02:00 PM 2016-03-16 on - le at - à Solicitation

1 1
RETURN BIDS TO:
RETOURNER LES SOUMISSIONS À:
Title - Sujet
Bid Receiving
PWGSC
33 City Centre Drive
Suite 480C
Mississauga
Ontario
L5B 2N5
Bid Fax: (905) 615-2095
Solicitation No. - N° de l'invitation
Date
K3D35-160849/A
2016-03-01
Client Reference No. - N° de référence du client
Amendment No. - N° modif.
K3D35-160849
002
EDAS Dataloggers
File No. - N° de dossier
CCC No./N° CCC - FMS No./N° VME
TOR-5-38162 (033)
GETS Reference No. - N° de référence de SEAG
PW-$TOR-033-7062
Date of Original Request for Standing Offer
Revision to a Request for a Standing Offer
2016-02-04
Date de la demande de l'offre à commandes originale
Révision à une demande d'offre à commandes Solicitation Closes - L'invitation prend fin
National Individual Standing Offer (NISO)
Offre à commandes individuelle nationale (OCIN)
The referenced document is hereby revised; unless
otherwise indicated, all other terms and conditions of the
Offer remain the same.
at - à 02:00 PM
on - le 2016-03-16
Time Zone
Fuseau horaire
Eastern Standard
Time EST
Address Enquiries to: - Adresser toutes questions à:
Buyer Id - Id de l'acheteur
Martin, Lesley
tor033
Telephone No. - N° de téléphone
FAX No. - N° de FAX
(905) 615-2069 (
(905) 615-2060
)
Delivery Required - Livraison exigée
Ce document est par la présente révisé; sauf indication
contraire, les modalités de l'offre demeurent les mêmes.
Destination - of Goods, Services, and Construction:
Destination - des biens, services et construction:
Comments - Commentaires
Vendor/Firm Name and Address
Raison sociale et adresse du
fournisseur/de l'entrepreneur
Security - Sécurité
This revision does not change the security requirements of the Offer.
Cette révision ne change pas les besoins en matière de sécurité de la présente offre.
Instructions: See Herein
Instructions: Voir aux présentes
Acknowledgement copy required
Issuing Office - Bureau de distribution
Public Works and Government Services Canada
Ontario Region
33 City Centre Drive
Suite 480
Mississauga
Ontario
L5B 2N5
Yes - Oui
No - Non
Accusé de réception requis
The Offeror hereby acknowledges this revision to its Offer.
Le proposant constate, par la présente, cette révision à son offre.
Signature
Date
Name and title of person authorized to sign on behalf of offeror. (type or print)
Nom et titre de la personne autorisée à signer au nom du proposant.
(taper ou écrire en caractères d'imprimerie)
For the Minister - Pour le Ministre
Page 1 of - de 1
Solicitation No. - N° de l'invitation
K3D35-160849
Client Ref. No. - N° de réf. du client
K3D35-160849
Amd. No. - N° de la modif.
Buyer ID - Id de l'acheteur
002
TOR033
File No. - N° du dossier
CCC No./N° CCC - FMS No./N° VME
TOR-5-38162
AMENDMENT 002 IS ISSUED TO ANSWER QUESTIONS FROM POTENTIAL OFFERORS
Q1.
At Annex A, Section 1, 2.4 Input/Output ports, Point 5 - This point refers to analog channels
available on the Level 2 EDAS. With respect to the requirement for excitation ports, would it be
acceptable to provide 2 excitation ports with a 5V total span, but with the range -2.5V to +2.5V,
with the same or better accuracy and precision, instead of the requested 0 to +5V range?
A1.
Two excitation ports with a total span on each port of 5VDC, either 0-5V or -2.5V to 2.5V will be
acceptable.
Q2.
At Annex A, Section 1, 2.5 Connectors and 2.13 Cables and Accessories – Please clarify whether
connectors are absolutely required or whether a simple terminal strip for power and all sensor
cables will be sufficient. If connectors are necessary, please provide additional details as to
exactly what is required from the manufacturer
A2.
Terminal strip or connectors are acceptable.
Q3.
At Annex A, Section 1, 2.6 Telecommunications, Point 3 & 4 – These points refer to the
requirements of the Level 1 EDAS with optional modem to support both cellular and landline
telephone modems. Please clarify if the requirement is to use both at the same time or simply
one or the other at any given time
A3.
Cellular or landline at any given time is acceptable, it is not required to support both at the same
time.
Q4.
At Annex A, Section 1, 2.6 Telecommunications, Point 3 – Does the cellular modem have any
power draw requirements or restrictions?
A4.
Maximum average standby power of 4W and Tx power of 6W
Q5.
At Annex A, Section 1, 2.9 Sensor Management and Output Management, Point 7 - This point
refers to alarms. As currently described, the Alarms have no other specified function other than
triggering a sensor reading. Normally the use of the word Alarm implies triggering some form of
communication. Can you clarify as to what other functionality if any is required?
A5.
As specified in 2.6.5.2, EDAS must be able to also trigger random GOES transmissions when
specified limit or gradient levels are surpassed. There are no other communications required to
be triggered by alarms.
Q6.
At Annex A, Section 1, 2.12 Data Handling, Programming Interface, Firmware and Software,
Point 2 - This point refers to all interactions must be possible using a PC operating MS Windows
7 OR using a built-in user interface. Please confirm that all interactions must be possible using
one or the other of these choices, but that not all interactions must be possible using both
choices.
A6.
One or the other
Q7.
At Annex A, Section 1, 2.13 Cables and Accessories, Point 2, Sub-Point 3 – Please clarify if the
required cell modem antenna should be omnidirectional or directional?
A7.
Bidders are requested to submit a proposal based on supplying an omnidirectional antenna.
Q8.
At Annex A, Section 1, 2.14 Other and Annex D, Mandatory Criteria, 2.3 - At times within the
solicitation the term EDAS is used to refer to the datalogger, and at other times the term EDAS is
Solicitation No. - N° de l'invitation
K3D35-160849
Client Ref. No. - N° de réf. du client
K3D35-160849
Amd. No. - N° de la modif.
Buyer ID - Id de l'acheteur
002
TOR033
File No. - N° du dossier
CCC No./N° CCC - FMS No./N° VME
TOR-5-38162
used to refer to an entire system. Can you confirm that for the purposes of the four referenced
requirements, the term EDAS refers to the datalogger, and not to the entire system including
EDAS logger and various sub-components such as housing, modem, etc.?
A8.
Cellular, landline modems as well as cables and antennas related to the modems are exempt
from mandatory requirements for references as described in Annex D. The modems and modem
accessories are also exempt from Annex D sub-sections confirmation of production model.
Canada reserves the right to test the modems to environmental specifications 1.1, 1.2 and 1.5
and reject the bid if the sample modem does not pass the test.
ISO certification and reference checks only applies to the datalogger and GOES transmitter.
Annex A section 1 Environmental specifications, apply to all other non-modem components of the
EDAS such as the datalogger, GOES transmitter and accessories including enclosure.
Q9.
At Annex A, Section 1, A1: Data Format - The second data format described is described as
FORMAT (comma delimited, tabular) but does have a label like “Format A or Format B” such as
the other two example formats. Can you clarify the labels for the three example formats?
A9.
These samples of data formats show two basic formats, format A, tabular, and format B,
sequential. Format A (tabular) is shown in two variations. Both variations of tabular format have a
row with a unique timestamp and may have multiple data points on a row. The first example of
tabular can be labelled as format A1 has the date displayed only at the date changeover and
there are no delimiters. The second example of tabular format, A2, shows timestamps complete
with dates on each row and has comma delimiters.
Q10.
At Annex A, Section 1, A1 Data Format and 2.6 Telecommunications point 2 and 2.12 Data
Handling, Programming Interface, Firmware and Software Point 6, sub-point 3 - Can you confirm
that the requirement is that EDAS data output must be compatible with the AI EnviroSCADA
software product which would be slightly different than the example outputs given? Please also
confirm that the “WSC software” mentioned is in fact the AI EnviroSCADA, or if not please
provide details.
A10.
The EDAS data output must be compatible with the Al EnviroSCADA. References to WSC
software are to be replaced with Al EnviroSCADA
Q11.
At Annex A, Section 2, Point 8 – Does the phrase ‘at 1 or more sites in Canada’ refer to a service
location of our choosing versus a field site or other site chosen by WSC? Can we assume that
these are the services detailed in sub-sections 1 through 9 of this section and no others?
A11.
The service location in Canada may be chosen by the Contractor.
Q12.
At Annex D, 1.3 Confirmation of Production Model for EDAS - Maintaining specific components
for long periods of time due to parts obsolescence or improvements/upgrades is not always
possible. In previous solicitations of similar scope and complexity the crown has allowed for
proposed systems to include both long-standing commercially available products as well as
newer components that are directly derived from previous long-standing products. Is that
acceptable for this solicitation?
A12.
If for reasons of obsolescence or improvements to the product requires the supplier to substitute
a major component with an equivalent or better component, the supplier will obtain approval from
the technical representative and contracting authority in advance by supplying a description of the
change and impacts on performance.
Solicitation No. - N° de l'invitation
K3D35-160849
Client Ref. No. - N° de réf. du client
K3D35-160849
Amd. No. - N° de la modif.
Buyer ID - Id de l'acheteur
002
TOR033
File No. - N° du dossier
CCC No./N° CCC - FMS No./N° VME
TOR-5-38162
Q13.
Can the crown suggest an estimated timeline, following the bid closing, when the samples must
be submitted, and when the User Interface Rating Exercise will be performed?
A13.
As per Annex D - The sample evaluation units should be delivered on or before the date and time
of bid closing, but may be submitted afterwards. If the sample evaluation units are not submitted
by date and time of bid closing, the Standing Offer Authority will so inform the Offeror and provide
the Offeror with a time frame within which to meet the requirement. Failure to comply with the
request of the Standing Offer Authority and meet the requirement within that time period will
render the offer non-responsive Bidders. It is estimated that the time frame will be 1 week from
date of request.
As per the RFSO training must be provided, once the training has been provided the User
Interface Rating Exercise will take place.
Q14.
Will the crown accept a User Interface that meets all the solicitation requirements, but is limited to
the examples as outlined in the solicitation Annex D section 2.3 User Interface rating exercise?
The software would be further customized with the complete list of Water Survey sensors
provided, on a mutually agreed upon schedule.
A14.
No
Q15.
Can a Company submit more than one proposal for a given EDAS category?
A15.
Yes
Q16.
We request an extension to the closing date
A16.
The closing date remains unchanged