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1+
•
Solicitor General
Canada
Solliciteur général
Canada
CPS - NPS
SCP-SNLC
Pe r= oj c:
•
HV
8884.5
C33
1977
_1177
1.‘
8tSLI'S
C-3b
011
LIBRARY
trilNISTRi OF THE SOLICITOR
GENERAL
lutj
BIBLIOTHÈQUE
MINISTÈRE DU SOLLICITEUR GÉNÉRAL
31
-e- tIkà
()ee:c\-41vAn','cu-
mSizej‘c.e.2,
eleINMATE ABSENCE PROCEDURES
MANUAL/
March 1, 1977
Commissioner of Penitentiaries
Solicitor General Canada
Commissaire des pénitenciers
Solliciteur général Canada
INMATE ABSENCE PROCEDURES MANUAL
FOREWORD
1. This Manual is issued pursuant to the Working Group's
Mandate which appears as appendix "A". Detailed
instructions in the manual govern the procedures to
be used for implementation of the project in CPS/NPS.
The Manual will be known as the "Inmate Absence
Procedures Manual".
2. This Manual of procedures supersedes articles 2.13,
2.14 and 2.15 of the IDRIS Manual of Procedures issued
in March 1973. The Inmate Absence Procedures Manual
is the authority to implement the systems change and
will serve as the Instruction until such time as it
is supersedes by permanent instructions.
•
3. The implementation of this project has been approved
by the Joint Policy Operations Committee on January 13,
1977 following a successful trial period in Ontario.
•
4. Suggestions and comments on the project should be
directed to Mr. D. Hoye at NHQ in writing or by
telephone at 996-3340.
,
A. Therrien
Commissioneg of Penitentiaries
(( )(
•
340 Laurier Ave West
Ottawa, Canada
K1 A OP9
340 ouest, ave Laurier
Ottawa, Canada
OP9
TABLE OF CONTENTS
PART I:
TEMPORARY ABSENCES
PAGE
Section 1 - General Information
Permit distribution and notification to police
Codes (purpose, category, completion, destination)
4
Section 2 - Temporary Absence Forms
PART II:
Inmate Application for TA
Review of Application for TA
Review of Application for TA Referral Sheet
TA Permit Control Sheet
Unescorted TA Permit
Escorted TA Permit
10
11
12
13
14
15
Section 3 - Detailed Procedures
16
OTHER LAWFUL ABSENCES
47
PART III: REPORTING UNLAWFUL ABSENCES
54
APPENDICES:
"A" Working Group Mandate
"B" Glossary of Terms
"C" Letter November 24, 1976 Chairman NPB & Commissioner
of Canadian Penitentiary Service.
re: Bill C-84 Temporary Absences.
"D" (Reserved for regional instructions)
"E" CPIC address
•
PART I:
TEMPORARY ABSENCES
SECTION 1 - GENERAL
ADVANCE NOTIFICATION OF UNESCORTED TEMPORARY ABSENCES
1.
Objective
To provide advance notices to police and to the National
Parole Service of all authorized Unescorted Temporary
Absences granted in accordance with section 26 of the
Penitentiaries Act.
2.
Procedure
The Unescorted T.A. Permit must be completed without delay
following approval of the absence. Judgement will be
exercised at all times to select the appropriate means of
communication so as to ensure that CPIC, destination police
and NPS are provided with advance notification. The means
of communication are Mail, Telex and Telephone. For
detailed permit processing procedures see steps 68 to 129
(a). Mail
Guide: The permit must be prepared more than one
(1) week prior to departure date. In all
other cases telex or telephone must be used.
•
1.
Originate Unescorted T.A. Permit,
2.
Dispatch copy 2 to the designated CPIC terminal.
Select appropriate address from Appendix "E".
3.
Dispatch copy 3 to the destination police. Refer
to the Community Assessment for the appropriate
address,
4.
Dispatch copy 4 to the NPS District Office in
authority at the destination. Refer to the
Community Assessment for the appropriate address,
5.
Mark all envelopes "T.A. Program".
2
(b).
Telex
Note: 1.
Telex notification is provided when the
permit is prepared less than one (1) week
before departure and the absence exceeds
twenty-four (24) hours.
2.
The telex is sent to the designated area
CPIC terminal and the NPS District Office
in authority at the destination. The
destination police will be notified via
the CPIC network.
1.
2.
Originate telex message in accordance with
the format on page 3,
3.
Dispatch telex message'to the telex centre,
4. Mark "Confirmation" on copies 2, 3 and 4 of the
Unescorted T.A. Permit (PEN 1001),
5.
(c).
111›
Dispatch by mail copies 2, 3 and 4 of the Unescorted
T.A. Permit according to (a) 2, 3, 4 and - 5 above.
Telephone
Note: Telephone notification is to be provided when
absences are for less than a twenty-four (24)
hours period.
3.
•
1.
2.
Telephone the police at the inmate's destination,
3.
Telephone the NPS District Office in authority
at the inmate's destination,
4.
Mark "telephoned", time and data on copies 2,
3 and 4,
5.
Dispatch by mail copies 2, 3 and 4 of the Unescorted
T.A. Permit according to (a) 2, 3, 4 and 5 above.
Cancellation
If for any reason the Unescorted T.A. Permit is cancelled
after notification has been made to the police and NPS a
further notification must be made without delay.
If the
notification is made by telephone or telex confirmation is
required. This should be done by mailing the original
(inmate's copy) with a notation written in bold letters
across the permit "Cancelled" and the date cancelled.
Photocopy as required.
3
TELEX FORMAT GUIDE
Telex No.
Supervisor, Central Records and Communications Branch
Ontario Provincial Police
90 Harbour St.,
Toronto, Ontario
Temporary Absence Program
Permit Confirmation to Follow
Surname.
First given name.
Second given name.
FPS Number
Height.
Weight.
Case Number (Inst.
Date of Birth.
&
Hair
Permit number)
Sex.
Age.
Race
Destination (Street, City, Province, Telephone)
Departure Time.
Return by.
Name of institution
Telephone No.
Referring officer
For
Telex Centre Use
Telex No.
11›
Time Transmitted
Officer Contacted
Telex sent by
Date Transmitted
•
Coding Structures (Purpose, Category, Completion)
Permit Purpose
The purposes for which temporary absence permits may be
granted are outlined in C.D. 228. Unfortunately, coding
structures for permit purposewere not originally designed
to correspond to C.D. 228. In the meantime you may find,
from time to time, that the codes outlined below do not
precisely reflect the purpose for which the T.A. has been
issued. Alternatively, more than one purpose code might
be applicable. In these instances we would ask that you
use your best judgement in selecting one code. If no
specific code seems appropriate, use one of the nother"
purpose codes.
Humanitarian
•
Purpose
Family Marriage
Family illness
Family death
Other Humanitarian Purpose
Rehabilitation
Purpose
Visit Wife
Visit family
Visit friend
University education
Technical education
Other education
Social Project
Transition to Community
Work release
Job seeking
Sports
Pre-release
Other Rehabilitative Purpose
Medical
•
Purpose
Medical
Psychiatric
Dental
(See CD 228 - 8a (1))
code
41
42
43
44
(See CD 228 - 8a (2))
code
01
02
03
04
05
06
07
08
09
10
11
12
13
(See CD 228 - 8a (3))
code
71
72
73
Inmate Category
C.D. 228 regulates the use of temporary absences. For certain
inmates special restrictions and conditions apply (see C.D.
228 section 6 and any other applicable RHQ instruction).
The following coding structure is used to identify all inmates
This coUng strucwho fall into these restricted categories.
ture is precise, and complete. If there is any doubt about an
inmates category, the inmate's classification officer should
be consulted.
The category of an inmate remains the same throughout his term
in penitentiary, regardless of his security classification.
The only exception is a change in offence as a result of
judicial action (je, appeals reducing offence conviction, or
additional convictions).
It is possible that an inmate will fit into two categories
(e.g. Capital murderer (code 01) is also a Lifer (code 08).
In such cases please use the lowest applicable number code
(code 01 in the above case). Another example: An Habitual
Criminal (code 06) is identified as having been affiliated
with organized crime (code 08). In this case use code 06.
Title
•
Code C.D. 228 Reference
Capital Murderer, 1st Degree
01
6.b.(2), 6.6.(3)
Non Capital Murderer, 2nd Degree
02
6.b.(1)
Dangerous Sexual Offender
03
6.j.
Other Sexual Offender
04
6.k.
Habitual Criminal
06
6.a.(2)
Life Sentence
08
6.a.(1)
Organized Crime Affiliation
08
6.a.(3)
Parole, M.S. complications
08
6.c., 6.d., 6.e., 6.g.
Escape, U.A.L.
08
6.f.
Kidnapping, abduction, Hijacking
08
6.k.
Offenders with no restriction
under C.D. 228
09
•
Completion Code
The completion code describes the way in which a Temporary
Absence was terminated. This coding structure is as
follows:
Code
•
name
definition
01
On time
Returned on or before permit end
time
02
Extension
(on time)
Returned on or before extended
end time
03
Late
Returned after permit end time or
extension end time, and not
declared UAL.
04
UAL
Inmate declared Unlawfully at
Large or escaped from escort.
07
Cancelled
Permit cancelled or otherwise not
used.
(report all occurences)
12
Prerelease
TA coinciding with date of release.
NOTE: Extension
An extension is an authorized adjustment to the Temporary
Absence Return Time made after the inmate has left the
institution. Therefore, the return time on the permit
will be earlier than the time of return revised "extended"
time by which the inmate must return. Any adjustment
made before the inmate departs on the T.A. must be
reflected on the permit by cancelling the original permit
with completion code 07 and issuing a new permit with
the adjusted return end time.
The completion code 02, Extension-on time, applies only
to those permits that have been extended by the proper
authority and that the inmate completed on time. If
the inmate—Mls to return by the extended return end
time, then the completion code is 03 - Late, or 04-UAL
as appropriate.
•
When the completion code 02, Extension-on time, is used,
the original permit end te should not be altered. The
time at which the inmate returns to the institution should
be recorded as Actual Time of Return Date as with all
completed permits.
- 7 -
Destination Code
This code identifies the National Parole Service District Office
in authority for the area of the destination address. The
following codes apply:
Atlantic Region
Halifax, N.S.
Moncton, N.B.
St. John's, Nfld
Truro, N.S.
Sydney, N.S.
Saint John, N.B.
Bathurst, N.B.
281
282
283
284
285
286
288
Quebec Region
Quebec City
Montreal
Laval
Granby
Rimouski
Chicoutimi
St. Jerome
Trois Rivières
Rouyn-Noranda
Hull
Longeuil
381
382
383
384
385
386
387
389
390
391
392
Ontario Region
Kingston
Toronto
Hamilton
Sudbury
Ottawa
Guelph
Peterborough
London
Windsor
Timmins
481
482
483
484
485
486
487
488
489
492
•
Prairie Region
Winnipeg
Brandon
Thunder Bay
Prince Albert
Regina
Saskatoon
Edmonton
Calgary
Red Deer
Thompson
YellowKnife
551
552
553
561
562
563
571
572
573
575
576
Pacific Region
•
•
Vancouver
Victoria
Abbotsford
Prince George
Kamloops
881
882
883
884
886
11,
•
SECTION 2 - Temporary Absence Forms
111
Solicitor General
Canada
Canada
Peni entiaries
Pénitenciers
cal loCatloti
Encirdit de cel1ù1
Second given name
Deuxième prdnom
First given name
Premier prénom
D-J
Departure
M-M
Y-A
Time — Heure
M-M
Return
C
03
DESTINATION —DESTINATAIRE
Name — Nom
Institution
Time — Heu re
Y A
III
D
Retour
Départ
Inmate nuniber
Numéro du détenu
DÉTENU POUR ABSENCE
TEMPORAIRE
ABSENCE
Nom de famine
Surnalne
DEMANDE DU
INMATE APPLICATION
FOR TEMPORARY
Full address — Adresse au complet
Relationship — Parenté
Telephone No. -No de téléphone
SUGGESTED SPONSOR —RÉPONDANT SUGGÉREr
Name — Nom
Telephone no. — No de téléphone
Address — Adresse
PURPOSE (Reason for applying for T.A.) — OBJET (Raisons pour la demande d'A.T.)
NEEDS —BESOINS
E
Clothing
Vétements
Ei
Trust Fund
Fonds de fiducie
ri
fl
Compulsory savings
épargne obligetoire
Canteen fund
Fonds de cantine
'
Transport
ri
Commercial
1-1 Other
Private
Privé
Autre
Specify — Préciser
Inmate's Signature — Signature du détenu
Date
FOR OFFICE USE ONLY — 5, L'USAGE EXCLUSIF DU BUREAU
Signature
Date received
Date reçu
Fieceived by
D-J
Reçu par
Ill
M-M
I
Y-A
Status of application to be
provided by.
Etat de la question (demande).
à indiquer per.
Date
D-J 1 M-Mi Y-A
ECEIPT FOR TEMPORARY ABSENCE APPLICATION — REÇU POUR DEMANDE D'ABSENCE TEMPORAIRE
eceived from Surname —
Nom de famille
1st given name— ler prénom
Inmate's No — N° du détenu
Reçu de
Application dated
Date de la demande
M-M
D-J
PEN
1175
Received by — Reçu par
Y-A
Status of application to be
provided by.
Etat de la question (demande).
indiquer par.
Date
D-J I M-M I Y-A
REVIEW OF APPLICATION
Reference Number
1) Inmate Number
-Inmate number must consists of four
numeric characters. If the inmate
number is shorter, fill with zero
on the left margin as necessary.
ie,
2) FPS Number
1
32
456
8271
-------------
0001
0032
0456
8271
-FPS number must consist of six numeric characters followed by '-' or
'A'. If the numeric characters are
fewer than six, fill with zeros on
the left margin as necessary. If
the PFS number ends in neither '-'
or 'A', place '-' as the final character. The FPS—number must always
fill the seven positions in the
space provided.
le,
123A ---- 000123A
456728 ---- 456728 791 ---- 000791 837164A ---- 837164A
89421- --- 089421-
3) Purpose Code
-Purpose code must consist of the two
character numeric code assigned
according to the coding structure
found in Part 1 section 1 of this
manual.
4) Category Code
-Category code must consist of the two
character numeric code assigned according to the coding structure found in
Part 1 section 1 of this manual. The
first character is always zero.
•
Instructions on opposite page
— 1 1—
I
ef
Solicitor General
'Canada.
Pénitenciers
Penitentiaries
EXAMEN D'UNE
DEMANDE
D'ABSENCE TEMPORAIRE
REVIEW OF
APPLICATION FOR
TEMPORARY ABSENCE
Canada
Inmate number
Numéro du détenu
LIVING UNIT OFFICER OR CLASSIFICATION OFFICER —AGENT D'UNITE RESIDENTIELLE OU AGENT DE CLASSEMENT
FPS number — Numéro SW
Date of
— Dete
admission d'entrée
Length of — Durée de
sentence
is sentence
D-J
M-M
D-J
Y-A
I
First givon name
Premier prénom
Surname — Non, de famine
Parole elogrbi--DatedladmIsslaffltet Mandatory
5 le lib. cond.
iity date
supervision date
M-0.1
I
D-J
Criminal history (summary)
—
1
I
Commentalres de la sécurité
—
Y-A
Previous
unescorted
T.A. granted
A.T. sans
escorts,
(antétieur)
eccordée
—
code
Corte de but
P1110054
—
Category coda
Code de earégorre
Remarques de l'Agent d'Unite- ResIdentielle
Sneerer restrictions
Restrictions spéciales
COMMUNITY ASSESSMENT OBTAINED
ÉVALUATION COMMUNA UTA IRE OBTENU
oYeusi
Referrer — Transmis
Sponsor's r ame — Nom du ripondant
ElEl
iVroursl
Ild' rPie
icci 's'Y
er i d
n er:sminerrn
Date
E
N/A E V
oau is
18 medrcal or Psych , clearance required
Autor. méd. ou osvch est aria ' , nurse
No Yes (attach report)
E Von !DO Hoindre rapPorti
Date of last applicable CA 1 Completed by NPS office
m .w
. E.C. vayliAde Remelt par le , ureau du SNLC
Ia D toevde la dern
DATA ON SPONSOR —DONNÉES SUR LE RÉPONDANT
Tel. number —Numére de tél.
1
I
Address — Adresse
Sponsor Contacted
P4Pondant a érd conrecré
1:11 YOeu'l
1054
No
Non
AGENT DE CLASSEMENT
No Non
Pen
Oai
Commentaires du surveillent de travail
Signature
CLASSIFICATION OFFICER
1(1115
Historique criminel (résumé)
Work supervisor comments
Living Unit Officer's remarks
Instrtutron
Del. de surveillance
obi/grim/re
M-M
D -J
Y-A
I
I _A
sSecurrty Comments
Second given n o me
Deuxième prénom
NiA
— 12 —
S
No.
Solicitor General
Canada
Soli citeur général
Can ada
Penitentiaries
Pén itenciers
— No
Surname
SED
—
REVIEW OF APPLICATION FOR
TEMPORARY ABSENCE REFERRAL SHEET
FEUILLE DE PRÉSENTATION EXAMEN
D'UNE DEMANDE D'ABSENCE TEMPORAIRE
First given name
Premier prénom
Nom de famille
Second given name
Deuxième Prénom
Inmate No.
N° du détenu
Institution
REGIONAL DIRECTOR — DIRECTEUR RÉGIONAL
Remarks — Remarques
Not
approved
Non
approuve.e
Anoroved
Approuvée
OR
OU
Recornmended
Recommandde
Ei
Not
recommended
Non
S ignature
Date
Signature
Date
recommender°
COMMISSIONER — COMMISSAIRE
emarks — Remarques
•
n
Approved
Approuvée
I
Not
approved
I Non
aPprouvée
Approv.ed —Approuvée
— Albre de jour
No. of days
NPB — CNLC
•
EJ
APPn)ved
APP rou vee
PEN 1289
I
Not
aPProved
I Non
approuvée
Signature
Date
- 13 41
111)
Solicitor General
Canada
Canada
Penile ntianes
Pénitenciers
Permit No.
No du permis
•
•
PEN 1292
Inmate No.
No du dertenu
TEMPORARY ABSENCE -PERMIT CONTROL SHEET
FICHE DE CONTRÔLE POUR LES PERMIS D'ABSENCES TEMPORAIRES
Surname and Initials
Nom de famille et initiales
Permit No.
N° du Dennis
Inmate No.
No du détenu
Inst. Number
No de l'inst.
Surname and Initials
Nom de famille et initia les
:• ' • ' • '. witatat
z.... • . ''.0 I.j..:Ilttl.il
c,inau.1
._*.ando.1
Renitentiaries
F en
;enc , irs
r•ap - t..aue
PERN1,15
LJNECORTED
TEMPORAR Y •
14
1 c...,.3.
-..--' --.•
-D'ABSENCE TEMPORAIRE
clureog
ABSENCE PERMIT
S ANS ESCORTe
Instructions for completiori on pages 14 a.,b,c,d. i1 Al
.
INSTPUC7ION:
Oe cornoIelea a:. 500n 43 oots ■ Ole attor anottcation mas
Merl =Ove° anU :anieS 2. 3 ana 4 sent .mmechately as
old1Cittel n aistrto.non
Inrrale- No au
ittS rilitt.:T ION etentoltr •rt s'us ti(1 sossiote saros ■ a.:probation de L4
serancre e transmet ,: immédiatement les dadieS 2. 3 et 4
tel au indique au Cas se celaque
.40
.;eren0
1 III
±,
PART A . PARTIE A
Surnarnt - Nam ce :amuse
,
St elven-
name
name
„renom
..air- Caeeur
ul 111
.
I
■
CI (el
ed
C21 ,44
<
I
a
—
4)
CU
LI.)
i s)
i4)
I
.1 .
!
1
,
,
..
,
I i us
,
i
Gpu' I
i/
! Oeurture- Ctee Cu
; cite
seau
)
• nase
;S.d.- Seul
; Aaa-Àçe
-
Er. - Couteur des
colout ',eue
&)
I
Z,ate 01- )..le ce
ben
naissance
g«)
CtSttnctive onys.cai-Caracretneouts
,7110dpues emscsnetises
c.naracianslIcs
:7à
• 34 C
r.
".•
Per
no I no,
13 1 1(34)
«"Z"
<
n st
1... g .11
r13 1Ç
t:piome.o
no
,231
3)
rietant-POIdSi
1
I :na 1.en- 2.arne
stenont
1.3)
a)
!
: Pnttrn- C.1414
lote/ou/
: laln
4.1
LI
•
<
-..
DESTINATION
City- edle
Street- Aue
Z
releonone no.- No se &élection'
ProvInCe
• z
•
I
Zeoarlute- meure
lune
du députe
%musa- tlemarques
-
' Zestunat.on NPS- Des:. te s,,
arturn-....ure
(dm,
su retour
I
2 0.1
1 CI sit,et allias
i9
Coca
te...»
du dISINCt SNLC
.
)
I
1
PART S - PAqi1E 3
CONDITIONS :rhis oetTntr is subject to the Foilowino conditions) - CONOITICNS (Ce per mis est Catis aux cordittons suivantes)
1. Le eerenu cois Si 'encre directement a rendtolt snaioNA et :Our ;33 faisons
triton:es Sur la permis. :e plus le deanu sera restartnr
The •mate esa ecceee direct:y to tne .leetination stated !or ma ;:utzose
reetnctea
casa:tua On Ine oermit. *.n se:talon, tne mrnate snait
•
precitet
ISdeC:iy)
2. rle orrater sna,I :c!«.iri (0 tin isstnno .nstitution At :t". orescpaea tune.
a_ Tne aerrintl Mati ,..t.i nstrtee Dy (ne 1 nrnale al all lires ana anal{ oe PrOCudoa On
Mute 'St :Cent dicat:on to any oeace or parole office
4, l'ne inma:e osai (,main in Canaaa for tse Curetai, ol nis ternoorary
2. Le Jerenu doit revenu' 4 l'.nstitutton Ce déZatf a l'heure p'escrite.
3. Le aètertU portera Se semis en tout temps et sera tenu Cite star:enter pour
s 'ICertnàer sue semanse a un sgent Se la 031' ou un agent Ce lioespon.
4. Le détenu testera au Canada pendant :on essence
temmOrete.
&asanas!.
CONDITIONS SUPPLÉMENTAIRES
EXTRA CONDITIONS
NOTE:
I Ogree tO
acide by all the terms and candons of
NOTA: Je m'engage à respecter routes les modalités de ce
permis.
this permit.
Nitness s name Cry0e-
Nom ou eemorn(
Dact j'agraphie:
Witness's li.tpatUre- Signature Cu Zeman:
Inmate's 5.0nalure- Signature Cu détenu
ce la personne a d.t il rend
estarne or zefsan
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•
1I
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- 14a -
•
Unescorted Permit Instructions for completing.
RefrncNumb
1) Inmate Number
-Inmate number must consist of four numeric
characters. If the inmate number is shorter,
fill with zeros on the left margin as
necessary.
je,
•
1
32
456
8271
-------------
0001
0032
0456
8271
2) Surname
-Surname must begin in the left position
in the space provided. If surname
exceeds the space provided, do not attempt
to type beyond.
3) First Given Name
4) Second Given Name
-Given names must begin in the leftmost
position in the space provided. If the
name exceeds the space provided, do not
attempt to type beyond.
5) FPS Number
-FPS number must consist of six numeric
characters followed by '-' or 'A'. If
the numeric characters are fewer than
six, fill with zeros on the left margin
as necessary. If the FPS number ends in
neither '-' or 'A', place '-' as the
final character. The FPS number must
always fill the seven positions in the
space provided.
le,
6) Height
123A
456728
791
837164A
89421
000123A
456728000791837164A
089421-
-Height must be typed in two subfields:
the first, one numeric character for
feet; the second, two numeric characters
for inches. If inches is less than ten,
a zero should precede the number
le, five feet ten inches --- 5 10
six feet two inches --- 6 02
•
7) Weight
-Weight must consist of three numeric
characters indicating weight in pounds.
If weight is less than one hundred pounds,
the first character should be zero.
- 14b -
Unescorted Permit (CONT'D)
8) Hair
-Hair color must begin in the leftmost
position of the space provided. Hair
color must be coded according to the
abbreviations on the back of the form.
9) Institution
-Institution number must consist of three
numeric characters typed in the space
provided.
10) Permit Number
-Permit number must consist of four numeric
characters as assigned on the control sheet.
If the number is shorter, fill with zeros
le,
11) Date of Birth
-Birthdate must consist of seven characters beginning in the leftmost position
of the space provided. The first two
characters must be numeric indicating
the day. The next three characters must
be alphabetic indicating the month coded
according to the abbreviations on the
back of the form. The last two characters must be numeric indicating the
last two digits of the year.
ie,
•
7124 ---- 7124
35 ---- 0035
1 ---- 0001
Jan 1, 1946 --- 01JAN46
Dec 29, 1909 --- 29DEC09
12) Sex
-Sex must consist of one alphabetic character according to the abbreviations
on the back of the form.
13) Race
-Race must consist of one alphabetic
character according to the abbreviations
on the back of the form.
14) Physical Characteristics
-Beginning in the leftmost position of
the space provided, briefly note scars,
tattoos, etc. If necessary, use abbreviations to stay within the space
provided.
15) Eye Color
-Eye color must begin in the leftmost
position of the space provided. Eye
color must be coded according to the
abbreviations on the back of the form.
- 14c INMATE ABSENCE PROCEDURES MANUAL
16) Departure Date
-The "Departure Date" must consist of seven
characters beginning in the leftmost
position of the space provided. The first
two characters must be numeric indicating
the day on which the temporary absence is
to begin. The next three characters must
be alphabetic indicating the month coded
according to the abbreviations on the
back of the form. The last two characters
must be numeric indicating the last two
digits of the year.
ie,
July 10, 1976 ---- 10JUL76
Dec. 5, 1976 ---- 05DEC76
17) Return Date
-The "Return Date" must consist of seven
position of the space provided. This
field indicates the date on which the temporary absence is to end. Code according
to the same structure as "Departure date"
above (field 16).
18) Destination
-Provide the precise destination address
giving street, city and province and the
destination telephone number if available.
19) Departure Time
-Departure time must consist of four numeric
characters indicating the time at which the
temporary absence is to begin. This time
should conform to the 24-hour clock.
le, 10 o'clock a.m. ---- 1000
4:30 p.m.
1630
7:45 a.m.
0745
•
20) Return Time
-Return time must consist of four numeric
temporary absence is to end. Code according
to the same structure as "Departure time"
above (field 19).
21) Destination Code
-The destination code must consist of three
numeric characters indicating the Parole
District Office in authority for the destination location. Code according to the
coding structure found in Part 1 section 1
of this manual.
- 14d -
•
•
22) Purpose Code
-Purpose code must consist of the two character numeric code assigned according to the
of this manual.
23) Group member
-Group member must be coded either 1 or 2 as
appropriate in the space provided.
24) Category Code
-Category code must consist of the two
character numeric code assigned according
to the coding structure found in Part 1
section 1 of this manual. The first
characters is always zero.
25) Completion Code
-Completion code must consist of the two
character is always zero.
26) Time of Return
-Time of return must consist of four numeric
characters indicating the time of which
the inmate actually returned from the
temporary absence. This time should conform
to the 24-hour clock, see examples in
"Departure Time" above (field 19).
27) Date of Return
-Date of return must consist of seven characters beginning in the leftmost position of
the space provided. This field indicates
the date on which the inmate actually
returned from the temporary absence. Code
according to the same structure as "Departure
Date" above (field 16).
- END -
•
•
Solicitor General
Canada
Canada
- 15 -
Penitentiaries
Pénitenciers
Instructions for completion on pages 15a b
ESCORTED TEMPORARY ABSENCE PERMIT
PERMIS D'ABSENCE TEMPORAIRE AVEC ESCORTE
Type of temporary absence — Genre d'absence temporaire
1.
Security escort
Escorte séc ritaire
2.
Resocialization escort
Réintégration sociale avec escorte
Institution
Is this a group
permit?
S'agit-il d'i4.
permis de
groupe?
Yes
No
Oui
Non
Inst. No.
No de l'inst.
3)
z.)
FPS No.
Inmate No.
Surname
1st given name
2nd given name
N° SED
No du détenu
Nom de famille
lor prénom
2 1 ème prénom
5-)
(t)
Compl. code
Cat. code
. Code cat. Code de retour
6)
7)
'
Permit No.
N° du permis
7
_
_,.
. . . -.,:_ ;:.tr• .:
,
,
)a ert• A A .
DEPARTURE
DÉPART
.
Y -A
0%.1' 1' V-PA
1
4)
Vine— Neural' JI,
. —
'
)Dette
RETURN
'
RETOUR
1
12
y_A
D-J
I
13
.
Time —
-
Mire
I
DESTINATION — DESTINATAIRE
Address — Adresse
NOM@ —NOM
Purpose — Bot
Code
Telephone No.
N° de téléphone
Destination NPS — Destination la région
district
du SNLC
Code
Actua I return —Ret OUr véritable
Date
Time—Hr.
14
1 7)
CONDITIONS
This permit is valid only so long as the follcrwing conditions are complied with:
Ce permis est valide en autant que le porteur se conforme à toutes
conditions énoncées ci-dessous:
1. The inmate(s) shall obey any lawful order given by the escort.
1. Le(s) détenu(s) sera(ont) obéissant(s) à tout(s) ordre(s) légitime(s)
donné(s) par l'escorte.
2. The inmate(s) shall not consume alcoholic beverages.
2. Le(s) détenu(s) ne devra(ont) pas consommer de boissons alcooli-
les
ques.
CONDITIONS SUPPLÉMENTAIRES
EXTRA CONDITIONS
•
Name — Nom
I certify that the above named inmate(s) has (have) been made aware of
the conditions set out in this perrnit and shall be accompanied by an
escorting officer.
J'atteste que le(s) détenuis, susmentionné à (ont) été avisé(s) des conditions rattachés à ce permis et qu'il(s) seraiontjaccompagné(s)parun agent
d'escorte.
PEN 1291 (11/76 )
e
1.•
Date
Signature
WHITE:
Escort's copy
BLANC: Copie de l'escorte
CANARY: File copy
PINK:
JAUNE: Copie de dossier
ROSE: Copie ISI
ISI copy
- 15a -
Escorted Permit Instructions for completing
Reference number
•
1)
Permit Number
-Permit number must consist of four numeric
characters as assigned on the control sheet.
If the number is shorter, fill with zeros
2)
Type of TA
-Check the appropriate box. Mark one box
only. DO NOT LEAVE BLANK
3)
Institution
-Institution number must consist of three
numeric characters typed in the space
provided.
4)
Group Permit
-Group member must be coded either 1 or
appropriate in the space provided.
5)
FPS Number
-FPS number must consist of six numeric
characters followed by '-' or 'A'. If the
numeric characters are fewer than six,
necessary. If the FPS number ends in
neither '-' or 'A', place '-' as the final
character. The FPS number must always
fill the seven positions in the space
provided.
2
as
6) Inmate Number
-Inmate number must consist of four numeric
characters. If the inmate number if shorter,
necessary.
7) Surname
-Surname must begin in the left position in
the space provided. If surname exceeds the
space provided, do not attempt to type
beyond.
8) Category Code
-Category code must consist of the two character numeric code assigned according to
the coding structure found in Part 1
characters is always zero.
9) Completion Code
-Completion code must consist of the two
character is always zero.
- 15b INMATE ABSENCE PROCEDURES MANUAL
10)
Departure Date
-The "Departure Date" must consist of seven
characters beginning in the leftmost position of the space provided. The first two
characters must be numeric indicating the
day on which the temporary absence is to
begin. The next three characters must be
alphabetic indicating the month coded
according to the abbreviations on the back
of the form. The last two characters must
be numeric indicating the last two digits
of the year.
ie, July 10, 1976 --- 10JUL76
Dec. 5, 1976 --- 05DEC76
11) Departure Time
-Departure time must consist of four numeric
temporary absence is to begin. This time
should conform to the 24-hour clock.
ie, 10 o'clock a.m.
4:30 p.m.
7:45 a.m.
gl›
•
1000
1630
0745
12) Return Date
position of the space provided. This
field indicates the date on which the temporary absence is to end. Code according
to the same structure as "Departure Date"
above (field 10).
13) Return Time
temporary absence is to end. Code according
to the same structure as "Departure Time"
above (field 11).
14) Purpose Code
-Purpose code must consist of the two characters numeric code assigned according to the
of this manual.
15) Destination Code
-The destination code must consist of three
numeric characters indicating the Parole
District Office in authority for the destination location. Code according to the
of this manual.
- 15c INMATE ABSENCE PROCEDURES MANUAL
16) Return Date
position of the space provided. This field
indicates the date on which the temporary
absence is to end. Code according to the
same structure as "Departure Date" above
(field 10).
17) Return Time
temporary absence is to end. Code accoring to the same structure as "Departure
Time" above (field 11).
- END -
•
•
- 16 INMATE ABSENCE PROCEDURES MANUAL
PART I - TEMPORARY ABSENCE
Section 3 - Detailed Procedures
INTRODUCTION
The detailed procedures outlines each action required of Living
Unit Officer, Classification Officer, TA clerk, Inmate Training
Board/Living Unit Team. Steps 1 to 129 are to be followed for
normal inmate originated requests for Temporary Absence (TA) or
when presented by Institutional Officers for rehabilitative
purposes. The approval instrument in these instances shall be
the "Review of Application for Temporary Absence" form (PEN 1056)
and the authority to sign TA Permits may be delegated at the
Institutional Director's discretion.
When emergency situations arise during the silent hours or week
ends or when a TA must be granted on short notice the Review of
Application for Temporary Absence process could be by-passed
and the "Temporary Absence Permit" will become the approval
instrument. Authority to sign Temporary Absence Permits in these
situations should be restricted to the Director, Director's
alternate and the Officer-In-Charge of Institution at the time
that the situation arises. A report outlining the situation and
reasons for action taken should be prepared and placed on the
inmate's bulk file for record purposes.
INDEX
I.
II.
III.
IV.
V.
VI.
•
VII.
The Inmate
Detailed Action
steps
1-11
Living Unit Officer (if applicable)
12-28
Classification Officer
a) If no Living Unit Officer
29-39
12-39
Temporary Absence Clerk
Inmate Training Board/Living Unit Team
Director
Admittance and Discharge Officer
40-44
60-88
100-118
126-129
45-51
52-59
89-99
119-125
- 17 -
ACTION
DETAiL
SUPPLEMENTARY DETAIL
THE INMATE:
(1) OBTAINS
Inmate Application for
Temporary Absence (PEN 1179)
from:
a)
h)
c)
d)
Living Unit Officer;
Classification Officer;
Temporary Absence Clerk;
Any other Officer or
area as determined by
the institution.
a) If Inmate is unable
to complete Application--REQUESTS assistance
from Living Unit or
Classification Officers.
(2) ORIGINATES
Inmate Application for
Temporary Absence in 1
copy.
(3) ENTERS
Inmate Number
(4) ENTERS
Cell Location;
ENTERS Inmate's Surname;
ENTERS Inmate's first
ENTERS Inmate's Second
C-37-érinmame; and
ENTERS Name of the
Institution.
-
(5) REFERS
•
To the portion of the
Application designated as
"Departure", and:
ENTERS Date of departure;
ENTERS Time of departure;
ENTERS Date of return;
ENTERS Hour of return;
DETAIL
ACTION
THE INMATE ...(CONT'D)
(6) REFERS
To "Destination" block; and
ENTERS Name of Individual
with whom Inmate will be
staying (if applicable);
ENTERS Relationship of that
individual to Inmate.
i.e. friend, wife, mother,
etc...
ENTERS Telephone No. of indital with whom he will be
staying; and
ENTERS Full Destination
Address.
Note 1. Destination is to
be as complete as possible
i.e. Bldg., Street No.,
Street, Apartment No., Town.
Note 2. In the case where
Inmate is "Job Hunting" (less
than one day) the Destination
Address may be left blank.
(7) REFERS
To the portion of the form
designated "Suggested Sponsor";
and
ENTERS Name of individual to
whom Inmate can go to if he
is encountering problems while
on T.A.;
ENTERS Address of the sponsor;
ENTERS Telephone number of the
sponsor.
(8) COMPLETES
"Purpose" block by briefly
describing reason for applying
for T.A.
i.e. social, visit, recreation, education, employment, medical treatment,
dentistry, attend a
funeral, visit a member
of the family who is
seriously ill, etc...
(CD 228 para 8 (i-iii incl)).
- 19 -
ACTION
DETAIL
THE INMATE ...(CONT'D)
(9) REFERS
To "Needs" block; and
TICKS Appropriate block which
isridicative of his needs.
(10) COMPLETES
"Specify" block by describing his needs, i.e. Amount
of money from Trust fund,
what clothing will be
required, type of transportation required, etc. (CD 228
para 19a to e incl refers);
SIGNS Application
(11) PASSES
Inmate Application for Temporary Absence to Classification Officer.
a) If Institution is
under the Living
Unit concept--PASSES Application
ti.)-IIVing Unit
Officer.
NOTE: The Inmate must submit
the Application for Temporary
Absence at least twelve weeks
prior to the effective date
of the requested Temporary
Absence if no Community Assessment is available or three
weeks prior to the effective
date of the requested Temporary Absence if a Community
Assessment is available.
Emergencies excepted.
•
- 20 -
•
ACTION
DETAIL
LIVING UNIT OFFICER (IF APPLICABLE):
(12) RECEIVES
Inmate Application for TA
from Inmate.
(13) VERIFIES
Correctness of Application
a) If Application has
not been completed
correctly--DISCUSSES with Inmate;
CORRECTS Application
as required and has
the inmate initial and
date Corrections.
CONTINUES to process.
b) If Application is for
rehabilitative reasons
and Inmate is not eligible in acc/w CD 228
paras 5(a), (b), 6(a),
6(b), 6(d), 6(e), 6(f)
and 6(i) and letter
dated 22/11/76 from
Commissioner of Penitentiaries and
Chairman NPB.
NOTE: The requirement of
CD 228 para 5(c) and (d),
6(c) and 13 must be considered at all times
prior to determining
eligibility.
(14) SIGNS
•
Application as having been
received;
ENTERS Date Application
was received;
ENTERS Date by which Inmate
ITTITI—Ee advised of the status
of his/her Application.
ACTION
DETAIL
LIVING UNIT OFFICER ...(CONT'D)
(15) REFERS
•
To the
cation
gnated
porary
and;
ENTERS
ENTERS
ENTERS
ENTERS
portion of the Appliwhich has been desias "Receipt for TemAbsence Application",
Inmate's Surname;
First Given Name;
Second Given Name;
Inmate's No.
(16) ENTERS
Date of Application;
ENTERS By whom the Application was received; and
ENTERS Date by which inmate
7/IIi—Se advised of the status of his Application.
(17) REMOVES
Receipt from the Application
by tearing off on Perforated
Line.
(18) PASSES
Receipt to the Inmate.
(19) ORIGINATES
Review of Application for
Temporary Absence (PEN 1001)
in 1 copy.
(20) ENTERS
Inmate Number;.
ENTERS Inmate FPS number;
ENTERS Inmate's Surname;
fi7FE—Given Name and Second
Given Name; and
ENTERS Name of the InstiWETEri.
(21) ENTERS
Length of Sentence;
ENTERS date of last Admission
to Penitentiaries;
ENTERS Parole Eligibility
date; and
ENTERS Release date
-1_77—gsp
- 22 -
•
ACTION
DETAIL
-
LIVING UNIT OFFICER ...(CONT'D)
•
(22) TICKS
Yes or No square beside
"Previous Unescorted T.A.
granted"
(23) ENTERS
Summary of Inmate's Criminal
History.
(24) OBTAINS
Security Comments;
ENTERS Security Comments;
(25) OBTAINS
Work Supervisor's Comments;
ENTERS Work Supervisor's
Comments
(26) DISCUSSES
With other Living Unit
officers;
ENTERS Remarks in
"Living Unit Officer's
Remarks" block.
(27) SIGNS
On "Signature" line;
ENTERS Date on "Date" line;
and
ATTACHES Application to
Review of Application.
(28) PASSES
Application and Review to
Classification Officer.
NOTE: If the institution
n"--Flot under the Living
Unit concept, the Inmate
passes his Application to
the Classification Officer
who will complete steps
(12) to (28).
•
- 23 -
•
ACTION
DETAIL
CLASSIFICATION OFFICER:
(29) RECEIVES
Application and Review from
Living Unit Officer.
a) If there is no Living
Unit Officer--RECEIVES Application
from the Inmate; and
PROCESSES Application
in acc/w procedures
listed under (12) to
(28) inclusive.
(30) VERIFIES
•
Correctness of Application
and Review.
not been completed
correctly--DISCUSSES with Inmate;
or Living Unit Officer;
CORRECTS Application
as required; and
OBTAINS initials of
ITIFJE —and dates;
h) If Application is for
rehabilitative reasons and Inmate is
not eligible in acc/w
CD 228 paras 5(a) and
(b), 6(a), 6(b), 6(d),
6(e), 6(f), and 6(i)--DISCUSSES with Inmate;
ANNOTATES Application
accordingly; and
FORWARDS Application to
TA clerk.
•
NOTE: The requirements
of CD 228 para 5(c), (d)
and 6(c) and 13 must be
considered at all times
prior to determining
eligibility.
- 24 -
ACTION
DETAIL
CLASSIFICATION OFFICER ...(CONT'D)
(31) REQUISITIONS
Inmate file (if required)
(32) REFERS
To the Review of Application for TA; and
ENTERS Purpose Code;
ENTERS Category Code
(33) DETERMINES
Whether Special Restrictions in acc/w CD 228
paras 6 and 7 apply,
letter dated November 22,
1976 (chairman N.P.B. &
Commissioner C.P.S. See
Part I section I), and
other instructions issued
by Regional Headquarters.
a) If special Restrictions apply--TICKS yes block and
comments as appropriate in his/her
remarks and
b) If special Restrictions do not apply--TICKS "No" block; and
c) If Application has to
be referred to RHQ/
NHQ/NPB (CD 228 para
6(a), (h) and 7(c)
9 and 10.
TICKS RHQ/NHQ/NPB
Referral square as
applicable
•
(34) INDICATES
Whether Medical or
Psychiatric clearance
is required; and
TICKS Yes or No square;
a) If yes
COMPLETES paperwork
as required.
ACTION
DETAIL
(35) ASCERTAINS
Availability or requirement of Community Assessment in acc/w CD 228 para
14.
a) If Community Assessment is not required--TICKS N/A block as
appropriate.
CONTINUES to process...
h) If C.A. is required--INITIATES actions to
obtain C.A.;
ADVISES Inmate of
ÎFETFri—taken;
ENTERS Comments as
Appropriate; and
BFs Application;
FORWARDS Application
to TA Clerk.
c) If C.A. has been obtained
TICKS yes square;
ENTERS Date of last
à-FFriFable C.A.;
ENTERS NPS office
whish completed the
C.A.
-
(36) DETERMINES
The requirement for a Sponsor in acc/w CD 228 para 15
and refers to the portion
of the form titled "Data
on Sponsor".
NOTE: When advised that
the T.A. is approved
Contacts sponsor and advises
of times and dates of
inmate's authorized absence.
- 26 -
ACTION
DETAIL
a) If yes
CONTACTS sponsor;
INSTRUCTS sponsor as
to his responsibilities;
OBTAINS consent of
sponsor;
ENTERS name of sponsor;
ENTERS telephone no.
sponsor;
ENTERS address of
sponsor;
TICKS "YES" block to
TEdIFate that the
sponsor has been contacted.
b) If N/A
TICKS N/A block;
CONTINUES to process...
(37) ENTERS
Remarks in "Classification
Officer Remarks" block.
NOTE: The Classification
Officer's Remarks to include
results of previous T.A.'s
and T.A. history.
(38) SIGNS
Review of Application; and
ENTERS date.
(39) FORWARDS
Application, Review and
file to TA Clerk or Living
Unit Team (as applicable).
- 27 -
•
ACTION
DETAIL
TA CLERK:
(40) RECEIVES
Documents and file from
(41) VERIFIES
Correctness of Review and
Application
a) If documents are not
correct--DISCUSSES with Classification Officer;
CORRECTS documents
as required;
NOTE: Corrections to
be made as per step
13(a)
(42) CHECKS
gl›
Living Unit and/or Classification Officer Comments
been annotated that
Inmate is not eligible--FILES Application in
bulk file.
h) If Application has
been BF'ed--NOTES BF date and
SEEras accordingly.
•
(43) ACCUMULATES
Documents until Inmate
Training Board/Living
Unit Team meeting
(44) FORWARDS
Documents to Inmate
Training Board/Living
Unit Team.
NOTE: Steps (40) to (44)
may be implemented at the
director's discretion.
Steps (40) and (45) also
refers.
- 28 -
ACTION
DETAIL
INMATE TRAINING BOARD/LIVING UNIT TEAM:
•
(45) RECEIVES
Documents from TA Clerk
or Classification Officer
(46) REVIEWS
All documentation in acc/w
CD 228 para 18(a)
(47) ENTERS
Remarks as appropriate
(48) ENTERS
Extra conditions as applicable, which will include
a recommendation for completing condition "lu pre
printed on permit.
(49) COMPLETES
Recommended or Not
Recommended Square.
(50) SIGNS
Review of Application;
ENTERS date.
NOTE: The flow of documents to the Director's
office may be altered at
the Director's discretion.
(51) FORWARDS
•
Documents to the Director.
- 29 -
•
ACTION
DETAIL
DIRECTOR:
(52) RECEIVES
Documents from the board.
(53) REVIEWS
All documentation; and
DETERMINES requirements
and applicability of
CD 228.
a) If extra conditions
are considered necessary--ENTERS all extra
'conditions.
b) If RHQ/NHQ/NPB concurrence is required--COMMENTS as required;
TICKS "Type of Tempporary Absence", block;
TICKS Recommended
square;
SIGNS Appropriate
block;
ENTERS date; and
FORWARDS to TA Clerk.
•
NOTE: Application will not
be forwarded to RHQ/NHQ/NPB
if the Director does not
concur with request. In this
case, Application will be
processed as Not Approved.
c) If TA is granted to
coincide with date
of release--ANNOTATES Review;
COMMENTS as required;
TICKS Unescorted square
TICKS Approved Square;
SIGNS Appropriate block
ENTERS date; and
FORWARDS to TA clerk.
(54) ENTERS
gl›
Remarks as appropriate on
the Review of Application.
- 30 -
•
ACTION
DETAIL
DIRECTOR ...(CONT'D)
(55) TICKS
Type of Temporary Absence
block.
(56) TICKS
Approved or Not Approved
square.
a) If not approved--ENTERS reasons in
remarks space.
•
•
(57) SIGNS
Appropriate block.
(58) ENTERS
Date
(59) FORWARDS
Documents to TA Clerk.
ACTION
DETAIL
TA CLERK:
(60) RECEIVES
Documents from Director
(61) CHECKS
"Type of Temporary Absence"
block and sorts into
Approved
- Unescorted
- Escorted
Not Approved.
(62) ADVISES
Classification Officer
whether Approved or Not
Approved.
NOTE 1: Classification Officer will assure that Inmate
is advised whether or not
his application was Approved.
not been approved--FILES Application
and Review.
(63) CHECKS
"RHQ/NHQ/NPB Referral"
block.
a) If Application requires RHQ/NHQ/NPB approval--DUPLICATES Review and
Application (2 copies
of each);
DUPLICATES Community
Assessment and Attaches
it to other documents;
ORIGINATES Referral
Sheets (PEN 1289);
FORWARDS original plus
one duplicated copy of
Review and Application
plus other documents
to RHQ;
FILES a copy on Pending
file;
AWAITS return of documents;
ACTION
DETAIL
TA CLERK ...(CONT'D)
•
•
PECEIVES documents;
REMOVES copy from
15Warigi" File;
FORWARDS to Director
to be noted;
RECEIVES documents
from Director;
DESTROYS Pending copy;
and;
ADVISES Classification
Officer of decision
including specific
dates and times;
b) If Application was
rejected--RECEIVES documents;
REMOVES copy from
Pending file;
FORWARDS to Director
to be noted;
RECEIVES documents
from Director;
DESTROYS Pending copy;
ADVISES Classification
5TTIEFF;
FILES documents.
11›
(64) ADVISES
Supervisor Institutional
Services;
Assistant Director Security;
Head Living Unit (if
applicable) of approved
T.A.'s being processed.
(65) OBTAINS
From Classification Officer/
Living Unit Officer an
inmate profile for all security escorted T.A.s.
(66) ARRANGES
Transportation for Approved
Escorted T.A.
- 33 -
•
ACTION
DETAIL
(67) ORIGINATES
Financial Forms for Approved
Unescorted T.A.
NOTE: Steps 68 - 102 refers
to preparation of unescorted
permit.
Steps 103 - 129
refers to Escorted permits.
(68) ORIGINATES
•
Unescorted Temporary Absence
Permit in 6 copies.
NOTE: All entries on T.A.
Permits must be recorded
as specified in example
Part I - Section 2
(69) REFERS
To TA Cohtrol Sheet;
(PEN 1292) and
CHECKS last entered Permit
No.;
ENTERS next Permit No. on
Control Sheet;
ENTERS Inmate's No. and
Inmate's Surname
ENTERS Permit No. on the
Pe-EFT:E. in "Permit No."
block.
NOTE 1: Permit No. is to
consist of the Institution
Code and 4 digit number.
•
NOTE 2: Once a permit has
been allocated a number,
that number is NOT to be
used again. To ensure
continuity of Permit Numbers,
copy number 5 of cancelled
Permit (coded 07 in "Completion" field) is to be
forwarded to ISI.
- 34 -
•
ACTION
DETAIL
(70) ENTERS
All information pertinent
to the inmate i.e. Inmate
No., Surname, 1st and 2nd
Given Name, FPS No.
(71) ENTERS
Inmate's Height, weight,
Hair, DOB or Age, Sex,
Race, Distinctive Physical
Characteristics, Eye colour.
(72) ENTERS
Date of Departure
ENTERS Date of Return
(73) ENTERS
Destination Street;
ENTERS Destination City;
ENTERS Destination province;
ENTERS Destination Telephone
number.
(74) LEAVES
Remarks block blank.
(75) ENTERS
Time of Departure
ENTERS Time of Return
(76) COMPLETES
"Destination N.P.S. district
office" block
ENTERS District Office code
(77) REFERS
To the Review of Application conditions block and;
VERIFIES,the limits imposed
for condition number one
and;
ENTERS the notation on the
5E7rE for condition number
one.
•
-
a) If extra conditions
are listed on Review--TYPES extra conditions
as required.
•
h) If the name of the
witness is known--TYPES the name of the
iaIEFas.
- 35 -
•
ACTION
DETAIL
(78) ENTERS
Name of person visited
(if applicable)
a) If it is an agency
WRITES the name of
the agency.
(79) COMPLETES
"Purpose" block;
ENTERS Purpose code.
(80) ENTERS
Code 1 or 2 in "Group
Member" block.
a) If Inmate forms part
of a group--ENTERS the number of
Inmates which form
the group in "How
many form the group"
block.
•
(81) ENTERS
Name and Initials of
Sponsor;
ENTERS Sponsor's address;
ENTERS Sponsor's Telephone
Number.
(82) TYPES
Full Institution Name and
Address;
ENTERS Institution's Telephone Number.
(83) TYPES
Name of Authorizing Officer.
(84) OBTAINS
Authorizing Officer's
Signature and Date.
NOTE 1: Signature is to be
obtained as soon as possible
so that police may be notified a week before the effective date of the permit.
•
NOTE 2: Review of Application should be appended to
permit when presented for
signature.
- 36 -
•
DETAIL
ACTION
(85) SEPARATES
Permit
NOTE: When security of
the signed permit is of
consideration copy 6
should be forwarded to the
officer responsible at
the entrance for verification against the
original.
•
a) If Review of Application was annotated
as coinciding with
Date of Release--DELETES condition 2;
WRITES Date of Release
across copy 4 of Permit;
FORWARDS copy 4 to
appropriate NPS
office;
FORWARDS copy 1 to
Admittance and Discharge Officer;
FORWARDS copy 2 to
Designated CPIC Address;
FORWARDS copy 3 to
Destination police;
FILES Application and
1- 71e-w in bulk file;
ENTERS Completion Code
on copy 5 and 6 of
Permit;
MAILS copy 5 to ISI.
FILES copy 6 in
Case History file;
-
h) If Inmate is to proceed outside the
Region in which he is
detained--ADVISES Appropriate
RD by Telephone or
Telex;
(86)
•
FORWARDS
Copy 2 to CPIC Address
and
FORWARDS copy 3 to the
U7JED7-Eion police, and
FORWARDS copy 4 to
IFFFFFnate NPS office.
- 37
ACTION
DETAIL
a) If Permit starts and
ends on the same day--PHONES Destination
-1577TIFe
7;
PHONES NPS office
WRITES across copy 2,
3 & 4 "for records
purposes";
FORWARDS Copy 2, 3 and
4 as designated.
WRITES Across copy 6
Telephoned Police and
date;
NOTE 1: Procedure listed in
86, and 86(a) is also applicable if inmate is to proceed
outside province.
NOTE 2: If there is less than
a week prior to departure
of Inmate(s), telexes CPIC
Designated. Address and
N.P.S. office and forwards
copy 2, 3 and 4 of Permit for
"Confirmation".
(87) FILES
Application and Review.
(88) FORWARDS
Copies 1, 5 and 6 to Admittance and Discharge officer.
a) If TA is to commence
after working hours--FORWARDS copies 1, 5
and 6 to officer in
Charge,
NOTE: Officer in charge
must be aware of steps
89 to 99 and 119 to 125.
•
- 38 -
•
ACTION
DETAIL
•
•
b) If, for any reason,
the permit is cancelled, prior to the Insmate's departure--OBTAINS copies 1, 5 and
6 from Admittance and
Discharge Officer;
COMPLETES "Completion
Code" block on copy
5 and 6;
TELEXES Designated
Police Address and NPS
office;
NOTE: Telex content
only requires advice
re:
1. T.A. Program
2. Surname
3. Case Number
4. Cancellation
FORWARDS Copy 5 to ISI;
FILES copy 6 in Case
ff-firà-ry file;
DESTROYS copy 1.
- 39 -
ACTION
DETAIL
ADMITTANCE AND DISCHARGE OFFICER:
•
(89) RECEIVES
Copies 1, 5 and 6 of Permit.
(90) EXPLAINS
Conditions and requirement
to produce his permit (as
per CD 228 para 20(d) &
(e).
(91) OBTAINS
Inmate's Signature at time
of departure.
(92) ENTERS
His naine as Witness in
block letters;
SIGNS as witness;
ENTERS date.
(93) ISSUES
Copy 1 to Inmate;
RETAINS Copy 5 and 6 on
pending file until Inmate
returns.
(94) OBTAINS
Copy 1 from Inmate upon
return.
(95) MATCHES
With copy 5 and 6;
ENTERS time of return on
copy 5 and 6;
ENTERS Date of Return on
copy 5 and 6.
(96) ENTERS
Newly acquired Inmate Effects
and Comments (if applicable)
in the "Receiving Officer's
Remarks".
(97) SIGNS
Copy 5 and 6.
(98) DESTROYS
Copy 1.
a) If police reporting
was required--FORWARDS copy 1 to
-40INMATE ABSENCE PROCEDURES MANUAL
ACTION
DETAIL
(99) FORWARDS
Copy 5 and 6 to TA Clerk.
NOTE: If TA is to be processed after working hours,
the procedures outlined
in (89) - (99) incl will
be carried out by Officer
in Charge.
.
•
ACTION
DETAIL
TA CLERK:
(100) RECEIVES
Copy 5 and 6 of Permit.
CHECKS Permit for date and
EISF-Ff return and for
A&D Officer's signature.
(101) ENTERS
Category Code;
ENTERS Completion Code.
(102) MAILS
Copy 5 of Permit to MI.
(103) FILES
Copy 6 of Permit in Case
History.
NOTE: If Security Escort
or Resocialization Escort
block has been ticked on
Review of Application.
(104) ORIGINATES
Escorted Permit (PEN 1291)
in 3 copies.
(105) COMPLETES
Control Sheet (PEN 1292)
as per procedures listed
under (69).
NOTE: The procedures listed
under Notes 1 and 2 of item
(69) are also applicable.
If the permit is being
issued for a group, only
the name of the first
inmate plus number of
inmates in the group need
be entered on the Control
Sheet.
(106) REFERS
•
To "Review of Application"
and
VERIFIES the type of
absence and;
TICKS Appropriate Square.
- 42 -
•
ACTION
DETAIL
(107) ENTERS
Name of Institution
ENTERS Institution code
number.
•
(108) TICKS
Yes or no square to
indicate a group member
or not.
(109) ENTERS
All information pertinent
to the inmate(s)
FPS Number, Inmate No.,
Inmate' Surname, 1st and
2nd Given Name and Category Code.
(110) REFERS
To "Departure"
blocks; and
ENTERS Date of
ENTERS Time of
ENTERS Date of
ENTERS Time of
and "Return"
Departure
Departure
Return
Return
a) If T.A. is for medical
reasons and Return
Time is not known-LEAVES Time of Return
blank.
COMPLETES with actual
time of Return.
•
(111) ENTERS
Destination Name, person
or place;
ENTERS Destination Address
ENTERS Destination Telephone
Number.
(112) COMPLETES
"Purpose" block;
ENTERS Purpose code.
(113) COMPLETES
"Destination NPS District
block;
ENTERS NPS district code
- 43 -
•
ACTION
DETAIL
(114) TYPES
Extra conditions (if applicable) and;
TYPES name of authorizing
officer.
(115) OBTAINS
Authorizing Officer's
Signature and Date.
NOTE: The Authorizing Officer
must ensure that the inmate(s)
has (have) been made aware
of the conditions and responsibilities of the T.A. (in
acc/w paragraph 20d) and f
of C.D. 228)
(116) SEPARATES
Permit.
(117) FORWARDS
Copies 1, 2 & 3 of Permit
to Admittance and Discharge
Officer.
a) If TA is to commence
after working hours--FORWARDS Permit to
Officer in Charge.
NOTE: In case of cancel17E7bn before departure
date, the Steps in 88h)
will apply.
-
(118) FILES
•
Application and Review in
bulk file.
ACTION
DETAIL
(119) RECEIVES
Permit in 3 copies.
(120) FILES
Until Inmate's departure.
(121) ISSUES
Copy 1 to escort;
RETAINS copy 2 and 3 on
FFEErni file until
Inmate's return.
(122) OBTAINS
Copy 1 from Escort on
return of the inmate(s).
(123) MATCHES
With copy 2 and 3;
ENTERS Actual return date
ENTERS Actual return time
(124) DESTROYS
Copy 1 of Permit.
(125) FORWARDS
Copy 2 and 3 to TA Clerk.
NOTE: If TA is to be processed after working hours
the procedures outlined in
(119) - (125) incl. will be
carried out by the Officer
Charge.
•
ACTION
DETAIL
TA CLERK
(126) RECEIVES
Copy 2 and 3 of Permit.
(127) ENTERS
Completion Code.
(128) MAILS
Copy 3 to ISI
(129) FILES
Copy 2 of Permit in file.
a) If there are more
than 1 Inmate--DUPLICATES Permit
as required.
•
- 46 -
•
PART II
•
-
- 47 -
•
PART II
CONDITIONAL RELEASE AND CHANGE NOTIFICATION FORM
General Instructions
1.
Form NPS 3201 supercedes RCMP form 767.
2.
Form NPS 3201 must be:
•
*
•
a)
Completed in full when the individual is released by
Parole, MS or Dav Parole.
b)
Raised for each and every change that affects the
individual. The only data which has to be entered (excepting
above) is SURNAME (Field 2) and FPS numbers (Field 5)
plus clear identification of the change required including
brief details to be entered in Field 18.
3.
Copy 2 of the Conditional Release and Change Notification
must be mailed to Destination Police. Copy 1 must be mailed
to the appropriate CPIC terminal. Refer to Procedures Manual
Appendix "E".
4.
Copies 1 and 2 are to be mailed as soon as possible after
decision to release has been taken to ensure police are
notified "before the fact" whenever possible.
5.
Contact the Regional Coordinator of Ouality Control if
additional advice is required.
- 48 Detailed Instructions
Reference Number (Large Print on Facsimile of Form)
1. Check Blocks
a) Action
-Insert an "X" in the appropriate square
to indicate whether the action is:
i) first notification "new entry"
ii) modification to a previous notification "modification," or
iii)cancellation of previous notifications.
i.e. when parole is revoked and/or
warrant is executed.
b) Type of Absence
-Insert an "X" in the appropriate square
in all instances.
c) File Status
-Insert an"X" in the appropriate square
for all notifications concerning a
"modification" or "cancellation".
2.
Surname
-Surname must begin in the left position
in the space provided.
If surname
exceeds the space provided, do not attempt
to type beyond.
3.
4.
First Given Name
Second Given Name
-Given names must begin in the leftmost
position in the spaces provided. If the
the space provided, do
names exceed
not attempt to type beyond.
5.
FPS Number
-The FPS number is to be entered in this
block.
FPS number must consist of six numeric
characters followed by '-' or 'A'. If the
numeric characters are fewer than six,
necessary.
If the FPS number ends in
neither '-' or 'A', place '-' as the
final character. The FPS number must
always fill the seven positions in the
space provided.
i.e.
123A
456728
791
837164A
89421
000123A
456728000791837164A
089421-
-
6)
Date of Birth
49
-
-Birthdate must consist of seven
characters beginning in the leftmost position of the space
provided . The first two char-acters must be numeric indicating
the day. The next three characters must be alphabetic indic-ating the month. The last two
characters must be numberic indicating the last two digits of the
year.
i.e.
7)
Sex
JAN 1, 1946 ---- 01JAN46
DEC 29, 1909---- 29DEC09
-Sex must consist of one alphabetic
character as follows:
Female
Male
•
No other character is to be used in
this block.
8) Race
-Race must consist of one alphabetic character as follows:
White
Coloured
C
No other character is to be used in
this block.
9) Height
-Height must consist of three numeric
characters; one numeric character
for feet; the second two numeric
characters for inches.
If inches
less than ten, a zero must
precede the number.
i.e. five feet ten inches --510
six feet two inches --602
10) Weight
•
Weight must consist of three numeric characters indicating weight in
pounds.
If weight is less than one
hundred pounds, the first character
must be zero.
i.e. one hundred ten lbs. ---110
ninety eight pounds ---098
- 50 -
•
11)
Eye Colour
-Eye colour must begin in the leftmost position of the space provide&
Eye colour must be coded according
to the following:
Blue
Brown
Green
Hazel
Black
Maroon
Grey
12)
Hair
-Hair colour must begin in the left
most position of the space provided.
Hair colour must be coded according
to the following:
Brown
Black
Blond
Red
White
Grey
Bald
13)
Start Date
BLU
BRN
GRN
HZL
BLK
MRN
---GRY
----------------
BRN
BLK
BLND
RED
WHI
GRY
BLD
-The "start date" must consist of
seven characters beginning in the
leftmost position of the space provided. The first two characters
must be numeric indicating the day
on which the conditional release or
change is to begin.
The next three
characters must be alphabetic
indicating the month. The last two
characters must be numeric indicating the last two digits of the year.
i.e. July 10, 1976 ---- 10JUL76
Dec 5, 1976
---- 05DEC76
The foregoing is also applicable to
Day Parole; however, in the case of
Day Parole the actual time and day(s;
that the inmate will be out must be
entered in the remarks block, reference number 18.
•
- 51 -
•
14)
End Date
-The "end date" must consist of seven
characters beginning in the leftmost position of the space provided.
This field indicates the date on which the
conditional release or change is to end
(if applicable). Code according to the
same structure and instructions as "start
date" above reference number 13).
15)
Case Number
-Leave blank.
16)
MKS, Scars, etc.
-Beginning in the leftmost position of the
space provided briefly note scars, tattoos,
etc.
If necessary use abbreviations to
stay within the space provided.
If scars,
tattoos, etc. exceed the space provided,
do not attempt to type beyond.
17)
Address
Do not write in this space.
-In the space provided, type the residence
address and telephone no. where the
individual can be contacted.
If the
resident address is not immediately known
enter the NPS office responsible for
supervision. When the address becomes
known the change must be recorded by
completing NPS 3201.
i.e. Institution address if on Day Parole.
Home address if on Parole or Mandatory
Supervision.
•
18)
Remarks
-Provide details as appropriate regarding
special conditions,instructions,offence,
parole reduced, change in D.O., name
and address of the Institution from
which the parolee is being released.
19)
NPS Reporting Office
-Enter NPS office responsible for
supervision.
20)
Address
-Enter address of NPS responsible for
supervision.
- 52 -
21)
Telephone number
-enter telephone number of NPS office
responsible for supervision.
22)
Signature of District
Director or Delegated
Officer
-enter name of person authorized by the
District Director to the form. Type
name and sign form in the same space.
23)
•
•
Issuing Office
-enter the name of the D.O. completing
the form if other than the Supervising D.O.
•
•
NPS 3201
TO FOLLOW
- 54-
•
11›
•
PART III
-
Reporting Unlawful Absences
— 55 —
General
Canada
111+ Solicitor
Canada
Pénitenciers
Penitentiaries
AVIS D'ABSENCE
ILLÉGALE DONNÉ À LA
POLI CE
POLICE NOTIFICATION
OF ESCAPE/
UNLAWFULLY AT LARGE
Institution
NOTE: To be completed immediately
following the incident.
NOTE: À faire remplir immédiatement après
l'incident.
Surnarne — HOT de Famille
Height
Grandeur
Weight
Poids
1 et Given Name — ler prénom
Hair Colour
Couleur
des cheveux
Date of — Date de
Birth
naissance
e.Clie
Age
Sex
Sexe
Race
2nd Given Name — 2 1ème prénom
1F.P.S. Number —Numéro SED
Complexion — Teint
Eye Colour
Couleur
des yeux
-■■•
*
Distinctive Physical Characteristics —Signes particuliers
WARRANT ISSUED
MANDAT DÉLIVRÉ"
Specify — Préciser
YOS
Oui
No
Non
[
Type of U.A.L. —Nature de l'absence illégale
i
Time of —Moment de
l'évasion
Escape
Hour
Heure
1 Day i Month
I Mois
'Jour
Year
Année
Method of Escape —Mifthode d'ervaslon
Time Last —Vu(e) pour le
dernière fois
seen
Direction and mode of — Destination et moyen
travel (if known)
de transport (si connu)
Clothes worn when — Vétements portés pour
fast seen
le dernière fois
Hour
Heure
Day i Month 1 Yea r
!Jour Mois Année
Misses (If any) — Nom d'emprunt (S'il y a lieu)
Inmate's Place — Lieu de naias.
du détenu
of Birth
Inmate's lest Permanent Address — Dernière adresse permanente du détenu
Length of — Durée de la
Sentence
peine
Date of — Date du prononcé
de la sentence
Sentence
Place of Sentence — Lieu de le sentence
Offence(s) for which presently Incarcerated — Infractions à l'origine de l'Incarcération actuelle
1
1
Relationship — Lien de parenté
Name and Address of Next of Kin — Nom et adresse du plus proche parent
Name and Address of Correspondents — Nom et adresse des correspondants
1
1
1
i
1
i
J
--
/MN
1312
DISTRIBUTION:
COPY
COPIE
1 —
LOCAL POLICE DETACHMENT
SERVICE DE POLICE LOCAL
COPY 2
COPIE
_
FILE
DOSSIER
Appendix "A"
•
(
1). n
o wyr,imler of
rst
Ill
•L'• I
0.4 '•
, ■ ••(' (11”;
• ;j1
e"
itlen(
!Pt
September 16, 1975
Working Group
Mandate
1.
Authority
The "Working Group" on Improved Federal Correction/Law
Enforcement Interface is established under the autho. rity of the Commissioner of Penitentiaries, Solicitor
General.
2.
Responsibility
The team is responsible, within a minimum period of time,
utilizing resources available to them, to plan, organize,
and implement a communication system to provide law
enforcement agencies with more relevant and timely information pertaining to; Federal Offenders Lawful Absence
(F.O.L.A.) i.e. Temporary Absence, Parole, Day Parole and
Mandatory Supervision, and, to Federal Offenders Unlawfully
Absence (F.O.U.A.) i.e. Escapes and Unlawfully at Large.
D.
•
Terms of Reference
a)
To implement a system designed to ensure that the
CPS Preventive Security Division is advised of
certain selected categories of Federal Offenders
Lawful Absence (F.O.L.A.) prior to the event.
b)
To ensure that the law enforcement agencies are
notified effectively of unescorted Federal Offenders
Lawful Absence (F.O.L.A.) before they leave the
institution, and . that they are advised in a uniform
manner of the Federal Offenders Unlawful Absence
(F.O.U.A.) by the quickest means available, and to
provide these agencies with necessary information
to update these absences.
c)
To standardize the procedures and forms by which
Federal Offenders Lawful Absence (F.O.L.A.) and
Federal Offenders Unlawful Absence (F.O.U.A.) are
administered to minimize commitment of field
resources.
. . /2
4 .
-2-
d)
To revise the data capturing and dissemination
mechanisms on Federal Offenders Lawful/Unlawful
Absence to meet these new requirements, and,
e)
To evaluate and review the operation of the
revised Federal Offenders Lawful/Unlawful
Absence Reporting System until the project is
operating effectively.
-
4.
Scope
The Group will be required to carry out liaison and
communicate with appropriate agencies of Federal,
Provincial and Municipal governments in the correction
and law enforcement field. In carrying out their terms
of reference, the team members will work within
established policies and operating budgets.
5.
•
Accountability
The "Working Group" is directed by Mr. D. Hove
Chief', Planning Coordination, who is to be accountable
to the executive members of the Federal Correction
Agencies.
A. Therrien
Commissioner .of Penitentiaries
•
Appendix 7B"
•
Glossary of Terms
For the purpose of the project, the following listed words or
phrases mean:
Bulk file -- The general inmate file that provides for the accumulation of all documents which are not identified
with the Case History Summary file. (IDRIS FILE)
Code -- A one, two or three digit number which has been assigned
a particular meaning.
Category -- An inmate Classification according to the special
restrictions in CD 228 (6).
Completion -- The conclusion successful or otherwise to a temporary absence.
Confirmation -- Verification of an oral communication by written
copy.
•
Departure Time, Date -- Authorized time and date when the inmate
leaves the institution on temporary
absence.
Designated police address - The OPP address which has been identified to receive notification of
inmate absences.
Destination -- The address which the inmate gives as the location
to which he wishes to proceed on temporary absence
and where he can be contacted.
Destination Code -- The National Parole Service District Office
in authority for the destination location.
Represented by three digit numeric code.
Eligible -- The status of an inmate whose category and length of
time spent in an institution satisfy the criteria
required for temporary absence privileges.
End Time, Date -- Authorized time and date when the inmate must
return to the institution from temporary
absence.
Escort -- Type of escort for inmate on the temporary absence
(Security or Resocialization).
•
Extension -- A period of time duly approved for temporary absence
in addition to that authorized on the original permit.
2
Glossary of Terms (CONT'D)
Extra conditions -- Additional restrictions imposed on an inmates
temporary absence as approved by the Director.
Institutional code -- The responsibility centre code as specified
in the Financial Services manual.
ISI -- The Inmate Statistical Information section at NHQ which
receives and processes a copy of all TA permits.
Jurisdictional police -- Police who have territorial jurisdiction
in the area where the institution is
situated.
Lawful Absence -- Authorized temporary absences, day parole and
mandatory supervision.
Pending file -- A file containing documents which are non hold n ,
awaiting the next step in the processing procedure.
Permit Number -- Unique number assigned to permit from the TA
Permit Control Sheet.
Purpose -- The reason for the inmates requested temporary absence.
Special Restrictions and Conditions -- The criteria set out in
Para. 6 of CD 228.
Sponsor -- Individuals, community based agencies, or police forces
that the inmate can go to for assistance if he is
encountering problems while on temporary absence.
Recapture -- Return to the custody of appropriate authority (police
or corrections) following unlawful absence.
Return Time, Date -- The actual time and date when the inmate
returns to the institution (regardless of
permit End Time, Date.
Unlawful Absence -- Escapes and unlawfuly at large.
•
_
: .Gouvernement
canada du Canada
Appendix "C"
f.110RANDUNI
E.
c
r-
SECURIT Y-CLASSIF ICAT ION
Board Members, NPB
Regional Secretaries, NPB
Regional Directors, CPS
Regional Directors, NPS
L_
vE
1,1 0.1
-
DE
•
Écumrf
•
u f 11 4 E.
(OUR rxe-N/REFemcg
REG!
-
,-)5 1c316
-)N1
)
IC.1. 1`:.
C. P. 5
'
.
---
YOUR FILE-VarieFERENCE
W.R. Outerbridge, Chairman, NPB
A. Therrien, Commissioner, CPS
,K4
'
DATE
.
November 22, 1976
SUBJECT
()eel'
Bill C-84 Temporary Absences
1. This instruction supercedes all those previously issued on the
matter of TA for inmates serving life imposed as a minimum sentence.
It refers to both escorted and unescorted TA for rehabilitation and
humanitarian reasons.
2.
Section 21 of Bill C-84, which came into force 26-7-76, stipulates that:
except for escorted Temporary absence for medical reasons, no TA.
will be granted to any inmate sentenced to imprisonment for life
. without eligibility for parole for a specified number of years before
he has served all but three years prior to PED and in addition has NPB
approval. These requirements apply to any inmate who:
(a)
(h)
(c)
was sentenced to life for murder on or after 1-1-74; or
has had his sentence of death commuted to a life sentence on
or after 1-1-74; or
was sentenced to death for murder between 29-12-72 and 31-12-73
which sentence by virtue of section 8 of the Criminal Law
Amendment (Capital Punishment) Act is deemed to be a life
sentence. (Section 6(B) of Commissioner's Directive 228).
3.
Following the passage of Bill C-84 it was decided by the Minister
to apply the same principles to inmates serving a sentence of life
for murder who were sentenced prior to dates covered in paragraph 2
above. In order to implement the intent of the Minister's request,
and in the absence of legislative authority to grant TA's being
awarded to the Board, the Board will review these cases and make
recommendations to the Directors in whose hands the ultimate legal
authority resides.
4.
In the case of lifers sentenced for murder but not covered in
paragraph 2 above, the following will apply:
(a) these inmates remain eligible for TA in accordance with
Commissioner's Directive 228
(b) the Director of the Institution may continue to grant TA to
any inmate who was sentenced to life as a minimum punishment
and who was granted a TA before 17-11-76. However, NPB will
review all these cases and make recommendations to Directors
as to the advisability of continuing an individual series of
TA's.
... /2
,
- 2 -
•
(c)
5.
in considering those inmates sentenced to life as a minimum sentence
and who have not been granted a TA prior to 17-11-76 and
subsequently request a TA, the request shall be referred to the
Board for a recommendation. On receipt of the Board's recommendation,
for either an individual TA or an individual series of TA's, the
Institutional Director shall make the decision.
Current procedures developed by regions for dealing with TA applications
requiring submissions to the Board, will continue to apply unless you
.
are otherwise advised.
6. All Institutional Directors, CPS, District Directors, NPS to be advised.
.R. Outerbridge,
—
Chairman, NPB
A. Tyri- ien
Commissioner, CPS.
•
P.S.: The french translation will follow.
cc:
•
Executive Secretary, NPB
Director, Case Management, NPB
Director, Policy Planning & Evaluation, NPB
Registrar, NPB
Executive Director, NPS
Director, Operations, NPS
Chief, Policy Analysis, Case Preparation, NPS
Chief, Policy Analysis, Parole Supervision, NPS
Chief, Quality Control, NPS
•
Appendix "E"
CPIC Address
•
•
•
Newfoundland
-"B" Division
R.C.M. Police
Box 4300
St. John's Nfld
AlC 5S8
Prince Edward Island
-"H" Division
R.C.M. Police
Box 2286
Halifax, N.S.
B3J 3E1
Nova Scotia
-"H" Division
P.C.M. Police
Box 2286
Halifax, N.S.
B3J 3E1
New Brunswick
-"J" Division
R.C.M. Police
Box 3900
Fredericton, N.B.
E3B 4Z8
Québec
-Quebec Police Force
Box 1400, Station "C"
Montreal, Que.
H2L 4K7
Ontario
-Director,
Central Records & Communications
Branch
Ontario Provincial Police
90 Harbour St.,
Toronto, Ont.
M7A 2S1
Manitoba
-"D" Division
R.C.M. Police
Box 922
Winnipeg, Man
R3C 2T4
Saskatchewan
-"F" Division
R.C.M. Police
Box 2500
Regina, Sask.
S4P 3K7
CPIC Address
•
•
Alberta
- "K" Division
R.C.M. Police
Box 1320
Edmonton, Alta
T53 202
British Columbia
-"En Division
R.C.M. Police
1200 West 73rd Avenue
Vancouver, B.C.
V6P 6G6
•
•
•
4

Electronic text - Sécurité publique Canada

Transcription

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