View - The Landscape of Grand Pré

 A UNESCO World Heritage Site Site du patrimoine mondial de l'UNESCO
Stewardship Board of the Landscape of Grand Pré Society Approved English Minutes of Teleconference Meeting
February 6, 9:00-­‐11:00 Directors Present
Claude DeGrâce (Co-Chair)
Naomi Blanchard (Co-Chair)
Charlie Curry
Stan Surette
Councillor Mike Ennis
Robert Moreau
Géraldine Arsenault
Marilyn Perkins
Ann Palmeter
Hélène Lavigne
Ex-officio Present
Dawn Sutherland
Ainsley Bartram
Ina Amirault
Marcel McKeough
Loretta Robichaud
Others
Angela Morin
Regrets
Alternate
Regrets
Chair
Regrets
Absent
Société Nationale de l’Acadie (SNA)
Grand Pré and Area Community Association
Grand Pré Marsh Body
Société Promotion Grand-Pré
Municipality of the County of Kings
Parks Canada
Parks Canada
Glooscap First Nation
Grand Pré and Area Community Association
Société Nationale de l’Acadie (SNA)
Municipality of the County of Kings
Destination South West Nova
NS Acadian Affairs
NS Communities, Culture and Heritage
NS Agriculture
Recording Secretary
Public attendance: 0 Presenters: 0
1. Welcome and Introductions 2. Confirmation of Agenda 3. Regrets 4. Approval of Minutes 5. Co-­‐Chairs’ Report 6. Correspondence 7. Treasurer’s Report 8. Coordinator’s Report 9. New Business 10. Roundtable 11. Next Meeting date 12. Adjournment 1. Welcome and Introductions – Chair Ann Palmeter welcomed the Board to its first teleconference meeting. Introductions were made. 2. Confirmation of Agenda – Mr. Surette moved to approve the agenda as revised. Co-­‐Chair DeGrâce seconded. All approved. 3. Regrets – as noted above. 4. Approval of Minutes 4.1. December 12, 2013 – Co-­‐Chair DeGrâce moved to approve the minutes as revised. Ms. Lavigne seconded the motion. Approved unanimously. 4.2. January 8/9 2014 – Councillor Ennis moved to appove the minutes as revised. Ms. Lavigne seconded the motion. Approved unanimously. 4.3. Matters arising from the Minutes Page 1 of 8
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5.
6.
7.
8.
4.3.1. MOU with Saint Mary’s University (update) – It was suggested the MOU is between the Society and the SMU. The Board was in agreement that in English, names should be in English and in French, vice versa. 4.3.2. Board liability insurance – cost/coverage – Mr. Curry moved that Ms. Boucher confer with the two Co-­‐Chairs regarding the best quote and that she bring a recommendation to the next Board meeting for approval. This includes due diligence on the companies’ reputation and its presence in NS. Co-­‐Chair DeGrâce seconded. Approved unanimously. 4.3.3. Correspondence records management protocol – The Board agreed that prior to the next meeting Ms. Boucher prepare a document for Board discussion outlining a proposed protocol, including consideration of the security of documents. 4.3.4. Branding and Signage Study for Grand Pré update – The working group has determined option 4b. Co-­‐Chair DeGrâce and Ms. Sutherland will explore the cost for the design alterations for use on a major highway sign. Mr. Curry moved that the Board supports the decisions of the working group concerning the Branding and Signage study and the Board asked the working group to confirm use of UNESCO is allowed. Mr. Surette seconded. Approved unanimously. 4.3.5. MOU revision update – Some discussion of the MOU and outstanding items to be addressed. Any further comments should be sent to either Ms. Morin or Ms. Boucher. 4.3.6. Management Plan revision update – Some discussion of the Management Plan and outstanding items to be addressed. Any further comments should be sent to either Ms. Morin or Co-­‐Chair Blanchard. The working group will prepare a revised draft for review. 4.3.7. Strategic Plan revision update – Some discussion of the Strategic Plan and outstanding items to be addressed. Any further comments should be sent to either Ms. Morin or Co-­‐Chair DeGrâce. Ms. Boucher will prepare updated budgets for the Strategic Plan for review. 4.3.8. Follow up letter or correspondence from Mr. McKeough regarding Horton Landing – As requested at the December 12th Board meeting, a meeting took place on Jan 9th. Following, this Mr. McKeough indicated he would write a letter. Ms. Amirault will follow up. Co-­‐Chairs’ Report – Mr. Surette moved the Board receive the report. Councillor Ennis seconded. Approved unanimously. Correspondence 6.1. Kings Historical Society and response – There was positive feedback from Mr. Moreau regarding this letter and a verbal agreement to meet with Kings Historical Society in the near future. The meeting is yet to be scheduled. Letter from all 3 NS World Heritage Sites to NS Dept of Communities, Culture and Heritage – Co-­‐Chair DeGrâce provided a re-­‐cap of this meeting and said he felt it was positive. The main point of discussion was to raise the collective profile of the 3 UNESCO sites. Mr. McKeough has indicated possible funding for this type of endeavor. An internal working document was provided to the Board for comment and is currently circulating for review by the other sites. Co-­‐
Chair Blanchard entered the call. Treasurer’s Report 8.1. December 2013 financial report for acceptance – Charlie presented the financial report dating to the end of December 2013. He noted the spending is still 42% of the budget for last year. He recommended the Board not wait longer than April 2014 to approach the Grand Pré Trust for upcoming funding. The Board accepted the report as submitted. Page 2 of 8
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9. Coordinator’s Report – There was some discussion of the Radio-­‐Canada item listed. The Board asked Ms. Boucher to further explore this item, to take it to the Education and Marketing Committee, and then return to Board for further dicusssion. The Board asked her to consider opportunities for cost sharing and partners, provide more detail of the total investment, complete a conceptual strategy for marketing beforehand, ie, who are we catering to / other audiences. The Board also asked who will own it, would it be in both langauges, is there an opportunity to stream it to our website. It was noted the Strategic and Management Plans need to be in final draft prior to the next Education & Marketing Committee meeting. Ms. Boucher will forward a report on summer student opportunities. 10. New Business 10.1.Proposed new Board Operating Policies – Overview /confirmation at next meeting / Proposition de nouvelles politiques de fonctionnement du Conseil (revue /confirmation lors de la prochaine réunion) – Mr. Surette asked to table this item until the next meeting. Send comments to Naomi. 10.2.Proposed changes to MOA and Bylaws -­‐ review /confirmation at next meeting / Modifications proposées au Protocole d’association et aux règlements (revue /confirmation lors de la prochaine réunion) – Co-­‐Chair Blanchard noted that the revisions to the MOU, Management Plan and Strategic Plan may result in some required changes; this will be re-­‐evaluated upon revision completion. Councillor Ennis exited the call at 10:55am. 11. Roundtable – 11.1.Ms. Arsenault reported that Parks Canada and Société Promotion Grand-­‐Pré are in negotiations regarding the next SPGP contract from April 1st onwards. She asked about the review process for the Doers and Dreamers 2-­‐page spread and if there was still opportunity to request revisions. Ms. Boucher will follow up and to let the Board know as soon as possible if they can submit comment. In future all material to be reviewed by Board members prior to approval by the Site Management Coordinator (action: Ms Boucher). 11.2.Ms. Sutherland reported on two development applications in the buffer zone. These would go to the Technical Committee after establishment. She also noted that Henry Cary, Historic Manager at Town of Lunenburg would be leaving his position on February 21st. 11.3.In regards to the Horton Landing access, Mr. Curry noted the continuing lack of an agreed resolution. 11.4.Mr. Surette noted that the Société Promotion Grand-­‐Pré is continuing to work with Parks Canada on a future agreement. 12. Next Meeting date: March 6, 2014 Location: Orchard Room, Municipality of the County of Kings, Kentville. 13. djournment – Ms. Palmeter called for adjournment at 11:15 am. SECRETARY'S CERTIFICATE I hereby certify that the foregoing is a true and correct copy of the approved minutes of the Stewardship Board meeting held on February 6, 2014. _________________________________ ____________ _________________________________ ____________ Signature, Officer Date Page 3 of 8
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Agenda Item: 4.3.4 Subject: Update on Branding and Signage Study for Grand Pré From: Branding and Signage Study Working Group Date: 29 January 2014 ______________________________________________________________________ Background The Landscape of Grand Pré Society, in partnership with the Municipality of the County of Kings, received funding support from the Nova Scotia Tourism Agency’s Competitive Edge Program for a comprehensive Signage and Branding project. There are two components to the project. Component 1 of the project requires consultants, Form: Media from Dartmouth, to work with the Working Group and the Landscape of Grand Pré Society to develop a visible and recognisable brand, to greatly improve way-­‐finding in the Grand Pré area, as well as provide a sound basis and momentum to the marketing of the World Heritage Site and surrounding area. Working Group members are: Dawn Sutherland, Municipality of the County of Kings, Project Manager Aaron Murnaghan, Municipality of the County of Kings Nick Fry, Nova Scotia Tourism Agency Naomi Blanchard, Co-­‐Chair, Landscape of Grand Pré Society Claude DeGrâce, Co-­‐Chair, Landscape of Grand Pré Society Louise Boucher, Site Management Co-­‐ordinator. The Municipality is currently undergoing a regional inter-­‐municipal planning exercise called Kings 2050, which includes a study of uniform signage regulations aimed at improving way-­‐finding and interpretation for visitors to the region as well as enhancing the aesthetic character and distinctiveness of our rural roads, highways and tourism areas. Component 2, the Kings County Signage Study with a focus on the Grand Pré Area, is part of the KINGS 2050 initiative. The Kings County Signage Study is linked with Component 1 to ensure that the recommendations that are made in the Branding and Wayfinding Study for Grand Pré are implementable and consistent with the recommendations from the Component 2 report. On 20 November 2013 Form: Media led a workshop at the Horton Community Centre to gain input from the community into the development of the brandmark. At the 12 December 2013 meeting of the Stewardship Board, Form: Media presented the Preliminary Recommendation Report. At the 8 January 2014 meeting of the Stewardship Board, Form: Media presented options to the Board as well as to members of the public. A consensus was reached in proceeding with the brandmark option 4. The Working Group provided input to Form: Media on the essential elements of design and gave directives and recommendations for revision. Throughout the process, the Working Group has been providing additional guidance and making recommendations to the designers. Discussion Page 4 of 8
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The Working Group will make the decision on the final design of the brandmark on 31 January 2014. Recommendations will likely accompany the decision. The revised brandmark options that were presented to the Work Group for immediate decision are contained in Figure 1 below. The Stewardship Board has been and will continue to be kept informed of the progress. The timelines are extremely tight on this project and adjustments to the consultant’s work plan had to be made accommodate the Stewardship Board’s meeting schedule. The final report will be presented to the Stewardship Board on 6 March 2014. The completion date of the project is 12 March 2014. Option 4A
Option 4B
Figure
1: Brandmark Options, revised 29 January 2014
Recommendation -­‐ For information and discussion purposes. Page 5 of 8
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Agenda Item: 5.0 Subject: Co-­‐Chairs Report Date: 6 February 2014 ______________________________________________________________________ •
Meeting with Provincial Workforce Adjustment staff and Financial Services consultant to review rating •
Meeting with community and Marsh Body reps with new MLA •
Community Association AGM •
Meeting with Joggins and Lunenburg UNESCO site managers; •
On behalf of the three Nova Scotia World Heritage Sites, developed a request for Provincial support for communication plan •
Review of invoices •
Review of Management Plan; liaison with other reviewers •
Review of MOU •
Review of Strategic Plan •
Draft pursuant amendments to Society Bylaws to Board for confirmation at March meeting •
Draft of Operating Policies for Board review February/ confirmation March meeting •
Branding and Signage Working group participation •
Liaison with Kings Historical Society to initiate possible collaboration •
Liaison with Acadian Tourism Commission for meeting in February •
Meeting with DTIR and Communications, Culture and Heritage regarding access to Horton Landing •
Followed-­‐up with Acadian Affairs regarding plans for 2014 World Acadian Congress •
Liaison with St Mary's University re proposed Memorandum of Agreement Page 6 of 8
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Agenda Item: 7.1
The Landscape of Grand Pre Society/
La Société du Paysage de Grand-Pré
Balance Sheet
As of 31 December 2013
ASSETS / ACTIF
Current Assets / Actif à court terme
Chequing/Savings / Compte chèques/épargne
Chequing / Compte chèques
Total - Chequing/Savings / Compte chèques/épargne
Accounts Receivable / Débiteurs
Accounts Receivable / Débiteurs
Total Accounts Receivable / Débiteurs
31 Dec 13
78,759.67
78,759.67
0.00
0.00
Total - Current Assets / de l'actif à court terme
TOTAL ASSETS / DE L'ACTIF
78,759.67
78,759.67
LIABILITIES & EQUITY / PASSIF ET CAPITAUX PROPRES
Liabilities/ Passif
Current Liabilities / Passif à court terme
Accounts Payable / Créditeurs
Accounts Payable / Créditeurs
Total - Accounts Payable / Créditeurs
Other Current Liabilities / Autre passif à court terme
Payroll Liabilities/
GST/HST Payable / TPS/TVH à payer
Total - Other Current Liabilities / Autre passif à court terme
Total - Current Liabilities / du passif à court terme
Total - Liabilities / du passif
3,146.96
3,146.96
2,603.17
-4,820.76
-2,217.59
929.37
929.37
Equity / Capitaux propres
Net Income / Résultat net
Total - Equity / des capitaux propres
77,830.30
77,830.30
TOTAL LIABILITIES & EQUITY / TOTAL DU PASSIF ET DES CAPITAUX PROPRES
78,759.67
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The Landscape of Grand Pre Society/
La Société du Paysage de Grand Pré
Profit Loss Budget vs. Actual
Actuals - April through December 2013. Budget - Annual
Actuals /
Réalité Apr Dec 13
Budget/
Budget
$ Over Budget
% of Budget
Income / Revenu
Funding Trust / Société de fiducie
100,000.00
112,000.00
-12,000.00
89.3%
Municipality of County of Kings / Municipalité du comté de Kings
25,000.00
25,000.00
0.00
100.0%
Old Kings RDA / Ancienne ADR de Kings
19,724.98
19,724.98
0.00
100.0%
144,724.98
156,724.98
-12,000.00
92.3%
1,292.44
5,000.00
-3,707.56
25.8%
100.00
7,500.00
-7,400.00
1.3%
2,014.85
10,000.00
-7,985.15
20.1%
356.69
1,000.00
-643.31
35.7%
0.00
2,000.00
-2,000.00
0.0%
3,541.77
5,000.00
-1,458.23
70.8%
7,305.75
30,500.00
-23,194.25
24.0%
Total - Income / Revenu
Expense / Charges
Board Expenses / Dépenses du Conseil
Board Meeetings / Réunions du Conseil
Honoraria / Honoraria
Other Expenses / Autres Dépenses
Public Meetings / Réunions publiques
Training / Formation
Travel / Déplacements
Total - Board Expenses / Dépenses totales du Conseil
Communications & Marketing / Communications et du marketing
578.57
4,000.00
-3,421.43
14.5%
Interpretive Media & Services / Moyens et services d'interprétation
3,812.44
5,000.00
-1,187.56
76.2%
Marketing & Promotion / Marketing et promotion
4,800.10
10,000.00
-5,199.90
0.00
0.00
0.00
0.0%
10,000.00
10,000.00
0.00
100.0%
Communication & Public Relation / Communications et relations publiques
New Website / Nouveau site Web
Signs & Wayfinding / Signalisation et orientation
Stakeholder Relations / Relations avec les intervenants
Total - Communications & Marketing / Communications et du marketing
48.0%
0.00
0.00
0.00
0.0%
19,191.11
29,000.00
-9,808.89
66.2%
Operating Costs / Coûts d'exploitation
Accounting Review/Audit / examen de la comptabilité / audit
Bank Charges /Les frais bancaires
0.00
2,500.00
-2,500.00
0.0%
144.25
250.00
-105.75
57.7%
26.7%
40.01
150.00
-109.99
Insurance / Assurance
500.00
TBA
TBA
TBA
Legal Contingency / Réserve légale
120.00
3,000.00
-2,880.00
4.0%
Office Rent and Expenses/ Location de bureau et autres frais
1,006.16
2,000.00
-993.84
50.3%
Office Supplies / Fournitures de bureau
2,064.49
2,000.00
64.49
103.2%
Fees, Dues & Licenses / honoraires, cotisations et licences
116.40
1,000.00
-883.60
11.6%
3,991.31
10,900.00
-6,908.69
36.6%
Archaeological Investigations / Fouillles archéologiques
0.00
0.00
0.00
0.0%
Communications Engagement Strategy / Stratégie de mobilisation et de Communication
0.00
TBA
TBA
TBA
Fundraising / Collecte de fonds
0.00
0.00
0.00
0.0%
Heritage Presentation Plan /plan de présentation du patrimoine
0.00
0.00
0.00
0.0%
Site Conservation / Conservation du site
0.00
0.00
0.00
0.0%
0.00
0.00
0.00
0.0%
Hiring Costs / Coût de recrutement
3,432.07
14,000.00
-10,567.93
24.5%
Payroll Expenses / Charges salariales
1,322.98
5,000.00
-3,677.02
26.5%
10,768.90
35,000.00
-24,231.10
30.8%
229.87
4,000.00
-3,770.13
5.7%
15,753.82
58,000.00
-42,246.18
27.2%
Admin Support / soutien administratif
6,692.83
7,500.00
-807.17
89.2%
Financial Support / soutien financier
1,451.76
3,000.00
-1,548.24
48.4%
Telephone / Téléphone
Total - Operating Costs / Coûts d'exploitation
Research, Site Protection, Studies / Recherche, protection du site et Études
Total - Research, Site Protection,Studies / Recherche et protection du site, études
Staff Expenses / Dépenses pour le personnel
Salary - Site Management Coord / Salaire - coord. gestion du site
Staff Travel / Déplacements
Total - Staff Expenses / Charges de personnel
Support Services / Services de soutien
0.00
0.00
0.00
0.0%
Translation / traduction
6,844.39
10,000.00
-3,155.61
68.4%
Website Management / gestion du site Web
5,663.71
7,500.00
-1,836.29
75.5%
20,652.69
28,000.00
-7,347.31
73.8%
66,894.68
156,400.00
-89,505.32
42.8%
77,830.30
324.98
77,505.32
23949.3%
Technical Expertise / Expertise technique
Total - Support Services / Services de soutien
Total Expense / Dépenses totales
Net Income / revenu net
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