CMMS OptiMaint - Datasheet - UniSource Software Services

Make your maintenance more efficient
OptiMaint
Make your maintenance more efficient
OptiMaint is a CMMS package which allows a global maintenance management. OptiMaint meets the
needs of various sectors such as industry, tertiary, services, hospitals, etc. OptiMaint was designed
by maintenance managers to meet the requirements of all sizes of companies. OptiMaint can be used
in one location or in a multi-sites organization.
OptiMaint is an alternative between setting up long, expensive and complex CMMS software and
choosing a solution with too simple and limited features.
OptiMaint is the result of over 10 years of experience of development in CMMS solutions.
Simple and efficient
A CMMS is not meant for computer engineers. That’s why it has to be design to be as user-friendly as
possible. The screens were studied with the users to be simple to understand and fast to fill.
Optimaint is simple, fast, and easy to learn: no need of a user guide for its daily use.
Fast to set up
Easy to set up and use, you will enjoy the number of functionalities available on OptiMaint. OptiMaint
will adapt to your organization. You can start using Optimaint even if everything isn’t fully filled in.
Please note that in most cases we can also recover the data from you former CMMS in order to keep
the history of your equipments.
Partnership
We are your partner before, during and after setting up your CMMS. The best guarantee for your
CMMS project is the full support of your team but also of your partner. That’s why we commit
ourselves to deadlines and results. We draw up the project with you and put all our efforts to analyze
your needs (technical, human and economic aspects of your activity).
We can handle the entire setup of the software and train your maintenance teams
We consider ourselves as your partner rather than your supplier. This guarantees the success of your
CMMS software and ensures the optimized management of your human, financial and materiel
resources.
www.optimaint.com
 Interfaces
 Security & privacy settings
Interfacing OptiMaint with your purchasing,
accounting, production, CRM software or to
your ERP (SAP, JD Edwards, PeopleSoft,
Baan, Oracle, Navision, Sage, etc)
guarantees
automatic
exchange
of
information and avoids useless doubletyping and errors.
Access rights are set for each user (no
access at all, access in reading only, access
in reading and writing to equipments or to
functionalities). Thus you will be able to
protect confidential information and to make
the users more efficient by giving them only
the data they require.
 Customized Reports
 EDM, electronic document
management
You will be able to create your own reports
from your favorite report tool (Excel,
Business Object, Crystal Reports, Access,
etc) and integrate them to OptiMaint.
OptiMaint manages any of your electronic or
paper documents very easily. With one click
you can access equipment plans, item
sketches or supplier contracts for instance.
 Internet
You’ll be able to benefit from Internet
advantages. For instance, you can reach a
supplier website directly from the supplier
sheet, send him purchase orders or delivery
reminders by email, etc.
Simplicity!
To learn the software quickly,
you only need to know
2 types of windows:
1. ID window
2. Search window
1. ID window:
To meet your needs, you can…



Make fields mandatory or not
Hide unnecessary fields.
Create your own personalized fields (alphanumerical, numerical, monetary,
yes/no, scrolling list, pictures…)

Replace OptiMaint wording by your own (ie: you can change “division” to
the word “site”, “cost centre” to “workshop”…)

Thanks to a creation report tool you can create and personalize your own
report at your ease.
2. Search window:
You have search functions existing for ALL the elements created (equipment,
items, suppliers, WO…). All searches are multi criteria and can be executed
on part of the designation.
You can edit and export all your searches reports to a spreadsheet or a word
processing in all simplicity or even place them on your intranet.
Asset
Work
Management
Management
Equipment follow-up, all assets management
Preventive, curative, condition-based maintenance
No matter if you work in industry or teriary
sector, OptiMaint is adaptable and ensures
the maintenance of any of your assets.
The management of your assets must be at
the same time simple and powerful so that
the users fill and find easily the required
information.
From the Identity window, you can access to
any information about the equipment (safety
warning, technical specifications, preventive
maintenance, schedule, meters, tree view,
work orders in progress, documents,
pictures, etc).
The customization of identity windows is
based on the family type so that the user
only sees the useful data. Thus, a forklift
identity window can be completely different
from a boiler identity window.
OptiMaint organizes all the characteristics of
the equipments to maintain.
It defines the cost allocations and the
technical and financial analyses.
Thanks to the graphic tree structures, a
colour code makes it possible to know the
status of the equipment at any time.
Customize
OptiMaint!
The customization of screens,
reports and terminology
guarantees the perfect adaptation
of OptiMaint to your needs.
The availability of the industrial assets in a
company depends on the planning and
organization of works.
OptiMaint offers at the same time a simple
and a rigorous management of all types of
works.

Curative maintenance
It is often an emergency. With OptiMaint,
doing a work order and an activity sheet is
easy and fast. Curative maintenance can be
executed without work order.

Preventive maintenance
OptiMaint creates the work
orders
automatically according to a timetable for
instance.

Condition-based maintenance
According to meters reading; OM delivers
work requests or work orders that can be
printed or sent by email automatically.
OptiMaint is very flexible. You can get a
complete process from the work request to
the final report of activity or simply work with
the work orders for instance. You only use
what you really need!
OptiMaint can compute many parameters at
the same time (MTBF, MTTR, availability
rate, etc.). ABC analysis will help you point
out critical breakdowns (in terms of labour
time, costs, etc).
Thanks to these analyses, OptiMaint will
help you make the right choice for your
management.
Purchasing
Management
Stock
Management
Interface with your software, multiple currencies
Multiple stockrooms, inventory, barcode
OptiMaint manages any type of purchase
(service or spare parts, referenced or not,
etc).
OptiMaint handles the global management
of your stocks (spare parts, raw material,
etc).
You can place an order directly but you can
also add the steps/windows to create orders:
You can define:




Stock replenishment advice
One or various purchase requests
One or various requests for quotation
A work order
OptiMaint replenishment advices can
consider preventive needs until a deadline
you can define. Thus, OptiMaint prevents
from stock shortage and from items
reservations, hard to handle on the field.
You can easily customize your order form
with your own references. You can put
different delivery address, invoicing address
and order address for a same order.
OptiMaint handles delivery reminders which
can be sent by email, mail or fax.
You can automatically generate invoice lines
from receiving notes or orders,
You also manage easily the contracts you
made with your suppliers.
 Stock management settings (purchase
unit, stock unit, minimum and maximum
stock, reorder point, etc)
 Items specifications (supplier, WAC, VAT,
delivery deadlines, etc)
 Technical specifications (characteristics,
pictures, maps, documents, etc)
You can easily manage stock movements
(entries, withdrawals, transfers between
stock rooms, etc).
You can also record litigations with your
suppliers (controls on quality and/or
quantity, delays, etc).
At any time you can value your stock (un
current or past time) and highlight dead
stock.
In conformity with your stock and your
preventive maintenance needs, OptiMaint
suggests needed replenishments and can
create orders taking your modifications into
account (quantity, supplier, etc).
OptiMaint is a genuine tool for inventories. It
highlights discrepancies and is compatible
with barcode readers to make your stock
management much faster and easier.
Adaptability!
Thanks to simple settings,
OptiMaint enables to only use
features that meet your needs.
Budget
Management
Project
Management
Budget follow-up by cost centre, by equipment
New works, investments projects
This functionality enables to set up a budget
per cost centre (ie: work shop), per equipment,
etc and to link this budget to real costs.
With OptiMaint you can manage your new
investment projects apart from the operating
budget (improvements, design, etc).
Thus, you can define a yearly budget for a
cost centre (and detail it by month) and then
make a breakdown of labour, items and
invoice cost, and preventive, curative and
miscellaneous categories of work.
For each new project, you define budgets for
labour cost, items, suppliers, etc.
Once the budget is defined, you can link your
works, item withdrawals, or the invoices to the
project.
OptiMaint automatically manages the costs
allocations given to your budgets. At any time,
you will be able to follow it up thanks to a
precise and clear dashboard.
During the achievement of a project, OptiMaint
updates a dashboard to compare the initial,
the current and the realized budget.
You can update your budgets at any time.
Thus, it will be easy for you to know the cost of
an equipment in terms of labour, items,
invoices cost according to preventive, curative,
etc.
A report and project follow-up gives you a
global or partial summary of your project.
OptiMaint helps you define your budget from
the previous estimated budget or from the real
total costs including or not a percentage
variation.
Your budget management will become simple
but the approach will remain rigorous.
OptiMaint offers a large choice of reports to
analyse your maintenance activity.
These financial, technical and budget
analyses were designed to be efficient and to
facilitate decision-making.
International companies
You can make your analyses with another
currency and report them to your headquarter
located abroad.
Help tool!
Financial, technical and budget
analyses are designed to be
efficient and to facilitate
decision-making.
COMPUTER SET UP / REQUIREMENTS
OptiMaint is compatible with:
 Operating System (O.S): Window 95 / 98 / NT / ME / 2000 / XP/ Vista…
 Data bases: SQL Server, Oracle, Sybase, DB2/400, Access, MySQL, PostgreSQL …
Web configuration: OptiMaint can be used through Intranet or Internet with Microsoft technologies
(Terminal Server Edition - TSE) and Citrix technologies.
OptiMaint doesn’t need a dedicated server.
No modification is necessary to integrate OptiMaint to your system.
2 types of licenses are available:
 Network license
You have a PC (any type of brand) or a micro-system (IBM AS/400, RS 6000, HP 9000, SUN, etc.)
server which hosts the database with all the information required for using the CMMS. The access to
this database is made thanks to the client PCs equipped Windows.
 Stand-alone license
OptiMaint and its database are installed on a single PC equipped Windows.
OPTIMAINT SUSTAINABILITY
 Evolutions
Most of the evolutions come from our clients which guarantees interesting evolutions that meets the
daily requirements on the field and avoids “gadgets” that might not be useful functionalities.
 Sustainability
Apisoft always privileged the safety in terms of development and chose the market standards
(Microsoft, Unix, IBM, HP, Oracle, Sybase, etc). By choosing the same technologies of development
as the main suppliers on the market, Apisoft does not depend on “cyclic trends” of data processing,
which ensures a long-term Investment.
 Flexibity
The Network License is very flexible because you can install OptiMaint on unlimited numbers of client
PCs.
 A complete solution
OptiMaint is a complete package. With one license you can maintain as many locations as desired.
This is our business philosophy: a single investment without any surprise or extra cost.
ll Trademarks listed in this document are the property of their owners
For any further information, please contact your reseller.
OptiMaint is a CMMS software developed by Apisoft and distributed by Tema Solutions:
www.optimaint.ca
Tema Solutions
3924 A rue Saint Denis
Montréal, Québec
H2W 2M2
Canada
Standard +1 514 360-TEMA [8362]
Télécopie +1 514 373-8451
[email protected]