ANNUAL GENERAL MEETING of MEMBERS

ANNUAL
GENERAL
MEETING
of MEMBERS
Thursday,
November 6, 2014,
2 p.m. Eastern
via Livestream
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Annual General Meeting
1.Call to Order
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Annual General Meeting
2. Approval of the Agenda
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Annual General Meeting
3.
Review and Approval of the Minutes of the Annual General Meeting of Members held on June 13, 2013 and the Special Meeting of Members held on June 14, 2014. 4
Annual General Meeting
4. Report of the Chair
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Report of the Chair
Orchestras Canada is pleased to report a year of
service to Canada's orchestral community.
We were able to provide continued services and
support to this sector and managed this in a fiscally
responsible manner.
We thank our executive director, those who worked
on contracts, board members, committee members
and funders for their support and contributions.
air
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Report of the Chair
Strategic Planning
This year was marked by work toward adoption of a
new strategic plan that has an emphasis on
collaborative effort.
The priorities and work plans that come out of the
new directions will become apparent in the coming
months and years. Areas of emphasis will be on the
functions of:
• Convening
• Information sharing
• Collaboration
• Advocacy
• Organizational Improvement
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Report of the Chair
Organizational Review of By-Laws
To meet new expectations for federal registration of
Orchestras Canada, by-laws were overhauled.
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We thank members and supporters for their
contributions to the successes of this year.
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Annual General Meeting
5. Report of the Executive Director
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Report of the Executive Director
1. Advocacy
• Continued involvement with the Canadian Arts
Coalition: success in early renewal of funding for
programs at the Department of Canadian Heritage in
Budget 2014
• Development of a customizable advocacy tool-kit for
orchestras, available on OC’s website
• Participation in cross-sectoral advocacy initiatives
led by Imagine Canada, including work on proposed
changes to Not-for-profit Accounting Standards, cost
increases at Canada Post, and the impact of the
Canada Anti-Spam Legislation
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Report of the Executive Director
2. Communications and Research
• 44 issues of Orchestra News/Info Orchestres
• A lively presence on Facebook and Twitter
• 144 jobs posted on OC’s on-line Job Board
• Presentation of the 2013 Betty Webster Award to
bassist and program designer par excellence Alison
Mackay of Tafelmusik Baroque Orchestra
• 67 orchestras taking part in our annual Comparative
Report: 9 years of consistent data from a large group
of Canadian orchestras
• Launch of a research partnership with Renaud
Legoux, Associate member of the Carmelle and Rémi
Marcoux Chair in Arts Management at HEC
Montréal
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Report of the Executive Director
3. Partnerships
• Final year of hosting the Arts Service Organization
Learning Network, with funding from the George
Cedric Metcalf Foundation. 3 years: 35 different
ASOs: 25 learning events curated by OC.
• Co-presentation of a webinar series for small budget
performing arts organizations with Ontario Presents,
Choirs Ontario, and Theatre Ontario – with more to
come in 2014-15.
• Co-chaired the annual Canada Council NASO
meeting
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Report of the Executive Director
4. Facilitating Links and Information Exchange
National Meetings, Toronto 2013
• Innovation and Creativity theme, 77 participants
• Guest speakers: Robert Kelly (University of
Calgary), Jeanne Lamon (Tafelmusik), teams from
Tafelmusik and the Toronto Symphony Orchestra,
Alan Brown (WolfBrown) and Howard Herring (New
World Symphony), Richard Evans (EMCArts)
• Introduction of the Next Generation Leaders
program
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Report of the Executive Director
4. Facilitating Links and Information Exchange
Ontario Small Budget Orchestras Meeting and Music
Director Summit
• 1.5 days, 55 participants from across the province
• Funded by the Ontario Trillium Foundation
• Discussions of mission and mandate, governance,
artistic planning, fund development, and human
resources
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Report of the Executive Director
4. Facilitating Links and Information Exchange
Webinars
• Fundraising for small budget orchestras with
Cynthia Armour, CFRE (funded by the Trillium
Foundation)
• Neighbouring Rights with representatives from the
Musicians Rights Organization of Canada and the
Audio Visual Licensing Agency
• Ontario Non-profit Corporations Act with Brenda
Doner of Community Legal Education Ontario
• Working with the Temporary Foreign Workers
program with lawyer Betsy Kane
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Report of the Executive Director
4. Facilitating Links and Information Exchange
Quebec Meeting
• Half-day meeting coordinated by Gilles Choquet and
Thérèse Boutin, and hosted by Orchestre
Métropolitain.
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Report of the Executive Director
5. Strengthening OC
• Development of a new strategic framework,
covering 2014-2017
• Modernization of OC’s legal structure
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Report of the Executive Director
Thanks
• OC’s talented team of staff and consultants in 2013-14:
office manager Sarah Bobak (to January 31), membership
and communications person Krista Wodelet, Trillium
consultants Debra Chandler and Frédéric Julien, bookkeepers Christine Mustard and Diann Missal, summer
student Anastasia Tchernikova, statistician C. Stephen Smith
• OC’s marvellous board, with a special shout-out to
Genevieve Twomey and Erika Beatty who ended their terms
during the year, and to Mitchell Krieger, who steps down at
this meeting
• OC’s funding partners: The Canada Council for the Arts,
the Ontario Arts Council, the Ontario Trillium Foundation, the
George Cedric Metcalf Foundation, and the Ontario Ministry
of Tourism, Culture and Sport
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Annual General Meeting
6. Report of the Treasurer
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Report of the Treasurer
March 31, 2014
 Standard audit opinion received from the auditors Cowperthwaite Mehta
 Statements were approved by the Board on September 17, 2014
 During the year, the Board regularly reviewed financial results, projections and budgets for future fiscal periods
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Report of the Treasurer
March 31, 2014
 Operating Surplus ‐ $17,999
 Board Approved Strategic Initiative Expense ‐ $19,567
 Net Deficit ‐ $1,568
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Report of the Treasurer
March 31, 2014
Statement of Financial Position
 Cash, GIC’s and Deferred Revenue balances are all lower at March 31, 2014 than at March 31, 2013
 Deferred revenue was higher in 2013 as OC had received project funding for 2014 prior to year end and these amounts increased the cash and investment holdings at March 31, 2013. No comparable amounts were received in 2014
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Report of the Treasurer
March 31, 2014
 Designated Net Assets – to be used for board approved strategic initiatives  Approved spending included travel bursaries and the engagement of independent contractors to work on special projects
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Report of the Treasurer
March 31, 2014
 Revenues highly comparable to 2013 with an overall increase of 1.6%
 Expenses increased by $28K (6%) with increased spending on Networking and Outreach funded projects and increased spending on Public Affairs
 Increases were offset by a lower cost National Meeting
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Annual General Meeting
7. Appointment of the Auditor for the year ending March 31, 2015
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Annual General Meeting
8. Report of the Nominating Committee
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Report of the Nominating
Committee
Committee Members:
Gilles Choquet, chair; Thérèse Boutin, Leanne Davis; Trudy Schroeder; Katherine Carleton
The Committee and Board thank the following departing board members:
• Genevieve Twomey (resigned October 2013)
• Erika Beatty (resigned May 2014)
• Mitchell Krieger (stepping down as of this Annual General Meeting)
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Report of the Nominating
Committee
We salute three individuals who have served as ex officio directors, and will be stepping down from the Board at the time that Bylaw #5 is adopted by the Members. Under the Canada Not for Profit Corporations Act (CNCA), ex officio directorships are not permitted; however, we sincerely hope to maintain meaningful ties and strong communications with these exceptional people and their organizations. They are:
• From the Canadian Federation of Musicians: Mark Tetreault
• From the Organization of Canadian Symphony Musicians: Robert Fraser
• Bernard Tremblay, BCF Business Law
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Report of the Nominating
Committee
1. The Committee proceeded systematically with its
mandate:
 Surveying current board members about their intentions to continue on the board or step down. Continuing members include:
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Maxim Antoshin, Ottawa Chamber Music Society
Angela Birdsell, Angela Birdsell Arts and Culture
Thérèse Boutin, Orchestre symphonique de Québec
Gilles Choquet, Orchestre symphonique de Longueuil
Leanne Davis, Vancouver Symphony Orchestra
Marie‐Josée Desrochers, Orchestre symphonique de Montréal
Lisa Hamel, Toronto Symphony Orchestra
Matthew Jones, Timmins Symphony Orchestra
Annemarie Petrov, Edmonton Symphony Orchestra
Trudy Schroeder, Winnipeg Symphony Orchestra
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Report of the Nominating
Committee
 Undertaking a skills inventory of current board members. Key learning? We have diversified talents and expertise around the OC board table
 Discussing, as a committee, the structure and make‐up of the board of directors. Topics covered included:
• Geographic and linguistic representation
• Diversity of orchestra size and type
• Diversity of skills and expertise
• Strategies for utilizing the expertise of the past chair
The Nominating Committee observed that the continuing OC board members collectively manifested adequate geographic representation, orchestra size, linguistic, and skills diversity. 30
Report of the Nominating
Committee
2. As OC’s strategic planning process was underway
during our discussions, the Committee also considered
existing and emerging roles for board members, given the
implications of the plan. Emerging topics of interest
included:
 Revenue diversification
 Committees and Task Forces
 Leadership of Regional Caucuses
 Leadership in Advocacy Work, in particular meeting with their local MPs
 Orientation and Mentoring of new OC Board Members
The Committee will continue to work on these issues with the board.
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Report of the Nominating
Committee
3. Recommendation from the Nominating
Committee:
The Nominating Committee recommends that we leave the three positions presently open on the board (under the definitions provided in Bylaw #4) until OC has completed the process of adopting Bylaw #5 and transitioning to a Federal charter.
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Annual General Meeting
9.
Adoption of an application to transfer the Corporation out of Ontario into federal jurisdiction
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Annual General Meeting
10. Adoption of federal Articles of Continuance (transition) and new By‐
law No. 5 to be effective on the date that the Corporation continues under the federal jurisdiction
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Annual General Meeting
11. Confirmation of the Acts of Directors
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Annual General Meeting
12. Other Business
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Annual General Meeting
13. Adjournment
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Orchestras Canada
List of Voting Members 2013-14
Calgary Philharmonic Orchestra
Edmonton Symphony Orchestra
Hamilton Philharmonic Orchestra
I Musici de Montréal
Kamloops Symphony
Kingston Symphony
Kitchener-Waterloo Symphony Orchestra
Lethbridge Symphony Orchestra
Manitoba Chamber Orchestra
Mississauga Symphony Orchestra
National Arts Centre Orchestra / Orchestre
du Centre National des Arts
Newfoundland Symphony Orchestra
Niagara Symphony
Ontario Philharmonic
Orchestra London
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Orchestras Canada
List of Voting Members 2013-14
Orchestre Métropolitain
Orchestre symphonique de Drummondville
Orchestre symphonique de Laval
Orchestre symphonique de Longueuil
Orchestre symphonique de Montréal
Orchestre symphonique de Québec
Orchestre symphonique de Sherbrooke
Orchestre symphonique de Trois-Rivières
Orchestre symphonique du Saguenay-LacSaint-Jean
Ottawa Symphony Orchestra
Prince Edward Island Symphony Orchestra
Red Deer Symphony Orchestra
Regina Symphony Orchestra
Saskatoon Symphony
Sinfonia de Lanaudière
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Orchestras Canada
List of Voting Members 2013-14
Sinfonia Toronto
Sudbury Symphony Orchestra
Symphony New Brunswick
Symphony Nova Scotia
Tafelmusik Baroque Orchestra
Thirteen Strings Chamber Orchestra
Thunder Bay Symphony Orchestra
Timmins Symphony Orchestra
Toronto Symphony Orchestra
Vancouver Island Symphony
Vancouver Symphony Orchestra
Victoria Symphony
Les Violons du Roy
Windsor Symphony
Winnipeg Symphony Orchestra
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Orchestras Canada - List of
Associate Orchestras 2013-14
Brantford Symphony Orchestra
Cambridge Symphony Orchestra
Cathedral Bluffs Symphony Orchestra
Chebucto Symphony Orchestra
Counterpoint Community Orchestra
Deep River Symphony Orchestra
Dundas Valley Orchestra
Durham Chamber Orchestra
Georgian Bay Symphony
Guelph Symphony Orchestra
International Symphony Orchestra
Kawartha Community Orchestra
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Orchestras Canada - List of
Associate Orchestras 2013-14
Kindred Spirits Orchestra
Kitchener-Waterloo Chamber Orchestra
A Little Night Music Orchestra
London Community Orchestra
North Bay Symphony
North York Concert Orchestra
Oakville Symphony Orchestra
Orchestra Kingston
Orchestra Toronto
Orchestre symphonique de l'Estuaire
Pembroke Symphony Orchestra
Peninsula Orchestra
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Orchestras Canada - List of
Associate Orchestras 2013-14
Peterborough Symphony Orchestra
Richmond Hill Philharmonic Orchestra
Richmond Orchestra & Chorus Association
Scarborough Philharmonic Orchestra
Sooke Philharmonic Orchestra
Stratford Symphony Orchestra
Symphony on the Bay
Vancouver Philharmonic Orchestra
Victoria Chamber Orchestra
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Orchestras Canada - List of Youth
Orchestra Associates 2013-14
Calgary Youth Orchestra
Edmonton Youth Orchestra
Greater Victoria Youth Orchestra
Halton Mississauga Youth Orchestra
La Jeunesse Youth Orchestra
Kawartha Youth Orchestra
Kitchener-Waterloo Symphony Youth Orchestra
London Youth Orchestra
McMaster University Library
New Brunswick Youth Orchestra
Nova Scotia Youth Orchestra
Orchestre de la francophonie canadienne
Orchestre philharmonique des musiciens étudiants
de Montréal
Orillia Youth Symphony Orchestra
Ottawa Youth Orchestra Academy
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Orchestras Canada - List of Youth
Orchestra Associates 2013-14
Richmond Delta Youth Orchestra
Saskatoon Youth Orchestra
South Saskatchewan Youth Orchestra
Surrey Youth Orchestra
Thunder Bay Symphony Youth Orchestra
Timmins Youth Orchestra
Toronto Symphony Youth Orchestra
Vancouver Youth Symphony Orchestra
Westmount Youth Orchestra
Windsor Symphony Youth Orchestra
Winnipeg Youth Orchestras
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Orchestras Canada - List of
Associate Organizations 2013-14
Agence Station Bleue
Appassionata, Orchestre de chamber
Boulev’Art Inc., Agence d’Artistes
Concours Musical International de Montréal (CMIM)
Cowan Insurance Brokers
Domoney Artists Management
Ensemble contemporain de Montréal
Fakerson, Fake
IMC Interprovincial Music Camp
Latitude 45 Arts Promotion Inc.
League of American Orchestras
Long & McQuade
Music Toronto
Musikay (Oakville Ensemble)
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Orchestras Canada - List of
Associate Organizations 2013-14
National Ballet Orchestra
NEXUS
Orchestras Australia
Quatuor Molinari
Saskatchewan Orchestral Association, Inc.
Sultans of String
Summers International
Vancouver Film Orchestra
Vancouver Opera
Women’s Musical Club of Toronto
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Orchestras Canada
List of Donors 2013-14
Ms. Linda Adams
AFM General Fund Canada
Mr. Jeff Alexander
Mr. Maxim Antoshin
Mme Ninette Babineau
Mr. John Barnum
Ms. Erika Beatty
Ms. Dorothy Beckel
Ms. Kathy Beers
Ms. Marilyn Bennett
Ms. Angela Birdsell
Ms. Natasha Bood
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Orchestras Canada
List of Donors 2013-14
Mme Thérèse Boutin
Mr. William Broadhurst
M. Jacques Brochu
Ms. Jennifer Caines
Caline Artists International
Ms. Katherine Carleton
Ms. Debra Chandler
M. Gilles Choquet
M. Marc David
Ms. Leanne Davis
Mme Marie-Josée Desrochers
Mr. Victor Feldbrill
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Orchestras Canada
List of Donors 2013-14
Mr. George Freundlich
Ms. Peggy Geracimo
Ms. Cathryn Gregor
Mr. John Hendsbee
Mr. Peter A. Herrndorf
Mr. John Hobday
Ms. Kari Hueber
Ms. Martha Hynna
Mr. Mark Jamison
Mr. Matthew Jones
Dr. David Leighton
Mrs. Ann Lewis-Luppino
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Orchestras Canada
List of Donors 2013-14
Mr. Ken Randal MacLeod
Mme Georgette Magy-Spethmann
Ms. Rachel Malach
Dr. Glenn Alan Mallory
Mr. Jan V. Matejcek
Ms. Micheline McKay
Mr. Tom Mirhady
Mr. Reid Parker
Mr. Christian Perry
Ms. Annemarie Petrov
Dr. Mark Pritzker
Mr. Wendy Reid
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Orchestras Canada
List of Donors 2013-14
Mr. Ezra & Mrs. Ann Schabas
Ms. Trudy Schroeder
Ms. Francine Schutzman
Mr. Stanley Shortt
Mr. C. Stephen Smith
M. Bernard Tremblay
Ms. Elizabeth Webster
Ms. Karen Wilkinson
Ms. Marilyn Wilkinson
Dr. James Wilson
Ms. Krista Wodelet
Ms. Vicki Young
Mrs. Janet Zimbalatti
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Our Partners in Government
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Our Foundation Partners
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Our Corporate Partners
Domoney Artists Management
Agence Station Bleue
Arsenal
Long and McQuade
Cowan Insurance Group
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