9TH CONSTITUTIONAL CONVENTION

CONVENTION
CALL
TO THE
9TH
CONSTITUTIONAL
CONVENTION
THE QUEBEC CITY CONVENTION CENTRE
900 Boulevard René-Levesque East
Quebec City, QC
August 18 to August 21
2009
HOTEL INFORMATION
The CAW-Canada has reserved rooms at six (6) hotels, which will be sufficient to house all of the
delegates. It is the obligation of the Local Unions to contact the hotels directly for your room
requirements. Please see the attached information sheet with complete hotel information.
Reservations Deadline: July 16, 2009
REGISTRATION
The Registration fee is $225.00 per delegate. Registration of delegates will take place at the
Quebec City Convention Centre, Monday, August 17, 2009, 8:00 a.m. to 4:00 p.m. and 6:00 p.m. to 8:00
p.m. and Tuesday, August 18, 8:00 a.m. to 5:00 p.m.
GUESTS AND OBSERVERS
Guests and observers will be required to register at a special registration desk during registration
hours.
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Original Credentials should be retained by the delegates and presented to the Credentials Committee
at time of registration.
Duplicate Credentials must be in the hands of the CAW Secretary-Treasurer not later than July 17,
2009.
Copies of all Resolutions and Constitutional Amendments must be in the hands of the
CAW Secretary-Treasurer not later than May 26, 2009.
Mail duplicate Credentials, Constitutional Amendments and copies of Resolutions to Jim O'Neil,
Secretary-Treasurer, CAW-Canada, 205 Placer Court, Toronto, Ontario, M2H 3H9.
FOR LOCAL UNIONS TO BE SEATED AT THE 9TH CONSTITUTIONAL CONVENTION,
APRIL 2009 PER CAPITA TAX MUST BE PAID.
TO: Officers and members of all local unions
affiliated with the National Automobile, Aerospace,
Transportation and General Workers Union of
Canada (CAW-Canada).
go to the Local Union’s Joint Council, if there is
one. There, one delegate will be elected for each
500 members or major part of 500. Any qualified
Local Union member may be elected by the Joint
Council, if s/he has not accepted a nomination in
her/his unit.
GREETINGS:
In accordance with provisions of the National
Constitution you are hereby notified that the
Eighth Constitutional Convention of the National
Automobile, Aerospace, Transportation and
General Workers Union of Canada (CAWCanada) will convene at the Quebec City
Convention Centre on Tuesday, August 18, 2009,
at 10:00am.
BUSINESS OF CONVENTION
The Business of the National Convention shall
proceed in accordance with Article 9, Sections 2
and 3 of the National Constitution, including the
nomination and election of President, SecretaryTreasurer, Quebec Director and National
Executive Board Trustees.
I. BASIS OF REPRESENTATION
ARTICLE 9, SECTION 9. (a) Each Local Union
that is not an amalgamated local will have:
▪
two delegates for the first 500 members
or less, plus
▪
one delegate for the next 500 members or
major portion of 500, plus
▪
one more delegate for each additional
500 members or major portion of 500
(b)
Each unit of an Amalgamated Local
Union that averages 200 or more members will
have delegates as in (a) above. Units with more
than 200 members may elect their own delegates.
Units with less than 200 will be grouped and
vote together. If a group of units has less than
200, the National Secretary-Treasurer will divide
the members among other units to result in the
maximum number of delegates.
(c)
In an Amalgamated Local Union, each unit
will have a number of delegates in proportion to
the number of per capita taxes it pays. If the
numbers do not divide equally, the remainder will
ARTICLE 9, SECTION 11. The following are
automatically delegates:
(a) Members of the CAW-Canada National
Retired Workers Advisory Executive have voice
and one vote each (Article 48, Section 5c)
(b) The National President, National SecretaryTreasurer, Quebec Director and National
Representatives have voice but no vote unless
they are elected delegates from Local Unions.
(c) National Executive Board members, other
than the three above, have voice and one vote
each.
ARTICLE 9, SECTION 14. Local Unions may
elect alternate delegates. The number of
alternates may be equal to or less than the
number of delegates. Local Unions will decide
how an alternate will replace a delegate and will
inform the Credentials Committee. Delegates
can be replaced if they are unable to serve or if
they are recalled by their Local Union in the same
way they were elected.
ARTICLE 9, SECTION 6. For this article, the
number of members in each Local Union is the
average number of monthly per capita taxes paid
by the Local Union to the National Union. The
average will be taken over three calendar years
before the convention year.
Local Unions or units that have been in
authorized strikes or in lockouts will subtract the
months of the strikes or lockouts in which their
members did not work 40 or more hours (a
normal work week).
In accordance with Article 9, Section 6,
representation will be averaged over the three
(3) calendar years prior to 2009 (i.e., 2006,
2007 and 2008).
II. ELIGIBILITY REQUIREMENT
ARTICLE 9, SECTION 10. To be eligible to be a
delegate from a Local Union, the nominee must
be a member in good standing of the National
Union for the 12 months preceding the first day of
the convention month and also be a member of
the Local Union or unit for three months
preceding the first day of the convention month.
The delegate must also pay his/her dues or have
out-of-work receipts.
Also eligible are members of Local Unions or
units that have not been in existence for 12
months before the convention, if they become
members not later than 30 days after the charter
is issued.
ARTICLE 9, SECTION 7. To be entitled to
representation at a convention, new Local Unions
have to be affiliated with the National Union for at
least three months before the convention and
have paid at least two months’ per capita tax. If a
local has existed since the last convention, it is
entitled to its full quota of delegates based on the
number of months of per capita tax paid since the
convention. Local Unions that received their
charters since the preceding convention are
entitled to delegates based on the number of per
capita taxes paid averaged over the number of
months since the preceding convention.
In an Amalgamated Local Union, a unit that has
been organized for more than a year and has
received a separate charter is not considered a
new Local Union.
ARTICLE 17, SECTION 16. (a) A Local Union
that does not pay all per capita tax due the
National Union within three months is
automatically suspended until it pays what it owes
plus interest.
(b) A Local Union that does not pay all it owes to
the National Union loses its voice and vote at
convention.
III. ELECTION OF DELEGATES
ARTICLE 9, SECTION 13. (a) Following the
Convention Call, each Local Union will issue a
call for the nomination of delegates.
(b) If the Local does not have an elected
standing Election Committee, it will elect an
Election Committee at a regular or special
meeting. At least seven days’ notice must be
given for the special meeting. The Election
Committee will administer the details and
procedures of the election and make sure it is
fair.
(c) The nomination process may be decided by
the Local. Nominations for delegates may be
made at the meeting where the Election
Committee is elected. In any case, at least
seven days’ notice must be given for
nomination. After the close of nominations, a list
of nominees will be available to the members.
Nominees may not be members of the
Election Committee or serve as challengers or
observers. Only those nominated may be
elected.
(d) There must be at least seven days between
the deadline for nomination of delegates and
the election. The Local Union must notify all
members at least 15 days in advance of the
date, time and place of the election. Polling
places must be open for enough time on one or
more days to give all members a chance to
vote.
(e) Delegates must be elected by secret ballot.
The candidates receiving the most votes will be
elected.
(f) If there is clear violation of this constitution or
the Local Union’s by-laws in the pre-election
procedures, the National President may order a
correction of the violation before the election.
This action may be appealed to the Credentials
Committee.
ARTICLE 9, SECTION 12.
A Local Union
cannot order a delegate to vote in a particular
fashion at the convention.
ARTICLE 9, SECTION 15 (c) (ii). The National
Secretary-Treasurer must receive protests about
delegate elections by the earlier date of not more
than seven days after the election nor less than
10 days prior to the convention opening. The
National Secretary-Treasurer will give the
protests to the Credentials Committee. The
committee may waive the deadlines in the
interests of justice.
If the Credentials Committee decides that a
delegate election has been improper and that the
delegates should not be seated and the National
President agrees, they may jointly order the
election to be held again before the convention.
A sub-committee of the Credentials Committee
will supervise this election. All notices and time
limits will be lifted, provided that every effort is
made to give as much notice as possible.
National Executive Board members or Local
Unions. The committee may also write new
amendments.
(c) The Credentials Committee will meet at least
one week before the convention to examine all
credentials received by National Office.
(i) They will investigate the standing of the
delegates and their Local Unions. They will
receive the original credentials of the delegates
attending the convention and report at the
opening of the convention.
IV. CREDENTIALS
ARTICLE 9, SECTION 4. No less than 120 days
before a Constitutional Convention, the National
Secretary-Treasurer will issue the Call to the
Convention and duplicate sets of delegate and
alternate credential forms in contrasting colours.
The delegate or alternate will keep the original
and the duplicates will be sent to the National
Secretary-Treasurer. Credentials will not be
accepted in the 30 days prior to the beginning of
the convention (deadline July 17, 2009).
V. REGISTRATION FEE
Registration fee is $225.00 per delegate.
VI. RESOLUTIONS
ARTICLE 9, SECTION 5. Resolutions and
constitutional amendments must be sent to
the National Secretary-Treasurer not later than
eight weeks prior to the convention (deadline
May 26, 2009).
The National SecretaryTreasurer will give these to the committee
chairs.
VII. COMMITTEES
ARTICLE 9, SECTION 15. (a) All Convention
Committees will have an odd number of
members. The National Executive Board will
choose the committees from the credentials of
delegates to the convention.
(b) The Constitution Committee will meet at least
one week before the convention to consider all
recommendations submitted by National Officers,
(iii) If the convention approves the Credentials
Committee’s recommendation on the election, the
delegates elected in the new election will be
seated.
If the convention does not approve the
committee’s recommendation, the delegates
elected in the original election will be seated and
the National Union will reimburse the Local Union
for the costs of the second election.
(d) A Resolutions Committee of at least seven
members will meet at least one week before the
convention to consider resolutions referred to it.
The committee may also write new resolutions.
(e) An Election Committee of 13 delegates
will conduct the election of National Officers.
On the first day of convention, the Credentials
Committee will choose 13 delegates by lot
from those attending the convention to serve
as the committee. Delegates serving on any
other convention committee will not be
included in the draw.
(f) The National Executive Board may choose
any other committees it needs for the convention.
These committees will meet at least two days
before the convention.
In Solidarity,
JIM O’NEIL
National Secretary-Treasurer
bmkcope343
HOTEL INFORMATION
CHATEAU FRONTENAC
CHATEAU LAURIER
1, rue des Carrieres
Quebec QC G1R 4P5
(418) 692-3861 or
1-800-441-1414
$299.00 single or double
Cut-Off: July 16, 2009
1220 Place George V Ouest
Quebec, QC G1R 5B8
1-800-463-4453
you must specify event #176848
$199.00 single or double
Cut-off: July 16, 2009
DELTA QUEBEC
HILTON QUEBEC
690 Boulevard René-Lévesque Est
Québec (Québec) G1R 5A8
(418) 647-1717 or
1-888-884-7777
[email protected]
$239.00 single or double
Cut-Off: July 17, 2009
1100 Rene-Levesque Blvd. East
P.O. Box 157, Station Haute-Ville
Quebec, QC G1R 4P3
1-800-447-2411 or
(418) 647-6500
$259.00 single or double
Cut-off: July 16, 2009
LOEWS LE CONCORDE
PALACE ROYALE
1225 cours du General-De Montcalm
Quebec QC G1R 4W6
(416) 647-2222 or
1-800-463-5256
$259.00 single or double
Cut-off: July 16, 2009
775, Honore-Mercier Avenue
Quebec, QC G1R 6A5
(418) 694-2000 or:
www.hotelsjaro.com group code #156234
$165.00 single or double
Cut-off: July 16, 2009
(rates are for standard rooms only)
CHILD CARE FACILITIES
Child care facilities will be provided for children from infancy to 14 years of age during the
business hours of this convention. There will be simple, but nutritious, lunches for children.
Those persons eligible for child care services are CAW delegates and assigned CAW staff
members who are single parents or parents not accompanied by a spouse or partner.
To make your child’s time in the program safe, comfortable and fun we require parents to
provide their children with the following:
1)
The older children (ages 7 to 14) will be spending much of their time participating in
various outings. For this reason children need their own sun screen, hats,
comfortable clothing and walking shoes (i.e. running shoes). Don’t forget swimsuits
for children ages 3 to 14 years.
2)
Some of the attractions available for youths ages 5 to 14 charge admission. Please be
prepared to provide your children with approximately $35.00 spending money for the
week. Any left over money will be returned at the end of the week.
Local Unions should ensure that the enclosed form is completed and returned no later than July
31, 2009 to:
CAW Child Care Services, R.R. #1, CAW Road 25
Port Elgin, Ontario N0H 2C5
Attention: Laurie Wright
1-800-265-3735 or (519) 389-3233
Fax: (519) 389-3544
The Child Care Facility will be open on Monday, August 17 from 1:00pm to 5:00pm and from
7:00pm to 8:30pm so that families will have the opportunity to sign all necessary field trip
consent forms prior to the start of the Convention. This will help reduce line-ups when the child
care service opens on Tuesday, August 18.
The date above is an absolute deadline and must be adhered to. Child care requests received
after the deadline will only be considered upon the cancellation of requests received before the
deadline.
CAW-CANADA
th
9 CONSTITUTIONAL CONVENTION
TCA-CANADA
e
9 CONGRÈS STATUTAIRE
CHILD CARE REGISTRATION FORM/
FORMULAIRE D’INSCRIPTION À LA GARDERIE
GENERAL INFORMATION/RENSEIGNEMENTS GÉNÉRAUX
Parent/Guardian
Parent(s)/tuteur (tutrice)__________________________________________________________________________
Address:
Adresse:______________________________________________________________________________________
o
(Street & Number/N et rue)
(City/Ville)
(Postal Code/Code postal)
Home Ph:
Tél. résidence :(____)______________________________
Local #:
Section locale:______________________________
Hotel & Room #:
o
Hôtel & n de chambre: _____________________________
Work Ph:
Tél. travail:_________________________________
Name(s) of people to whom the child may be released:
Nom(s) de la (des) personne(s) à qui l'enfant peut être confié:
CHILD INFORMATION/DOSSIER DE L'ENFANT
Child's Name:
Nom de l'enfant:_________________________________________________________________________________
Address (If different than above):
Adresse (si autre que ci-dessus): ___________________________________________________________________
Sex/Sexe: M ( ) F ( )
Date of birth/Date de naissance: ________________________________________________
(day/jour month/mois year/année)
Principal Home Language:
Principale langue parlée à la maison:________________________________________________________________
REQUIRED HOURS OF CHILD CARE/HEURES DE GARDERIE DEMANDÉES

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Monday, August 17
Lundi, 17 août
Tuesday, August 18
Mardi, 18 août


Wednesday, August 19
Mercredi, 19 août
Thursday, August 20
Jeudi, 20 août

Friday, August 21
Vendredi, 21 août
9:30 a.m. to 5:00 p.m.
9h30 à 17h00
9:00 a.m. to 5:30 p.m.
6:00 p.m. to 10:00p.m.
9h00 à 17h30
18h00 à 22h00
8:30 a.m. to 5:30 p.m.
8h30 à 17h30
8:30 a.m. to 5:00 p.m.
6:00 p.m. to 1:00 a.m.
8h30 à 17h00
18h à 1h
8:30 a.m. to Adjournment
8h30 à l’ajournement
Childcare will be provided during any other hours as may be necessary.
Des services de garderie peuvent être fournis à d’autres périodes si nécessaire.
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GENERAL INFORMATION/RENSEIGNEMENTS GÉNÉRAUX
Child's Health Card Number:
o
N d’assurance-maladie de l’enfant : ________________________________________________________________
Is your child’s immunization record current?
La vaccination de votre enfant est-elle à jour?
Yes: _________ No ___________
Oui: __________ Non: __________
Is your child currently under a doctor's care? (If 'yes', please describe):
Votre enfant est-il actuellement suivi par un médecin? (Si 'oui', veuillez préciser): _____________________________
Is your child receiving any medication?
Votre enfant prend-il des médicaments?
Yes: _________ No ___________
Oui: _________ Non: __________
Does your child suffer from any chronic allergies, disease or disabilities? If 'yes', please list.
Votre enfant souffre-t-il d'allergie chronique, de maladie ou d’invalidité? Si 'oui', veuillez préciser: ________________
Is your child currently on a special diet?
Votre enfant suit-il présentement un régime spécial?
Yes: _________ No ___________
Oui: _________ Non: __________
Are written instructions included?
Joignez-vous des instructions écrites?
Yes: _________ No ___________
Oui: _________ Non: __________
Is your child physically able to take part in all program activities?
___________
Votre enfant peut-il participer à toutes les activités du programme?
yes: _________ No
Oui: _________ Non: __________
If no, please list restrictions:
Si non, veuillez préciser les restrictions: _____________________________________________________________
Do you grant permission for your son/daughter to participate on short supervised walks or excursions in/around the
convention facility (within 1km)?
Permettez-vous que votre fils/fille participe à de courtes promenades ou excursions supervisées à l’extérieur des lieux du
congrès (dans un rayon de 1 km)?
Yes/Oui: _____ No/Non: ________
In the case of medical emergency, every effort will be made to contact the child's parent(s) or guardian(s). In the event
that you cannot be reached, do you hereby grant permission for a physician/hospital, as selected by the CAW Child Care
Services, to hospitalize and/or secure proper treatment for your child?
En situation d'urgence médicale, tous les efforts seront mis en oeuvre en vue de contacter les parents/tuteur/tutrice de
l'enfant. Advenant qu’il soit impossible de vous contacter, donnez-vous par la présente votre accord pour qu’un médecin
ou un hôpital (choisi par la garderie des TCA) hospitalise votre enfant et/ou lui administre les soins médicaux
nécessaires?
Yes/Oui: _______ No/Non: _____
_________________________________________________________________
(Signature of Parent/Guardian / Signature du parent/tuteur/tutrice)
____________________
Date
Return this Child Care Form (no later than July 31, 2009) to:
Retourner le formulaire d’inscription à la garderie (au plus tard le 31 juillet 2009) à
l’adresse suivante :
CAW Child Care Services/Garderie des TCA
CAW Road 25, R.R. #1
Port Elgin, Ontario N0H 2C5
Attention/Aux soins de: Laurie Wright
/bmkcope343