vous. Amusez-vous et faites-le en toute sécurité ! Merci de votre collaboration
!
Guide de conseils de prévention de perte pour les exposants sur le site de l’événement.
• Il est strictement interdit de fumer dans le hall d’exposition.
• Il est INTERDIT de monter debout sur les chaises, tables ou tout autre mobilier. Veuillez utiliser une échelle ou demander de l’aide auprès du personnel de
GES Spécialiste mondial de l'événement
• Seuls les employés autorisés de GES Spécialiste mondial de l'événement ont l’autorisation d’opérer les chariots élévateurs ainsi que les transpalettes.
Demandez de l’aide.
• Faites attention aux chariots élévateurs qui circulent dans les allées et sur les débarcadères. Veuillez s.v.p. vous tenir loin de ces appareils, surtout lorsqu’ils
transportent une charge ou une palette.
• Ne jamais courir dans le hall d’exposition. S.V.P. veuillez marcher. Attention où vous mettez les pieds dans les allées et restez loin des débarcadères.
• Les fils électriques ainsi que les extensions peuvent être dangereux s’ils sont effilochés ou étendus dans une allée. S.V.P. veuillez vérifier l’état des fils. Pour toute
assistance ou pour remplacer un fil endommagé, veuillez aviser le responsable des services électriques. Ne pas surcharger les prises électriques.
• S.V.P. veuillez garder les sorties de feu dégagées. Si vous êtes témoin d’un feu, veuillez le signaler immédiatement ou actionner l’alarme de feu le plus près.
• Si vous renversez quelque chose, ou apercevez un liquide renversé, veuillez le signaler immédiatement.
• Gardez votre espace propre. Jetez les débris et disposez votre matériel de façon sécuritaire.
• Les allées doivent restées propres et sans débris.
• Assurez-vous que vos effets de grandes valeurs sont placés dans un endroit sécuritaire dans le hall d’exposition. Les articles laissés sans supervision dans les
kiosques, peuvent être des cibles pour le vol.
• Si vous avez des préoccupations ou des questions par rapport à la sécurité, veuillez vous adresser à un représentant de GES Spécialiste mondial de
l'événement.
Safety is very important for everyone working in the exhibit hall - especially you!
GES Global Experience Specialists is committed to safety throughout our company and in the work that we do. We request that you make safety a part of your activities during
the show. If you see something unsafe or that presents a hazard, please bring it to the attention of a GES Global Experience Specialists supervisor. By reporting unsafe or
hazardous conditions, you will help make the show safer and more enjoyable for yourself and your fellow exhibitors.
Below you will find a list of Loss Prevention Guidelines that we request you follow while at showsite. These Guidelines will enhance the overall safety of the show and help to
prevent injuries to you, our employees, and other exhibitors. Enjoy the show safely. Thank you for your cooperation!
Exhibitor loss prevention guidelines at showsite
• Smoking is prohibited in the exhibit venue.
• Standing on chairs, tables, and other furniture is PROHIBITED. The furniture is not designed to support your standing weight. Please use a ladder or ask GES Global Experience
Specialists personnel for assistance.
• Forklifts and pallet jacks are to be used by authorized GES Global Experience Specialists personnel only. Please do not operate this equipment. Ask for help.
• Be aware of the forklifts moving throughout the aisles and docks. Please stay clear of them, especially when they are carrying a crate or load.
• Never run in the exhibit hall. Please walk. Watch your step in the aisles and stay away from the loading docks.
• Electrical wires and cords can be hazardous if frayed or stretched over a walkway. Please check all cords for damage. Notify the electrical service company if you need assistance
repairing or removing a damaged cord. Do not overload outlets or plugs.
• Please keep fire exits clear. Report any fires immediately or pull the nearest fire alarm.
• If you spill something, or notice a spill, clean it up or report it immediately. Please do not walk away from a spill.
• Apply good housekeeping. Dispose of any waste properly and keep materials stacked securely.
• Keep aisles free and clear of any and all debris.
• Protect your valuables while on the show floor. Please keep all expensive or valuable items secured. Unattended items in booths are easy theft targets.

exhibitor services manual

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