Members of the identity verification panel for cumulative functions

E
X
FROM
T
R
A
C
T
DIRECTIVES
Members of the
identity verification panel
for cumulative functions
Advance polling
Polling day
PREAMBLE : This booklet is an excerpt page by page from the Directives to members
of the identity verification panel DGE-64, and is aimed at deputy returning officers and
poll clerks cumulating functions as members of the identity verification panel.
Pagination corresponds in every respect to that of the Directive DGE-64.
The booklet contains additional information to help you perform your job properly.
Please disregard the information contained in the boxes on gray background,
marked with an « X ».
DGE-64.1-VA (13-01)
H
Process for checking the elector’s identity
The reminder sheet in appendix 8 is a useful reference. We invite you to
consult this document.
1.
Receive the elector at the identity verification panel
The elector is directed to the identity verification panel by the PRIMO or the deputy
returning officer for the following reasons :
2.
o
because the elector does not have in his possession one of the five
identification documents required to establish his identity EA 335.1 and 337
o
because the elector cannot reveal his face for health reasons. If this situation
occurs, refer to the
described
in chapter
I of this directive and
theprocedure
returning officer
through
the PRIMO
ignore the stages below.
Check the elector's entry on the list of electors
The elector must give his name and address to members of the identity verification
panel and, upon request, his date of birth. EA 335.2 and 337
The elector’s address must be the one entered on the list of electors. EA 337
The member of the panel responsible for checking the elector’s identity makes sure
that the elector is indeed entered on the list of electors.
An elector whose name does not appear on the list of electors cannot vote. As a
result, you cannot issue him an attestation of identity.
Particularities of the voting outside an electoral division polling station
(VOPS)
In the case of an elector who temporarily resides in an electoral district other than
that of his domicile, verification of registration on the list of electors is carried out as
directed by the returning officer.
3.
Check the elector's identity EA 335.2
An elector who has been directed to the identity verification panel because he does
not have one of the five identification documents required to vote declares before
the members of the panel:
o
that he is indeed the elector whose name appears on the list of electors and
that he is entitled to be entered on the list at the address appearing on the list
of electors.
13
The member of the panel who is responsible for the registry:
o
completes the oath of part A of the registry
o
enters the number of the polling subdivision as well as the elector’s line
number on the list of electors
o
has the elector sign the oath.
The elector must reveal his face in order to identify himself1 and satisfy the
conditions for one of the following scenarios :
Scenario 1 (see part B of the registry)
Produce at least two documents:
o
that each confirm his name and one of which has his photograph
for example:
• Bell Canada bill (in the elector's name)
• photo ID card of a college or university (that mentions the elector's name)
or, failing that
o
which, together, prove his name, his date of birth and the address at which he is
entered or that of his domicile
for example:
• Hydro-Québec bill (indicating the elector's name and address)
• Birth certificate (mentioning the elector's name and date of birth)
1
If the elector cannot identity himself by revealing his face for physical health reasons, see chapter I of this
refer to the returning officer through the PRIMO
Directive.
14
Scenario 2 (see part C of the registry)
Be accompanied by a person who satisfies all these conditions :
o
o
o
provides his name, address and, if requested, his date of birth
attests to the elector's identity and address
declares that he has not accompanied during the same poll an elector other than
his spouse or a relative
A RELATIVE refers to: EA 205
the father, mother, grandfather, grandmother, father-in-law,
mother-in-law, brother, sister, brother-in-law, sister-in-law, son,
daughter, son-in-law, daughter-in-law, grandson, granddaughter
o
establishes his identity by revealing his face and presenting one of the following
identification documents provided that it bears a photograph
1.
his health insurance card issued by the Régie de l'assurance maladie du
Québec
2.
his driver’s licence or probationary licence issued on plastic support by the
Société de l’assurance automobile du Québec
3.
Canadian passport
4.
certificate of Indian Status
5.
Canadian Forces identification card
o
signs the prescribed oath that indicates his name, address and date of birth.
Exception EA 335.3
The supporting document presented by the person accompanying an elector does not
have to include a photograph if the person resides in one of the places prescribed by
the Regulation respecting the Régie de l’assurance maladie du Québec or the Société
de l’assurance automobile du Québec and if the person is accompanying an elector
who is entitled to vote at one of those places. The staff concerned will be informed by
the returning officer.
15
No person may write down or otherwise record information contained in a
document produced by an elector, unless the Chief Electoral Officer asks for it.
EA 335.3
For more information concerning the validity of documents presented at the identify
verification panel, please see appendix 9.
For more information on accompanying a person at the identity verification panel,
please see appendix 10.
o
The member of the panel who is responsible for the registry completes part B
(scenario 1) or part C (scenario 2) of the registry as the case may be.
o
The members of the panel render a decision on the spot. Decisions are made
by a majority vote. EA 312.1
o
The member of the panel who is responsible for the registry notes in part D all
information related to the decision made.
o
The panel members sign part D of the registry.
No member of the identity verification panel may certify an elector’s identity.
The other polling officers may assist an elector if it does not interfere with or
delay the vote. They must comply with all the rules prescribed by the act. In
particular, each polling officer is entitled to certify the identity of one and only
one elector who may not be a relative or a spouse.
4.
Give the attestation of identity to the elector
The chairman of the identity verification panel:
o
completes, signs and gives an Attestation of an elector’s identity DGE-55 to
the elector who meets the requirements EA 335.4
The chairman does not keep a copy of this attestation.
5.
Direct the elector to the PRIMO
o
An elector who obtains an attestation of an elector’s identify DGE-55 signed by
the chairman of the identity verification panel must be directed to the PRIMO
before proceeding to the polling station.
16
J
Closing of the poll
The reminder sheet in appendix 11 is a useful reference. We invite you to consult
this document.
1.
Count the attestations of identity and complete the Registry of the identity
verification panel DGE-72
The chairman :
o
counts, every evening of polling, the number of attestations issued and the
number rejected, based on entries made in the Registry of the identity
verification panel DGE-72 during the day
o
marks the number on the last page of the registry.
All panel members:
o
sign the Registry of the identity verification panel DGE-72.
The chairman :
o
inserts the registry in envelope ENV-715
o
applies a seal DGE-70.4 to this envelope.
All panel members :
o
affix their initials to the envelope seal.
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Appendix 1
DGE-55-VB (01-02)
Attestation de l'identité de l'électeur
Attestation of an elector's identity
Circonscription électorale / Electoral division
Scrutin du / Poll of
A/Y
Section de vote
Polling subdivision
Bureau de vote par anticipation :
Advance polling station:
M
J/D
Ligne de l'électeur
Elector's line
1er jour / 1st day
2e jour / 2nd day
Bureau de vote le jour du scrutin :
Polling station on polling day:
Je / I
Prénom / Given name
,
Nom / Surname
président de la table de vérification de l'identité des électeurs, atteste que l'électeur
ci-après désigné a valablement établi son identité.
chairman of the identity verification panel, attest that the elector designated below
has validly established his identity.
Prénom / Given name
Date de naissance / Date of birth
Nom / Surname
A/Y
M
J/D
A/Y
M
J/D
Adresse / Address
Donné à
Issued at
, le
on
Municipalité / Municipality
Signature du président de la table de vérification de l'identité des électeurs
Signature of the chairman of the identity verification panel
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Appendix 5
A
Déclaration sous serment d'un électeur dont l'identité doit être vérifiée
Statement under oath of an elector whose identity must be checked
Je,
I,
Prénom / Given name
Nom / Surname
domicilié au
domiciled at Adresse / Address
déclare sous serment que je suis l'électeur dont le nom apparaît sur la liste électorale
et que j'ai le droit d’être inscrit à l'adresse qui y apparaît.
state under oath that I am the elector whose name appears on the list od electors and that I am entitled
to be entered at the address appearing thereon.
Section de vote / Polling subdivision
Ligne de l'électeur / Elector's line
Signature de l'électeur / Signature of the elector
Déclaré sous serment devant moi, à
Stated under oath before me at
Municipalité / Municipality
le
on
année/year
B
Scénario 1
Scenario 1
mois/month
jour/day
Signature d'un membre de la table de vérification de l'identité des électeurs
Signature of a member of the identity verification panel
Documents présentés par l'électeur dont l'identité est vérifiée
Documents produced by the elector whose identity is checked
Cocher la case correspondante : / Check off the corresponding box:
deux documents prouvant son nom
deux documents prouvant son nom, sa date de naissance
dont un avec sa photographie
et l'adresse à laquelle il est inscrit ou celle de son domicile
two documents proving his name,
two documents proving his name, date of birth
one of which bears his photograph
and the address where he is entered or that of his domicile
C
Scénario 2
Scenario 2
Je,
I,
Déclaration sous serment de la personne qui atteste l'identité de l'électeur
Statement under oath of the person who attests the identity of the elector
Prénom / Given name
domicilié au
domiciled at
Nom / Surname
Adresse / Address
né le
déclare sous serment :
state under oath:
born on
année/year
mois/month
jour/day
que l'électeur que j'accompagne est bien l'électeur dont le nom apparaît sur la liste électorale
et que l'adresse qu'il a donnée est bien la sienne.
that the elector I am accompanying is indeed the elector whose name appears on the list of electors
and that the address that he has given is indeed his address.
que je suis le conjoint ou le parent de l'électeur dont j'atteste l'identité.
that I am the spouse or a relative of the elector whose identity I am attesting.
1.
2.
ou / or
que je n'ai accompagné aucun électeur autre que mon conjoint ou un parent.
that I have not accompanied another elector other than my spouse or a relative.
Document présenté : (cocher la case correspondante)
Document produced: (check off the corresponding box)
carte d'assurance maladie du Québec
Québec health insurance card
permis de conduire ou permis probatoire du Québec
délivrés sur support plastique
Québec driver's licence or probationary licence
on plastic support
passeport canadien
Canadian passport
Déclaré sous serment devant moi, à
Stated under oath before me at
le
carte d’identité des Forces canadiennes
Canadian Forces ID card
Municipalité / Municipality
Signature de la personne qui atteste l'identité de l'électeur
Signature of the person who attests to the elector's identity
on
année/year
D
certificat de statut d’indien
Certificate of Indian Status
mois/month
jour/day
Signature d'un membre de la table de vérification de l'identité des électeurs
Signature of a member of the identity verification panel
Section réservée aux membres de la table de vérification de l'identité des électeurs
Section reserved for the members of the identity verification panel
Attestation accordée :
Attestation granted:
refusée :
refused:
Motif(s) : / Ground(s):
Signature du président / Signature of the chairman Signature du membre / Signature of a member Signature du membre / Signature of a member
2
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Appendix 5 (continued)
Inscription au registre après la fermeture du bureau de vote
(par anticipation ou le jour du scrutin)
Entry in the registry after the closing of the polling station
(advance polling or polling day)
Compilation des dossiers / Compilation of files
Attestation / Attestation
Vote par anticipation/Advance polling
1er jour
1st day
2e jour
2nd day
Vote le jour du scrutin
Voting on polling day
Nombre d'attestations émises /
Number of attestations issued
• pour un électeur qui s'identifie lui-même
• for an elector who identifies himself
• pour un électeur qui est accompagné
• for an elector who is accompanied
Nombre d’atestations refusées /
Number of attestations refused
• pour un électeur qui s'identifie lui-même
• for an elector who identifies himself
• pour un électeur qui est accompagné
• for an elector who is accompanied
TOTAL (dossiers traités)
TOTAL (files processed)
Identité des membres de la table de vérification de l'identité des électeurs
Identity of the members of the identity verification panel
Prénom et nom des personnes qui ont exercé une fonction à titre de membre de la table de vérification
de l'identité des électeurs :
Given name and surname of the persons who performed duties as a member of the identity verification panel:
1er soir du vote par anticipation ou jour du scrutin / 1st evening of advance polling or on polling day
Titre / Title
Prénom et nom / Given name and surname
Signature / Signature
Date / Date
2e soir du vote par anticipation / 2 nd evening of advance polling
Titre / Title
Prénom et nom / Given name and surname
Signature / Signature
Date / Date
32
28
Appendix 9
Identification documents required at the identify verification panel
Identification documents required at the identity
verification panel
Documents
presented by
the elector
personally
(2 documents)
①
Birth certificate (or extract of the civil status register
issued before January 1994)
√
Citizenship certificate
√
Copy of the Order of name change
√
Documents
presented by
the person who
confirms the
identity
(1 of the
documents)
Driver’s licence :
√
with photograph
No ③
without photograph
expired ➁
√
with photograph
√
Health insurance card :
No ③
without photograph
expired ➁
√
valide
√
√
Passport :
expired ➁
Certificate of Indian Status:
expired ➁
√
√
with photograph
√
expired ➁
√
with photograph
Canadian Armed Forces identity card:
Lease, personal cheque, electricity or telephone bill,
school report card, resident’s card of a private
seniors’ residence, student ID
√
①
The elector must present two documents each of which bears his name and one of which has
his photograph (e.g. Bell Canada bill and student ID) OR two documents that, together,
confirm his name, his date of birth and the address at which he is registered or of his domicile
(e.g) : Hydro bill and birth certificate; resident card for a “seniors' residence and notice 198.1).
➁
Documents used to identify electors at the identity verification panel can still be used for this
purpose even after they have expired.
③
The document must have a photograph except for persons living in isolated communities and
who accompany an elector who is entitled to vote in one of these places.
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Appendix 10
Confirm identity
✓
✓✓✓
➁
✓
③
④
✓
✓
③
③
Interprete or helper
Representative of a
candidate
Other polling officers
Members of the identity
verification panel
Returning officer or poll
clerk
Non relative ①
Relative ①
Accompanying a person at the identity verification panel
✓✓✓
Communicate with
members of the identity
verification panel
✓ ✓ ✓ Several times. One person can confirm the identity of several persons who are his
relatives
✓
Only once. One person can confirm the identity of only one person who is not his
relative
①
A relative or a non relative can be an elector or not.
②
Example: A young person (14 years) can confirm the identity of his mother, sister,
father and another elector (example: uncle or friend).
③
The confirmation of the identity of an elector by an election official should not delay
the voting process.
④
A member of the verification panel cannot confirm the identity of an elector at his
table.
33