1. Promote the spiritual support, pastoral care, and professional

1.
Promote the spiritual support, pastoral care, and professional development of Ministry Personnel Promouvoir le soutien spirituel, les soins pastoraux et le développement professionnel nécessaires au
personnel ministériel.
2.
Provide leadership in supporting Presbytery efforts to ensure that all Pastoral Charges have ongoing
effective pastoral ministry and participate in the formation of new Ministry Personnel - Diriger et soutenir
les efforts des consistoires pour que toutes les charges pastorales bénéficient d'un ministère pastoral
efficace et sans interruption, et participent à la formation du nouveau personnel ministériel.
3.
Promote the co-ordination of strategic use of resources through exploring regional co-operation.
- Favoriser la coordination et l'utilisation stratégique des ressources en explorant les possibilités
de coopération régionale.
4.
Promote efforts/initiatives/support of development and redevelopment of Pastoral Charges and Mission
Units Units - Favoriser les projets de développement et de revitalisation des charges pastorales et des
unités de mission, et soutenir les efforts dans ce sens.
5.
Ensure ways of providing a collective Conference voice on public Christian witness – S'assurer de faire
entendre la voix collective du Synode comme témoignage chrétien sur la scène publique.
6.
Provide an inspirational link between local United Church communities and the United Church of Canada
as a whole community - Devenir un pont et une inspiration entre les communautés locales de l'Église
Unie et l'Église Unie du Canada comme communauté d'ensemble.
7.
Promote whole-life stewardship- Promouvoir le soutien de la vie dans ses diverses dimensions.
8.
Provide administrative effectiveness in the “art” of making Conference life happen - Fournir l'efficacité
nécessaire à la pratique de ‘l'art de faire vivre' notre Synode.
SYNODE MONTREAL & OTTAWA CONFERENCE EXECUTIVE
Thursday, November 3, 2016 10 am – 9:00 pm Retreat,
at Villa Saint Martin, Gouin Blvd, Montreal. QC
9:30
LIVING our ‘Living Mission Statement’
Thursday Morning – jeudi matin
Gathering- find pre-assigned rooms, have coffee
10:00
Welcome, Introductions, Worship - prepared by Carolyn
10:30
# 2 Provide leadership in supporting Presbytery efforts to ensure that all Pastoral Charges have ongoing effective
pastoral ministry and participate in the formation of new Ministry Personnel - Diriger et soutenir les efforts des
consistoires pour que toutes les charges pastorales bénéficient d'un ministère pastoral efficace et sans interruption, et
participent à la formation du nouveau personnel ministériel



11:00
#8.
Pastoral Relations changes (Sabrina)
Licenced Lay Worship Leaders (Whit)
Transfer & Settlement process (Larry)
Provide administrative effectiveness in the “art” of making our Conference life happen. –
Fournir l'efficacité nécessaire à la pratique de ‘l'art de faire vivre' notre Synode
 Staff changes (Rosemary)
11:30
#5.
Ensure ways of providing a collective Conference voice on public Christian witness –
S'assurer de faire entendre la voix collective du Synode comme témoignage chrétien sur la scène publique.
 AGM 2017 “Journey of Hope/' Tsi nieiawehnon Narahrat:tshera/Chemin d'espérance”
 Election of GC 43 Commissioners, GCE Ordered rep, President-elect
12:00 Lunch
Thursday Afternoon – jeudi après midi
1:00
#8.
Provide administrative effectiveness in the “art” of making our Conference life happen. –
Fournir l'efficacité nécessaire à la pratique de ‘l'art de faire vivre' notre Synode
 Work with the Task Group re our shared future
(Invited: Cathy Hamilton, David Sherwin, David Fines)
3:30 Stretch break/coffee-tea
4:00 # 8
Discussion feedback
4:30 # 3.
Promote the co-ordination of strategic use of resources through exploring regional co-operation. - Favoriser la
coordination et l'utilisation stratégique des ressources en explorant les possibilités de coopération régionale.
 Québec Presbytery – joys and challenges
 M&O meeting with BQ report
 boundaries thoughts, if remit #1 passes
5:45 Supper
Thursday Evening – jeudi soir
7:00
# 6 Provide an inspirational link between local United Church communities and the United Church of Canada as a
whole community - Devenir un pont et une inspiration entre les communautés locales de l'Église Unie et l'Église
Unie du Canada comme communauté d'ensemble.
 Remits
9:00 Refreshments
1.
2.
Synode Montreal & Ottawa Conference
Meeting of the Exe5cutive
Friday, November 4, 2016 9:00 a.m.
GC Commissioners 1:00 -4:00 pm at Villa St. Martin. Gouin Blvd, Montreal. QC
Agenda
Opening Worship – Rosemary
Constitution
»Au nom de Notre Seigneur, Jésus-Christ, chef souverain de l’Église, et par l’autorité qui m’a été conférée
par l’Assemblée Annuelle 2015 du Synode Montréal et Ottawa, je déclare ouvert, par la présente, l’exécutif
du Synode Montréal et Ottawa et ses travaux dans l’intérêt du Royaume de Dieu. »
‘In the name of the Lord Jesus Christ, the only Sovereign head of the Church, and by the authority of the
2015 Annual General Meeting of the Montreal and Ottawa Conference, I hereby declare this meeting of the
Conference Executive duly constituted and to be in session for conducting the business which will properly
come before it.’
3.
Approval of Agenda:
MOTION: ( / ) that the agenda be adopted as circulated.
4.
Minutes - Executive Conference Call Meeting of September 13, 2016
MOTION:( / ) that the Minutes of September 13, 2016 be accepted as circulated.
5.
Business Arising from the Regular Meeting:
6.1.
6.2
6.2
(November 9, 2012) Effective Leadership (pastoral relations, LLWL)
(June 17, 2014) Licensed Lay Worship Leaders
6.3
6.8
(May 31, 2015) Creation of Québec Presbytery
(May 5, 2015) Task Group (Ad Hoc committee)
Promote the spiritual support, pastoral care, and professional development of Ministry Personnel Promouvoir le soutien spirituel, les soins pastoraux et le développement professionnel nécessaires au
personnel ministériel.
i)
Correspondence
ii)
President’s Report
iii)
Executive Secretary’s Report
MOTION: ( / ) having received the recommendation of the former Quebec-Sherbrooke Presbytery,
(May 26, 2016) to the Synode Montréal & Ottawa Conference, Brenda Lee Strickland and
Marguerite Cox, of the Harrington Harbour Pastoral Charge, upon the request of the charge board
and having successfully completed the Sacramental Elders Training Course, conducted by the
Synode Montréal & Ottawa Conference, held at Sept-Iles May 9-11, 2014, be licensed to perform
the sacraments of the United Church of Canada for the Harrington Harbour Pastoral Charge,
effective July 1, 2016 to June 30, 2017, being in accordance with the requirements passed by the
Synode Montréal & Ottawa Conference Executive on March 20, 2012.
MOTION: ( / ) having received the recommendation of the former Quebec-Sherbrooke Presbytery,
(May 26, 2016) to the Synode Montréal & Ottawa Conference, Keith Eldridge, Frances Antle, and
Gail Lavallée of St. Andrew’s United Church in Sept-Iles, upon the request of the church board and
having successfully completed the Sacramental Elders Training Course, conducted by the Synode
Montréal & Ottawa Conference, held at Sept-Iles May 9-11, 2014, be relicensed to administer the
sacraments for the year July 1, 2016 to June 30, 2017, being in accordance with the requirements
passed by the Synode Montréal & Ottawa Conference Executive on March 20, 2012.
MOTION: ( / ) having received the recommendation of the former Quebec-Sherbrooke Presbytery,
(May 26, 2016) to the Synode Montréal & Ottawa Conference, Carolle Anne Dubé, of Metis Beach
United Church, upon the request of the church board and having successfully completed the
Sacramental Elders Training Course, conducted by the Synode Montréal & Ottawa Conference,
held January 14, 2016, be relicensed to perform the sacraments of the United Church of Canada for
the Metis Beach Pastoral Charge effective July 1, 2016 to June 30, 2017, being in accordance with
the requirements passed by the Synode Montréal & Ottawa Conference Executive on March 20,
2012.
iv)
6.2.
Provide leadership in supporting Presbytery efforts to ensure that all Pastoral Charges have ongoing
effective pastoral ministry and participate in the formation of new Ministry Personnel - Diriger et
soutenir les efforts des consistoires pour que toutes les charges pastorales bénéficient d'un ministère
pastoral efficace et sans interruption, et participent à la formation du nouveau personnel ministériel.
i)
Correspondence
ii)
Executive Secretary’s Report
MOTION: ( / ) That the Executive of Synode Montreal & Ottawa Conference remind each of the
presbyteries that “Licensed Lay Worship Leader Policy & Guidelines – Synode Montreal & Ottawa
Conference (November 2015)” has been accepted as Conference policy and they are expected to
function in compliance.
iii)
6.3.
Presbytery Reports
Reports from Continuing Education Funds,
Education and Students,
Interim Ministry,
Internship and Educational Supervision,
Conference Interview Board
Prevention of Sexual Misconduct,
Settlement
Promote the co-ordination of strategic use of resources through exploring regional co-operation Favoriser la coordination et l'utilisation stratégique des ressources en explorant les possibilités
de coopération régionale.
i)
ii)
iii)
Correspondence
a)
October 5, 2016 David Fines, Église unie St Jean re appreciation for the support of the Trois
Rivières Fund towards the 175 anniversary of the congregation (for information)
President’s Report
Executive Secretary’s Report
La Table de Consultation régional des ministères en français,
YAYA,
Trois-Rivières Fund, BHAL-JUN 발전 Fund
6.4.
Promote efforts/initiatives/support of development and redevelopment of Pastoral Charges and Mission
Units - Favoriser les projets de développement et de revitalisation des charges pastorales et des unités de
mission, et soutenir les efforts dans ce sens.
i)
Correspondence
a)
August 28, 2016 Bev Oag, Program Coordinator, Duty of Care and Incorporated Ministries
re Accreditor's Report for Quebec Sherbrooke Presbytery Camp (for information)
b)
October 31, 2016 Dale Kirkpatrick, Chair Rideau Hill Camp re human rights complaint (for
information)
ii)
iii)
iv)
v)
6.5.
c) October 31, 2016 Kathy McDonald, GC legal counsel, re Rideau Hill Camp human rights
complaint (for information)
President’s Report
Executive Secretary’s Report
Report from Mission Support (for action)
MOTION: ( / ) that the Executive receive the report from the Mission Support Committee, and
approve the recommended grants for 2017.
MOTION: ( / ) the Committee asked that the Executive to look at new funding models for French
Ministry and Camino de Emaus, recognizing that these ministries are comprised of many
newcomers to the United Church, often also new to Canada, with limited financial resources, and
that the traditional congregational funding methods are not adequate.
Reports from the United Theological College, House of Lazarus, Rideau Hill Camp.
Ensure ways of providing a collective Conference voice on public Christian witness – S'assurer de faire
entendre la voix collective du Synode comme témoignage chrétien sur la scène publique.
i)
ii)
iii
Correspondence
a) October 3, 2016 Dany Brown, Directeur, Direction des expositions, MUSÉES DE LA
CIVILISATION re loan of United Church artifacts (for information)
b) October 4, 2016 Connie Sorio, Kairos Canada re delegation from the Philippines, (for
information)
c) October 25, 2016 Tresanne Fernandez, Kairos Canada re postponement of the delegation
from the Philippines, (for information)
d) October 25, 2016 Sara Stratton, Reconciliation and Indigenous Justice Animator re time on the
AGM agenda (for action)
President’s Report
Executive Secretary’s Report
MOTION: ( / ) the Synode Montréal & Ottawa Conference, having received the recommendations
of the AGM planning committee are making the following recommendation….
Reports from AGM 2017 planning, JGER, Living Into Right Relations Committee
6.6.
Provide an inspirational link between local United Church communities and the United Church of
Canada as a whole community - Devenir un pont et une inspiration entre les communautés locales de
l'Église Unie et l'Église Unie du Canada comme communauté d'ensemble.
i)
Correspondence
a) October 31, 2016 Christie Neufeldt, General Council Program Coordinator, Public Witness re
Seize the Opportunity: Help make Canada Open for Justice (for action through presbyteries)
b) November 1, 2016 Alison L. Jordan, Legal Assistant GCO re current responses to remits (for
information)
ii)
President’s Report
iii)
Executive Secretary’s Report
MOTION: ( / ) the Synode Montréal & Ottawa Conference, having reviewed the GC
Commissioner Election Policy (November 2011, Amended 2013), are making the following
revisions….
iv)
Report from General Council Executive Representatives ( Order of Day at 1 pm)
v)
Reports from Communications, UCW
6.7
Promote whole-life stewardship - Promouvoir le soutien de la vie dans ses diverses dimensions.
Correspondence
a) September 16, 2016 Diane Bosman, General Council, re UCC International Travel Opportunities
(for information)
b) October 19, 2016 Erik, Lo Forte, UCC Foundation re Seeds of Hope Applications (for information)
c) November 2, 2016 Cheryl Curtis, re nomination of Karen Hovey (for action)
MOTION: ( / ) the Synode Montréal & Ottawa Conference approve the recommendation of Karen
Hovey M&O Enthusiast to represent us on a Mission & Service Global Pilgrimage to Kenya
Report from Stewardship Committee
Provide administrative effectiveness in the “art” of making our Conference life happen. –
Fournir l'efficacité nécessaire à la pratique de ‘l'art de faire vivre' notre Synode.
i)
Correspondence
6.8
a) September 27, 2016 Joan Hagerman, Westmount Park United Church re request for letter confirming
joining of Montreal and Quebec-Sherbrooke Presbyteries to serve as letter of servitude (for action)
b) October 18, 2016 David C Dawrant, Benefits Administration Supervisor, Ministry and Employment
Unit, The United Church of Canada re Quebec Taxable Medical Benefit - Update (for information)
ii)
iii)
iii)
President’s Report
Executive Secretary’s Report
MOTION: ( / ) That the Executive of Synode Montreal & Ottawa Conference receives the
recommendations of the Task Group and….
Reports from Archives , Finance –
MOTION: ( / ) to accept the financial statements as prepared.
James E. Baillie Helping Others Fund,
Nominations Committee
Staff:
MOTION: ( / ) That the Executive of Synode Montreal & Ottawa Conference receive the
recommendation of the Staff committee made by teleconference on October 19, 2016
“Moved by Ms. Monique Moser-Verrey, seconded by Pasteur Samuel Dansokho that Mr.
Larry Richardson delay his full-time retirement, originally planned for 1 July 2017, until 31
December, 2018, these last 18 months to be on a half-time basis and working from his
home.”
MOTION: ( / ) That the Executive of Synode Montreal & Ottawa Conference receive the
recommendation of the Staff committee made by teleconference on October 19, 2016
“Moved by Pasteur Samuel Dansokho, seconded by Ms. Monique Moser-Verrey that the
position of YAYA (Youth and Young Adult) Program Coordinator be offered to Ms.
Georgia Barratt-Lamey on the basis of the 2010 contract, 8 hours per week from November
1, 2016 - June 30, 2017, renewable after a review.”
MOTION: ( / ) that the funding for the Youth and Young Adult Minister position continue on the
same basis as in 2017 using a contribution of $2000 per year from each presbytery with the
balance from the conference budget.
7.
Other Business
8.
Future Meetings
Tuesday, February 21, 2017 conference call 10 am – 12 CAN THIS BE CHANGED?
Tuesday, April 25, 2017 10 am-4 pm, in Lachine; 1:00 - 4:00 pm with GC commissioners**
Saturday, May 27, 2017 AGM, 10 am – 5 pm COM 6:30
Tuesday, June 20, 2017 Expanded Executive 10 am-4 pm, in Lachine
9.
Adjournment:
ORDERS OF THE DAY:
12:00 - 12:45 Lunch
1:00 – 4:00 EXEC joined by General Council 42 Commissioners, conversation animated
by Andrea Harrison regarding General Council Executive