Document Controller

Ksenia Pachueva
32 ans
30, rue Pavillon
13100, Aix-en-Provence - France
Tél : +33 6.32.20.83.50
E-mail : [email protected]
Document Controller
Trilingue anglais-français-russe, je souhaite partager mes connaissances et mon expérience en gestion de
l’information (gestion de la documentation, veille) dans le cadre d’une nouvelle mission me permettant de mettre
au service d’une équipe l’ensemble de mes compétences professionnelles, ainsi que mes capacités
d’adaptabilité, de rigueur, d’autonomie, et mon sens de l’organisation .
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COMPÉTENCES
Développement et mise en
place des outils de gestion
documentaire
Gestion de la documentation
de projet
Veille, communication
LANGUES
Russe (maternel)
Français (courant)
Anglais (courant)
INFORMATIQUE
Bureautique :
MSOffice suite, Acrobat Pro,
Adobe FineReader
GED:
SGTi, Lotus, IDM (ITER
document management
system), …
Graphisme:
MSVision, CorelDraw
Web design:
SharePoint
Montage vidéo:
Ex. : CamStudio, VSDC Video
Editor, …
Gestion de requis:
DOORs
FORMATIONS
2009 – Master «Valorisation de
l’Information»
IEP Aix-en-Provence (France)
2003 – Master «Linguistique –
Traduction/Interprétariat»
Université Polytechnique de
Tomsk (Russie)
EXPÉRIENCES PROFESSIONNELLES
De Août 2013 à présent, d’Avril 2012 à Novembre 2012, de Mars 2010 à
Septembre 2011 (contrats de prestation)
ITER Organization, fusion nucléaire
DOCUMENT CONTROLLER
Développement d’un système d’échange de la documentation projet
(Chine, Etats-Unis, Europe, Inde, Japon, Korée, Russie), et de la procédure
afférente ;
Préparation de supports de formation à l’utilisation de l’outil de gestion
documentaire IDM (présenations, tutoriels vidéo, pages SharePoint) ;
Organisation et conduite de sessions de formation du public technique et
scientifique ;
Contrôle de livrables documetaires ;
Suivi du planning de livraison documetaire et
reporting hebdomadaire/mensuel au service procurement ;
Elaboration de rapports.
De Novembre 2012 à Juillet 2013 (contrats de prestation)
Technip France, Oil&Gas ; Bombardier Transport, ferroviaire
DOCUMENT CONTROLLER
Participation à la révision de la procédure de gestion documentaire projet ;
Vérification et mise à jour du Master Document Register du projet ;
Enregistrement de bordereaux de transmission ;
Impression de plans, archivage ;
Suivi de commentaires techniques, enregistrement de données, relances.
De Novembre 2011 à Décembre 2011 (contrat interim)
Consortium ENGAGE (pour l’Agence Européenne ITER), BTP
ASSISTANTE EN GESTION DOCUMENTAIRE
Proposition d’une méthodologie et assistance à la constitution des dossiers
TQC.
D’Octobre 2008 à Décembre 2009 (alternance)
Thales Alenia Space, aérospatial
ASSISTANTE EN VEILLE ET COMMUNICATION
Recherche de l’information technologique, économique, géopolitique
relative aux différents projets spatiaux (observation, télécom) ;
Rédaction de notes de synthèses et d’un rapport de veille final ;
Recherche de fournisseurs potentiels et élaboration de grilles de contact en
fonction des compétences clés requises ;
Traduction des specifications techniques ;
Rédaction de correspondance officielle destinée aux partenaires
russophones ;
Interprétariat lors de réunions techniques et négociations contractuelles.
CENTRES D’INTÉRÊT: lecture, randonnées, musique
Ksenia Pachueva
30 rue Pavillon
13100 Aix-en-Provence, France
+33 6 32 20 83 50
e-mail [email protected]
Career Objective
Resourceful professional specialised in technical and administrative document management activities in international
engineering/scientific environments with strong ability to communicate effectively with multi-cultural audiences looking to
demonstrate my project-oriented skills and contribute to the successful execution of various projects.
Core Qualifications
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Documentation management
Technology scouting
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International communication
Translation/interpreting
Professional Experience
Current employment - Document controller (ITER Organization, external contractor)
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Organising EDMS work spaces for the storage of internal documentation and the delivery of external documentation
Monitoring the delivery of external administrative and technical documentation according to the written procedures
and in line with requirements and procurement related documentation (scheduling, QA plans, etc.); checking
documentation compliance with editing and formatting requirements
Communicating with internal and external engineering staff and external document management offices on the
implementation of procurement documentation management practices
Participating in the development of reporting tools to measure the external documentation delivery compliance to
the requirements defined in the relevant documentation
Identifying documentation management related issues and assisting engineering staff to effectively resolve them
Preparing support material (presentations, SharePoint pages) to facilitate the understanding of ITER
Organization document management practices
Organising training sessions on the document management activities (face-to-face, video conferencing, livemeetings)
Organising/participating in meetings with ITER Organization business units involved in external documentation
management.
Supporting the development and testing of new EDMS system features
Writing agendas, minutes of meetings, ensuring clerical tasks.
Previous experience – Document controller/Technical assistant
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Participated in the review of a project document management procedure (Technip France)
Participated in the checking and update of Master Document Register (Technip France)
Ensured the print-out of drawings, paticipated in the referncing and filing of project documentation fro archiving
purposes (Technip France)
Participated in the transmission of vendor documentation (Technip France)
Ensured the follow-up of technical issues raised by the client through a dedicated system, maintained the data to
provide the evidence that the issues are being considered and resolved within engineering departments (Bombardier
Transport, France)
Developed and implemented a system for project documentation exchange, and a relevant Procedure on procurement
documentation exchange between ITER Organization and external stakeholders taking into account QA requirements
of distribution of responsibilities, documentation traceability and access (ITER Organization)
Prepared training material (presentations, video tutorials, SharePoint pages) and conducted training sessions for
technical and scientific staff (ITER Organization)
Prepared weekly/monthly procurement documentation delivery reports (ITER Organization)
Proposed a methodology and participated in the building of As-built dossiers (Consortium ENGAGE for European
ITER Domestic Agency (F4E))
Performed the search of strategic information related to the company’s activity (Thales Alenia Space)
Performed the search of potential suppliers and developped contact grids based on companies' core competences
(Thales Alenia Space)
Wrote weekly executive summaries and a technology scouting report based on the found information for the use of
the project management (Thales Alenia Space)
Interpreted during international negotiations (Thales Alenia Space).
Additional Skills
Languages
Russian (native), French (fluent), English (fluent)
IT skills
MSOffice, Adobe Acrobat Pro, MSVisio, SharePoint, CamStudio, SGTi, Lotus, Adobe
FineReader, DOORs, ITER Document Management System…
Education
Master’s Degree « Law, Economics, Business Administration», specialisation in Information Management, Institute of
Political Sciences, Aix-en-Provence, France (2009)
Master’s Degree « Linguistics, Cross-cultural Communication », specialisation in Translation/Interpreting, Tomsk
Polytechnic University, Tomsk, Russia (2003)
Employment History
ITER Organization (fusion research, Saint Paul Lèz Durance, France)
Document controller
2013 – Current, external fixed-term contract
Technip France (oil and gas, Lyon, France)
Document controller
2013, external fixed-term contract
Bombardier Transport (railway, Crespin, France)
Technical Assistant
2012-2013, external fixed-term contract
ITER Organisation (fusion research, Saint Paul Lèz Durance, France)
Document controller
2012, external fixed-term contract
Consortium ENGAGE for European ITER Domestic Agency
(civil engineering, Saint Paul Lèz Durance, France)
Assistant in documentation management
2011, interim contract
ITER Organisation (fusion research, Saint Paul Lèz Durance, France)
Document controller
2010 – 2011, interim contract
Thales Alenia Space (aerospace, Cannes La Bocca, France)
Assistant in international partnership development and technology scouting
2008 – 2009, internship
References
Mr. Daniele Parravicini
Section Leader,
Document Control Section
ITER Organization
Phone: +33 4 42 17 67 78
e-mail: [email protected]
Mr. Eric Pailharey
Export Business Development and
Proposal Manager, Thales Alenia Space
Phone: +33 4 92 92 30 68
e-mail: [email protected]
Ms. Séverine Lafage
Project Documentation Control
And Project Secretariats Department Manager, Technip France
Phone: + 33 4 72 72 42 13
e-mail: [email protected]