Solicitation Closes - L`invitation prend fin 02:00

Transcription

Part - Partie 1 of - de 2
See Part 2 for Clauses and Conditions
Voir Partie 2 pour Clauses et Conditions
1 1
RETURN BIDS TO:
RETOURNER LES SOUMISSIONS À:
Title - Sujet
Security and Information Operations
Division/Division de la securite et des operations
d'information
11 Laurier St. / 11, rue Laurier
8C2, Place du Portage
Gatineau
Québec
K1A 0S5
Solicitation No. - N° de l'invitation
Date
W8474-167138/A
2016-06-07
in-service support for the HADCS
Client Reference No. - N° de référence du client
W8474-167138
GETS Reference No. - N° de référence de SEAG
PW-$$QE-071-25869
File No. - N° de dossier
CCC No./N° CCC - FMS No./N° VME
071qe.W8474-167138
REQUEST FOR PROPOSAL
DEMANDE DE PROPOSITION
Proposal To: Public Works and Government
Services Canada
We hereby offer to sell to Her Majesty the Queen in right
of Canada, in accordance with the terms and conditions
set out herein, referred to herein or attached hereto, the
goods, services, and construction listed herein and on any
attached sheets at the price(s) set out therefor.
Proposition aux: Travaux Publics et Services
Gouvernementaux Canada
Solicitation Closes - L'invitation prend fin
at - à 02:00 PM
on - le 2016-06-15
F.O.B. - F.A.B.
Plant-Usine:
Destination:
Time Zone
Fuseau horaire
Eastern Daylight Saving
Time EDT
Other-Autre:
Address Enquiries to: - Adresser toutes questions à:
Buyer Id - Id de l'acheteur
Munro, Celine
071qe
Telephone No. - N° de téléphone
FAX No. - N° de FAX
(819) 420-1768 (
(819) 956-0636
)
Destination - of Goods, Services, and Construction:
Destination - des biens, services et construction:
Nous offrons par la présente de vendre à Sa Majesté la
Reine du chef du Canada, aux conditions énoncées ou
incluses par référence dans la présente et aux annexes
ci-jointes, les biens, services et construction énumérés
ici sur toute feuille ci-annexée, au(x) prix indiqué(s).
Specified Herein
Précisé dans les présentes
Comments - Commentaires
Instructions: See Herein
Instructions: Voir aux présentes
Vendor/Firm Name and Address
Raison sociale et adresse du
fournisseur/de l'entrepreneur
Delivery Required - Livraison exigée
Delivery Offered - Livraison proposée
See Herein
Vendor/Firm Name and Address
Raison sociale et adresse du fournisseur/de l'entrepreneur
Issuing Office - Bureau de distribution
Security and Information Operations Division/Division de
la securite et des operations d'information
11 Laurier St. / 11, rue Laurier
8C2, Place du Portage
Gatineau
Québec
K1A 0S5
Telephone No. - N° de téléphone
Facsimile No. - N° de télécopieur
Name and title of person authorized to sign on behalf of Vendor/Firm
(type or print)
Nom et titre de la personne autorisée à signer au nom du fournisseur/
de l'entrepreneur (taper ou écrire en caractères d'imprimerie)
Signature
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Date
Amd. No. - N° de la modif.
W8474-167138/A
Client Ref. No. - N° de réf. du client
W8474-167138
Buyer ID - Id de l'acheteur
071qe
File No. - N° du dossier
071qeW8474-167138
TABLE OF CONTENTS
PART 1 - GENERAL INFORMATION ........................................................................................................... 3
1.1 SECURITY REQUIREMENTS.............................................................................................................................3
1.2 REQUIREMENT .................................................................................................................................... 3
1.3 OPTION TO EXTEND THE CONTRCT ....................................................................................................... 3
PART 2 - BIDDER INSTRUCTIONS ....................................................................................................................... 3
2.1 STANDARD INSTRUCTIONS, CLAUSES AND CONDITIONS ........................................................................ 3
2.2 SUBMISSION OF BIDS .......................................................................................................................... 4
2.3 APPLICABLE LAWS .............................................................................................................................. 4
PART 3 - BID PREPARATION INSTRUCTIONS ...................................................................................................... 4
3.1 FINANCIALBID.....................................................................................................................................................4
PART 4 - EVALUATION PROCEDURES AND BASIS OF SELECTION ......................................................................... 4
4.1 VALIIDITY PERIOD...........................................................................................................................................4
PART 5 - CERTIFICATIONS AND ADDITIONAL INFORMATION.................................................................................. 4
5.1 CERTIFICATIONS REQUIRED WITH THE BID.....................................................................................................4
5.2 CERTIFICATIONS PRECEDENT TO CONTRACT AWARD AND ADDITIONAL INFORMATION................................5
PART 6 - RESULTING CONTRACT CLAUSES ........................................................................................... 6
6.1 SECURITY REQUIREMENTS.............................................................................................................................6
6.2 REQUIREMENT .................................................................................................................................... 6
6.3 OPTION TO EXTEND THE CONTRACT .................................................................................................... 6
6.4 TASKING PROCEDURES - IN-SERVICE SUPPORT ................................................................................... 7
6.5 PRICING APPROACH FOR TASKING ....................................................................................................... 7
6.6 TASK CLOSURE .................................................................................................................................. 8
6.7 STANDARD CLAUSES AND CONDITIONS ................................................................................................ 8
6.8 TERM OF CONTRACT......................................................................................................................................9
6.9 AUTHORITIES..................................................................................................................................................9
6.10 PAYMENT......................................................................................................................................................10
6.11 SHIPPING INSTRUCTIONS.............................................................................................................................12
6.12 INVOICES INSTRUCTIONS..............................................................................................................................12
6.13 CERTIFICATIONS................................................................................................................................................13
6.14 APPLICABLE LAWS........................................................................................................................................13
6.15 PRIORITY OF DOCUMENTS...........................................................................................................................13
6.16 DEFENCE CONTRACT....................................................................................................................................14
6.17 SACC MANUAL CLAUSES .................................................................................................................. 14
6.18 INSPECTION AND ACCEPTANCE .......................................................................................................... 14
6.19 INSURANCE ...................................................................................................................................... 14
6.20 EXISTING TECHNICAL PUBLICATIONS - TRANSLATION .......................................................................... 14
6.21 ELLESMERE ISLAND - PERSONNEL TRANSPORTATION/ACCOMODATIONS ............................................... 14
6.22 ELLESMERE ISLAND - EQUIPMENT TRANSPORTATION/STORAGE ............................................................ 15
6.23 ELLESMERE ISLAND - ENVIRONMENTAL CLOTHING ............................................................................... 15
6.24 PREPARATION FOR DELIVERY ............................................................................................................. 15
6.25 ELECTROSTATIC DISCHARGE.............................................................................................................. 15
6.26 GOVERNMENT FURNISHED EQUIPMENT (GFE) .................................................................................... 15
ANNEX A - REQUIREMENT - LIST OF DELIVERABLES
ANNEX B - STATEMENT OF WORK
ANNEX C - SECURITY CHECK LIST REQUIREMENT
ANNEX D - TASK AUTHORIZATI+ON FORM
ANNEX E - PROGRESS CLAIM FORM
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PART 1 - GENERAL INFORMATION
1.1
Security Requirements
Phase 1 – There is no security requirement at Phase 1. The Contractor personnel MAY NOT ENTER
NOR PERFORM WORK ON sites where PROTECTED or CLASSIFIED information or assets are kept,
without an escort provided by the department or agency for which the work is being performed. Phase 1
will be the period from contract award until such time as the Contractor has been granted a valid DOS
issued by the Canadian Industrial Security Directorate (CISD).
Phase 2 – Is effective upon the issuance of a valid DOS by CISD. Access will be given to the
organization only if succeed to obtain the requested security clearance.
1.2
Requirement
The Contractor will supply the items detailed at Annex "A" attached hereto and all in accordance with the
Statement of Work at Annex “B” attached hereto and all in accordance with the terms and conditions of
this Contract.
1.3
Option to Extend the Contract
1.3.1
Option – Extension to the contract period
The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to two
(2) additional one-year periods under the same terms and conditions. The Contractor agrees that it will
be paid in accordance with the applicable provisions as set out in the Basis of Payment.
Canada may exercise this option at any time by sending a written notice to the Contractor at least 30
calendar days before the expiry date of the Contract. The option may only be exercised by the
Contracting Authority, and will be evidenced for administrative purposes only, through a contract
amendment. This option shall be valid for a period of one (1) year from the date of award of the contract.
PART 2 - BIDDER INSTRUCTIONS
2.1
Standard Instructions, Clauses and Conditions
All instructions, clauses and conditions identified in the bid solicitation by number, date and title are set
out in the Standard Acquisition Clauses and Conditions Manual (https://buyandsell.gc.ca/policy-andguidelines/standard-acquisition-clauses-and-conditions-manual) issued by Public Works and Government
Services Canada.
Bidders who submit a bid agree to be bound by the instructions, clauses and conditions of the bid
solicitation and accept the clauses and conditions of the resulting contract.
The 2004 (2016-04-04) Standard Instructions - Goods or Services - Non-competitive Requirements, are
incorporated by reference into and form part of the bid solicitation.
2.2
Submission of Bids
Bids must be submitted only to Public Works and Government Services Canada (PWGSC) Contracting
Authority by the date, time and place indicated on page 1 of the bid solicitation.
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Applicable Laws
Any resulting contract must be interpreted and governed, and the relations between the parties
determined, by the laws in force in the province of Ontario, Canada.
Bidders may, at their discretion, substitute the applicable laws of a Canadian province or territory of their
choice without affecting the validity of their bid, by deleting the name of the Canadian province or territory
specified and inserting the name of the Canadian province or territory of their choice. If no change is
made, it acknowledges that the applicable laws specified are acceptable to the Bidders.
PART 3 - BID PREPARATION INSTRUCTIONS
3.1
Financial Bid
Bidders must submit their financial bid in accordance with the Basis of Payment, The total amount of
Goods and Services Tax (GST) or Harmonized Sales tax (HST) is to be shown separately, if applicable.
PART 4 - EVALUATION PROCEDURES AND BASIS OF SELECTION
4.1
Validity Period
The Bidder's bid must be valid for a period of 90 days from the date of submission.
PART 5 – CERTIFICATIONS AND ADDITIONAL INFORMATION
Bidders must provide the required certifications and additional information to be awarded a contract.
The certifications provided by Bidders to Canada are subject to verification by Canada at all times. Unless
specified otherwise, Canada will declare a bid non-responsive, or will declare a contractor in default if any
certification made by the Bidder is found to be untrue whether made knowingly or unknowingly, during the
bid evaluation period or during the contract period.
The Contracting Authority will have the right to ask for additional information to verify the Bidder’s
certifications. Failure to comply and to cooperate with any request or requirement imposed by the
Contracting Authority will render the bid non-responsive or constitute a default under the Contract.
5.1
Certifications Required with the Bid
Bidders must submit the following duly completed certifications as part of their bid.
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Integrity Provisions - Declaration of Convicted Offences
In accordance with the Ineligibility and Suspension Policy (http://www.tpsgc-pwgsc.gc.ca/ci-if/politiquepolicy-eng.html), the Bidder must provide with its bid the required documentation, as applicable, to be
given further consideration in the procurement process.
5.2
Certifications Precedent to Contract Award and Additional Information
The certifications and additional information listed below should be submitted with the bid, but may be
submitted afterwards. If any of these required certifications or additional information is not completed and
submitted as requested, the Contracting Authority will inform the Bidder of a time frame within which to
provide the information. Failure to provide the certifications or the additional information listed below
within the time frame provided will render the bid non-responsive.
5.2.1
Integrity Provisions – Required Documentation
In accordance with the Ineligibility and Suspension Policy (http://www.tpsgc-pwgsc.gc.ca/ci-if/politiquepolicy-eng.html), the Bidder must provide the required documentation, as applicable, to be given further
consideration in the procurement process.
5.2.2
Federal Contractors Program for Employment Equity - Bid Certification
By submitting a bid, the Bidder certifies that the Bidder, and any of the Bidder's members if the Bidder is a
Joint Venture, is not named on the Federal Contractors Program (FCP) for employment equity "FCP
Limited Eligibility to Bid" list (http://www.labour.gc.ca/eng/standards_equity/eq/emp/fcp/list/inelig.shtml)
available from Employment and Social Development Canada (ESDC) - Labour's website.
Canada will have the right to declare a bid non-responsive if the Bidder, or any member of the Bidder if
the Bidder is a Joint Venture, appears on the “FCP Limited Eligibility to Bid “ list at the time of contract
award.
5.2.3
Additional Certifications Precedent to Contract Award
5.2.3.1 Price Certification - Canadian-based Suppliers (other than agency and resale outlets)
The Bidder certifies that the price proposed
a.
b.
c.
is not in excess of the lowest price charged anyone else, including the Bidder's most
favoured customer, for the like quality and quantity of the goods, services or both;
does not include an element of profit on the sale in excess of that normally obtained by the
Bidder on the sale of goods, services or both of like quality and quantity, and
does not include any provision for discounts to selling agents.
5.2.3.2 Price Support - Non-competitive Bid
The Bidder must provide, on Canada's request, one or more of the following price support, if applicable:
a. a current published price list indicating the percentage discount available to Canada; or
b. copies of paid invoices for the like quality and quantity of the goods, services or both sold to other
customers; or
c. a price breakdown showing the cost of direct labour, direct materials, purchased items,
engineering and plant overheads, general and administrative overhead, transportation, etc., and
profit; or
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d. price or rate certifications; or
e. any other supporting documentation as requested by Canada.
PART 6 - RESULTING CONTRACT CLAUSES
The following clauses and conditions apply to and form part of any contract resulting from the bid
solicitation.
6.1
Security Requirements
Phase 1 – There is no security requirement at Phase 1. The Contractor personnel MAY NOT ENTER
NOR PERFORM WORK ON sites where PROTECTED or CLASSIFIED information or assets are kept,
without an escort provided by the department or agency for which the work is being performed. Phase 1
will be the period from contract award until such time as the Contractor has been granted a valid DOS
issued by the Canadian Industrial Security Directorate (CISD).
Phase 2 – Is effective upon the issuance of a valid DOS by CISD. Access will be given to the
organization only if succeed to obtain the requested security clearance.
1.
The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer,
hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial
Security Directorate (CISD), Public Services and Procurement Canada (PSPC).
2.
The Contractor/Offeror personnel requiring access to sensitive work site(s) must EACH hold a
valid RELIABILITY STATUS, granted or approved by CISD/PSPC.
3.
Subcontracts which contain security requirements are NOT to be awarded without the prior
written permission of CISD/PSPC.
4.
The Contractor/Offeror must comply with the provisions of the:
a.
b.
6.2
Security Requirements Check List and security guide (if applicable), attached at Annex C;
Industrial Security Manual (Latest Edition).
Requirement
The Contractor will supply the items detailed at Annex "A" attached hereto and all in accordance with the
Statement of Work at Annex “B” attached hereto and all in accordance with the terms and conditions of
this Contract.
6.3
The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to two
(2) additional one-year periods under the same terms and conditions. The Contractor agrees that it will
be paid in accordance with the applicable provisions as set out in the Basis of Payment.
Canada may exercise this option at any time by sending a written notice to the Contractor at least 30
calendar days before the expiry date of the Contract. The option may only be exercised by the
Contracting Authority, and will be evidenced for administrative purposes only, through a contract
amendment. This option shall be valid for a period of one (1) year from the date of award of the contract.
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6.4
Tasking Procedures – In-Service Support (ISS)
(a)
Support services shall be performed in accordance with the Statement of Requirement (SOR)
that will be raised by the Technical Authority (TA) when a Task Request (TR) is being
initiated.
(b)
All support services work shall be authorized through tasks. The TA will initiate the process
of obtaining a proposal from the Contractor by issuing a Task Request. In his request, the TA
shall provide the TR number (to be assigned by the Requisitioning Authority [RA]), a proposal
due date, as well as a SOR which will contain a description of the nature of the Work to be
performed.
(c)
The Contractor shall provide a detailed proposal within the time frame specified on the TR.
Should the time limit be unachievable, the Contractor shall advise the TA within 5 calendar
days and both parties shall negotiate a new mutually acceptable date.
(d)
The Contractor's proposal shall include (i) a technical portion which contains a description of
work and how it will be performed, a Work Breakdown Structure (WBS [if required in the TR]),
a list of deliverables, a schedule, any other relevant information; and (ii) a financial portion
which details a breakdown of labour hours and labour rates by labour categories, the
extended labour costs, a list of material and other direct costs and their associated individual
costs, subcontracts, travel and living, and applicable taxes. In its proposal, the Contractor
shall clearly identify if the proposal is firm price, ceiling price or subject to a limitation of
expenditure, as defined in the Pricing Approach for Taskings.
(e)
The TA is responsible to review the technical portion of the proposal and the level of effort
proposed. The RA is responsible to ensure that the basis of payment is applied, When the
two parties agree, a requisition on a Contract (DND 626) will be issued. The DND 626 shall
make reference to the applicable Task Request number.
(f)
The Contractor shall not proceed with any work without a duly authorized DND 626.
(g)
The RA may approve all tasks under CAD $25,000.00, HST/GST included. Furthermore, the RA
may approve amendments to a task up to an aggregate amount (value of DND 626 plus all
amendments) of CAD $25,000.00, GST/HST included. For administrative purposes, the RA
shall provide a copy of the tasking to PWGSC.
(h)
The PWGSC Contracting Authority shall approve any task in excess of CAD $25,000.00
GST/HST included.
(i)
When a task is subject to a limitation of expenditure and it becomes evident that the
authorized level of expenditure will be exceeded, the Contractor shall immediately advise the
Contracting and Requisitioning Authorities. Under no circumstances is the authorized level
of expenditure to be exceeded.
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6.5
Pricing Approach for Tasking
(a)
The Contractor may submit a "Firm Price" quote to the TA when the Scope of Work for
tasking on a form DND 626 is clearly understood by both parties and no changes are
anticipated in the Scope of the Work.
(b)
The Contractor may submit a "Ceiling Price" quote to the TA. The term Ceiling Price is the
maximum price that is to be paid to the Contractor and beyond which the Contractor will
not receive additional compensation for the defined Work. In such a case, both parties
agree prior to the Work authorization that the price may be subject to downward revision,
based on the actual cost, on completion of the task.
(c)
When it is not possible for the Contractor to submit a "Firm Price" or a "Ceiling Price" as
described above, the Contractor may submit a "Limitation of Expenditure" quote to the TA. The
Contractor shall be paid at the rates in this Contract subject to the financial limitation specified in
the Work authorization documentation.
(d)
The Firm Price, Ceiling Price and/or the Limitation of Expenditure quote shall be based on the
labour categories and rates included in the Basis of Payment of the contract. All proposed prices
and cost estimates shall be supported by detailed cost breakdown.
(e)
For a task which is subject to a Limitation of Expenditure as described in sub-article (c) above,
the Contractor shall notify the proper authority in writing as to the inadequacy of its Limitation of
Expenditure:
i)
when the resources required for its timely completion reaches 75% of the authorized task
funding; or
ii)
if during the execution of the authorized tasking it appears to the Contractor that the
Scope of Work is greater than had been anticipated and that the funds provided for a
task are inadequate.
(f)
When providing this notification the Contractor shall, as a minimum, identify: estimated
person-hours and schedule forecast to complete, resources available and impact on other tasks
versus overall man-hours available, work around plan and risk assessment. A revised proposal
and proper justification for the requested amendment shall be submitted to the proper approval
Authority for consideration.
6.6
Task Closure
(a)
Once a task is completed and all deliverables have been submitted and approved, the Contractor
shall notify the RA, TA and CA electronically.
(b)
All closures will be subject to TA acceptance of final results of the project/tasking deliverables.
6.7
Standard Clauses and Conditions
All clauses and conditions identified in the Contract by number, date and title are set out in the Standard
Acquisition Clauses and Conditions Manual (https://buyandsell.gc.ca/policy-and-guidelines/standardacquisition-clauses-and-conditions-manual) issued by Public Works and Government Services Canada.
6.7.1
General Conditions
2030 (2016-04-04) General Conditions - Higher Complexity - Goods, apply to and form part of the
Contract.
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Supplemental General Conditions
4006 (2010-08-16) Contractor to Own Intellectual Property Rights in Foreground Information
6.8
Term of Contract
6.8.1
Period of the Contract
The period of the contract is three (3) years from contract award date.
6.9
Authorities
6.9.1
Contracting Authority
The Contracting Authority for the Contract is:
Céline Munro
Supply Specialist
Public Works and Government Services Canada
Electronics, Munitions and Tactical Systems Procurement Directorate
11 Laurier Street, PDP III, 8C2
Gatineau, Quebec
K1A 0S5
Telephone:
819-420-1768
Facsimile:
613-956-6907
E-mail address: [email protected]
The Contracting Authority is responsible for the management of the Contract and any changes to the
Contract must be authorized in writing by the Contracting Authority. The Contractor must not perform
work in excess of or outside the scope of the Contract based on verbal or written requests or instructions
from anybody other than the Contracting Authority.
6.9.2
Technical Authority
The Technical Authority for the Contract is:
Mr. Yves Gauthier
Department of National Defence
Telephone: 613-990-4075
E-mail: [email protected].
The Technical Authority named above is the representative of the department or agency for whom the
Work is being carried out under the Contract and is responsible for all matters concerning the technical
content of the Work under the Contract. Technical matters may be discussed with the Technical
Authority, however the Technical Authority has no authority to authorize changes to the scope of the
Work. Changes to the scope of the Work can only be made through a contract amendment issued by the
Contracting Authority.
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Task Authorization - Requisition Authority
Ms. Jodi Bell
DES Proc 4-4-4-2
Tel : 613-991-3668
Fax : 613-991-5323
Email : [email protected]
6.9.4
Contractor's Representative
Mr/Ms: _____________
Telephone: ____________
Facsimile: ____________
E-mail: __________
6.10
Payment
6.10.1 Basis of Payment
Item 1, Options Items 2 and 3 – Thermin II Analysis/Reporting
For the Work described in Annex A, Requirement - List of Deliverables.
In consideration of the Contractor satisfactorily completing its obligations under the Contract, the
Contractor will be paid a firm unit price(s) detailed herein, in Canadian funds. Delivered Duty Paid (DDP)
Destination as per Incoterms 2000, Goods and Services Tax or Harmonized Sales Tax is extra, if
applicable.
For the firm price portion of the Work only, Canada will not pay the Contractor for any design changes,
modifications or interpretations of the Work unless they have been approved, in writing, by the
Contracting Authority before their incorporation into the Work.
Task Authorization On-Site In-Service Support Services
For the In-Services Support services detailed in the Statement of Work at article 3.0 Tasks, sub-article 3.2
f), g) and h), the Contractor will be paid the all inclusive firm per diem rate detailed at Annex “A- Table
2” herein, GST/HST excluded.
Task Authorization On-Site In-Service Support Services Travel and Living
The Contractor will be reimbursed its authorized travel and living expenses reasonably and properly
incurred in the performance of the Work, at cost, without any allowance for profit and/or administrative
overhead, in accordance with the meal, private vehicle and incidental expenses provided in Appendices
B, C and D of the National Joint Council Travel Directive, articles 6.22 to 6.26 and with the other
provisions of the directive referring to "travellers", rather than those referring to "employees".
All payments are subject to government audit.
Estimated Cost: C$24,000.00, HST included.
Canada will not pay the Contractor for any design changes, modifications or interpretations of the Work,
unless they have been authorized, in writing, by the Contracting Authority before their incorporation into
the Work.
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Task Authorization Other Direct Expenses (material)
The Contractor will be reimbursed for the direct expenses reasonably and properly incurred in the
performance of the Work. These expenses will be paid at actual cost without mark-up, upon submission
of an itemized statement supported by receipt vouchers.
6.10.2 Fiscal Year Limitation - Task Authorization On-Site In-Service Support Services
Notwithstanding any other provision of this Contract, the Contractor shall plan the Work performed under
this Contract an incur expenditures in such a way as to ensure that amounts payable for Work performed
during any fiscal period of 1 April to 31 March does not exceed the amount shown below, GST/HST
excluded.
Limitation of Expenditure per years:
Fiscal Year
Contract award date to 31 March 2017
1 April 2017 to 31 March 2018
1 April 2018 to 31 March 2019
Amount
$20,000.00
$20,000.00
$20,000.00
6.10.3 Method of Payment
6.10.3.1 Schedule of Milestones – Thermin II Analysis/Reporting
The schedule of milestones for which payments will be made in accordance with the Contract is as
follows:
Milestone
No.
Description or "Deliverable"
Firm Amount
(Cdn –
HST excluded)
1
Tri-annual report #1, July 2015 to October 2015
$
2
Tri-annual report #2, November 2015 to February 2016
$
3
Tri-annual report #3, March 2016 to June 2016
$
4
$
5
$
6
$
7
$
8
$
9
$
10
$
11
Tri-annual report # 11, November 2018 to February 2019
$
12
Tri-annual report # 12, March 2019 to June 2019
$
13
$
Option 1
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"Delivery Date"
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Milestone
No.
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Description or "Deliverable"
Firm Amount
(Cdn –
HST excluded)
$
15
$
16
$
17
$
Due Date or
"Delivery Date"
Option 2
6.10.3.2 Milestone Payments – Item 1 Thermin II Analysis/Reporting
Canada will make milestone payments in accordance with the Schedule of Milestones detailed in the
Contract and the payment provisions of the Contract if:
a. an accurate and complete claim for payment using PWGSC-TPSGC 1111, Claim for Progress
Payment, and any other document required by the Contract have been submitted in accordance
with the invoicing instructions provided in the Contract;
b. all the certificates appearing on form PWGSC-TPSGC 1111 have been signed by the respective
authorized representatives;
c.
all work associated with the milestone and as applicable any deliverable required has been
completed and accepted by Canada.
6.10.3.3 Task Authorization On-Site In-Service Support Services
SACC Manual Clause H1001C (2008-05-12) Multiple Payments
6.10.3.4 SACC Manual Clauses
SACC Manual Clause C0100C (2010-01-11) Discretionary Audit - Commercial Goods and/or Services
6.11
Shipping Instructions - Delivery at Destination
Goods must be consigned to the destination specified in the Contract and delivered:
a) Delivered Duty Paid (DDP) Destination at the following address as per the Incoterms 2000 for
shipments from a commercial contractor.
Department of National Defence
101 Goldenrod Drive
Ottawa, Ontario
K1A 0K2
Attn: Mr. Yves Gauthier
6.12
Invoicing Instructions - Progress Payment Claim
1.
The Contractor must submit a claim for payment using form PWGSC-TPSGC 1111, Claim for
Progress Payment.
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Each claim must show:
a. all information required on form PWGSC-TPSGC 1111;
b. all applicable information detailed under the section entitled "Invoice Submission" of the
general conditions;
c. a list of all expenses;
e. the description and value of the milestone claimed as detailed in the Contract.
Each claim must be supported by:
a. a copy of time sheets to support the time claimed;
b. a copy of the invoices, receipts, vouchers for all direct expenses, travel and living
expenses;
c. a copy of the monthly progress report.
2. Applicable Taxes must be calculated on the total amount of the claim before the holdback is
applied. At the time the holdback is claimed, there will be no Applicable Taxes payable as it was
claimed and payable under the previous claims for progress payments.
3. The Contractor must prepare and certify one original and two (2) copies of the claim on form
PWGSC-TPSGC 1111, and forward it to the Technical Authority identified under the section
entitled "Authorities" of the Contract for appropriate certification after inspection and acceptance
of the Work takes place.
4.
The Technical Authority will then forward the original and two (2) copies of the claim to the
Contracting Authority for certification and onward submission to the Payment Office for the
remaining certification and payment action.
4. The Contractor must not submit claims until all work identified in the claim is completed.
6.13
Certifications
6.13.1 Compliance
The continuous compliance with the certifications provided by the Contractor in its bid and the ongoing
cooperation in providing additional information are conditions of the Contract. Certifications are subject to
verification by Canada during the entire period of the Contract. If the Contractor does not comply with any
certification, fails to provide the additional information, or if it is determined that any certification made by
the Contractor in its bid is untrue, whether made knowingly or unknowingly, Canada has the right,
pursuant to the default provision of the Contract, to terminate the Contract for default.
6.14
Applicable Laws
The Contract must be interpreted and governed, and the relations between the parties determined, by the
laws in force in the province of Ontario, Canada.
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Priority of Documents
If there is a discrepancy between the wording of any documents that appear on the list, the wording of the
document that first appears on the list has priority over the wording of any document that subsequently
appears on the list.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(f)
the Articles of Agreement;
the supplemental general conditions 4006 (2010-08-16) Contractor to Own Intellectual Property
Rights in Foreground Information
the general conditions 2030 (2016-04-04) General Conditions - Higher Complexity – Goods;
Annex A, Requirement – List of Deliverables;
Annex B, Statement of Work;
Annex C, Security Requirements Check List;
Annex D, Task Authorization Form DND 626;
Annex E, Progress Payment Form 111;
the Contractor's bid dated _______ (insert date of bid).
6.16
Defence Contract
SACC Manual clause A9006C (2012-07-16) Defence Contract
6.17
SACC Manual Clauses
SACC Manual Clause A9062C (2011-05-16) Canadian Forces Site Regulations
SACC Manual Clause C2801C (2014-11-27) Priority Rating - Canadian Contractors
SACC Manual Clause A9019C (2011-05-16) Hazardous Waste Disposal
SACC Manual Caluse R2804D (2008-05-12) GC4 – Protective Measures
6.18
Inspection and Acceptance
The Technical Authority is the Inspection Authority. All reports, deliverable items, documents, goods and
all services rendered under the Contract are subject to inspection by the Inspection Authority or
representative. Should any report, document, good or service not be in accordance with the
requirements of the Statement of Work and to the satisfaction of the Inspection Authority, as submitted,
the Inspection Authority will have the right to reject it or require its correction at the sole expense of the
Contractor before recommending payment.
6.19
Insurance
The Contractor is responsible for deciding if insurance coverage is necessary to fulfill its obligation under
the Contract and to ensure compliance with any applicable law. Any insurance acquired or maintained by
the Contractor is at its own expense and for its own benefit and protection. It does not release the
Contractor from or reduce its liability under the Contract.
6.20
Existing Technical Publications – Translation
The Contractor grants to Canada a non-exclusive, perpetual, irrevocable and royalty-free license to
translate and reproduce for government use all or any part of the technical publications supplied with the
equipment delivered under the Contract. Copyright in the translation made by Canada or by independent
contractors engaged by Canada will belong to Canada.
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6.21
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Ellesmere Island – Personnel transportation/accommodations
6.21.1 DND will commit to transporting a maximum of four (4) Contractor personnel to/from Ellesmere
Island for the site survey, installation and cut-over activities. This commitment involves
transportation of Contractor personnel from/to 8 wing Trenton, located at Trenton, Ontario to/from
CFS Alert and Eureka via a CC130 Hercules aircraft.
6.21.2 The Contractor shall be responsible for all costs associated with travel to/from Trenton, Ontario.
The Contractor shall be responsible for all accommodation costs associated with travel to/from
Trenton, Ontario. Rations and quarters for Contractor personnel staying on Ellesmere Island will
be supplied by DND. Due to weather or aircraft mechanical problems, there are occasions where
the aircraft must overnight in the location other than Eureka or CFS Alert. Should such an event
occur, the Contractor shall be responsible for all associated accommodation cost. It is
recommended that personnel carry a minimum of $250.00 Canadian and $100.00 US cash.
6.21.3 Once on Ellesmere Island, DND will provide ground transportation for personnel and provide
helicopter transport of personnel to the remote microwave sites.
6.22
Ellesmere Island – Equipment transportation/storage
The Contractor shall be responsible for all costs associated with transportation of equipment to/from
Trenton and Montreal. Once on Ellesmere Island, DND will provide storage and ground transportation for
equipment, and provide helicopter transport of equipment to the remote microwave sites.
6.23
Ellesmere Island – Environmental clothing
Environmental clothing is required for boarding of DND aircraft flying in the High Arctic. The Contractor is
responsible to ensure personnel travelling to the High Arctic have the required arctic clothing, tuque with
the mittens, parka and boots rated for -40 degrees Celsius.
6.24
Preparation for delivery
6.24.1 The Contractor shall be responsible for ensuring that all equipment is packaged and protected to
ensure its safe arrival at destination.
6.24.2 All equipment shall be enclosed in crates or transit cases for transportation. The crates and
transit cases shall be of solid construction (i.e. wood, metal) and provide suitable protection
sufficient to withstand being left in a rain storm. Within the crate or transit case, the equipment
shall be protected with bubble wrap or foam. Loose packing materials such as popcorn,
Styrofoam bits SHALL NOT be used.
6.24.3 Each crate/transit case shall be clearly labeled with the following information:
(a) Destination: Eureka or CFS Alert;
(b) Project: HADCS II Microwave Repeater Power System; and
(c) Contents, weight and dimensions of each crate/transit case and total weight of the pallet.
6.25
Electrostatic Discharge (ESD) Protection
6.25.1 All work (including packaging, unpackaging, soldering, testing) performed on ESD sensitive
components and printed circuit boards shall be performed at an ESD protective workstation.
6.25.2 All ESD sensitive components and printed circuit boards shall be stored in ESD protective
packaging and appropriately labeled.
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Government furnished Equipment (GFE)
Where a requirement exist for the Contractor to borrow any equipment from the Department of National
Defence, the Contractor is responsible for returning such equipment in good working order on completion
of the Loan Agreement. Government Furnished Equipment borrowed by the Contractor shall be properly
maintained by the Contractor in accordance with the terms of 2030 General Conditions and in applicable
DND Loan Agreement.
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Option 2 - TherminII Analysis/Reporting
as per Annex B, Statement of Work and
article 6.11.3.1 Schedule of Milestone.
3
ea
ea
U of I
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Option 1 - TherminII Analysis/Reporting
as per Annex B, Statement of Work and
article 6.11.3.1 Schedule of Milestone.
Description
ea
U of I
11
Qty
3
3
Qty
TherminII Analysis/Reporting as per
Annex B, Statement of Work and article
6.11.3.1 Schedule of Milestone.
Description
Table 1
$
$
$
REQUIREMENT - LIST OF DELIVERABLES
2
Items
1
Items
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ANNEX A
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Unit Price
(Cdn)
Subtotal:
HST:
Total:
Unit Price
(Cdn)
$
$
$
$
$
$
Total Price
(Cdn)
Total Price
(Cdn)
$
$
$
$
Year 1
Contract Award
date to _______
(12 months)
Year 2
From _______ to
_________
(12 months)
Year 3
From _______ to
_________
(12 months)
Option Year 4
From _______ to
_________
(12 months)
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Note: The Bidder must identify labour categories and multi-year rates to the list above.
Labour Category
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Billing Rates – Firm per diem rates
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Option Year 5
From _______ to
_________
(12 months)
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ANNEX B
STATEMENT OF WORK (SOW)
FOR
DATA ANALYSIS AND IN SERVICE SUPPORT SERVICES FOR THE
HIGH ARCTIC DATA COMMUNICATION SYSTEM (HADCS)
LINE OF SIGHT MICROWAVE RADIO
THERMIN 2.5 AND SEMI-ANNUAL POWER SYSTEMS
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1.0
BACKGROUND
1.1
The Department of National Defense (DND) Assistant Deputy Minister (Information Management)
(ADM(IM)) Director General Information Management Operations/Joint Strategic Communications
System Services (DGIMO/JSCSS) is responsible for providing life cycle and system management
services for the High Arctic Data Communications System Mark II (HADCS II). This system
connects Canadian Forces Station (CFS) Alert, located at the northern end of Ellesmere Island,
Nunavut, with CFS Leitrim, located near Ottawa, Ontario. Since direct access to a geostationary
satellite is not possible at CFS Alert due to its extreme northern location, the HADCS II system
includes a 500 km microwave radio link between CFS Alert and Eureka and a satellite link between
Eureka and CFS Leitrim.
Each of the microwave radio repeaters located at six different line of sight (LoS) sites between CFS
Alert and Eureka receives power from the Thermin 2.5 Power Supply System. This system includes
a battery housed in a highly-insulated enclosure, photovoltaic panels, and a controller that
regulates the electrical and thermal state of the battery.
At each of the LoS sites, there is a semi-annual power system. The semi-annual system is a legacy
system which utilises solar power to charge a 2000Ah lead acid battery bank to provide power
during the lit season and a large bank of air-alkaline batteries to power the radios during the dark
season. The semi-annual system is not currently being used but starting summer 2017, it will be
used to power a new set of HADCS microwave radios which will operate in the 900MHz frequency
range.
These two types of power systems were custom designed and manufactured in support of the
HADCS by Diversitel Communications Inc.
2.0
SCOPE
2.1
The DND, HADCS has a requirement for the analysis of telemetry data for the Thermin 2.5 and
semi-annual power supply systems and shelter data as measured by the Remote Terminal Units
within the HADCS LoS microwave radios. This telemetry data is routinely obtained using the
HADCS Network Management System (NMS). The Contractor must process and analyze this
telemetry data to determine and report on the status of both power systems. The Contractor must
make timely recommendations on actions to be taken if/when problems arise with one or more of
the power systems. The Contractor must also test, repair/replace electrical, electronic modules or
any other elements (cabling, housing and structural elements) of the two types of Diversitel power
systems when needed due to equipment failures or environmental wear and tear. In addition, the
Contractor must provide troubleshooting and integration services pertaining to the HADCS power
systems with the existing and future microwave radio repeater equipment at the LoS sites. Thermin
and semi-annual power system equipment repair or equipment/element replacement and
troubleshooting and integration services are to be provided on a time and material basis.
2.2
The NMS routinely polls each LoS microwave radio to collect radio, shelter and power system
telemetry data. The Contractor must analyze the data and provide plots for each LoS site. The
Contractor must provide the following types of plots:
THERMIN 2.5 POWER SYSTEM
a. the total photovoltaic, battery, and load currents with time;
b. the battery/load voltage with time;
c. the battery state-of-charge with time;
d. the charge supplied to the heaters with time;
e. the ambient, controller, mean battery, and set-point temperatures with time;
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f. the calculated power consumption with time including the offset/difference in power
consumption as calculated using both the shelter and the Thermin telemetry data; and
g. the number of active heaters with time.
SEMI-ANNUAL POWER SYSTEM
a. the total photovoltaic, battery, and load currents with time;
b. the battery/load voltage with time;
c. the solar battery state-of-charge with time;
d. the calculated air-alkaline battery state-of-charge with time; and
e. the ambient temperature with time (as measured by the semi-annual power system).
2.4
Once weekly, the Contractor must provide a short summary update of the status of all power
systems. If the statuses of all systems are working in accordance with specifications, the Contractor
must send an email to the Technical Authority stating that “all systems are operating as working in
accordance with specifications.
2.5
The Contractor must advise DND as soon as practical when aware that the system is not working
in accordance with specifications any given LoS site.
3.0
TASKS
3.1
The Contractor must collect and analyze the NMS data as sent by DND. The data must be
delivered to the Contractor a minimum of twice weekly in the form of MODBUS text files and
additional NMS screen shots as may be required from time to time.
3.2
The Contractor’s must:
a.
process the MODBUS data to convert the HEX data to their corresponding decimal
values;
b.
provide weekly updates;
c.
prepare monthly plots;
d.
prepare reports on a tri-annual basis including the analysis of the Thermin and Semiannual power system status over time;
e.
provide verbal and written reports when the system is not working in accordance with
specifications;
f.
test, repair/replace electrical, electronic modules or any other elements (cabling, housing
and structural elements) of the two types of Diversitel power systems when a DND-626
task is issued by the Technical or Procurement Authority due to equipment failures or
environmental wear and tear;
g.
provide troubleshooting and integration services when required to assist with the
troubleshooting or integration of the power systems with the existing and future HADCS
microwave radio repeater equipment at the LoS sites; and
h.
provide labour, material and travel cost estimates for the repair work or work required for
the replacement of modules, elements or components with the task detailed at para 3.2 f
and para 3.2.g.
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3.3
The weekly updates must be sent via email to a list of DND personnel to be provided by the
Technical Authority (TA). The monthly plots and the tri-annual reports must be sent via email in
PDF format to the HADCS Manager. The tri-annual reports must be sent before or on 30 March, 30
July and 30 November, of every year during the contracted period. Reports when the system is not
working in accordance with specifications must be reported to the TA by phone and/or email within
12 hours of discovering the problem.
4.0
DELIVERABLES
4.1
The contractor must provide the following deliverables:
a.
weekly updates as detailed in 2.4, 3.2b and 3.3;
b.
monthly plots as detailed in 2.2, 3.2c, and 3.3;
c.
tri-annual reports as detailed in 3.2d and 3.3;
d.
reports to the TA by phone and/or email when the system is not working in accordance
with specifications within 12 hours of discovery as detailed in 2.5 and 3.2(e);
e.
test, repair or replace Thermin and semi-annual power system modules, elements or
components on a time and material basis, as detailed in 3.2f and 3.2g; and
f.
obtain an authorized DND-626 task from the DND Procurement Authority and Technical
Authority prior to proceeding with the repair or replacement deliverables required at para
4.1e.
5.0
GOVERNMENT FURNISHED EQUIPMENT (GFE)
5.1
The Thermin and Semi-annual power system Engineering, Maintenance and Test Facilities stated
in the authorized DND-626 to assist to carrying out the work will be provided as Government
Furnished Equipment (GFE) to the Contractor for the duration of this Contract.
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ANNEX "C"
SECURITY REQUIREMENTS CHECK LIST
(4 pages)
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ANNEX “D”
TASK AUTHORIZATION FORM
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National
Defence
Défense
nationale
TASK AUTHORIZATION
AUTORISATION DES TÂCHES
Contract no. – N° du contrat
All invoices/progress claims must show the reference Contract and Task numbers.
Toutes les factures doivent indiquer les numéros du contrat et de la tâche.
Amendment no. – N° de la modification
Increase/Decrease – Augmentation/Réduction
Task no. – N° de la tâche
Previous value – Valeur précédente
To – À
TO THE CONTRACTOR
You are requested to supply the following services in accordance with the terms of the above
reference contract. Only services included in the contract shall be supplied against this task.
Please advise the undersigned if the completion date cannot be met. Invoices/progress claims
shall be prepared in accordance with the instructions set out in the contract.
À L'ENTREPRENEUR
Delivery location – Expédiez à
Vous êtes prié de fournir les services suivants en conformité des termes du contrat mentionné
ci-dessus. Seuls les services mentionnés dans le contrat doivent être fournis à l'appui de cette
demande.
Prière d'aviser le signataire si la livraison ne peut se faire dans les délais prescrits. Les factures
doivent être établies selon les instructions énoncées dans le contrat.
Delivery/Completion date – Date de livraison/d'achèvement
Date
Contract item no.
Nº d'article
du contrat
for the Department of National Defence
pour le ministère de la Défense nationale
Cost
Prix
Services
GST/HST
TPS/TVH
Total
APPLICABLE ONLY TO PWGSC CONTRACTS: The Contract Authority signature is required when the total value of the DND 626 exceeds the threshold
specified in the contract.
NE S'APPLIQUE QU'AUX CONTRATS DE TPSGC : La signature de l'autorité contractante est requise lorsque la valeur totale du formulaire DND 626 est
supérieure au seuil précisé dans le contrat.
for the Department of Public Works and Government Services
pour le ministère des Travaux publics et services gouvernementaux
DND 626 (01-05)
Design: Forms Management 993-4050
Conception : Gestion des formulaires 993-4062
Instructions for completing
DND 626 - Task Authorization
Instructions pour compléter le formulaire
DND 626 - Autorisation des tâches
Contract no.
Enter the PWGSC contract number in full.
Nº du contrat
Inscrivez le numéro du contrat de TPSGC en entier.
Task no.
Enter the sequential Task number.
Nº de la tâche
Inscrivez le numéro de tâche séquentiel.
Amendment no.
Enter the amendment number.when the original Task is amended to change
the scope or the value.
Nº de la modification
Inscrivez le numéro de modification lorsque la tâche originale est modifiée
pour en changer la portée.
Increase/Decrease
Enter the increase or decrease total dollar amount including taxes.
Augmentation/Réduction
Inscrivez le montant total de l'augmentation ou de la diminution, y compris
les taxes.
Previous value
Enter the previous total dollar amount including taxes.
Valeur précédente
Inscrivez le montant total précédent, y compris les taxes.
To
Name of the contractor.
À
Nom de l'entrepreneur.
Delivery location
Location where the work will be completed, if other than the contractor's
location.
Expédiez à
Endroit où le travail sera effectué, si celui-ci diffère du lieu d'affaires de
l'entrepreneur.
Delivery/Completion date
Completion date for the task.
Date de livraison/d'achèvement
Date d'achèvement de la tâche.
for the Department of National Defence
Signature of the DND person who has delegated Authority for signing DND
626 (level of authority based on the dollar value of the task and the
equivalent signing authority in the PAM 1.4). Note: the person signing in
this block ensures that the work is within the scope of the contract, that
sufficient funds remain in the contract to cover this task and that the task is
affordable within the Project/Unit budget.
pour le ministère de la Défense nationale
Signature du représentant du MDN auquel on a délégué le pouvoir
d'approbation en ce qui a trait à la signature du formulaire DND 626
(niveau d'autorité basé sur la valeur de la tâche et le signataire autorisé
équivalent mentionné dans le MAA 1.4). Nota : la personne qui signe cette
attache de signature confirme que les travaux respectent la portée du
contrat, que suffisamment de fonds sont prévus au contrat pour couvrir
cette tâche et que le budget alloué à l'unité ou pour le projet le permet.
Services
Define the requirement briefly (attach the SOW) and identify the cost of the
task using the contractor's quote on the level of effort. The Task must use
the basis of payment stipulated in the contract. If there are several basis of
payment then list here the one(s) that will apply to the task quote (e.g.
milestone payments; per diem rates/labour category hourly rates; travel and
living rates; firm price/ceiling price, etc.). All the terms and conditions of the
contract apply to this Task Authorization and cannot be ignored or amended
for this task. Therefore it is not necessary to restate these general contract
terms and conditions on the DND 626 Task form.
Services
Définissez brièvement le besoin (joignez l'ET) et établissez le coût de la
tâche à l'aide de la soumission de l'entrepreneur selon le niveau de difficulté
de celle-ci. Les modalités de paiement stipulées dans le contrat s'appliquent
à la tâche. Si plusieurs d'entre elles sont prévues, énumérez ici celle/celles
qui s'appliquera/ront à la soumission pour la tâche à accomplir (p.ex.
acompte fondé sur les étapes franchies; taux quotidien ou taux horaire
établi selon la catégorie de main-d'œuvre; frais de déplacement et de
séjour; prix fixe ou prix plafond; etc.). Toutes les modalités du contrat
s'appliquent à cette autorisation de tâche et ne peuvent être négligées ou
modifiées quant à la tâche en question. Il n'est donc pas nécessaire de
répéter ces modalités générales afférentes au contrat sur le formulaire DND
626.
Cost
The cost of the Task broken out into the individual costed items in Services.
Prix
Mentionnez le coût de la tâche en le répartissant selon les frais afférents à
chaque item mentionné dans la rubrique Services.
GST/HST
The GST/HST cost as appropriate.
TPS/TVH
Mentionnez le montant de la TPS/TVH, s'il y lieu.
Total
The total cost of the task. The contractor may not exceed this amount
without the approval of DND indicated on an amended DND 626. The
amendment value may not exceed 50% (or the percentage for amendments
established in the contract) of the original value of the task authorization.
The total cost of a DND 626, including all amendments, may not exceed the
funding limit identified in the contract.
Total
Mentionnez le coût total de la tâche. L'entrepreneur ne peut dépasser ce
montant sans l'approbation du MDN, formulaire DND 626 modifié à l'appui.
Le coût de la modification ne peut pas être supérieur à 50 p. 100 du
montant initial prévu dans l'autorisation de tâche (ou au pourcentage prévu
dans le contrat pour les modifications). Le coût total spécifié dans le
formulaire DND 626, y compris toutes les modifications, ne peut dépasser le
plafond de financement mentionné dans le contrat.
Applicable only to PWGSC contracts
This block only applies to those Task Authorization contracts awarded by
PWGSC. The contract will include a specified threshold for DND sole
approval of the DND 626 and a percentage for DND to approve
amendments to the original DND 626. Tasks that will exceed these
thresholds must be passed to the PWGSC Contracting Authority for review
and signature prior to authorizing the contractor to begin work.
Ne s'applique qu'aux contrats de TPSGC
Le présent paragraphe s'applique uniquement aux autorisations de tâche
accordées par TPSGC. On inscrira dans le formulaire DND 626 un plafond
précis qui ne pourra être approuvé que par le MDN et un pourcentage selon
lequel le MDN pourra approuver des modifications au formulaire DND 626
original. Les tâches dont le coût dépasse ces plafonds doivent être
soumises à l'autorité contractante de TPSGC pour examen et signature
avant qu'on autorise l'entrepreneur à débuter les travaux.
Note:
Work on the task may not commence prior to the date this form is signed by
the DA Authority - for tasks within the DND threshold; and by both DND and
PWGSC for those tasks over the DND threshold.
Nota :
Les travaux ne peuvent commencer avant la date de signature de ce
formulaire par le responsable du MDN, pour les tâches dont le coût est
inférieur au plafond établi par le MDN, et par le MDN et TPSGC pour les
tâches dont le coût dépasse le plafond établi par le MDN.
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ANNEX E
PROGRESS CLAIM FORM
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Public Works and Government
Services Canada
Claim for Progress Payment
Demande de paiement progressif
Travaux publics et Services
gouvernementaux Canada
If necessary, use form PWGSC-TPSGC 1112 to record detail costs
Si nécessaire, utiliser le formulaire PWGSC-TPSGC 1112 pour inscrire les coûts détaillés
Claim No.
Contractor's Name and Address
Date
Contract Price - Prix contractuel
Nom et adresse de l'entrepreneur
N° de la demande
YYYY-MM-DD / AAAA-MM-JJ
Contract Serial No.
N° de série du contrat
Contractor's Procurement Business Number (PBN)
Numéro d'entreprise-approvisionnement (NEA) de l'entrepreneur
Financial Code(s) - Code(s) financier(s)
Contractor's Report of Work Progress (if needed, use additional sheets)
Compte rendu de l'avancement des travaux par l'entrepreneur (si nécessaire, utiliser des feuilles supplémentaires)
Period of work covered by the claim
Période des travaux visée par la demande
Current Claim
Demande courante
Description: (Expenditures must be claimed in accordance with
the basis and/or method of payment of the contract)
(A)
Description : (Les dépenses doivent être réclamées
conformément à la base de paiement et (ou) à la méthode de
paiement du contrat).
Contractor's GST No.
N° de TPS de
l'entrepreneur
Contractor's QST No.
No. de TVQ de
l'entrepreneur
Previous Claims
Demandes précédentes
Tax
Rate
Taux de
taxe
(B)
Tax
Rate
Taux de
taxe
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
Subtotal
Sous-total
Applicable taxes
Taxes applicables
Total
Less holdbacks on expenditures only (Applicable taxes
excluded)
Moins les retenues sur les dépenses uniquement
(Taxes applicables en sus)
Total Amount of Claim (including applicable taxes)
Montant total de la demande (incluant les taxes applicables)
Percentage of the work completed
Pourcentage des travaux achevés
PWGSC-TPSGC 1111 (2014-11)
%
Current Claim
Demande courante
Total to Date
Total à date
Amount due
Montant dû
(A + B)
Claim No.
N° de la demande
Contract Serial No.
N° de série du contrat
CERTIFICATE OF CONTRACTOR
ATTESTATION DE L'ENTREPRENEUR
I certify that:
J'atteste que :
- All authorizations required under the contract have been obtained. The
claim is consistent with the progress of the work and is in accordance
with the contract.
- Indirect costs have been paid for or accrued in the accounts.
- Direct materials and the subcontracted work have been received,
accepted and either paid for or accrued in the accounts following receipt
of invoice from supplier/subcontractor, and have been or will be used
exclusively for the purpose of the contract.
- All direct labour costs have been paid for or accrued in the accounts and
all such costs were incurred exclusively for the purpose of the contract;
- Toutes les autorisations exigées en vertu du contrat ont été obtenues.
La demande correspond à l'avancement des travaux et est conforme
au contrat.
- Les coûts indirects ont été réglés ou portés aux livres.
- Les matières directes et les travaux de sous-traitance ont été reçus, et le
tout a été accepté et payé, ou encore porté aux livres après réception de
factures envoyées par le fournisseur ou le sous-traitant; ces matières et
ces travaux ont été ou seront utilisés exclusivement aux fins du contrat.
- Tous les coûts de la main-d'oeuvre directe ont été réglés ou portés aux
livres et tous ces coûts ont été engagés exclusivement aux fins du contrat.
- All other direct costs have been paid for or accrued in the accounts
following receipt of applicable invoice or expense voucher and all such
costs were incurred exclusively for the purpose of the contract; and
- Tous les autres coûts indirects ont été réglés ou portés aux livres après
réception des factures ou pièces justificatives pertinentes et tous ces
coûts ont été engagés exclusivement aux fins du contrat.
- No liens, encumbrances, charges or other claims exist against the
work except those which may arise by operation of law such as a lien
in the nature of an unpaid contractor's lien and in respect of which a
progress payment and/or advance payment has been or will be made
by Canada.
- Il n'existe aucun privilège ni demande ou imputation à l'égard de ces
travaux sauf ceux qui pourraient survenir par effet de la loi, notamment le
privilège d'un entrepreneur non payé à l'égard duquel un paiement
progressif et(ou) un paiement anticipé a été ou sera effectué par le
Canada.
Contractor 's Signature - Signature de l'entrepreneur
Title - Titre
Check the box if the claim is being made with respect to advance
payment provisions included in the basis of payment of the contract.
Date (YYYY-MM-DD / AAAA-MM-JJ)
This claim, or a portion of this claim, is for an advance payment.
I certify that:
- The funds received will be used solely for the purpose of the contract
and attached is a complete description of the purpose to which the
advance payment will be applied.
- The amount of the payment is established in accordance with the
conditions of the contract.
Cocher la case si la demande est faite en rapport avec les dispositions
relatives aux paiements anticipés qui se trouvent dans la base de paiement
du contrat.
Cette demande, ou une partie de cette demande, est pour un paiement anticipé.
J'atteste que :
- Les fonds reçus ne serviront uniquement qu'aux fins du contrat; ci-joint
est une description complète des fins auxquelles le paiement anticipé
sera utilisé.
- Le montant du paiement est établi conformément aux conditions du
contrat.
- The contractor is not in default of its obligations under the contract.
- The payment is related to an identifiable part of the contractual work.
-
Contractor 's Signature - Signature de l'entrepreneur
L'entrepreneur n'a pas manqué à ses obligations en vertu du contrat.
Le paiement porte sur une partie identifiable des travaux précisés dans
le contrat.
Title - Titre
CERTIFICATES OF DEPARTMENTAL REPRESENTATIVES
ATTESTATIONS DES REPRÉSENTANTS DU MINISTÈRE
Scientific/Project/Inspection Authority: I certify that the work meets
Autorité scientifique ou responsable du projet / de l'inspection :
the quality standards required under the contract, and its progress is in
accordance with the conditions of the contract.
J'atteste que les travaux sont conformes aux normes de qualité exigées
en vertu du contrat et que leur avancement est conforme aux conditions
du contrat.
Inspection Authority (all other contracts): I certify that the quality of
Responsable de l'inspection (tous les autres contrats) : J'atteste
que la qualité des travaux exécutés est conforme aux normes exigées
en vertu du contrat.
the work performed is in accordance with the standards required under
the contract.
Signature of Scientific / Project / Inspection Authority
Signature de l'autorité scientifique ou responsable du projet / de l'inspection
PWGSC Contracting Authority: I certify that, to the best of my
Autorité contractante de TPSGC : J'atteste, au meilleur de ma
knowledge, the claim is consistent with the progress of the work and is
in accordance with the contract. This claim, however, may be subject to
further verification and any necessary adjustment before final settlement.
connaissance, que la demande correspond à l'avancement des travaux et est
conforme au contrat. Toutefois, cette demande pourrait faire l'objet d'une
autre vérification et de tout rajustement nécessaire avant le règlement final.z
Contracting Authority Signature de l'autorité
contractante
Client's Authorized Signing Officer - (must sign the interim
claim): I certify that the claim is in accordance with the contract.
Client Signature du client
Client's Authorized Signing Officer - (must sign the final claim):
I certify that all goods have been received and all services have been
rendered, that the work has been properly performed and that the
claim is in accordance with the contract.
Client Signature du client
PWGSC-TPSGC 1111 (2014-11)
Title - Titre
Signataire autorisé du client - (doit signer la demande provisoire) :
J'atteste que la demande est conforme au contrat.
Title - Titre
Signataire autorisé du client - (doit signer la demande finale) :
J'atteste que tous les biens ont été reçus, que tous les services ont été
rendus, que tous les travaux ont été exécutés convenablement, et que
la demande est conforme au contrat.
Title - Titre

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