Enhancing Safety and Security

Enhancing Safety and Security
Questions Continued
Q: What is the purpose of the ID card?
As part of government’s commitment to
enhancing the safety and security of
visitors and employees in government
buildings, security improvements continue
to be implemented at the Provincial
Administration Buildings (PAB Complex) in
Charlottetown, including access to buildings
and use of employee IDs and visitor passes.
A: The photo ID identifies you as an
employee of a particular department
and allows you access within the PAB
Complex. It is proof to the business
community and the public in general
that you represent and/or have
certain authorities as an employee of
government.
This brochure is designed to help you
understand these improvements.
Q: Will the new electronic access
card / photo IDs be used to track
employees’ movements in, out, and
within the buildings?
A: Yes, you will be required to return your
current departmental ID and obtain a new
one from your new department.
Q: Where can I obtain more
information?
A: For more information on IDs contact
your departmental Human Resources
representative. For information on other
security measures call 368-5132.
Government employees visiting the PAB
Complex from other government buildings
will be required to show security their regular
government photo ID and be
issued a temporary access
card to be worn for the
duration of their visit.
For Visitors
A: No, the electronic access system was
established for security purposes only.
Q: Do I have to get a new electronic
access card / photo ID if I change
departments?
Visitors are required to use the main public
entrances of each building. After normal
working hours, visitors must leave the
complex via the underground parking garage.
Enhancing
Safety and Security
for Employees and Visitors
to the
Provincial Administration
Buildings
(PAB Complex)
Charlottetown
Effective October 1, 2013 visitor pass
protocols will be implemented in the
Provincial Administration Buildings (PAB
Complex), Charlottetown.
All visitors to the PAB
Complex will be required to
show identification, sign in
at the security desk located
in the main lobbies of the
Shaw, Sullivan and Jones
buildings, and obtain a
visitor pass to be worn for
the duration of their visit.
Once a visitor pass has been obtained,
security will direct the visitor to their
destination.
For Contractors
Effective October 1, 2013, all couriers to
the PAB Complex will be required to obtain
a visitor pass prior to proceeding to their
destination.
Contractors and/or couriers dropping off
tenders are advised they are responsible for
ensuring they have sufficient time to check
in with security and deliver their tender to the
tender box prior to the closing time.
For Employees
All exterior entrance doors are on a
scheduled timer for when they can be
opened (Staff doors will be
accessible 1 hour earlier and 1 hour later
than normal business hours).
Effective October 1, 2013, an electronic
access card / photo ID will replace all
current photo ID and card keys.
Employees will need the new access card /
photo ID to gain access to the PAB Complex.
These IDs will be distributed through
departmental Human
Resources Divisions.
Normal Business Hours
Summer 8 a.m. to 4 p.m.
Winter 8:30 a.m. to 5 p.m.
Staff may exit the buildings until 6 p.m.
through ground level doors. After 6 p.m. all
staff must exit via the underground parking
garage (G).
Electronic card readers,
which will recognize the
new access card / photo
IDs, have been installed in
various locations throughout
the PAB Complex.
Night and Weekend access for
employees of the PAB Complex is
limited to the door beside the underground
parking garage entrance (G). Staff will be
required to show access card / photo ID and
sign in and out at the security desk.
When entering a building, employees will
hold their access card / photo ID within 2
inches (5 cms) of the readers, which will allow
access into the building.
In the Shaw Building, readers are
located at the security desk in the main
North and South public entrance lobbies (A),
as well as, at the two staff entrance doors
facing the courtyard (B).
In the Sullivan Building, staff and
visitors must check in with the security desk
personnel located in the public entrance
lobby (C). Staff may also access via the staff
entrance door facing the main parking lot (D).
Questions?
Q: What happens if I lose my
electronic access card / photo ID?
A: Immediately report the loss to security via
email to pwaccommodations@
gov.pe.ca. Then report your lost card to
your departmental Human Resources
representative who will then facilitate
obtaining a replacement ID.
Q: What do I do with my ID if I cease
working for government?
A: All IDs are the property of the Department
of Transportation and Infrastructure
Renewal and must be immediately
returned to your departmental Human
Resources representative when
employment ceases.
Q: What happens if I forgot my
electronic access card / photo ID?
Entrances A through G are doors
employees must use to enter and
exit the buildings. All other doors
will be emergency exits only.
Please note that at entrance (C)
employees will have to show their
ID as there is no reader at this
location
In the Jones Building, readers are
located at the security desk in the main
public entrance (E), as well as, the three
staff entrance doors (F).
A: You will be required to sign in and out
with security and obtain and wear a
temporary pass.
All employees
have a critical
part to play
in helping
achieve a safe
and secure
work
environment
Q: Where do I display my ID?
A: In any visible location. Neck lanyards and
belt clips are provided by your Human
Resources representative.