Tips for the successful participation in Horizon 2020

Tips for the successful participation in
Horizon 2020
Dr. Ulrike Trojahn, European Research and Project Office GmbH
Seminar: Anträge für EU Förderungsprogramme
February 6, 2014, htw saar, Saarbrücken
How do I apply successfully
to Horizon 2020?
The indications are favourable…
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7.FRP – Saarland (2007-2013)
Return flow of funds per researcher
1.400
30.000
Contribution
Zuwendungen
inin
Mio
Euro
Mio
€
1.200
25.000
Return flow of
Mittelrückfluss
pro
Forscher
(€)
funds per
20.000
researcher (€)
800
15.000
600
Return flow of funds
Fördersumme (Mio €)
1.000
10.000
400
5.000
200
0
0
BW
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BY
NW
BE
NI
SN
HE
HH
RP
HB
BB
TH
SH
SL
ST
MV
3
How should I start with
project planning?
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Project planning – first steps
 Develop project idea
 Define objectives
 Strategic planning
 Select suitable type of project/funding scheme
 SFB, EU-project, etc.
 Select partners
 Detailed project outline
 Resource planning
 “Brain-storming”-meeting
 Lobbying (?)
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5
Project planning – first steps
Ask yourself:
• … is the idea innovative?
• … call published?
• … deadline?
• … do I know all formal requirements?
• … do I meet all formal requirements?
• … composition of consortium in line with requirements?
• … is my budget calculation in line with the funding limit?
• … laboratory/office properly equipped for planned work?
• … (bio)ethical limitations?
• … all resources available to implement the project?
• … keywords?
• …
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Which characteristics/attributes should
the „ideal“ project partner show?
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Selection of project partners
How?
• Formal requirements?
• Special scientific
applications?
• Industry?
• SME?
• University?
• Research Institution?
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Who?
• Scientific excellence
• Complementarity
• Reliability
• Availability
• Commitment
• Experience in project
implementation
• Managerial skills
• Communication skills
8
How do I find partners?
• Personal Network
• Meetings /symposia /trade fairs /“brokerageevents“/info-days
• Partner and project database „CORDIS“:
http://cordis.europa.eu/home_en.html
• EEN cooperation database: http://www.een-rlpsaar.de/
Important: Protect your ideas / conclude a
confidentiality agreement if necessary
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What are the minimal requirements?
3
at least 3 participants from
3 different EU member states (MS)
or associated states (AS)
1
Exceptions:
• ERC, MSCA
• SME instrument
• CSA
• when stated in the work programme
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Who may participate?
• Every legal person (legal entity); natural persons (in some exceptional
cases)
• A project partner is always defined as the entire institution (legal
entity), never as a single workgroup or a single academic department
• Eligible states whose costs may be reimbursed by the EU:
– EU Member States (EU 28)
– Associated Countries: Albania, Iceland ,Israel, Liechtenstein, the Former
Yugoslav Republic of Macedonia, Montenegro, Moldova, Norway, Serbia,
Bosnia, Faeroe Islands, Switzerland and Turkey.
– International Organisations of European interest
– Joint Research Centres
– ICPC – “International co-operation partner country“: Third Countries
with low to medium income
(http://ec.europa.eu/research/iscp/pdf/icpc_countries_en.pdf)
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Proposal prepartion – next steps
Partner selection completed. What comes next?
• Define / adapt concept
• Define objectives
• Define tasks and responsibilities
– Who is doing what? (coordinator / project partner)
• Define work plan
• Define timeframe & internal deadlines
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What type of activities are funded?
• Research: basic research, visionary research, applied research
• Testing and validation of technological solutions
• Demonstrators, prototypes, scale-up
• Dissemination activities: scientific publications (open access!),
workshops, movies, etc.
• Exploitation activities: patents, licenses, IP-management, feasibility
studies, FTO analysis, market analysis, access to financing
• Management and coordination
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Example of a „typical“ cooperation
research project
• Research conducted within a consortium of several project
partners (Ø: 8-10, range: 5-25); complementary and
corresponding activities
• International: partners from different countries
• Interdisciplinary: experts from various scientific fields
• Duration: 3-5 years
• EU contribution: 3-12 Mio. €
• Average contribution received by local partners (Saarland) in
FP7: Ø ca. 400.000€ per researcher
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What type of activities are funded?
direct eligible costs
non-eligible costs
personnel costs
taxes
consumables, equipment etc.
exchange rate losses
travel costs
debts
subcontracts
costs of other projects
project-related other costs
excessive costs
new VAT*
* If partner is not entitled to deduct input tax
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Reimbursement
Indirect costs
Flat rate: 25 % of direct costs
•
No actual indirect costs option!
Funding rates
Innovation Actions
Research and Innovation Actions
Coordination and Support Actions
70 % of eligible costs
(= direct + indirect costs)
Universities, non-profit research organisations, etc.
100 % funding
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100 % of eligible costs
(= direct + indirect costs)
Horizon 2020 work programmes
• An updated strategic research agenda for Horizon 2020 will be
published every 3 years
• The specific work programme, containing the invidual call topics and
respective budget objectives, covers two years, i.e. the current work
programme encompasses calls for 2014 and 2015.
•
Topic structure: „specific challenge“, „scope“, and „expected impact“,
additional information regarding project duration, consortium
composition, international involvement, TRL, etc.
2014
2015
2016
2017
2018
2019
2020
Strategic Programme 1
WP 1
Strategic Programme 2
WP 2
Strategic Programme 3
WP 3
WP4
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Technology readiness level (TLR)
actual system proven in
operational environment
TRL 9
system complete and
qualified
TRL 8
system prototype
demonstration
TRL 7
technology demonstrated in
relevant environment
TRL 6
technology validated in
relevant environment
TRL 5
technology validated in lab
TRL 4
experimental proof of
concept
TRL 3
technology concept
formulated
TRL 2
basic priciples observed
TRL 1
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only
partially
addressed
i)
Excellent Science
ii)
Industrial
Leadership
LEIT
Leadership in enabling and
industrial technologies
Future and Emerging
Technologies (FET)
Information and Communication
Technologies (ICT),
Nanotechnologies, Advanced
Materials, Biotechnology,
Advanced Manufacturing and
Processing, Space
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Proposal preparation
• The respective application procedure will be indicated for
each call:
• Single stage: at the indicated deadline a full proposal will
is submitted (max. 70 pages)
• Two stage: Initially a brief project outline is prepared ->
„First stage proposal“ (max. 15 pages, HEALTH: 7 pages),
following a successful evaluation, a full proposal will be
prepared, detailing the project idea
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Proposal structure
• Part 1 (proposal submission forms): administrative and financial
informationen regarding the individual partner institutions
• Part 2 (proposal body): Technical description of work plan (free text,
however, structural division of content and page limitations need to
be respected)
• Proposals are submitted electronically via the Electronic Proposal
Submission System (EPSS)
• Signatures of all legal representives of each institution are not
required for proposal submission (exception: ERC grants)
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H2020 RIA 1st stage proposal
Proposal structure
1.
1.1
1.2
1.3
1.4
EXCELLENCE
(max 5 points, threshold: 4)
OBJECTIVES
RELATION TO THE WORK PROGRAMME
CONCEPT AND APPROACH
AMBITION
2. IMPACT
2.1 EXPECTED IMPACTS
(max 5 points, threshold: 4)
Page limit: max 7 pages
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Evaluation criteria
Excellence
Impact
The following aspects will be
taken into account, to the
extent that the proposed work
corresponds to the topic
description in the work
programme.
The extent to which the outputs
of the project should contribute
at the European and/or
International level to:
Clarity and pertinence of the
objectives;
The expected impacts listed in
the work programme under the
relevant topic
Credibility of the proposed
approach
Soundness of the concept,
including trans-disciplinary
considerations, where relevant;
Extent that proposed work is
ambitious, has innovation
potential, and is beyond the
state of the art (e.g. groundbreaking objectives, novel
concepts and approaches)
Enhancing innovation capacity
and integration of new
knowledge;
Strengthening the
competitiveness and growth of
companies by developing
innovations meeting the needs
of European and global
markets; and, where relevant,
by delivering such innovations
to the markets;
Quality and efficiency of the
implementation
The following aspects will be
taken into account:
Coherence and effectiveness of
the work plan, including
appropriateness of the
allocation of tasks and
resources;
Complementarity of the
participants within the
consortium (when relevant);
Appropriateness of the
management structures and
procedures, including
Any other environmental and
socially important impacts (not
already covered above);
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Effectiveness of the proposed
measures to exploit and
disseminate the project results
(including management of IPR),
to communicate the project,
and to manage research data
where relevant.
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„Time to grant“
Proposal
submission
Call opens
Invitation
to negotiate
Ca. 3 - 4 Months
Ca. 4 Months
Phase 1
Phase 2
Proposal preparation
Evaluation
Project start
Ca. 4 Months
Phase 3
Contract negotiation
Submission – Project start: 8 Months
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International cooperation in H2020
• International cooperation is crucial to address many Horizon 2020
objectives
• Principle of general openness: the programme will remain to be the
most open funding programme in the world
• Horizon 2020 shall be open to the association of: acceding countries,
candidate countries and potential candidates and selected third
countries that fulfil the relevant criteria (capacity, track record, close
economic and/or geographical links to the Union, etc.)
• Targeted actions to be implemented taking a strategic approach to
international cooperation
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Local support
• Saarländische Initiative „Route 2020“ : http://route2020saar.de/
• EU project office „Eurice“: www.eurice.eu
• Enterprise Europe Network (EEN) Saarland: saar.is
(http://saar-is.de/) + Eurice
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Further information
Eurice GmbH
Science Park 1
66123 Saarbrücken, Germany
www.eurice.eu
Fax: +49 681/95 92 33 70
Jörg Scherer
Managing Director
Dr. Ulrike Trojahn
Programme Manager Life Sciences
Andrea Stockero
Programme Manager INTERREG
Tel.: +49 681/95 92 33 60
[email protected]
Tel.: +49 681/95 92 33 52
[email protected]
Tel.: +49 681/95 92 33 98
[email protected]
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