Rapport Annuel d`Activités 2006

Transcription

2012
REPORT ON BUDGETARY
AND FINANCIAL
MANAGEMENT
Education,
Audiovisual and
Culture
Executive
Agency - EACEA
I. Introduction
The role of the Education, Audiovisual and Culture Executive Agency is to manage
European funding opportunities and networks in the fields of education and training,
audiovisual, culture, citizenship and youth. The Agency has a duty to ensure financial
transparency, efficiency and a high quality service to beneficiaries in full co-operation
and transparency with the DGs concerned. The main tasks of the Executive Agency
are to turn policy into action and results and to contribute to European knowledge and
expertise.
While the European Commission is responsible for policy setting and overall
programme management, the implementation of many programme strands has been
partly or fully delegated to the Executive Agency. This mandate covers a variety of
Europe- and worldwide opportunities for organisations, professionals and individuals,
at all stages of life.
The Agency is responsible for most of the management aspects of the programmes,
including:
 Drawing up conditions and guidelines for funding opportunities;
 Evaluating applications, selecting projects and signing project agreements;
 Financial management;
 Contacts with beneficiaries;
 Monitoring of projects (intermediate and final reports, controls);
 On-site project visits.
In order to inform and support the applicants and beneficiaries, the Agency provides
supporting tools and services such as:
 Dedicated web pages and online tools about funding opportunities;
 Events: information days, projects meetings and information visits;
 Information kits and leaflets on how to access and benefit from funding
opportunities;
 Responding to inquiries: information mailboxes.
The Agency is committed to helping projects to promote their achievements and
exploit their results. In close cooperation with the Commission, the Agency
continuously seeks to identify good practices and success stories.
2012 was a year of considerable change for the Agency, including the departure in
October of its first Director, Mr Gilbert Gascard, who left after 6 years of valuable
leadership.
In 2012, the Agency continued to produce positive results in line with the objectives
set out in the Annual Work Programme. We launched 28 calls for proposals with a
total of around 13 000 applications received for all programmes. Of these, some 3 500
were selected representing a success rate of around 27%. The simplification measures
introduced in recent years have been reinforced, working further towards the objective
of streamlining project selection processes: eForms have been put in place for most
actions, with 87% of applications now submitted online, and greater use is being made
of more cost-effective online briefings for experts.
A reservation has been maintained for one programme (LLP) which registered an
error rate of over 2% for the second consecutive year. An action plan is in place to
2
ensure that this risk is reduced in the future. Certain measures already implemented,
such as the use of lump sums, are showing positive effects on the error rates of the
programmes concerned.
One of the on-going activities for Agency staff this year has been to continue aiding
the Commission in the preparation of the new generation of programmes. Creative
Europe, Europe for Citizens and Erasmus for All will be managed by the Agency as
of 2014. Whilst the programmes are still awaiting final adoption by the Parliament
and the Council, we have already been reflecting on the internal reorganisation that
will be needed in the Agency in order to manage the new or revised actions. In
addition, the Agency has been supporting the Commission in the preparation of the
extension of the Agency's mandate for 2014-2020.
The mid-term evaluation of the Agency was finalised at the end of the year and
indicates that the Agency has made sound progress in harmonising and simplifying
procedures for applicants. In conclusion, the overall results for 2012 demonstrate the
Agency's continued capacity to manage the delegated programmes effectively,
ensuring that the Commission's objectives are met and that the principles of sound
financial management are respected.
In its Work Programme for 2012, the Agency identified 5 operational priorities. The
achievements made during the reporting period for each of them are listed below.
1) Streamlining project selections processes




Based on the results of the 'Beneficiaries Satisfaction Survey' in 2010, efforts
to improve the satisfaction of applicants and beneficiaries have continued. In
particular, the use of online submission of applications was increased (a new
e-form was developed for the specific calls of Youth in Action). In addition,
the administrative burden has been lightened where possible, with the
extension of the use of decisions instead of agreements, of Framework
partnerships and of simplified calculation methods such as lump sums.
E-forms were used for 87% of the applications. Progress continued to extend
the use of online briefings of experts.
Around 13.000 proposals were received, and more than 3500 projects were
selected
The average duration of the selection and contracting periods honours the
fixed deadlines: the average time to award is 2.8 months for Youth in Action
and Europe for Citizens (target <4 months) and 3.9 months for all other
programmes (target <5 months) and the average time to contract for Youth in
Action and Europe for Citizens is 0.5 (target < 1 month) months and 2.4
months for all other programmes (target < 2 months)1.
1
These averages were calculated excluding the times to award and contract for calls for tenders, partnerships and designated
beneficiaries which are generally shorter and in line with the targets.
3
2) Providing improved guidance for project implementation and moving towards
harmonised reporting requirements



The error rate and the materiality of the value at risk for the LLP programme
2007-2013 were above 2% in 2011 and a reservation was consequently made
for this programme in the Annual Activity report 2011. The Agency had
already implemented an action plan affecting all delegated programmes in the
course of 2011. While some actions, such as better information to grant
beneficiaries, are already in place today, other actions like the templates for
audit certificates will start bringing significant benefits from 2013 onwards
due to the lifecycle of projects. Following the instructions from DG Budget,
the error rate has been calculated on a multi-annual basis from 2012 onwards,
showing an error rate and materiality of the value at risk for the LLP
programme 2007-2013 above 2% for 2012. The Acting Director will thus
maintain the reservation in 2012.
Monitoring visits were planned over the year for each unit of the Agency.
Around 440 monitoring visits took place across all the programmes. Agency
staff tries to optimize the monitoring visits by meeting as many project
coordinators as possible during these visits (around 700 projects were
monitored during the reporting period).
Progress continued for the online submission of final reports (a pilot project
was launched for Europe for Citizens)
3) Supporting and exploiting further the achievements of EU actions



The Agency continued to present to the parent DGs both quantitative and
qualitative information on the status of programme implementation
(selections, statistics, identification of best projects, projects corresponding to
various priorities and themes, information on project monitoring etc.)
Five Eurydice reports were finalised and published on the Agency's website:
'Citizenship education at school', 'The European Higher Education Area in
2012- Bologna Process implementation report', 'Entrepreneurship Education in
school in Europe' and 'Key Data on Education' and 'Key Data on Languages
2012'.
The Agency gave support to the Commission for the Staff Working
Document: 'Status on the situation of young people in the European Union and
results of the first cycle of the Open Method of Coordination in the youth field
(2010-2012)'.
4) Supporting the Commission in the preparation of the next generation of
programmes

Agency staff participated in the preparation of the future generation of
programmes for 2014-2020: Erasmus for All, Creative Europe and Europe for
Citizens, and started the preparation of the implementation mechanisms of
these programmes. Action sheets have been prepared for almost all actions of
4


the new programmes on the basis of which the preparation of draft guidelines
and programmes has started.
The second interim evaluation of the Agency was carried out in 2012 and the
final report will be delivered at the beginning of 2013. A Steering Group with
representatives of all programmes and the Agency has guided the progress.
The evaluation included a satisfaction survey on applicants and beneficiaries.
The draft final report reflects positively on the way that the Agency is
achieving its objectives and goals. Some recommendations will touch upon,
among others, the feedback given to applicants and the selection of experts.
The Cost-Benefit Analysis (CBA) for the extension of the mandate beyond
2014 has been launched. The Agency has met the contractor and provided the
information required, including its own estimations of the HR needed for the
actions expected to be delegated to the Agency in the 2014-2020 period. The
parent DGs have been kept informed of all contacts with the contractor.
5) Supporting the Commission in the preparation of the extension of the Agency's
mandate
The Agency continued to provide support to the parent DGs in the preparation of the
extension of the Agency's mandate for 2013. The adoption of this extension involves
the delegation of a new programme, MEDIA Mundus, the extension of delegated
activities: Eurydice, Erasmus Mundus, Tempus, and the expansion of Youth in Action
and eTwinning (LLP) to some European Neighbourhood Policy countries. The
extension of the mandate was approved by the Commission in December 2012 and the
extension of the Agency's mandate is foreseen at the beginning of 2013.
II. Legislative Framework
The Agency implements the operational budget related to the delegated Community
programmes where the Commission has empowered it to do so. The director acts as
authorizing officer by delegation as regards the implementation of these operational
appropriations and complies to that end with the obligations laid down in the financial
regulation applicable to the general budget of the European Communities.
The Agency implements the administrative budget covering the Agency's running
costs. The director acts as Authorizing Officer as regards implementation of these
administrative appropriations and shall comply to that end with the obligations laid
down in the specific financial regulation applicable to the executive agencies.
The financial statements and the reports on budget implementation are prepared in
conformity with:
Council Regulation (EC) N° 58/2003 of 19 December 2002 laying down the statute for
executive agencies to be entrusted with certain tasks in the management of Community
programmes.
Commission Decision (EU) n° 2012/797 of 18 December 2012 setting up the
Education, Audiovisual and Culture Executive Agency for the management of
5
Community action in the fields of education, audiovisual and culture in application of
Council Regulation (EC) N°58/2003.
Commission Regulation (EC) n° 651/2008 of 9 July 2008 amending Regulation (EC)
N 1653/2004 on a standard financial regulation for the executive agencies pursuant to
Council Regulation (EC) n°58/2003 laying down the statute for executive agencies to
be entrusted with certain tasks in the management of Community programmes.
Regulation (EU/Euratom) n° 966/2012 of the European Parliament and of the Council
of 25/10/2012 on the financial rules applicable to the general budget of the union and
repealing Council regulation (EC/Euratom) n° 1605/2002.
Commission delegated Regulation (EU) n° 1268/2012 of 29 October 2012 ("Rules of
application of EU Regulation N° 966/212 of the European Parliament and the Council
on the financial rules applicable to the general budget of the Union.
Accounting Rules on accrual accounting adopted by the Accounting Officer of the
Commission in December 2004 last updated on February 2013.
III. Administrative budget execution
In January, the initial budget was set at 49,65 M€ (+/-0,3 M€ less than in 2011).
This budget was revised in July and November without changing the total amount,
to take into account the Agency's needs at the light of the budget execution. A last
transfer took place in December in order to optimize the budget execution.
The budget execution rate is higher than the objectives set by the 2012 Annual
Management Plan (97% for commitment appropriations and 80% for payment
appropriations).
As of 31/12/2012, 49,32 M€ were committed (99,3% of the total appropriation) :
-
29,62M€ on title I "staff expenditure" representing 99,78% of the credits
allocated to this title,
19,70M€ on title II "infrastructure and operating expenditure" representing
98,67% of the credits allocated to this title,
Payments reached 42,87M€ equivalent to 86,33% of the available appropriation. The
balance equal to 6,46M€ has been carried over and will be paid in 2013 after the
receipt of invoices.
The average payment delay related to the administrative budget on 31 December 2012
is 14 days improving compared to 2011 (16 days). Moreover, 98% of the invoices
were paid on time, meaning that the Agency has well achieved its fixed objective for
2012 of 90%.
6
Credits of the year C1:
Fund Source :
C1
31/12/2012
Budget
Line
Budget line description
Chap. 11
Personnel en activité
Chap. 13
ENGAGEMENTS
Crédits
disponibles
(Euro)
PAIEMENTS
Montants
%
engagés (Euro) exécution
Crédits
disponibles
(Euro)
Montants
payés (Euro)
%
exécution
Carry over
28.066.500,00
28.037.879,48
99,90 %
28.066.500,00
27.786.383,37
99,00 %
251.496,11
Frais de missions et déplacements
680.000,00
650.000,00
95,59 %
680.000,00
597.261,40
87,83 %
52.738,60
Chap. 14
Infrastructure à caractère socio-médical
418.500,00
413.813,82
98,88 %
418.500,00
267.823,79
64,00 %
145.990,03
Chap. 16
Centre de la petite enfance
520.000,00
520.000,00
100,00 %
520.000,00
69.169,76
13,30 %
450.830,24
Chap. 17
Frais de réception et représentation
Titre I
1.000,00
0,00
1.000,00
0,00
29.686.000,00
29.621.693,30
99,78 %
0,00 %
29.686.000,00
28.720.638,32
96,75 %
0,00 %
0,00
901.054,98
Chap. 20
Location d'immeuble et frais accessoires
5.196.000,00
5.195.039,89
99,98 %
5.196.000,00
4.527.228,78
87,13 %
667.811,11
Chap. 21
Traitement de données
4.598.000,00
4.596.734,47
99,97 %
4.598.000,00
3.091.976,15
67,25 %
1.504.758,32
Chap. 22
Biens meubles et frais accessoires
264.000,00
260.288,88
98,59 %
264.000,00
161.572,46
61,20 %
98.716,42
Chap. 23
Dépenses de fonctionnement administratif courant
231.500,00
226.314,62
97,76 %
231.500,00
156.392,20
67,56 %
69.922,42
Chap. 24
Affranchissement et télécommunication
851.000,00
850.594,99
99,95 %
851.000,00
839.459,21
98,64 %
11.135,78
Chap. 26
Frais administratifs liés aux activités opérationnelles
8.574.579,74
97,12 %
8.828.476,00
5.368.118,62
60,80 %
3.206.461,12
19.703.552,59
98,67 %
19.968.976,00
Titre II
8.828.476,00
19.968.976,00
TOTAL
49.654.976,00 49.325.245,89
14.144.747,42
70,83 % 5.558.805,17
99,34 % 49.654.976,00 42.865.385,74
86,33 % 6.459.860,15
At the end of December 2012, appropriations carried over from 2011 (5,66M€) were
not completely used. The execution reached 5,26M€, and the balance 0,40M€ (7% of
the carried over appropriations) have been cancelled.
Carried over Credits C8:
Fund Source: C8 31/12/2012
Ligne
Budget
Description
ENGAGEMENTS
Crédits
Montants
%
disponibles
engagés
exécution
(Euro)
(Euro)
PAIEMENTS
Crédits
Montants
%
disponibles
payés (Euro) exécution
(Euro)
Annulation
de Crédits
reportés
Chap. 11
Personnel en activité
187.843,29
175.758,24
93,57 %
187.843,29
175.758,24
93,57 %
12.085,05
Chap. 13
Frais de missions et déplacements
78.802,89
61.052,62
77,48 %
78.802,89
61.052,62
77,48 %
17.750,27
Chap. 14
Infrastructure à caractère socio-médical
105.460,25
101.887,16
96,61 %
105.460,25
101.887,16
96,61 %
3.573,09
Chap. 16
Centre de la petite enfance
572.632,00
572.632,00
100,00 %
572.632,00
572.632,00
100,00 %
0,00
944.738,43
911.330,02
944.738,43
911.330,02
TITRE I
Chap. 20
Location d'immeuble et frais accessoires
Chap. 21
Traitement de données
96,46 %
96,46 %
33.408,41
743.527,64
707.531,42
95,16 %
743.527,64
707.531,42
95,16 %
35.996,22
1.145.505,12
1.135.103,48
99,09 %
1.145.505,12
1.135.103,48
99,09 %
10.401,64
Chap. 22
Biens meubles et frais accessoires
107.719,56
100.598,28
93,39 %
107.719,56
100.598,28
93,39 %
7.121,28
Chap. 23
Dépenses de fonctionnement administratif courant
22.774,52
19.787,38
86,88 %
22.774,52
19.787,38
86,88 %
2.987,14
Chap. 24
Affranchissement et télécommunication
44.831,28
42.311,79
94,38 %
44.831,28
42.311,79
94,38 %
2.519,49
Chap. 26 Frais administratifs liés aux activités opérationnelles
TITRE II
TOTAL
2.653.496,12 2.363.456,96
4.717.854,24 4.368.789,31
5.662.592,67 5.280.119,33
89,07 % 2.653.496,12 2.339.219,55
92,60 % 4.717.854,24 4.344.551,90
93,25 % 5.662.592,67 5.255.881,92
88,16 %
92,09 %
92,82 %
7
314.276,57
373.302,34
406.710,75
Revenues 2012 are detailed in the table hereunder:
Ligne
budgétaire
Description de la ligne budgétaire
I2012-1011-IC1
I2012-1012-IC1
I2012-1013-IC1
I2012-1014-IC2
I2012-1030-IC1
I2012-1031-IC1
I2012-1040-IC1
I2012-1050-IC1
I2012-2300-IC1
Subvention Commission EAC - rubrique 1a
Subvention Commission EAC - rubrique 3b
Subvention Commission EAC - rubrique 4
Subvention Commission COMM - rubrique 3b
Subvention Commission DEVCO - rubrique 4
Subvention Commission FPI - rubrique 4
Subvention Commission ELARG - rubrique 4
Contribution du FED
Autres revenus
GRAND TOTAL
Revenus
Budgetés
(1)
Ordres de
recouvrement
émis
(2)
Revenus
encaissés
(3)
Montants
ouverts fin
2012
(2)-(3)
23.263.717
16.532.259
424.000
3.381.000
4.065.000
514.000
1.133.000
342.000
23.263.717
16.532.259
424.000
3.381.000
4.065.000
514.000
1.133.000
342.000
66.188
23.263.717
16.532.259
424.000
3.381.000
4.065.000
514.000
1.133.000
342.000
65.468
0,00
0,00
0,00
0,00
0,00
0,00
0,00
719,68
49.654.976
49.721.164
49.720.444
719,68
Other revenues concern the invoicing of undue amounts paid in 2011 and more
specifically vis-à-vis OIB as the contribution invoiced in 2011 for some of the
services was higher than the real consumption. Consequently, the Agency has issued
a recovery order after having received in 2012 from OIB the final detailed account
related to 2011.
Other revenues are reimbursed to the Commission.
The budget outturn for the financial year 2012 is presented hereunder:
2012
2011
REVENUS
Subventions de la Commission (pour le budget de fonctionnement -Titres 1,2 et 3 - de l'agence)
Autres contributions(FED)
Autres revenus
+
+
+
TOTAL REVENUS (a)
49.312.976,00
342.000,00
65.468,30
49.611.237,00
342.000,00
6.908,94
49.720.444,30
49.960.145,94
DEPENSES
Titre I:Personnel
Paiements
Crédits reportés
-
28.720.638,32
901.054,98
28.546.540,35
944.738,43
Titre II:Dépenses administratives
Paiements
Crédits reportés
-
14.144.747,42
5.558.805,17
15.646.585,97
4.717.854,24
TOTAL DEPENSES (b)
49.325.245,89
49.855.718,99
RESULTAT DE L'ANNEE FINANCIERE (a-b)
395.198,41
104.426,95
406.710,75
627.831,78
-671,06
-507,78
801.238,10
731.750,95
72.023,05
132.723,89
Annulation des crédits de paiement non utilisés reportés de l'année précédente
Ajustements du report de l'année précédente des crédits disponibles au 31.12 provenant de revenus attribués
Différences de change de l'année (gain +/perte -)
+
+
+/-
SOLDE DU RESULTAT DE L'ANNEE FINANCIERE
Non inclus dans le résultat budgétaire:
Intérêts générés au 31/12/N sur les fonds de subvention de la Commission et à rembourser à la Commission (dette)
+
Although the amount of cancelled appropriations carried over from the previous year
exercise has decreased compared to 2011 the budget outturn is slightly higher than
last year because the "other revenues" to be reimbursed to the Commission have
increased and the 2012 execution is slightly lower than last year. Indeed, the
execution of commitment appropriations for 2012 amounts to 99,3% (99,8% in 2010).
8
IV. Overview of the recovery orders issued by the Agency in 2012
N° ordre de
recouvrem ent
EAA.293
EAA.295
EAA.296
EAA.297
EAA.298
EAA.299
EAA.301
EAA.303
EAA.304
EAA.308
EAA.309
EAA.310
EAA.311
EAA.312
EAA.313
EAA.314
EAA.315
EAA.316
EAA.317
EAA.318
EAA.322
EAA.323
EAA.324
EAA.325
EAA.326
EAA.327
EAA.331
EAA.332
EAA.334
EAA.335
EAA.336
EAA.337
EAA.338
EAA.339
EAA.340
EAA.341
EAA.343
EAA.344
EAA.345
EAA.346
EAA.347
Montant de l'OR Montant encaissé Montant ouvert
(Eur)
(Eur)
au 31/12/2012
KAREN TIGHE - WORKING MEETING JUNE 2009
130,36
130,36
0,00
DG EAC - 1ERE TRANCHE 2012 - VERSEMENT SUBV FONCT EACEA
9.233.873,00
9.233.873,00
0,00
DG COMM - 1ERE TRANCHE 2012 - VERSEMENT SUBV FONCT EACEA
776.224,00
776.224,00
0,00
DG DEVCO - 1ERE TRANCHE 2012 - VERSEMENT SUBV FONCT EACEA
933.260,00
933.260,00
0,00
DG ELARG - 1ERE TRANCHE 2012 - VERSEMENT SUBV FONCT EACEA
260.119,00
260.119,00
0,00
DG FPI - 1ERE TRANCHE 2012 - VERSEMENT SUBV FONCT EACEA
118.006,00
118.006,00
0,00
RECOUVREMENT PRELEVEMENT SPECIAL FRAIS DE MISSION
30,00
30,00
0,00
RECOUVREMENT BALANCE 02/2012 EACEA/COMMISSION
7.335,93
7.335,93
0,00
165,60
165,60
0,00
RECOUVREMENT IDD COMMISSION 01/02/03 2012 + REGULARISATION 2010
45.586,23
45.586,23
0,00
DG EAC - 2ÈME TRANCHE 2012 - VERSEMENT SUBV FONCT EACEA
10.691.853,00
10.691.853,00
0,00
DG COMM - 2EME TRANCHE 2012 - VERSEMENT SUBV FONCT EACEA
898.786,00
898.786,00
0,00
DG DEVCO - 2EME TRANCHE 2012 - VERSEMENT SUBV FONCT EACEA
1.080.617,00
1.080.617,00
0,00
DG ELARG - 2EME TRANCHE 2012 - VERSEMENT SUBV FONCT EACEA
301.190,00
301.190,00
0,00
DG FPI - 2EME TRANCHE 2012 - VERSEMENT SUBV FONCT EACEA
136.639,00
136.639,00
0,00
52,00
52,00
0,00
RECOUVREMENT DETTE NUP 315757 REA
79,05
79,05
0,00
29,60
29,60
0,00
155,25
155,25
0,00
770,21
770,21
0,00
10.286.858,00
10.286.858,00
0,00
864.741,00
864.741,00
0,00
1.039.684,00
1.039.684,00
0,00
289.782,00
289.782,00
0,00
131.463,00
131.463,00
0,00
RECOUVREMENT IDD COMMISSION 04/05/06-2012
39.053,85
39.053,85
0,00
R2 - RECOUVREMENT AGAPIOU JOSEPHIDES
520,00
520,00
0,00
RECOUVREMENT ERREUR SALAIRE 06/2010
1.605,30
1.605,30
0,00
360,36
360,36
0,00
10.007.392,00
10.007.392,00
0,00
1.011.439,00
1.011.439,00
0,00
342.000,00
342.000,00
0,00
841.249,00
841.249,00
0,00
281.909,00
281.909,00
0,00
127.892,00
127.892,00
0,00
R2 - RECOUVREMENT M. SIEDLER
4.010,00
4.010,00
0,00
OR SLA OIB 2011 (OS2)
719,68
0,00
719,68
RECOUVREMENT IDD COMMISSION 07/2012 A 09/2012 + 08/2009
40.146,97
40.146,97
0,00
RECOUVREMENT BALANCE 10/2012 EACEA/ERCEA
148,79
148,79
0,00
RECOUVREMENT TROP PAYE CENTRE DE LA PETITE ENFANCE 2011
20.015,00
20.015,00
0,00
RECOUVREMENT IDD COMMISSION 10-11-12/2012 + IDD NUP 0305755100 10/2012
61.568,68
61.568,68
0,00
Objet
41
49.877.458,86
49.876.739,18
719,68
V. Procédures de marché au 31/12/12
Type de contractualisation
Contrat spécifique CC DI0676205
Procédure négociée
Procédure négociée EAC/05/2011 (Lot 2)
Contrat direct
Contrat spécifique CC EAC/01/2008 LOT 2.1
Contrat spécifique CC EAC/01/2008 LOT 2.1
Contrat spécifique CC OIB10/PR/2007/127/118/L0-00
Contrat spécifique CC OIB10/PR/2007/127/118/L0-00
Contrat direct
Contrat direct
Contrat spécifique ADMIN D1 PR 2008 004 lot1
Contractant
A3S UP FOR EU CONSORTIUM
AHREND FURNITURE NV
AMP SA
AMP SA
AMP SA
AMP SA
ANASPRING CONSULTING SPRL
AQADEMIA CONSORTIUM
AQADEMIA CONSORTIUM
BALES AND BARRELS SPRL
BLEGNY-MINE ASBL
BONELLI EREDE PAPPALARDO
BRUXELLES-PROPRETE
BRUXELLES-PROPRETE
CAMPION A. SPRL
CHÂTEAU DE LIMELETTE SA
COACHING TO RESULTS BVBA
COACHING TO RESULTS BVBA
COMLIN ASSOCIATION MOMENTANEE
COMMUNICAID GROUP LIMITED
COMPAREX NEDERLAND BV
Montant (€)
Objet du marché
PERSONNEL IT
ACHAT DE MATERIELS ET INSTALLATIONS TECHNIQUES
ABONNEMENT
ABONNEMENT
ABONNEMENT
ABONNEMENT
FORMATION
PERSONNEL IT
PERSONNEL IT
TEAMBUILDING/AWAY DAYS EACEA 2012
ASSISTANCE JURIDIQUE
ENLEVEMENT PAPIERS & CARTONS
ENLEVEMENT PAPIERS & CARTONS
ACHAT MATERIEL
FORMATION
FORMATION
MAINTENANCE SAN 2012
FORMATION
ACHAT DE LICENCES
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
MAINTENANCE 2012
9
90.200,00
1 291.60
1 066
811.82
2 253.99
2 169.20
3 000
102.969,00
120.909,80
261.49
1 596
13 000
1 609
804.50
1.018,18
2 221.27
300,00
900,00
66.701,60
832.20
1.566,10
5.630,45
22.035,00
1.233,41
3.192,00
4.229,79
1.293,49
849,98
254,25
4.756,87
364,01
2.531,20
2.608,64
1.476,00
1.664,39
8.419,32
1.959,04
1.515,81
Contrat spécifique CC HR B3 PR 2011 012 lot2
Contrat spécifique CC ADMIN/D1/PR/2006/137/LOT 7
Contrat spécifique CC HR B3 PR 2011 012 lot5
Contrat direct
Contrat spécifique CC OIB.10/PR/2007/014/054/C0
Contrat spécifique CC HR/R3/PR/2011/012/LOT 3
Contrat spécifique CC OIB.0002/PR/2008/112/213/CO/L3
Contrat direct
Contrat direct
Contrat spécifique CC SMART 2010/0103
Contrat spécifique CC OIB.002/PR/2009/092/294C1/L1
Contrat direct
Procédure négociée EAC/23/2011 LOT 5
Contrat spécifique CC BUDG10/PO/01-04
Contrat spécifique CC EAC/10/2009-02
Contrat spécifique CC OIB.10/PR/2006/009/098-L1
Contrat spécifique CC OIB.DR.2/PR/2011/072/451/C0/L1/F
Contrat spécifique CC OIB.DR.2/PN/2011/100/477
MAINTENANCE 2012
6.521,70
MAINTENANCE 2012
2.061,12
MAINTENANCE 2012
25.799,53
MAINTENANCE 2012
141,59
MAINTENANCE 2012
697,41
MAINTENANCE 2012
1.473,79
MAINTENANCE 2012
151,63
MAINTENANCE 2012
1.594,83
MAINTENANCE 2012
5.819,87
ACHAT DE LICENCES
3.126,50
MAINTENANCE 2012
11.756,02
MAINTENANCE 2012
50.070,30
ACHAT DE LICENCES
9.753,63
CONSORTIUM EFE
FORMATION
2 990
CROIX ROUGE DE BELGIQUE
FORMATION
2 100
CROIX ROUGE DE BELGIQUE
BOITES DE SECOURS
540,00
DEMOS TRAINING SA
FORMATION
36 468.96
DEMOS TRAINING SA
FORMATION
27 600
DIERICKX CHRISTOPHE
FORMATION
600,00
DROMEAS
ACHAT MOBILIER
92.799,75
DUN & BRADSTREET BELGIUM NV
FOURNITURE D'INFORMATIONS FINANCIERES
2 130
DUN & BRADSTREET BELGIUM NV
FOURNITURE D'INFORMATIONS FINANCIERES
7.029,00
DURBUY ADVENTURE SA
1 325
DURBUY ADVENTURE SA
1 462.50
DURBUY ADVENTURE SA
1 462.50
DURBUY ADVENTURE SA
1 511.25
EBSCO INFORMATION SERVICES BV
ABONNEMENT
9 925
ECONOCOM PRODUCTS & SOLUTIONS BELUX SA
ACHAT DE FOURNITURES
29.619,50
ECONOCOM PRODUCTS & SOLUTIONS BELUX SA
29.932,24
EFE FORMATION SAS
FORMATION
1 749
EFE FORMATION SAS
FORMATION
3 498
EFE FORMATION SAS
FORMATION
7 325
EFE FORMATION SAS
FORMATION
874.50
EFE FORMATION SAS
FORMATION
1 749
EFE FORMATION SAS
FORMATION
3 498
EUROBUSSING BRUSSELS SA
456.75
822.15
730.80
933.10
EUROPEAN DYNAMICS CONSORTIUM
PERSONNEL IT
100.711,60
PERSONNEL IT
EUROPEAN DYNAMICS CONSORTIUM
89.267,20
GETSYS LUXEMBOURG ASSOCIATION MOMEN TANEE
IMPRIMANTES
4.121,70
GETSYS LUXEMBOURG ASSOCIATION MOMEN TANEE
IMPRIMANTES
4.123,02
GISIS2 SOCIETE MOMENTANEE
PERSONNEL IT
1.376,20
HAZELDINE
FORMATION
2 200
HAZELDINE
FORMATION
2 800
HEWLETT PACKARD BELGIUM BVBA
RENOUVELLEMENT LICENCE MICROSOFT
63.390,60
INDIAN INSTITUTE OF TECHNOLOGY BOMBAY
ORGANISATION OF A MEETING WITH EM INDIAN PARTNERS, 23/11/2012
790,29 MUMBAI INDIA
INSTITUT DES AUDI TEURS INTERNES ASBL
ABONNEMENT
250,00
INTERNATIONAL GRAFIC EDITIONS AND PROMOTIONS SAACHAT DE FOURNITURES
420,00
KNOW-SYS CONSORTIUM
PERSONNEL IT
84.119,20
KNOW-SYS CONSORTIUM
PERSONNEL IT
84.119,20
KPMG
AUDIT
23 325
KRINKELS SA
ENTRETIEN ESPACES VERTS
4 420.90
KRINKELS SA
4 353.79
KRINKELS SA
482.35
KRINKELS SA
4 649.93
KRINKELS SA
169.80
KRINKELS SA
863.47
LA LIBRAIRIE EUROPEENNE SA
ACHAT D'OUVRAGES
221.05
LA LIBRAIRIE EUROPEENNE SA
ACHAT D'OUVRAGES
912.15
LACHMAN
FORMATION
500,00
LIGUE FRANCOPHONE BELGE DE SAUVETAG E ASBL
FORMATION
1 080
LITTLEJOHN PARTNERSHIP
AUDIT
13 452
AUDIT
20 000
AUDIT
71 500
AUDIT
13 300
AUDIT
13 300
AUDIT
394 700
AUDIT
115 650
AUDIT
285 150
AUDIT
136 500
MCS KICK & RUSH SPRL
2 452.93
6 611.79
763,00
1 994.29
MILLY RECORDS AND PRODUCTIONS ASBL
ORGANISATION D'EVENEMENT
2 000
MOORE STEPHENS LLP
AUDIT
4 895
MOORE STEPHENS LLP
AUDIT
3 908
MOSTRA SA
PUBLICATIONS
6 297.32
MUSES ET MUSEES ASSOCIATION
800,00
NING
MAINTENANCE 2012
1.895,02
NUM AND CO SARL
1 317
OCE-BELGIUM SA
LOCATION COPIEUR
3.856,81
OCE-BELGIUM SA
LOCATION COPIEUR
2.585,00
ONE4EU2 CONSORTIUM
PERSONNEL IT
92.703,60
ONE4EU2 CONSORTIUM
PERSONNEL IT
96.135,60
ONE4EU2 CONSORTIUM
PERSONNEL IT
95.942,00
ONE4EU2 CONSORTIUM
PERSONNEL IT
95.942,00
ONE4EU2 CONSORTIUM
PERSONNEL IT
85.835,20
ONE4EU2 CONSORTIUM
PERSONNEL IT
114.078,80
ONE4EU2 CONSORTIUM
PERSONNEL IT
101.855,60
ONE4EU2 CONSORTIUM
PERSONNEL IT
88.444,40
ONE4EU2 CONSORTIUM
PERSONNEL IT
48.458,70
ONE4EU2 CONSORTIUM
PERSONNEL IT
44.868,40
ONE4EU2 CONSORTIUM
PERSONNEL IT
27.311,20
ORACLE BELGIUM BVBA
MAINTENANCE 2012
17.178,05
ORACLE BELGIUM BVBA
ACHAT DE LICENCES
14.880,96
ORACLE BELGIUM BVBA
ACHAT DE LICENCES
7.279,41
OXFAM SOLIDARITE
DECLASSEMENT MOBILIER
667,00
OXFAM SOLIDARITE
DECLASSEMENT MOBILIER
986,00
OXFAM SOLIDARITE
DECLASSEMENT BIENS INFORMATIQUES
892.40
OXFAM SOLIDARITE
DECLASSEMENT BIENS INFORMATIQUES
607.20
10
Contrat spécifique CC BUDG-30-CE-0460871/00-12
Contrat spécifique CC ADMIN/D1/PR/2007/0001/1
Contrat spécifique CC ADMIN/D1/PR/2006/137/LOT 10
Contrat spécifique CC EAC/10/2009-01-01
Contrat spécifique CC HR/R3/PR/2011/023/1
Contrat spécifique CC OIB.002/PR/2008/061/167/C1/L0-03
PANOPLIS A CONSORTIUM
PANOPLIS B CONSORTIUM
PANOPLIS C CONSORTIUM
PERFECT+ EVENT PRODUCTIONS
PROSONIX SARL
RANDSTAD BELGIUM NV
REPLIWEB INC CORPORATION
RICOH BELGIUM NV
SAP BELGIUM
SAP BELGIUM
SAP BELGIUM
SCHAFER SHOP INTERNATIONAL NV
SERCO/SIS/CRONOS SOCIETE MOMENTANEE
SERVE THE CITY VZW
SIP WELL
START PEOPLE
STELLENBOSCH UNIVERSITY
SYNAPS
SYNAPS SA
SYSTEMAT LUXEMBOURG PSF SA
TEA CEGOS SA
TEAM WORK SARL
TEAM WORK SARL
TEAM WORK SARL
TEAM WORK SARL
TEAM WORK SARL
TEMPO TEAM SA
TEMPO TEAM SA
TEMPO TEAM SA
TEMPO TEAM SA
TEMPO TEAM SA
TEMPO TEAM SA
TER BEEK NV
TV1.DE NEW TELEVISION SOLUTION
VALDUC SHOE BVBA
VAN BREDA RISK & BENEFITS NV
WAGENBAUR SPRL
XEROX NV
YOUPLA-EVENTS SPRL
PERSONNEL IT
42.116,80
PERSONNEL IT
84.223,60
PERSONNEL IT
96.135,60
PERSONNEL IT
109.868,00
PERSONNEL IT
38.454,40
PERSONNEL IT
67.295,20
PERSONNEL IT
45.777,60
PERSONNEL IT
36.050,30
PERSONNEL IT
144.201,20
PERSONNEL IT
88.227,50
PERSONNEL IT
84.691,20
PERSONNEL IT
141.913,20
PERSONNEL IT
99.255,60
PERSONNEL IT
109.868,00
1 870
2 104
1 107.27
MAINTENANCE 2012
2.550,00
LOCATION COPIEURS 2012
41.558,35
FORMATION
5 600
FORMATION
5 600
MAINTENANCE 2012
772,20
239,00
PERSONNEL IT
77.440,00
PERSONNEL IT
85.140,00
PERSONNEL IT
77.440,00
PERSONNEL IT
52.140,00
PERSONNEL IT
77.440,00
PERSONNEL IT
85.140,00
PERSONNEL IT
11.850,00
PERSONNEL IT
50.150,00
2 405
FONTAINES D'EAU
1 674
INTERIMAIRES AVRIL 2012
193 888.20
ORGANISATION OF INTRA-ACP COORDINATORS' MEETING, 17-19
4.992,75
OCTOBER 2012
PERSONNEL IT
30.564,80
PERSONNEL IT
96.060,80
ACHAT MATERIEL
586,40
ACHAT MATERIEL
3.325,40
ACHAT MATERIEL
3.072,50
MAINTENANCE 2012
14.438,15
FORMATION
15 078.60
ERASMUS MUNDUS COORDINATORS CONFERENCE
94.407,32
LLP INFODAYS 2012
104 330.04
ERASMUS CLUSTER MEETING
36 357.74
ERASMUS COORDINATORS MEETING
68 588.90
JEAN MONNET CLUSTER MEETING
35.923,60
INTERIMAIRES JUILLET 2012
252 396.98
INTERIMAIRES AOUT 2012
153 903.90
INTERIMAIRES SEPTEMBRE 2012
186 789.75
INTERIMAIRES OCTOBRE 2012
498 304.80
INTERIMAIRES NOVEMBRE 2012
206 666.25
INTERIMAIRES DECEMBRE 2012
65 676.02
DEMENAGEMENTS 2012
6.500,00
WEB STREAMING
29 320
255,00
ASSURANCE
15 404.69
ASSISTANCE JURIDIQUE
15 500
LOCATION COPIEURS
80.895,00
960,00
VI. Human Ressources

In 2012, the Agency reached an average occupation rate of 98%. The
authorized staff consisted of 103 temporary agents plus 335 contract agents
among which 313 are financed by EUR 27 appropriations, 19 by third
countries contributions and 3 by the European Development Fund (EDF), 438
posts in total.
At the end of the year, 428 posts were occupied, 99 by temporary agents and
329 by contract agents.
11
VII. Control systems
1)
Procedures
Since 2011, the Agency has extended the decentralised management
system for all the administrative budget lines. Previously, it was only
applied to "experts" lines transactions. For the transactions on the other
administrative lines, a financial verification was performed by the ex ante
sector in the financial unit. However, a second level ex ante verification
process, limited to a few budget lines, has been put in place in the second
semester 2011. Moreover, all the budgetary and legal commitments are
signed by the authorizing officer (Agency Director) and payments are
signed by the delegated authorizing officer (head of unit or head of sector).
It should be underlined that in all the cases the award decisions related to
procurement procedures and the "fiches récapitulatives" for the experts
selections are signed by the authorizing officer (Agency Director or head
of department).
2)
Ex-ante Control
Regarding the second level ex ante verification process, 55 transactions were
verified, 52 were accepted without comments and 1 was accepted after
complementary information was submitted and 2 were accepted after
corrections were made upon request of the financial verificator.
3)
Recording exceptions
In 2012, 10 exception reports have been established, 1 being a global
exception. The main reasons for the exception requests were budgetary/legal
commitment a posteriori (4 cases) and amounts foreseen in the legal
commitment not high enough to cover the amount of the services provided (2
cases).
VIII. Accounting
The Accounting Officer was appointed the 1st of March 2006 by the Steering
Committee.
Since the agency financial autonomy, the following financial systems are used to
manage and implement the administrative budget:
*
*
*
SAP for the accrual accounting system, which is hosted and maintained by
the Commission and put at the Agency's disposal through a Service Level
Agreement.
Regarding the budgetary management and implementation, the Agency is
using ABAC based on a Service Level Agreement with the Commission.
The software "Business Object" is also used as a reporting tool on
budgetary and financial management.
Finally, "ABAC assets" is the system used to manage the physical and
financial inventory with the support of DG BUDGET and DIGIT.
12

Rapport Annuel d`Activités 2006

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