event conference planning

The Canadian Association of Midwives (CAM) is the national organization representing midwives
and the profession of midwifery in Canada.
www.canadianmidwives.org
Conference Coordinator / Coordonatrice d’événements
Job Description / Description de poste
The Canadian Association of Midwives (CAM) is staffed by a small team of individuals
dedicated to providing support for midwives and the profession of midwifery across Canada.
CAM is looking for an experienced, take charge professional to manage the administration and
logistics of the association’s annual conference and exhibit under the direction of the Executive
Director.
Les employées de l’association canadienne des sages femmes (ACSF) forment une petite
équipe d’individus dévoués à soutenir les sages femmes et la pratique sage femme à travers
le Canada. L’ACSF est à la recherche d’un professionnel pour gérer l’organisation et
l’administration du congrès et de l’exposition annuel de l’association sous la direction de la
directrice générale. (NB : Environnement de travail bilingue mais la communication avec les fournisseurs se
fait majoritairement en anglais)
Responsibilities
Event Planning and Production
• Liaise with venue for meeting room requirements, food and beverage, shipping and
handling of conference exhibit materials and order supplies and audiovisual equipment
according to budgets.
• Manage event budget, maintain accounting of revenues and expenses and provide
periodic progress reports to Executive Director.
• Prepare and disseminate exhibitor and sponsorship guide, secure and increase event
sponsorship and donations and maintain ongoing communication with exhibitors.
• Liaise with the Program Planning Committee and participate on the Local Organizing
Committee.
• Liaise with committees and organizations requiring preconference meeting space.
• Oversee production and distribution of promotional material, preliminary and final
conference programs.
• Maintain updated conference website.
• Recruit, train and manage volunteers on-site.
• Coordinate all on-site logistics.
• Propose new ideas to improve the event planning and implementation process.
• Prepare and distribute online evaluation for delegates and exhibitors and prepare final
report.
Knowledge and skill requirements
• Experience planning and coordinating conferences (minimum 2 to 3 years experience in
event planning).
• Marketing knowledge.
• Excellent communication skills including: writing, proof reading, and speaking.
• Excellent interpersonal skills both in person and by phone, with high professionalism.
• Ability to work autonomously, prioritize and multi-task.
• Excellent organizational skills and strong attention to detail.
• Ability to accomplish projects with little supervision.
• Advanced computer skills in Microsoft Office (Word, Excel, Power Point, Outlook).
Additional Assets
• Communication skills in French (verbal and written) an asset.
• Fundraising experience.
Working Conditions
Contract position with option to renew (equivalent to14 hrs/week from February 2012 to
December 2012- exact schedule to be negotiated). Salary to be negotiated based on
experience.
Location
Montréal (LaSalle), Québec (conference: October 16-19, 2012 in St-John’s, Newfoundland)
Applications
Send your CV and a cover letter by email to [email protected] no later than
February 2nd, 2012.
Only applicants selected for an interview will be contacted.