CAS 2012 Annual Meeting CAS 2012 Annual Meeting Sponsorship

2012 Annual Meeting
Québec City, Québec
June 15 – 18
Société du Centre des congrès de Québec
Canadian Anesthesiologists’ Society (CAS)
The Canadian Anesthesiologists' Society (CAS) is a not-for-profit, voluntary organization, which exists for the benefit of its member anesthesiologists. The Society is governed by a
volunteer Board of Directors. A number of standing committees, task forces and working groups address issues of interest to Canadian anesthesiologists and provide
recommendations to the CAS Board of Directors. CAS Sections, chaired by volunteers, address the following specialties: ambulatory, cardiovascular and thoracic, chronic pain
management, education, neuroanesthesia, obstetrics, pediatrics, peri-operative medicine, regional and acute pain, residents, and anesthesia assistants. There are also a number of
CAS committees, chaired by volunteers, and their responsibilities include: continuing education and professional development, ethics, and research.
CAS 2012 Annual Meeting
The Annual Meeting of the Society attracts speakers and delegates from around the World and provides 2½ days of continuing medical education. Although the target audience is
primarily specialist anesthesiologists (more than 90% of total delegates), the scope and nature of the presentations and programs are useful for family practice anesthesiologists,
anesthesia residents, as well as anesthesia assistants, nurses and allied health professionals. The CAS Annual Meeting is the largest anesthesia meeting in Canada with over 1,000
physicians and other health care professionals attending the scientific sessions at the 2011 CAS Annual Meeting.
CAS 2012 Annual Meeting Sponsorship Program
The CAS 2012 Annual Meeting Sponsorship Program is intended to provide corporate participants with further insight into the field of anesthesiology and opportunities to inform the
CAS membership about new initiatives in product development. The CAS Annual Meeting provides a forum for your company to meet with clients and highlight your commitment to
healthcare, anesthesia research and education. There are two sponsorship program categories:
I)
Corporate Sponsorship Program has three levels: Corporate Leader, Corporate Supporter and Associate Sponsor
Of these three, the CAS Corporate Leader sponsorship package provides participating companies with the highest profile and greatest interaction with members. Offering
up to nine months’ affiliation with CAS, Corporate Leaders enjoy unparalleled visibility to members through publications, collateral materials and the CAS website. They
also benefit from direct contact with delegates and CAS’ most senior volunteers and staff.
II)
Education Sponsorship Program provides sponsors with the opportunity to design and present unaccredited education to the delegates in one of two formats: Satellite
Symposia or Product Theatres.
All Sponsors will be recognized in the Registration and Scientific Programs, Exhibit Guide, as well as on the Website, Signage, Thank You Advertising and CAS Collateral Materials.
Please see a table summarizing sponsorship opportunities and their marketing benefits on the next page.
For more information and to secure your sponsorship, please contact Gary Brown or Lisa Brown of The Brown Group 416-964-8789 / [email protected]
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CAS 2012 Annual Meeting Sponsorship Opportunities
Marketing Benefit
Corporate Sponsorship
Education Sponsorship
(Please see Page 4)
(Benefits are described in detail on the next page)
Corporate
Leader
Corporate
Supporter
Associate
Sponsor
Satellite
Symposium
Product
Theatre
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N/A
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4
If purchased, one
representative
seated at VIP
table
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N/A
2
To purchase
N/A
N/A
1
To purchase
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2
To purchase
N/A
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1
To purchase
N/A
N/A
N/A
N/A
N/A
N/A
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N/A
June 15 – 18
June 15 – 18
June 15 – 18
Sat., June 16
Sun., June 17
Sat., June 16
Sun., June 17
N/A
N/A
N/A
150 maximum
40 maximum
$30,000
$10,000
$5,000
$15,000
$7,500
Profile:
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Logo in Registration Program
Logo in Scientific Program
Logo & Listing in Exhibit Guide
Logo on Website
Logo on Signage
Thank You Advertisements
Recognition on CAS Collaterals
Use of Annual Meeting Logo
Logo on Delegate Bag
Delegate Bag Insert
Sponsor Ribbons
Verbal Acknowledgement
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Delegate Contact:
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Delegate List
Email Distributions to Delegates
Attend Scientific Sessions
Attend President’s Dinner
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Private Meeting
Reduced fee for Satellite Symposium and Product Theatre Sponsorship
Other:
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Date(s)
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Anticipated Attendance
Sponsorship Fee:
For more information and to secure your sponsorship, please contact Gary Brown or Lisa Brown of The Brown Group 416-964-8789 / [email protected]
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Detailed Description of Sponsor Marketing Benefits
Marketing Benefits Providing Profile:
Logo in Registration Program: Approximately 20 page bilingual booklet posted on the Annual Meeting section of the CAS website and mailed to all CAS members in February 2012 outlining scheduled
scientific sessions, social activities and Annual Meeting registration information. Sponsors who commit and pay their sponsorship fee by January 30, 2012 will be recognized on the sponsor recognition page.
Logo in Scientific Program: Approximately 100 page bilingual booklet posted on the Annual Meeting section of the CAS website and provided to all delegates in their delegate bags at the Annual Meeting.
Sponsors who commit and pay their sponsorship fee by May 1, 2012 will be recognized on the sponsor recognition page.
Logo & Listing in Exhibit Guide: Approximately 15 page bilingual booklet posted on the Annual Meeting section of the CAS website, mailed with the Canadian Journal of Anesthesia, and provided to all
delegates in their delegate kits. Sponsors who commit and pay their sponsorship fee by January 30, 2012 will be recognized on the sponsor recognition page and their exhibit listing will be highlighted.
Logo on Website: The CAS website can be found at www.cas.ca. Link from the homepage to the Annual Meeting section, where members will find information regarding the Annual Meeting and a list of
sponsoring organizations. Upon commitment and payment of your sponsorship fee, your organization will be recognized in this section.
Logo on Signage: Large signs in the Annual Meeting facility listing corporate logos of all sponsors by level of investment. Individual table top signs for your exhibit booth listing your level of sponsorship.
Thank You Advertisements: CAS will place advertisements in Canadian Journal of Anesthesia and the Anesthesia News newsletter acknowledging all sponsors.
Recognition on CAS Collateral Materials: CAS will prepare a delegate bag insert that lists all sponsors and Satellite Symposia and Product Theatre presentations.
Use of Annual Meeting Logo: Corporate Leaders may use the Annual Meeting logo on marketing materials distributed during the Annual Meeting (logo provided upon approval of the marketing copy)
Logo on Delegate Bag: Distributed to all delegates with Corporate Leaders’ logos
Delegate Bag Insert: Corporate Leaders may insert one promotional brochure / flyer in all delegate kits. Sponsors of Satellite Symposia and Product Theatres may insert one invitation to their session in all
delegate kits. These inserts may be one page, maximum 8 ½ inches x 11 inches, and approved by CAS before insertion. 1,200 copies are due by June 1, 2012 at: Lange Show Services, c/o Robert George,
Note: For CAS Delegate Bags, 3965 Nashua Drive Mississauga, Ontario, Canada L4V 1P3.
Sponsor Ribbons: Ribbons identifying you as a Sponsor will be supplied for your badges; Corporate Leaders will receive ribbons acknowledging they are “Corporate Leaders”
Verbal Acknowledgement: The CAS President will recognize the Corporate Leaders’ during the Plenary session.
Marketing Benefits Providing Delegate Contact:
Delegate List: Corporate Leaders, Corporate Supporters, and sponsors of Satellite Symposia will receive the list of delegates one month prior to the Annual Meeting and one month post-Annual Meeting.
Please note, only delegate names are provided for those delegates who chose not to opt out from sharing their names.
Email Distributions to Delegates: Corporate Leaders are may distribute a promotional email to delegates prior to the Annual Meeting and post-Annual Meeting. Sponsors of Satellite Symposia and Product
Theatres may email an invitation to delegates prior to the Annual Meeting. These emails will be conducted by CAS with content and timing to be approved by CAS.
Attendance at Scientific Sessions: All sponsors are provided with complimentary access to non-ticketed scientific sessions which varies by sponsorship investment.
Attendance at President’s Dinner: A social highlight of the CAS Annual Meeting, only delegates and sponsors are permitted to purchase tickets.
Private Meeting: Corporate Leaders are invited to attend a private meeting with representatives of the CAS Staff, Board of Directors and CAS Sections during the Annual Meeting. CAS will lead a discussion
of issues regarding anesthesia, the profession, and / or activities being undertaken by CAS. Corporate Leaders are invited to provide CAS with an update on their organizations and activities.
Reduced Fee for Satellite Symposium and Product Theatre Sponsorship: Corporate Leaders who choose to also sponsor a Satellite Symposium or Product Theatre will receive a discount of 25% on the
sponsorship fee for a Satellite Symposium or Product Theatre.
For more information and to secure your sponsorship, please contact Gary Brown or Lisa Brown of The Brown Group 416-964-8789 / [email protected]
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Terms and Conditions for All Sponsors
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Sponsorship benefits commence upon receipt by CAS of signed sponsorship agreement and payment in full.
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Placement of exhibits at the 2013 Annual Meeting is tied to level of sponsorship and date of receipt of payment for the 2012 Annual Meeting.
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Sponsorship Cancellation Clause: Cancellation of your sponsorship is permitted up to January 30, 2012 with 50% of your sponsorship fee refunded. After January 30, 2012, no
refunds will be provided.
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CAS does not permit sponsoring and / or exhibiting companies to host educational events / activities (apart from CAS-sanctioned Satellite Symposia and Product Theatres) in
Quebec City and surrounding area between June 13 – 20, 2012. Penalties for non-compliance will be determined and levied by CAS, but could include forfeit of the sponsor’s /
exhibitor’s right to occupy exhibit space without compensation and / or being prohibited from exhibiting at a future Annual Meeting or Annual Meetings.
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Satellite Symposia & Product Theatres are industry-generated educational events held in conjunction with the CAS Annual Meeting, but not accredited by CAS (Sponsors of
Satellite Symposia may secure accreditation from an appropriate body)
Satellite Symposia Available Dates / Times: Accommodate up to 150 delegates per session
Saturday, June 16th @ 4:00 – 6:00 p.m. (2 sessions available that will run simultaneously) and Sunday, June 17th @ 4:00 – 6:00 p.m. (2 sessions available that will run simultaneously)
Product Theatre Available Dates / Times: Held on the tradeshow floor during breaks and lunches accommodating up to 40 delegates per session
Saturday, June 16th @ 9:30 – 10:15 a.m. and @ 12:15 – 1:00 p.m. / Sunday, June 17th @ 9:30 – 10:15 a.m. and @12:15 – 1:00 p.m.
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Allocation of Satellite Symposia and Product Theatre dates / times will be on a first-come, first-serve basis and are subject to change
Please note, two Satellite Symposia will be held simultaneously on both Saturday, June 17th and Sunday, June 18th; Satellite Symposia run unopposed to Scientific Sessions; every attempt
will be made to ensure competing organizations are not holding symposia simultaneously; CAS does not take responsibility for competing events, such as receptions, meetings, reunions and
other non-Scientific Sessions being held at the same time
Meeting Room, standard audio visual equipment (screen, projector and one microphone) and a display table are included with sponsorship fee
Sponsors of Satellite Symposia and Product Theatres will cover speaker fees, refreshments and design and production of invitations and promotional information. (Note: speaker registration
fees for the date of presentation will be complimentary)
Sponsors of Satellite Symposia and Product Theatres are reminded they are responsible for ensuring that all promotional and product- or service-related information presented and distributed
to attendees is factually accurate and professionally tasteful in its presentation, and must not present information or claims that are at variance with those contained in the appropriate product
monograph
The Royal College of Physicians and Surgeons’ of Canada guidelines do not permit recognition of Satellite Symposia and Product Theatre topics, dates / times and locations to be included in
the Registration and Scientific Programs. Sponsors will be recognized on the sponsor recognition pages of the Registration and Scientific Programs only. Sponsors and session details will be
listed on the Annual Meeting section of the CAS website, on signage, and CAS collateral materials.
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Workshop Equipment: Sponsoring companies will be given priority to provide equipment for delegate Workshops if required. In addition to the benefits that are provided to you
per your sponsorship, companies providing equipment will receive the list of those delegates (per their individual approval) attending workshop(s) at which their equipment is used.
The list of names will be provided one month in advance of the Annual Meeting and one month following the Annual Meeting. Sponsors providing equipment will also receive one
admission to the workshop(s) for which they provide equipment. The sponsoring company will assume all responsibility for transportation, operation (technicians) and security of
the equipment.
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Sponsors are to ensure they adhere to their interpretation of the Rx&D and / or MEDEC guidelines.
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All figures quoted are in Canadian dollars and HST is applicable (Please note, preferred payment is by cheque or money order; any payments made by credit card may be subject
to an applicable surcharge).
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Exhibit booths are not included in the sponsorship fee and must be reserved separately by contacting Neil Hutton 519-583-0309 / [email protected].
For more information and to secure your sponsorship, please contact Gary Brown or Lisa Brown of The Brown Group 416-964-8789 / [email protected]
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