Sample Conjoint Arrangement

Sample Conjoint Arrangement
NOTE: This following is a SAMPLE only, to provide guidance on the items that should be
included in a Conjoint Arrangement. This sample does not represent an existing UVM Conjoint
Arrangement, and, in particular, both the named faculty and proposed joint supervision are
fictitious. The sample is a modified version of an actual Conjoint Arrangement between the
University of Tasmania, with which UVM has an existing research collaboration, and another
U.S. university.
1
Conjoint arrangement between the University of Tasmania and the
University of Vermont in relation to graduate research candidates
This document is made in response to the agreement of academic cooperation between the
University of Tasmania (UTAS) and the University of Vermont (UVM) and involves the
implementation of a Joint Doctoral degree between the University of Tasmania and the
University of Vermont.
Preamble
I. A joint research higher degree is established under the graduate research policies of the
University of Tasmania and the University of Vermont. A Sub-Committee of the Board of
Graduate Research will adjudicate and make a recommendation to the Dean of Graduate
Research (UTAS) and Dean of the Graduate College (UVM) where a disparity occurs between
the policies of the two universities. .
The Degree
1. The University of Tasmania and the University of Vermont hereby establish a Joint Doctoral
degree program, where each degree is to be awarded by both institutions. Each award would
include relevant certification stating that the award was made as a consequence of a conjoint
arrangement between the University of Tasmania and the University of Vermont.
2. The maximum duration of a doctoral degree is four years for a full-time student from
commencement of enrolment at the University of Tasmania. This length can be extended in
exceptional cases, after a favourable opinion given by the two institutions and on proposition by
the PhD advisers. This proposition must be introduced 6 months before the expected date of the
end of the PhD thesis.
3. In addition to producing a thesis, the student will complete the coursework and
Comprehensive Exam requirements of the University of Vermont.
4. In addition, the student shall complete a program of generic skills, developed in consultation
with the Principal Co-Supervisors, during the candidature. This program shall include skills
required for successful completion of the thesis and skills that will enhance the career
aspirations of the candidate.
5. The language of the thesis will be English.
Administration of the Degree
6. A Sub-Committee of the Board of Graduate Research, comprising representatives of each
University, will oversee the arrangements for the degree. The Sub-Committee will include the
Graduate Research Coordinator or equivalent of the relevant Department or School of each
university and the Principal Co-Supervisors. Sub-Committee members are listed in Appendix
A.
2
The functions of the Sub-Committee will be to make a recommendation to the Dean of Graduate Research
(UTAS) and Dean of the Graduate College (UVM) on the following:
where a disparity occurs between the two University policies;
the copyright arrangements and other intellectual property issues pertaining to the thesis;
•
on other candidature requirements such as requests for special leave, supervision and confirmation
of candidature and the appointment of examiners;
•
•
Ethical and Intellectual Property Issues
7. The student will not commence any research work that raises ethical issues, until approval has
been obtained from the relevant University bodies.
8. The IP generated under this conjoint agreement is subject to two complementary legitimate interests
that will be recognised in the first instance on the basis of the student's funding:
While funded by the ACE CRC or the Australian Government the project falls within the scope
of the activities of the joint venture ACE CRC. The IP is assigned by the student to the University of
Tasmania and accepted by the University on behalf of the ACE CRC.
•
When funded from UVM sources or the US Government, the IP is governed by IP regulations of
the University of Vermont.
•
In the event that ownership of IP generated under this agreement ("Project IP") cannot be resolved on
the basis of the student's funding, the parties will use their best endeavours to negotiate a separate
agreement governing ownership and exploitation of the project IP.
Standard of Academic Conduct
9. Candidates will be expected to undertake their program in accordance with accepted standards of
academic conduct. Any form of academic conduct which is contrary to these standards is academic
misconduct, for which either University may penalise a student.
Other program conditions
10. The Sub-Committee will recommend to the Board the relevant policies and procedures pertaining to
the degree with respect to changes to candidature status (attendance status, suspension of candidature
(leave of absence), variation to period of candidature), review of progress (annual progress report and
milestones) and termination of candidature.
Supervision
11. The candidate will have at least two supervisors. Associate Professor Sharon Anderson and Assistant
Professor Robert Bates are respectively designated by the University of Tasmania and the University of
Vermont as Principal Co-Supervisors. Each university will nominate an associate supervisor or advisory
committee should the principal supervisor leave the university.
12. The student and Principal Co-Supervisors will consult regularly via email and via teleand/or videoconference on the progress of the research. Both supervisors will be present (in person or via tele- or
3
video-conference) at the significant events in the life of the candidature. The student and Principal CoSupervisors will make every effort to meet face-to-face at conferences or at the University of Tasmania or
the University of Vermont whenever possible during the student's candidature.
Examination
13. The examination process will be administered taking into account the policies of both Universities and
shall make recommendation on the award of the degree to the Dean of Graduate Research (University of
Tasmania) and the Dean of the Graduate College (University of Vermont). The dissertation defense
committee members designated by the University of Vermont will be appointed as official examiners for
the University of Tasmania. Two principal readers will submit a written and signed dissertation reader's
report to the University of Tasmania and the University of Vermont. The dissertation will advance to the
final public oral examination at the University of Vermont on positive recommendation of the principal
readers. The recommendation on the award of the degree at each institution will be based on the two
written readers' reports and the report of the oral examination.
The successful outcome of the examining process would be the award of a Doctoral degree from the
University of Tasmania and a Doctoral degree from the University of Vermont. Each award will include
relevant certification stating that the award was made as a consequence of a conjoint arrangement
between the University of Tasmania and the University of Vermont.
The PhD student must follow the rules of both countries concerning the registering, description,
and reproduction of the thesis.
Financial Arrangements
14. The PhD student will be enrolled in both institutions. Tuition and/or enrolment fees wi1l be paid to the
institutions in an alternating fashion according to the schedule found in Appendix B. Payment of the
student's stipend will follow the same schedule. In Australia, the student's stipend is paid by an ACE CRC
scholarship. In the U.S., the University of Vermont tuition and the student's stipend will be paid by
extramural grant funds from Principal Co-Supervisor Robert Bates. The student will also attempt to obtain
additional external funding. The amount of the student's stipend at each institution is as dictated by ACE
CRC or University of Vermont regulations. The PhD student will receive health insurance from a
combination of University of Vermont Graduate College support and support from Principal Co-Supervisor
Robert Bates, and from the Australian Government under the Medicare program.
Timeline
15. The research will be carried out in both institutions approximately following the calendar found in
Appendix C. This calendar may be modified by agreement among the student and Co-Principal
Supervisors.
Agreement Review
16. The Agreement will be reviewed without prejudice, one year from this date.
Anything not covered in this addendum will be settled through consultation and mutual agreement by both
universities. Appendix D lists contact information for relevant parties at the University of Tasmania and
the University of Vermont.
4
The Vice-Chancellor, University of Tasmania ………………………………….
Date ………………..
The Vice-President for Research and Graduate Studies, University of Vermont
Date ………………..
The Principal Co-Supervisor at the University of Tasmania
Date ………………..
The Principal Co-Supervisor at the University of Vermont
Date ………………..
The PhD student
Date ………………..
5
Appendix A: Sub-Committee Membership
University of Tasmania:
•
Director of Graduate Studies:
•
Principal Co-Supervisor: Associate Professor Sharon Anderson
The University of Vermont:
•
Dean of the Graduate College:
•
Principal Co-Supervisor: Assistant Professor Robert Bates
6
Appendix B: Schedule for Tuition and Stipend Payment
'Institution' in the table below indicates:
•
the institution in which the student is enrolled
•
the institution to which tuition and/or enrolment fees are paid
•
the institution that pays the student stipend
Calendar
Year
Year of Year of Calendar Months
Degree
Degree
(UVM)
(UTAS)
2004
2005
2006
2007
2008
2009
1
1
1
2
2
2
3
3
3
4
4
4
5
5
5
1
1
1
2
2
2
3
3
3
4
4
4
UVM
Academic
Term
September 1
September - January
February - June
July 1
July - AugustSeptember - January
February - June
July - August
September - January
February - June
July - August
September- January
February - June
July - August
September - January
February - June
July - August
Fall
Spring
Summer
Fall
Spring
Summer
Fall
Spring
Summer
Fall
Spring
Summer
Fall
Spring
Summer
7
Institution
UVM program begins
UVM
UVM
UTAS candidature begins
UTAS
UTAS
UVM
UVM
UTAS
UTAS
UTAS
UVM
UTAS
UVM
UTAS
UVM
UVM
Appendix C: Schedule for Research Location
'Institution' in the table below indicates the institution where the research will be conducted
during the approximate time period listed.
Year
Calendar Months
2004
September 1
September - January
February - June
July 1
September -January
February - June
May
July - August
September - January
February - June
July - August
September - January
February - June
July - August
September - January
February - June
July - August
2005
2006
2007
2008
2009
UVM Academic Term
Fall
Spring
Fall
Spring
Institution
Milestones
UVM
UVM
UVM program begins
Coursework
Coursework
UTAS candidature begins
UTAS
UVM
UVM
UVM
UTAS
UTAS
UTAS
UVM
UTAS
UVM
UTAS
UVM
UVM
Summer
Fall
Spring
Summer
Fall
Spring
Summer
Fall
Spring
Summer
Comprehensive exam
Thesis preparation
Thesis preparation,
exam preparation
Examination
Appendix D: Contact Information
(University of Vermont and University of Tasmania administration offices, addresses and
telephone numbers of all principal parties, etc.)
8
Sample Cotutelle Agreement
The following is an actual cotutelle agreement used by L'Universite Paul Sabatier Toulouse III (France) for comparison.
CONVENTION DE COTUTELLE DE THESE
CONVENTION FOR THE JOINT SUPERVISION OF THESIS
NOM et prénom de l’étudiant (e) :
Name and first name of the student
ENTRE
BETWEEN
L'UNIVERSITE du VERMONT
représentée par son Recteur,
ET
AND
L'UNIVERSITE PAUL SABATIER - Toulouse III (France)
représentée par son Président, Professeur
represented by its President,
PREAMBULE
PREAMBLE
La cotutelle de thèse mise en place entre les deux universités vise à conforter la
dimension internationale des écoles doctorales, à favoriser la mobilité des doctorants
et à développer la coopération scientifique entre équipes de recherche françaises et
étrangères.
The procedure of joint supervision of thesis involving the two universities aims at assessing
the international dimension of the doctoral schools, promoting doctoral students mobility and
developing scientific cooperation between French and foreign research laboratories.
9
CLAUSES
GENERALES GENERAL
CLAUSES
Les conditions d'inscription, de soutenance et d'admission, dans le cadre de la
procédure de cotutelle, sont régies en France par l'arrêté du 7 août 2006 relatif aux
études doctorales, et par l'arrêté du 6 janvier 2005 relatif à la cotutelle
internationale de thèse.
The
conditions
of
registration,
viva
voce
examination
and
admission
within the framework of the joint supervision procedure are governed by the
decree of 7 August 2006 related to doctoral studies, and by the decree of 06 January 2005
related to the joint supervision international procedure.
Inscription/Assurances
Registration / Insurance
Les candidats à une préparation de doctorat en cotutelle doivent satisfaire aux
conditions d’inscription en thèse dans chacune des universités. Les droits d’inscription
sont payés dans une seule université. Les candidats doivent prévoir une couverture
sociale et une assurance civile valables dans chacun des deux pays. Les conditions
d’hébergement et les aides financières à la mobilité seront précisées dans les
conditions particulières de la présente convention.
Candidates preparing a joint supervision doctorate have to meet the conditions of admission in
thesis in both universities. Registration fees are charged in one university only. Candidates
have to possess social security cover and individual insurance valid in each of the two
countries. The conditions of accommodation and financial support to mobility will be precised
in the special clauses of the convention.
Direction de la thèse /Travaux de recherche :
Research supervision / Research work
Les étudiants effectuent leurs travaux sous le contrôle et la responsabilité d'un
directeur de thèse dans chacun des deux établissements. Les deux directeurs de
thèse s'engagent à exercer pleinement la fonction de tuteur auprès du doctorant. Les
directeurs d'Ecole Doctorale s'engagent à faire appliquer en les adaptant les règles
en vigueur dans leur Ecole Doctorale.
Doctoral students do their research work under the control and responsibility of a thesis
supervisor in each of the two institutions. The two supervisors agree to carry out their
10
function of tutor of the doctoral student. The Doctoral School director commits to enforce
the rules of his Doctoral School.
Les compétences attribuées au directeur de thèse ou de travaux par l'arrêté
français du 25 avril 2002 susvisé sont exercées conjointement par les deux
directeurs de thèse.
The academic authority given to the thesis supervisor according to the decree of 25 April
2002 will be jointly exercised by the two thesis supervisors.
La durée de préparation de la thèse se répartit entre les deux établissements par
périodes alternatives, et de manière équilibrée.
The time for preparation of the thesis will be shared alternately and in balanced periods
between the two institutions.
La protection du sujet de thèse ainsi que la publication, l'exploitation et la protection
des résultats de recherche communs aux deux laboratoires d'accueil du doctorant
doivent être assurées conformément aux procédures spécifiques à chacun des pays.
The protection of the thesis subject as well as the publication, exploitation and protection of
the research results common to the laboratories hosting the doctoral students must be
secured in accordance with the procedures specific to each country.
Soutenance / Jury :
Viva voce examination / Examining board
La thèse donne lieu à une soutenance unique reconnue par les deux établissements.
The thesis will terminate with a single viva voce examination, the result of which will be
recognized by the two institutions.
Le jury de soutenance est composé sur la base d’une proportion équilibrée de
membres de chaque établissement désignés conjointement par les deux universités et
comprend, en outre, des personnalités extérieures à ces établissements. Le nombre
des membres du jury ne peut excéder huit.
L’autorisation de soutenance doit être demandée dans chaque établissement.
The viva voce examining board jointly designated by the two universities will be equally
composed of members from each institution and will besides consist of persons exterior to
the universities. The members of the board cannot exceed the number of eight.
The permission of defence of thesis has to be asked for in each university.
11
La langue de rédaction de la thèse est définie dans les clauses particulières de la
présente convention. Si cette langue n’est pas le français, la rédaction est complétée
par un résumé substantiel en langue française.
The language in which the thesis is written is defined in the special clauses of this convention.
If the language is not French, the thesis will be completed by a substantial summary in
French.
Délivrance du titre de doctorat :
Awarding of Doctorate diploma
Après la soutenance de la thèse, et au vu du rapport de soutenance, les
établissements s’engagent à délivrer soit le diplôme de docteur de chacun d’entre
eux, soit un diplôme de docteur délivré conjointement.
Le ou les diplômes de docteur comportent une indication de spécialité ou de discipline,
le titre de la thèse ou l’intitulé des principaux travaux, la mention de la cotutelle
internationale, les noms et titres des membres du jury et la date de soutenance.
Following success in the viva voce examination, and considering the examination report, the
two universities will award, either separately or jointly, the diploma of Doctor.
The diploma has to mention of name of speciality or field of study, the title of the thesis or
name of the main research works, the mention of international joint supervision of thesis, the
name and title of the members of the examination board, and the date of defence of the
thesis.
CLAUSES
PARTICULIERES
CLAUSES
SPECIAL
Nom
Name
Sujet de la thèse
Subject of the thesis
12
Ecole Doctorale de rattachement
pour l’Université de
Doctoral school of adherence at
Ecole Doctorale de rattachement
pour l’Université Paul Sabatier
Doctoral School at Université Paul Sabatier
Paiement des droits d’inscription à
Payment of registration fees to
Directeur de thèse à L’Université de
Thesis supervisor at
Directeur de thèse à l’Université Paul Sabatier
Thesis supervisor at Université Paul Sabatier
Lieu de soutenance prévu
Place of viva voce examination
Langue de rédaction de la thèse
Language of writing
Langue(s) du ou des résumés écrits
Language(s) of written summary(ies)
Conditions d'hébergement
Accommodation conditions
Aides financières
Financial support
La présente convention reconnaît la validité de la thèse soutenue dans le respect des
dispositions précitées.
The present convention acknowledges the validity of the completed thesis on condition that
the above-mentioned conditions are respected.
13
Fait à Toulouse, le :
Fait à
, le :
Le Président
Le Recteur
Université Paul Sabatier - Toulouse Université
III
Le directeur de l'Ecole Doctorale
Le directeur de l'Ecole Doctorale Accord sous réserve de l'obtention Doctoral School director
d'un financement adéquat
Doctoral School director Agreement subject to the obtention of an
appropriate financial support
Le directeur de thèse
Thesis supervisor
Le directeur de thèse
Thesis supervisor
Le doctorant
The doctoral student
Sceau de l'Etablissement
Seal of Institution
Sceau de l'Etablissement
Seal of Institution
14