FP-61_benefIT_Lieferantenanschreiben_Layout 1

AUDI AG · 85045 Ingolstadt · Deutschland
COMPANY
To the board of management
ROAD
CITY 0123
Ihre Zeichen
Ihre Nachricht
Unsere Org.-Einheit/Zeichen
Hausruf +49 841 89Telefax +49 841 89-
COUNTRY
E-Mail
4. September 2009
Introduction of an integrated SAP system (benefIT) for procurement and financial
processes for General Procurement - changes for you as the supplier
Datum
AUDI AG
85045 Ingolstadt
Lieferverkehr:
Ettinger Straße
Tor 10
Dear Sir/Madam,
In order to optimise the procurement and financial processes, AUDI AG is introducing SAP as
of calendar week 43/2009.
As a result, online applications and electronic data communication will be used in the future by
the Procurement department for online bid invitations, online purchase orders and online order
confirmations. This will affect you as the supplier.
In order for you to have the opportunity to prepare for this adjustment and for the associated
changes, we would like to inform you about the new process.
As a registered supplier you will receive bid invitations, release orders and individual purchase
orders via the group procurement platform vwgroupsupply.com in future. In line with this, the
related bids, order confirmations/purchase order responses with prices, delivery quantities and
dates will also be requested online from you as the supplier via vwgroupsupply.com.
Purchase orders not supported by the system (verbal, by telephone or by e-mail etc.) can
no longer be processed by Audi.
System-aided invoice control will be performed after delivery/performance has been recorded
and the invoice has been created.
1
For purchase orders with the new system, PO no. 57…….. (10 digits, beginning with 57),
we request that you use the delivery note and invoice structure described below in order to
ensure fast invoice processing.
2
4
• The PO number and the delivery note number must be clearly marked as such.
• Only one purchase order may be delivered/settled on each delivery note/invoice (partial
delivery/settlement possible). Collective invoices are not permitted.
8
5
00334/0 0909*
• The delivery note/invoice must only contain items that were listed on the purchase order.
• The items must be listed in line with our purchase order items (e.g. item number, article
name, quantity billed and price per unit of measure).
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Seite 1 von 2
Ehrenvorsitzender des
Aufsichtsrats:
Carl H. Hahn
Vorsitzender des
Aufsichtsrats:
Martin Winterkorn
Vorstand:
Rupert Stadler,
Vorsitzender des Vorstands
Ulf Berkenhagen
Michael Dick
Frank Dreves
Peter Schwarzenbauer
Axel Strotbek
Werner Widuckel
AUDI Aktiengesellschaft
Sitz der Gesellschaft:
Ingolstadt
Eingetragen im
Handelsregister des
Amtsgerichts Ingolstadt
unter HR B 1
Bankverbindungen
• The supplier number must be written as just one number (without separators), including a
two-digit index (e.g. 123400 instead of 1234/00).
3
Telefon +49 841 89-0
www.audi.com
EUR:
Commerzbank AG Ingolstadt
Konto: 191 100 700
BLZ: 721 400 52
SWIFT: COBADEFF721
IBAN:
DE67 7214 0052 0191 1007 00
USD:
Citibank AG Frankfurt/Main
Konto: 1600 488 003
SWIFT: CITIDEFFXXX
IBAN:
DE77 5021 0900 1600 4880 03
USt.-ID-Nr.: DE 811 115 368
7
• The delivery/performance date must be written in the following date format: DD.MM.YY
or DD.MM.YYYY.
When creating invoices in the future please comply with the above requirements and adapt your
systems accordingly if necessary.
When invoicing prior purchase orders, the information previously provided, e.g. account
assignment, must still be included in addition to the purchase order number.
If you are involved in e-invoicing using First Businesspost and, due to the new invoice structure,
you are going to use a modified invoice layout or make changes to the content of structured data
records, please first inform First Businesspost by e-mail at [email protected] with
“benefIT” as the subject.
We can only change our procurement and financial processes successfully and without problems
with your cooperation and support. System-aided invoice processing will ensure that your
invoices are processed quickly and easily.
In order to make the changes easy to understand we have developed data sheets, examples and
sample invoices.
You can find them on the internet at www.audi.FRPJHQHUDOSURFXUHPHQW.
If you have any questions please contact us using the central e-mail address
[email protected].
We would like to thank you in advance for your support and cooperation.
Yours faithfully,
AUDI AG
pp.
pp.
G. Bestle
Head of General Procurement
H.-D. Czempik
Head of Accounts Payable
Seite 2 von 2
1
2
5
6
Ansprechpartner:
[email protected]
Mustermann 00000 Musterstadt
AUDI AG
Abt.: I/FF-21 LN 5406800
2
Tel. +49 (0)1234 / 9876 - 10
Fax +49 (0)1234 / 9876 - 30
85045 Ingolstadt
4
Lieferscheinnummer:
Datum:
Ihre Bestellnummer:
Lieferantennummer:
Unsere Auftrags.-Nr.:
7
23458412
05.10.2009
5700044120
5406800
ACD-4711
3,8
2
Lieferschein
5
Pos.
Beschreibung Lieferumfang/-Leistung
Menge
ME
1
Konstruktion Fertigungsanlagen Radhaus A
1
ST
2
Erstinbetriebnahme
1
ST
Gewicht
brutto
netto
6
7
Versanddatum:
05.10.2009
Abladestelle:
I/MUD-0
Ansprechpartner Kunde:
Max Musterbesteller
Versandart:
DDP / Ingolstadt WE
Verpackung:
Mustermann
Musterstrasse
00000 Musterstadt
Telefon:
(01234) 9876 – 1
Telefax:
(01234) 9876 – 30
Email:
[email protected]
Internet: www.mustermann.com
Handelsregister Musterstadt HRB 2345
Gerichtsstand Musterstadt
Ust.-ID: DE123654789
Unserer Steuernummer: 12345/654321
Geschäftsführer: H. Mustermann
Bankverbindungen:
Musterbank Musterstadt
BLZ
71150050
Kto.
1245 456 741
IBAN DE9872091600000456741
BIC: VOMBKDEMU
Ansprechpartner:
[email protected]
Mustermann 00000 Musterstadt
AUDI AG
Abt.: I/FF-21 LN 5406800
Tel. +49 (0)1234 / 9876 - 10
Fax +49 (0)1234 / 9876 - 30
85045 Ingolstadt
Rechnungsnummer:
Datum:
Ihre Bestellnummer:
Lieferantennummer:
Unsere Auftrags.-Nr.:
Rechnung
987654321
06.10.2009
5700044120
5406800
ACD-4711
3,8
2
5
Pos.
1
2
Beschreibung Lieferumfang/-Leistung
Konstruktion
Fertigungsanlagen Radhaus A
Liefer-/Leistungsdatum: 05.10.2009
Erstinbetriebnahme
Liefer-/Leistungsdatum: 10.08.2009
Menge
ME
Einzelpreis
EUR
1
ST
3.000,00
3.000,00
1
ST
400,00
400,00
Rechnungsbetrag netto
Mehrwertsteuer 19 %
Rechnungsbetrag brutto
Lieferbedingungen:
DDP / Ingolstadt WE
Zahlungsbedingungen:
am 25. des der Lieferung/Leistung folgenden Monats
Mustermann
Musterstrasse
00000 Musterstadt
Telefon:
(01234) 9876 – 1
Telefax:
(01234) 9876 – 30
Email:
[email protected]
Internet: www.mustermann.com
Handelsregister Musterstadt HRB 2345
Gerichtsstand Musterstadt
Ust.-ID: DE123654789
Unserer Steuernummer: 12345/654321
Geschäftsführer: H. Mustermann
Gesamtpreis
EUR
3.400,00
646,00
4.046,00
Bankverbindungen:
Musterbank Musterstadt
BLZ
71150050
Kto.
1245 456 741
IBAN DE9872091600000456741
BIC: VOMBKDEMU
6