Advanced PowerPoint 2007 for Teachers

Ross Rogers
[email protected]
801-585-7905
Advanced PowerPoint 2007 for Teachers
Advanced: Master Slide
PowerPoint allows you to change the appearance of a slide “master”. All changes made to the
appearance on that slide will be implemented on all slides of that layout in the show. A logo or
design element to be displayed on every slide may be entered one time on a Master slide.
On the View tab, in the Presentation Views group, click Slide Master. Edit the slide as you
wish.
When working with the Slide Master, you specify the placements of text, objects, placeholders,
sizes, text styles, backgrounds, theme colors, graphics, effects, and animations.
You can create and customize a slide master to use with a single presentation, and then save
the slide master as a PowerPoint presentation (.ppt or .pptx) file.
You can also create a slide master, save it as a PowerPoint Template (.potx) file, and use it to
create other presentations. A template file can contain one or more slide masters, depending on
the complexity of your presentation, and each slide master can contain one or more standard or
custom sets of layouts.
Don’t forget that you can add information into the Header and Footer. You can have the date,
your name, or the slide number appear on a presentation or printed slide by entering it into the
footer area on the Master slide.
Zamzar
Follow the four steps outlined on this website to get a copy of the video you are looking for. You
can also use this to change the format of a video clip that you have saved on your computer.
Custom Animation
The key to doing advanced custom animation is the order in which you enter items. Order is
determined by trial and error. If it doesn’t work the first time, then you need to reorder the items.
Next consideration is how many animations are you adding to each item. There are five types of
animation that you can add to an item: Entrance, Emphasis, Exit, Motion Paths, and Sound.
The steps for adding entrance, emphasis, exit, and motion paths are the same, with the
exception of selecting which animation effect you are working with. Most of the animations will
allow you to adjust speed, direction, amount (all, word, or letter), and sound. Below are
directions for applying an entrance.
Entrance Animation
First select item that you want to add animation to.
Click the Animation tab, in the Animations group, click on Custom Animation.
In the new window called Custom Animation, click Add Effect, then mouse over
Entrance and then click on More Effects . . .
Select which animation you would like and then click OK.
After you apply custom animations to an item, you can change the
way they operate. You can start them On Click, Start With
Previous, or Start After Previous. You can also choose the
direction with some of the animation that you use. The Speed
choices are, Very Fast, Fast, Medium, Slow, or Very Slow.
You can change the effect of how the words come in by clicking on
the drop down arrow and selecting Effect Options. In the new
window you can have the text animated by: All At Once, By Word,
or By Letter. This is also the place where you can add sound to
your animation. You can choose from a list of sounds or one from
file.
Motion Paths
When you apply a motion path to
an item, you can choose from
pre-selected ones or you can
choose to make a custom path.
All motion paths have a
beginning and an ending and you
can adjust both of them to your
needs.
Advanced Time Line
When you use the Advanced Time Line, you can control when things
happen. You can have more than one thing happen to one item at the
same time. To do this you must have the animation already applied to
the items. The second, third, etc. items must have the start set to:
“Start with previous”. Then you click on the drop down arrow of any
animation and select Show Advanced Timeline. In this example, I
have the first animation as Fly In and it lasts a half a second. The
second animation is Fade In and it lasts two seconds. Imagine I want
them to take the same amount of time. I put my curser over the end of
the timeline for Fly In and the curser will change to the double arrow.
This allows me to click and drag the stop time out to two seconds,
having it end with the Fade In. Remember that this is when you will
have to play with the order to get them both to work at the same time.
Animating Your Music
When you insert a music file or song, the default
is to play until clicked. In order to have the song
play over multiple slides, you will have to
animate it. In the custom animation window,
select the song that you have already inserted.
Click the drop down arrow, then click on Effect
Options. Go down to Stop playing and click the
radio button in front of After. Then select the
number of slides you want the music to play
over.
MVPs
Below is a list of Microsoft’s MVPs. I have listed
a few below.
Mr. Geetesh Bajaj
http://www.indezine.com/
Great Templates
Mr. Steve Rindsberg
http://pptfaq.com/index.html
FAQ
Mr. Glen Millar , B. Sc
http://www.pptworkbench.com/
Tutorials
Ms. Glenna R. Shaw
http://www.pptmagic.com/
Tutorials
Troy Chollar
http://www.tlccreative.com/
Tutorials
Mr. Tony Ramos
http://tonyramos.com/
PPT Information
Mr. Shawn Toh Liang Zhou
http://pptheaven.mvps.org/
Gallery and Tutorials
Mr. John Wilson
http://www.pptalchemy.co.uk/
Tutorials
Awesome Backgrounds
http://www.awesomebackgrounds.com/
Bill Dilworth
http://billdilworth.mvps.org/
Tutorials and extras
Echo Swinford
http://www.echosvoice.com/
Extras
Kathy Jacobs
http://www.onppt.com/ppt/homepage.html
Presenters University
http://www.presentersuniversity.com/
Sonia Coleman
http://www.soniacoleman.com/
Ellen Finkelstein
http://www.ellenfinkelstein.com/
Technology Trish
http://www.technologytrish.co.uk/
To see the whole list of MVPs, click the link below and then scroll down all the way to the
bottom on the left side and select Microsoft MVPs.
www.microsoft.com/powerpoint
Narration
You can add narration to your slide. To add it:
Select the slide that you want to narrate.
Click on the Slide Show tab, in the Set Up group, click Record Narration.
Make sure that your microphone is plugged into the computer and click Set Microphone
Level. Run through the setup.
To embed it on the slide, click OK.
In the next message, click Current Slide. Start recording.
When you are done recording, hit the Esc Key.
Click Don’t Save in the next message.
The narration is added to slide.
To make your narration even better, you can record the narration in an outside program like
Audacity. With Audacity, you can add background music that will fade in and fade out. Then you
insert the narration just like you would a sound file.
Hyperlinks
In PowerPoint, a hyperlink is a connection from the current slide to another slide in the same
PPT or a slide in another PPT, to an email address, to a website, to another presentation, or to
a document.
Be on the slide that you want the hyperlink to be on. Select the text or object that you
want to use as the hyperlink (what people will click on).
Click the Insert tab, in the Links group, click on Hyperlink.
Under Link to:
o If you are going to a place in this presentation, click Place in This Document
 Select a place in this document, click the slide that you want.
o If you are going to a slide in a different PPT, click Existing File or Web Page.
 Locate the PPT, highlight it, then click Bookmark, and click on the slide
that you want.
o If you are going to an email, click E-mail Address.
 In the E-mail Address box, type the e-mail address.
 In the Subject box, type the subject of the e-mail.
o If you are going to a website, click Existing File or Web Page.
 In the Address box, type the URL or paste it from the web.
o If you are going to a document, click Create New Document.
 In the Look in box, navigate to the document that you want.
Action Button
Be on the slide where you want to have the Action Button.
Click on the Insert tab, in the Illustrations group, click Shapes, under Action Buttons,
click on the shape that you want.
At the location on the slide where you want the Action Button, click and drag to draw
the shape.
In the Action Settings dialog box, choose the behavior that you want.
Transitions
You can add transitions in between slides to add an affect to your presentation. You do this my
clicking on the Animations tab. You can select from a wide range of transitions, the most
common are cut and fade. You can choose to have the same transition throughout the whole
PPT or you can select a different one for each slide. If you want the same for the whole show,
on any slide select the transition that you want and then click Apply to All. If you want a
different one for each slide, then on each slide select the transition that you want and then click
on the next slide.
You can choose to have the show
advance each slide automatically, or
when you click on the mouse. The
default is set to advance On Mouse
Click. If you want it to go
automatically, then you have some
changes. Under the Advance Slide
section, un-check the box in front of
On Mouse Click and put a check in
the box in front of Automatically
After. Then decide how many
seconds you want on each slide.
You can have them all be the exact
same timing or different for each
slide. If you want them all to be the
same timing, then enter the time
and click Apply to All Slides.
Presentation Mode
With PowerPoint, you can setup the
show to run with it displaying over
the projector and the Presenter
View showing on the monitor
(laptop). Click on the Slide Show
tab, in the Setup group, click on Set
Up Slide Show. In the Multiple
Monitors section, click the box in
front of Show Presenter View.
Presenter View
1. The slide number
2. The slide you are currently
showing to the audience
3. The speaker’s notes, which
you can use as a script for
your presentation
4. Click to go to the previous
slide
5. The pen or highlighter
6. Click to display a menu that
enables you to end the
show, darken or lighten the
audience screen, or got to a
specific slide number
7. Click to go to the next slide
8. The elapsed time of your presentation, in hours and minutes
9. Slide thumbnails that you can click to skip a slide or to return to a slide that you already
presented