Canada 150 Funding - Documents

1
Report to
Rapport au:
Council
Conseil
9 December 2015 / 9 décembre 2015
Submitted on October 26, 2015
Soumis le 26 octobre 2015
Submitted by
Soumis par:
Susan Jones, Acting Deputy City Manager, City Operations/ Directrice
municipale adjointe par intérim, Opérations municipales
Contact Person
Personne ressource:
Dan Chenier, General Manager/Directeur général, Parks, Recreation and Cultural
Services / Services des parcs, loisirs et culture
613-580-2424 ext/poste 24295, [email protected]
Ward: CITY WIDE / À L'ÉCHELLE DE LA
VILLE
File Number: ACS2015-COS-PRC-0009
SUBJECT: Canada 150 Community Infrastructure Program Projects and Strategic
Initiative 37 - Recreation Facility Upgrades Projects
OBJET:
Projets du Programme d’infrastructure communautaire de Canada 150 et
initiative stratégique no 37 – Projets de mise à niveau d’installations de
loisirs.
REPORT RECOMMENDATIONS
That City Council, at its meeting of November 12, 2015, table and refer the report
on Canada 150 Community Infrastructure Program and Strategic Initiative 37
funding for the City of Ottawa to the Community and Protective Services
Committee meeting of November 30, 2015 for consideration and
recommendation to Council as a companion report to the 2016 Draft Capital
Budget, as follows:
2
1. That Community and Protective Services Committee recommend that Council
authorize the City of Ottawa to enter into a contribution agreement for City
projects confirmed through the Federal Economic Development Agency for
Southern Ontario under the Canada 150 Community Infrastructure Program;
2. That Community and Protective Services Committee recommend that City
Council, as outlined in this report:
a. Approve the list of 2015 projects recommended for Canada 150
Community Infrastructure Program and Strategic Initiative 37 funding
and make funding adjustments as outlined in Document 1;
b. Receive the list of 2016 projects recommended for Strategic Initiative
37 funding as outlined in Document 2, subject to Council
consideration of the 2016 draft Capital budget;
c. Approve the list of 2017-2018 Strategic Initiative 37 projects
recommended for funding as outlined in Document 3 and for
inclusion in the 2017-2018 draft capital budgets, subject to annual
budget approval;
3. That Community and Protective Services Committee recommend that Council
delegate the authority to execute the contribution agreements for City projects
approved by the Government of Canada under the Canada 150 Community
Infrastructure Program to the Deputy City Manager, City Operations with the
concurrence of the City Clerk and Solicitor.
RECOMMANDATIONS DU RAPPORT
Que le Conseil municipal, pendant la réunion du 12 novembre 2015, présente le
rapport sur le financement du Programme d’infrastructure communautaire de
Canada 150 et de l’initiative no 37 pour la Ville d’Ottawa et qu’il le renvoie au
Comité des services communautaires et de protection, dans le cadre de sa
réunion du 30 novembre 2015, aux fins d’étude et de recommandations au
Conseil, à titre de rapport accompagnant l’ébauche du budget de fonctionnement
pour 2016 comme suit :
1. Que le Comité des services communautaires et de protection recommande au
Conseil d’autoriser la Ville d’Ottawa à conclure une entente de contribution
pour les projets confirmés par la Ville avec l’Agence de développement
économique pour le Sud de l’Ontario en vertu du Programme d’infrastructure
communautaire de Canada 150.
3
2. Que le Comité des services communautaires et de protection recommande au
Conseil municipal, comme il est indiqué dans le présent rapport, de faire ce
qui suit :
a. Approuver la liste des projets de 2015 recommandés pour un
financement au titre du Programme d’infrastructure communautaire
de Canada 150 et de l’initiative no 37 et apporter les modifications de
financement indiquées dans le document 1;
b. Recevoir la liste des projets de 2016 recommandés pour un
financement au titre de l’initiative no 37, comme indiqué dans le
document 2, sous réserve de l’étude, par le Conseil, de la version
provisoire du budget de fonctionnement de 2016;
c. Approuver la liste des projets de 2017-2018 recommandés pour un
financement au titre de l’initiative no 37 comme indiqué dans le
document 3 et aux fins d’inclusion dans les versions provisoires des
budgets de fonctionnement pour 2017-2018, sous réserve de
l’approbation du budget annuel.
3. Que le Comité des services communautaires et de protection recommande au
Conseil de déléguer le pouvoir de mettre en exécution des ententes de
contribution pour les projets de la Ville approuvés par le gouvernement du
Canada au titre du Programme d’infrastructure communautaire de Canada 150
au directeur municipal adjoint, Opérations municipales, avec le concours du
greffier municipal et chef du contentieux.
BACKGROUND
On May 27, 2015, Council approved a list 23 priority projects for submission to the
Canada 150 Community Infrastructure Program for funding consideration. Council also
directed the Treasurer to identify the matching sources of City funding for any projects
approved under the program.
The City’s funding application for the priority projects was submitted by the June 9, 2015
deadline. The City was notified in late summer, that the Government of Canada had
approved five of the submitted projects. Approved projects include:
•
•
•
•
•
Improvement of Jeanne D’Arc Boulevard Pathway,
Expansion of the Bayshore Park Field House,
Improvement to an Orleans Sports Field Lighting,
Improvement to the Albion-Heatherington Community Centre, and
Expansion of the Manotick Arena.
4
On June 8, 2015, Council approved the 2015 – 2018 Strategic Initiatives and Term of
Council Priorities (ACS2015-CMR-OCM-0016). As part of this comprehensive package
of initiatives, under HC2 – Revitalize Recreation Services, Council approved Strategic
Initiative (SI) 37 – Parks and Recreation Facility Upgrades. This initiative provides
$2,000,000 in each year of the term of Council (for a total of $8,000,000) to accelerate
needed park and recreation upgrades. Council also provided parameters for assigning
priority to projects including: park based projects that address a gap in service for a
community or restore a park amenity no longer meeting local needs, projects that do not
attract significant additional operating or maintenance costs for the City, projects that
leverage other sources of internal or external funding, and projects addressing safety
issues. Council directed staff to canvas each Ward Councillor and identify priority
projects.
Each Councillor was canvassed for their project priorities by way of e-mail solicitation on
July 23, 2015, with a request to respond by September 7, 2015. Staff reviewed the
submissions received from each ward, developed cost estimates for each, compared to
the approved parameters for the funding, and developed the multi-year project funding
allocation table. The annual project lists are included with this report (See Documents 1
- 3).
DISCUSSION
Staff have identified that the approved Canada 150 projects represent excellent
opportunities to leverage the SI 37 funds approved by Council and available works in
progress opportunities, and that they respond to the direction to give funding priority to
opportunities that leverage other sources of funding. Accordingly, first priority has been
given to funding the City’s contribution to the Canada 150 projects from the 2015
allocation for SI 37 projects. This funding priority is supported by the need to confirm,
through the signing of Contribution Agreements, the City’s financial commitment to the
projects and its ability to complete the projects by March 2018. Document 1 details the
required funding allocations for Council approval.
It is recommended that the Deputy City Manager, City Operations, be provided with
delegated authority to enter into funding agreements with the Federal Government for
Canada 150 projects in order to expedite finalization of these agreements and in
support of the tight deadlines to begin construction and complete the projects by March
2018.
The Department is also recommending that the City’s funding contribution to the
development of four more Sens outdoor community rinks be included as a second
5
priority for SI 37 funding. The City has already entered into a partnership with the
Ottawa Senators Foundation for the development of these rinks, and these
opportunities represent another instance where City funds leverage a significant
contribution from an external source.
Documents 1, 2 and 3 detail the priority projects identified by each Ward Councillor and
establishes a funding regime over the term of Council that respects the annual
$2,000,000 allocation, staff’s assessment of the relative community needs for each of
the projects, workload balance in each year of the term, and the availability of other
sources of funding. The funding allocation assigned to each project represents a high
level estimate of project costs based on known information at the time of submission,
and the provision of a basic element of service for the location. For example, estimates
for splash pads are based on the most economical hydraulic system and standard
installation costs. In instances where a more elaborate range of equipment options is
desired or required (for example a programmable splash pad installation), supplemental
sources of funding will need to be identified.
RURAL IMPLICATIONS
Projects located in the rural areas were submitted as part of the Canada 150 application
and one project, expansion of the Manotick Arena, has been approved for funding. As
well, the SI 37 initiative includes several projects in the rural area of the City.
CONSULTATION
Each Ward Councillor was provided with a list of the identified needs in their ward and
invited to provide input in terms of additional projects and priority for projects. Many
Councillors consulted with community association to identify and priorize ward projects.
COMMENTS BY THE WARD COUNCILLOR(S)
Comments from Ward Councillors were taken into consideration when prioritizing
projects.
LEGAL IMPLICATIONS
There are no legal impediments to approving the recommendations contained in this
report.
RISK MANAGEMENT IMPLICATIONS
There are no risk implications.
6
ASSET MANAGEMENT IMPLICATIONS
Comprehensive Asset Management (CAM) is an integrated business approach
involving planning, finance, engineering, maintenance and operations geared towards
effectively managing existing and new infrastructure to maximize benefits, reduce risk
and provide safe and reliable levels of service to community users. This is
accomplished in a socially, culturally, environmentally and economically conscious
manner.
The recommendations documented in this report are consistent with the City’s CAM
Program (link) objectives. The implementation of the CAM program results in timely
decisions that minimize lifecycle costs and ensure the long-term affordability of assets.
To fulfill its obligation to deliver quality services to the community, the City must ensure
that assets supporting City services are managed in a way that balances service levels,
risk and affordability.
The contribution agreement for City projects through the Federal Economic
Development Agency for Southern Ontario under the Canada 150 Community
Infrastructure Program provides valuable funding. It supports the delivery of services
with the outward focus on community benefit and an inward focus on efficiency and
affordability.
FINANCIAL IMPLICATIONS
There are no financial implications for the recommendations in this report. There are
sufficient funds in the Parks and Recreation existing capital budget and Ward CIL
accounts to fund the projects in Document 1. Funding for projects in Documents 2 and 3
will be reviewed and approved through the annual budget process for 2017 and 2018.
ACCESSIBILITY IMPACTS
New recreation infrastructure constructed under the Canada 150 and SI 37 initiatives
will comply with all applicable City policies and in accordance with accessibility
legislation.
TERM OF COUNCIL PRIORITIES
This report addresses the implementation of Strategic Initiative 37 to upgrade park and
recreation facilities. It identifies the priority projects to be funded under this initiative over
the term of Council and seeks the appropriate delegated authority to move forward with
the initiative.
7
SUPPORTING DOCUMENTATION
Document 1 – List of 2015 projects recommended for Canada 150 and SI 37 funding
Document 2 – List of 2016 projects recommended for SI 37 funding
Document 3 – List of 2017-2018 SI 37 projects recommended for funding and for
incorporation into the 2017-2018 budgets
DISPOSITION
Upon Council’s approval, Parks, Recreation and Cultural Services Department will work
with Legal Services to finalize a contribution agreement to be executed by the Deputy
City Manager, City Operations on behalf of the City, with concurrence of the City Clerk
and Solicitor.
8
Document 1 - List of 2015 projects recommended for Canada 150 & SI 37 funding
Ward
Priority Projects
Total Cost
Canada 150
Fed Gov’t
Contribution
Other
Funding*
SI Funding
2015
1A
Canada 150 – Pave pathway 10th Line to Trim
550,000
176,000
374,000
1B
Canada 150 – Billberry Park Sports field lights
500,000
220,000
210,000
70,000
350,000
100,000
3
Berrigan Skateboard Park
7
Canada 150 – Bayshore Field House Expansion
1,000,000
440,000
280,000
280,000
10
Canada 150 – Albion Heatherington CC Addition
800,000
176,000
312,000
312,000
19
Water source Harkness Park
50,000
20
Andy Shields Park Pathway
85,000
21
Canada 150 – Manotick Arena Expansion
X
Sens Rinks – City Contribution
200,000
Contingency/Unallocated
283,000
Totals
2,000,000
4,850,000
880,000
1,892,000
500,000
2,026,000
620,000
2,000,000
*Other Funding:
1A: Available capacity for matching funding through existing works in progress (906903) $220K OOTM H M lighting/906910 $120K OOTM Retaining Wall – ND/
907765 $34K Pathway Rehab Parks
1B: $70K per ward - CIL from Wards 1, 2, 19
3: Ward CIL
7: Development Charges
10: Development Charges
21: Major partnership, City and Community
9
Document 2 - List of 2016 projects recommended for SI 37 funding
Ward
Priority Projects
SI Funding 2016
1
Splash Pad – Big Bird Park
300,000
2
Blackburn Arena Expansion Design
280,000
5
Park Equipment – Dunrobin Shores & Marathon Parks
100,000
13
Splash Pad – Forbes/Cummings/Trojan Park
300,000
14
Chaudiere Park Expansion
100,000
15
Park Improvements – multiple sites
18
Splash Pad – Sharel Park
300,000
23
Park Equipment Improvements – Stonegate Park/Bridlewood Core Park
200,000
X
Sens Rinks – City Contribution
200,000
Contingency/Unallocated
145,000
Total
75,000
2,000,000
10
Document 3 - List of 2017-2018 SI 37 projects recommended for funding and for incorporation into the 2017-2018 budgets
Ward
4
6
8
9
11
12
15
16
17
19
20
22
X
Total
Priority Projects
W.C. Bowes Park – New Splash Pad
Skateboard/BMX Park GRC or new location
Doug Frobel Park – Park Redevelopment
Splash Pad – Inverness Park
Splash Pad – Local Park
Splash Pad – Riverain Park
Park Improvements – multiple sites
Park Improvements – Alexander Park & Paul Landry Park
Splash Pad – Springhurst Park
Splash Pad – Fallingbrook
Local Park Improvements
Splash Pad – North Bluff Park
Sens Rinks – City Contribution
Contingency/Unallocated
SI Funding 2017
SI Funding 2018
300,000
400,000
380,000
300,000
300,000
300,000
125,000
300,000
300,000
300,000
300,000
300,000
200,000
95,000
2,000,000
100,000
2,000,000
Total SI Funding
300,000
400,000
380,000
300,000
300,000
300,000
125,000
300,000
300,000
300,000
300,000
300,000
200,000
195,000