Main Contractor Pre-Qualification Questionnaire French consulate

Main Contractor Pre-Qualification
Questionnaire
French consulate Guangzhou relocation
project
4th Nov 2016
1
Contents
1. Introduction
1
2. Project Information
1
2.1 Background
1
2.2 Site
1
2.3 Scope of Works
2
2.4 Project Team
2
2.5 Project Schedule
3
3. Instructions for Contractors
4
4. Procurement Process
6
5. Contractor’s Contact Point
6
6. Evaluation Approach
6
Appendix 1 - NDA (Refer to Separate Document attached)
1
Appendix 2 - Pre-Qualification Questionnaire (Refer to Separate
Document attached
1
1
Pre-Qualification Questionnaire
1.
Introduction
On and behalf of our client French Embassy (China), JLL is appointed to conduct the
Tender Process for the French consulate relocation project, this document is to screen
the qualified contractors from the candidate list.
2.
Project Information
2.1
Background
The French Embassy (FE) in Beijing is selecting general contractors for the provision of
design and build services for its new offices located in the Zhujiang New Town area of
Guangzhou, Guangdong, China. The future building has not been selected yet and will be
around 1000 sqm net.
The French Ministry of Foreign Affairs and International Development, which is the
procuring body, will be jointly represented by the Consulate General of France in
Guangzhou and the regional real estate branch of the buildings and logistics service
based in Beijing. Jones Lang Lasalle was appointed as project manager to prepare and
coordinate the tender process.
The target building is located in Zhujiangg New Town, which is under selection by French
Embassy.
The office design will be based on layout concept with specific FE’s requirements for
Room function description, Receptions, Visas Counter, Meeting Rooms, Workstations,
Storage Rooms, Pantry, IT room etc.
2.2
Site
The target building is located in Zhujiangg New Town, Tianhe District, Guangzhou, China.
The proposed room schedule:
Pre-Qualification Questionnaire
2.3
Scope of Works
Due to the tight programme, the Contractor shall responsible for the ‘Design and Build’. The
works includes the following scope:
1. Preliminary: Preliminary Design; Detailed Design (IA and MEP, IT trunking, Access
door system and CCTV sytem drawing); Shop drawing preparation and submission;
Equipment and material submission; Sample board; Construction deposit and other
necessary fee; Insurance; Take down and re-instate the existing system ceiling, floor
and other facilities by landlord; Site security, HSE management on site; Air quality
test; Coordination with other vendors, and Fire approval application, etc.
2. Builder’s work: Floor works, Ceiling works, Partition, Doors, Window blinds, Carpet,
Signage, etc.
3. Electrical work: Power; Lighting; Security system; Electrical cable and wiring; Subcontract to Building nominated Electrical contractor for the relocation and connection
to building power distribution system, etc.
4. HVAC work: Pipework installation, Ductwork installation, insulation, Control and
wiring, Air Grill installation. Sub-contract to Building nominated HVAC contractor for
the relocation of VAV box, addition of VAV box (if necessary), connection to existing
building HVAC system, 24 hours HVAC system for IT room, etc.
5. Fire Service work: Sub-contract to Building nominated FS contractor, to meet China
Fire Code based on the layout, etc.
6. Plumbing and Drainage works within the office area.
7. All necessary submission, etc.
8. Interfacing, coordination with other contractors and suppliers, such as furniture
provider, security and IT French companies, company in charge of moving offices.
9. Permit and Approvals.
10. Testing & Commissioning,
11. Indoor Air Quality Test and Certification.
12. Handover and Move-in Co-ordination.
13. Defect Rectification.
Remark: IT, security works (cabling work and equipment installation works for access control,
security doors, CCTV…) will be carried out by French companies.
2.4
Project Team
Pre-Qualification Questionnaire
Employer: The French Ministry of Foreign Affairs and International Development, jointly
represented by the Consulate General of France in Guangzhou and the regional real
estate branch of the buildings and logistics service based in Beijing
2.5
Project Manager: Joneslanglasalle
Project Schedule
The major milestones are listed as below:
x
x
x
x
x
x
November 4, 2016
November 21, 2016
Publication of Request for qualifications
Deadline for reception of qualifications
November 25, 2016
December 1, 2016
Pre-selection of candidates –Invitation to tender
Tender transmission
February -April 2017
Design process
May-August, 2017
Works
Pre-Qualification Questionnaire
3.
Instructions for Contractors
Each Candidate and each member of the Project Team shall produce the following
documents in order to demonstrate that the team is qualified for the project:
x A methodological notice presenting the details of Candidate organization for this
project. This document shall detail and explain how the team will perform all
services for the project, its organisation, roles and responsibilities of individual
team members
x Pre-Qualification Questionnaire: Please fill in and provide the evidence of these
questionnaires.
x NDA: Please fill in and provide the chopped copy (scan copy).
Key funding and payment modalities: prices are fixed and non-adjustable. Payment will
be made via bank transfer from French government funds. Payments will be released 30
days after receipt of the contractor’s invoice by the procurement body. Monetary unit will
be the Chinese Yuan (CNY)
The information set out in this document is for information only. It does not form part of
the contract and is intended only to assist Contractors to decide whether or not to apply to
be considered for inclusion on the restricted list of tenderers.
The instructions for completion are as follows:
x
x
x
x
x
x
x
Prospective Contractors should answer all questions as accurately and concisely as
possible. Where a question is not relevant to the responder’s organisation, this should
be indicated, with an explanation.
If your company is part of a Group then the questions must be answered specifically
for your company not the group.
Supporting information should be presented in the same order and should be
referenced to the relevant question.
All questions should be answered in English.
Failure to furnish the required information, make a satisfactory response to any
question, or supply documentation referred to in responses, within the specified
timescale, may mean that contractors will not be invited to participate further. Please
do not include any general marketing or promotional material either as answers to any
of the questions or for any other reason.
Your responses to the questionnaire must be returned clearly.
Besides the PQQ, the company is required to send a book of its references
Interested candidates are requested to submit their qualifications by email before November 21,
2016, 12:00 (Beijing time) to the following addresses:
[email protected] and [email protected].
Pre-Qualification Questionnaire
Submissions shall contain all the necessary information as indicated in Pre-Qualification
Questionnaire of the present document. Selected companies will then be invited to tender.
Contact person:
Mrs. Sabrina CHEN
Project Manager, JLL
Room 2401-03, 24/F, Main Tower Guangzhou International Finance Center,
No.5, Zhujiang Xi Road, Tianhe District,
Guangzhou 510623, Guangdong.
Email: [email protected]
Mr. Bastien BOUSQUET
Project manager - Real Estate Department, French embassy in China
French Embassy in China
60, Tianzelu Chaoyangqu
Beijing 100600
Email: [email protected]
Pre-Qualification Questionnaire
4.
Procurement Process
There will be 2 stages of the fit-out package procurement process, Pre-qualification
phase and Tender phase. The intended procurement format is ‘Design and Build’
Contract, detailed scopes refer to Section 2.3.
5.
Contractor’s Contact Point
The Contractor is to detail a contact point for the duration of the selection process that
any relevant clarification information can be directed to. The details are to include the
following information: Name, Telephone Number, Cell phone number, Email address and
Postal address.
The Contractor will not be contacted through any route other than the nominated contact.
The Contractor must therefore undertake to notify any changes relating to the contact
promptly.
6.
Evaluation Approach
Each PQQ will be evaluated in the same manner. The objective of the selection process
is to assess the responses to the Pre-Qualification Questionnaire and select potential
contractors to proceed to the next stage of the procurement.
Selection criteria will be a combination of both financial and capability factors.
The information supplied will be checked for completeness and compliance before
responses are evaluated.
The Contractor is required to submit the information for the questions in Section A to I. If
submitting the required information in proposal format, please clearly indicate the Section
referred.
Contacts
Appendix 1 - NDA (Refer to Separate Document
attached)
Appendix 2 - Pre-Qualification Questionnaire (Refer to
Separate Document attached