www-sop.inria.fr Intranet: www

www-sop.inria.fr
Intranet: www-sop.inria.fr/interne
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Welcome to the INRIA Sophia Antipolis – Méditerranée Centre, one of INRIA's
six research units!
You will soon join a new team and discover a new work environment.
In addition to meeting our internal regulatory requirements, this Welcome Guide will
provide you with orientation and support, help you understand how the Institute works and offer practical
information which you can supplement with the more detailed information on our external and internal
websites.
INRIA Sophia Antipolis - Méditerranée, created in 1983 and a core player in the region's technology park,
currently boasts a workforce of over 500 people – researchers, engineers, administrative staff, doctoral
students, outside collaborators and more than 40 different nationalities.
The Institute owes its vitality and excellence to its staff, whom you'll have the chance to meet as you get
settled. Your first contact will be with your team research leader/department manager and the team
research/department assistant. They will be able to answer (almost) all your questions, so don't hesitate to
ask!
INRIA is a national public research institute subject to specific rules and regulations. By respecting these
rules, you will enable the Institute to function properly and ensure everyone's safety.
Gérard Giraudon
Director
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Contents
When you arrive at INRIA Sophia Antipolis - Méditerranée.............................................................................. 5
Your work environment ................................................................................................................................. 5
Information at a glance ..................................................................................................................................... 6
Research support departments........................................................................................................................ 7
Who to contact first: Your assistant............................................................................................................... 7
Library............................................................................................................................................................ 7
Information Technology Services (SEMIR) ................................................................................................... 7
Development, Testing, Applications and Modelling for Research (DREAM) ................................................ 7
Human Resources (SRH).............................................................................................................................. 7
Administration and Financial Services (SAF)................................................................................................ 7
External Relations and Technology Transfer (REV) ..................................................................................... 8
General Services (GENER)........................................................................................................................... 9
Internal bodies................................................................................................................................................. 10
Central Committee (CC).............................................................................................................................. 10
Commission for Continuing Professional Development (CFP) ................................................................... 10
Users' Committee on IT Resources for Research (CUMIR) ....................................................................... 10
Users' Committee on IT Resources for Support Departments (CUMIS)..................................................... 10
Software Development Commission (CDL) ................................................................................................ 10
Local Health and Safety Committee (CLHS)............................................................................................... 10
Staff representatives and unions................................................................................................................. 11
List of abbreviations ........................................................................................................................................ 13
Information and safety at the research unit ................................................................................................... 16
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Your work environment
Your office
You will be provided with a workstation in an office you may share with colleagues. We will also provide you
with a key. This key is your responsibility and must be returned to us when you leave the Institute.
Your badge
You are required to have your ID badge with you at all times. You will need it to enter INRIA's site and eat at
the cafeteria.
Your IT account
You will be given a new IT account form by your leader/manager or your assistant. Please complete it to
obtain your access codes (username + password).
You will be asked to sign a charter. Please read it carefully and comply with it.
The charter as well as the rules for using the IT facilities are included as annexes to this document.
Cafeteria
Lunch is available at the site's cafeteria. Prices are based on your salary.
To add credit to your badge:
ƒ If you have a payment card, you can use the automated machine at the entrance to the
cafeteria.
ƒ If you wish to pay by cash or cheque, you can do it at the cashier of the cafeteria
Cafeteria hours: 11.30am – 1.30pm
www-sop.inria.fr/agos/DR:I/restaurant.html
Your telephone
Your telephone number consists of ten digits, with the last four digits representing your extension number.
To reach you from the outside, others will need to dial +33(0)4 92 38 or +33(0)4 97 15 + your extension
number (see directory).
Telephones can be locked using an access code (0000 by default). Please remember to lock your phone
when leaving your office.
For all outside calls within France, dial 0.
For all internal calls, dial the extension number. To reach someone working at another INRIA research unit,
you must dial his or her complete telephone number.
To locate extension numbers for all research units, consult the online directory
(www.inria.fr/fonctions/annuaire.fr.html). Extension numbers can also be located from an xterm window in
Unix (command : poste name)
http://www-sop.inria.fr/semir/sitesemir/content/category/15/31/69/lang,en/
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PRACTICAL INFORMATION
When you arrive at INRIA Sophia Antipolis - Méditerranée
Information at a glance
Your needs
Welcome Guide
All forms
Latest news
Your contacts
Your salary, your career, etc.
SRH
[email protected]
SRH
[email protected]
AGOS
[email protected]
BM
[email protected]
Agence de voyages
[email protected]
SEMIR
Leave and holiday entitlements
Leisure activities, sports, cafeteria, etc.
Arrange for work-related travel and
assignments, sign up for a conference
Reserve an airline ticket for work-related
travel
Problems with networks, phone service,
printers, software, etc.
Moving, furniture, supplies, repairs, mail
Room reservations (meetings, audio and
video equipment)
Organise conferences and workshops,
host international visitors and industry
representatives, draft a contract with an
industry group or SME, file a patent
application
Have a poster made, contact journalists,
obtain transparencies about the research
unit
Develop software
Find a journal or document
Info on the Web
www-sop.inria.fr/interne/accueil/livret.pdf
www-sop.inria.fr/interne/accueil/formulaires.shtml
www-sop.inria.fr/interne/actumain/actumain_interne_fr.php
www-sop.inria.fr/actumain/actumain_externe_fr.php
www-sop.inria.fr/interne/services/srh/
www-sop.inria.fr/interne/services/srh/activites/Conges/index.shtml
www-sop.inria.fr/agos
www-sop.inria.fr/interne/services/bmc/
www-sop.inria.fr/interne/services/bmc/agence.shtml
www-sop.inria.fr/semir/support/
GENER
[email protected]
[email protected]
www-sop.inria.fr/interne/services/gener/
REV
[email protected]
www-sop.inria.fr/interne/services/rev/
REV
[email protected]
www-sop.inria.fr/interne/services/rev/com/
DREAM
[email protected]
www-sop.inria.fr/dream/
DOC
[email protected]
www-sop.inria.fr/dias/
www-sop.inria.fr/semir/organisation/DR:I/ressources/salles/index.html
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INFORMATIONS ON THE WEB
Who to contact first: Your assistant
Research team assistants make up their own department called SAPR.
Team assistants will be able to answer your questions about how the research centre works or direct
you to the right person.
www-sop.inria.fr/sapr/
Library
The research centre library, which it shares with the laboratory I3S, is open to the general public.
To contact our team of documentalists: [email protected]
Our collection
- 24,000 books, proceedings and theses
- 300 journals (paper and/or electronic subscriptions)
- Access to the electronic subscriptions of INRIA and the Université de Nice
Our activities
- Document acquisition and management
- Document delivery service (interlibrary loan)
- Research and reference assistance (databases, the Web)
- Assistance with publishing (research reports, theses, articles, etc.) and with writing
www-sop.inria.fr/dias/
Information Technology Services (SEMIR)
SEMIR coordinates equipment and software acquisition, administers IT resources (systems, software
and networks), provides telephone services, and ensures connections and IT security at the site.
Each research team has a technical contact person, and you can also contact the regional
computerisation coordinator (CRIS).
www-sop.inria.fr/semir/
Development, Testing, Applications and Modelling for Research (DREAM)
A team of engineers who work on development and testing with the research teams.
www-sop.inria.fr/dream/
Human Resources (SRH)
For all your questions about orientation, career development, holidays, training, insurance, etc.
www-sop.inria.fr/interne/services/srh/
Administration and Financial Services (SAF)
This department includes the Office of Financial Affairs and Contracts as well as the Office of
Missions. It handles all financial matters: outside assignments, budgets, contracts, etc.
Note: As a public institution, INRIA must comply with the French Public Procurement Code.
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ORGANISATION
Research support departments
ƒ
If you'll be leaving on assignment or attending a conference, colloquium, etc., contact your
assistant and/or the Office of Missions for the appropriate procedures to follow.
www-sop.inria.fr/interne/services/bmc/
Office of Financial Affairs and Contracts (BACF)
ƒ
Budget management for projects and the research centre, contract drafting, financial
follow-up for contracts, etc.
www-sop.inria.fr/interne/services/bacf/
External Relations and Technology Transfer (REV)
Industrial Relations and Technology Transfer
ƒ
Industrial Relations: To contact or host a French or international company or SME; for help
with European contracts, software development and patents; or before signing a contract
INRIA Sophia Antipolis - Méditerranée also offers a partners club:
InTech’Sophia. www-sop.inria.fr/intech/
www-sop.inria.fr/interne/services/rev/industrielles/
International and European Relations
ƒ
To host an international delegation, join an associate team or for any sort of international
collaboration
www-sop.inria.fr/interne/services/rev/international/
Communications
ƒ
To make posters, write press releases, give interviews to journalists, disseminate your
research findings, participate in events or exhibitions, get advice on using the style guide
for your Web pages, etc.
Information and communication at INRIA: How to find what you're looking for and share it with others
The research centre’s website: www-sop.inria.fr/ or its intranet: www-sop.inria.fr/interne/
There you'll find all Sophia's news and information (reports from various committees, calls for
proposals, highlights, etc.).
Note: For any Web-related questions: [email protected]
ƒ
National website: www.inria.fr or intranet: www.inria.fr/interne
ƒ
INRIA's paper or Web publications (you'll be informed of their release on the research
unit's intranet)
o Inédit: For industry groups
o Bleu: For decision-makers
o Fréquence: Monthly internal e-bulletin for all INRIA research centre
o Lisa: Sophia newsletter aimed at local decision-makers
ƒ
Annual reports in English and French with their scientific annexes, available on CD-ROM
at the library and the public relations office, or from the other departments or research
teams
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ORGANISATION
Office of Missions (BM)
Newsgroups and forum: There are about 15 different INRIA newsgroups to which you can
subscribe. The forum inria.sophia.infos is moderated. Important: Please review and
respect our "netiquette" rules.
ƒ
E-mail within INRIA: To send an internal e-mail, use the following address format:
[email protected]
ƒ
Distribution lists: www-sop.inria.fr/interne/accueil/diffusion_elec.shtml
ƒ
Shared calendar: Consult SEMIR's pages to install it.
But there's also:
ƒ
An official noticeboard at the cafeteria entrance for all official announcements.
ƒ
Noticeboards in the hallways for project teams and departments to make their
announcements.
www-sop.inria.fr/interne/services/rev/com/
Classes/conferences
ƒ
To organise colloquia, conferences, workshops, etc.
www-sop.inria.fr/interne/services/rev/colloq/
General Services (GENER)
Handles all room reservations and equipment, orders office supplies and equipment, maintains the
buildings and service vehicles, distributes the mail, etc.
www-sop.inria.fr/interne/services/gener/
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ORGANISATION
ƒ
Central Committee (CC)
This committee meets every two months, bringing together staff representatives and management in
order to facilitate communication within the unit and to provide a forum for discussing and addressing
all the professional issues important to the staff.
www-sop.inria.fr/interne/comites/ccentre/
Commission for Continuing Professional Development (CFP)
Handles staff requests for training and prepares them for management, which makes the final
decisions.
http://www-sop.inria.fr/interne/services/srh/activites/Formation/
Users' Committee on IT Resources for Research (CUMIR)
CUMIR is a consultative body overseen by the research centre’s research team Committee. It serves
as an interface between research team users and SEMIR.
www-sop.inria.fr/interne/comites/cumir/
Users' Committee on IT Resources for Support Departments (CUMIS)
CUMIS is a consultative body which is part of the Central Committee and supervised by local
management. Its purpose is to address all matters related to IT resources for the departments and to
develop proposals on the issues assigned to it. These proposals are then presented to the Central
Committee and submitted to local management for a final decision.
www-sop.inria.fr/interne/comites/cumis/
Software Development Commission (CDL)
This body facilitates dialogue and evaluation. It makes proposals on software development and
managing common experimental platforms.
www-sop.inria.fr/interne/comites/cdl/
Local Health and Safety Committee (CLHS)
This committee addresses all issues related to the health and safety of the research centre.
Preventive medicine specialist: Dr Eric Rarivoson
Social worker: Mme Pallanca is at the site every Thursday from 9am to 1pm. You can reach her on her
mobile phone at 06 14 32 55 54.
www-sop.inria.fr/interne/comites/chs/
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INTERNAL BODIES
Internal bodies
Three unions have members at INRIA:
o SNTRS/CGT – Syndicat national des travailleurs de la recherche scientifique [scientific
research]
o SGEN/CFDT – Syndicat général de l’éducation nationale [national education system]
o SNCS/FSU – Syndicat national des chercheurs scientifiques [scientific researchers]
http://www-sop.inria.fr/interne/vie_sociale/representants.shtml
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INTERNAL BODIES
Staff representatives and unions
List of research team: www-sop.inria.fr/act_recherche/les_projets_fr.shtml
List of managers and research assistants on the Web: www-sop.inria.fr/sapr/
Management
Director
GIRAUDON
Gérard
Tel
7870
Assistants
DE NUCHEZE
Françoise
Tel
7870
Deputy Director
SERGEANT
Guy
7888
CASTROGIOVANNI
Ina
7720
Support departments
Managers
Tel
Assistants
Tel
Library
MONTEIL
Alain
7753
ZIMOL
Gisèle
7750
DREAM
REY
David
7721
CASTROGIOVANNI
Ina
7720
Human Resources
LAGO
Geneviève
7742
DJERFI
Catherine
7701
External Relations and Technology
Transfer
MUSSI
Philippe
7891
DJIAN
Magali
5325
SEMIR
SZPYRKA
Jean-Luc
7969
CASTROGIOVANNI
Ina
7720
Administration and Financial
Services
BOISSONNAT
Martine
7711
FABER
Christine
7996
Project Assistants
LIMOUZIS
France
7824
General Services
BOURGEOIS
Pierre
7887
BUCHER
Françoise
7850
Committees and Commissions
Project Committee
Coordinators
NAIN
Philippe
GIRAUDON
Gérard
Tel
7896
Assistants
DERICHE
Ephie
Tel
7675
CUMIR
DANEY
DAvid
5024
CUMIS
COMTE
Marie-Hélène
DE SIMONE
Robert
LAGO
Geneviève
7754
BOSSY
Mireille
7982
RENAUD
Maryse
7672
GOUZE
Jean-Luc
7875
Central Committee
Event Sponsorship Committee
Local Health and Safety Committee
Doctoral Supervisory Committee
Training Through Research
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7870
7780
7742
CONTACTS
Your contacts at Sophia
ACI
Action Concertée Incitative [research programme funded by the
French ministry in charge of research]
ADISA
Association des Thésards et des Stagiaires [association of doctoral
students and interns]
AGOS
Association de Gestion des Oeuvres Sociales [association for INRIA
staff]
AI
Assistant Ingénieur [assistant engineer]
AJT
Adjoint Technique [technical assistant]
ARC
Action de Recherche Coopérative [initiative aimed at promoting new
research areas, young researchers and cooperation with outside
research teams]
ARTT
Aménagement et Réduction du Temps de Travail [time off in lieu;
relative to the 35-hour workweek in France]
BMC
Bureau des missions et colloques [office of missions, handles outside
assignments and conference attendance]
BPAS
Bureau du Personnel et des Affaires Sociales [office of personnel and
social affairs]
CA
Conseil d'Administration [board of directors]
CAP
Commission Administrative Paritaire [joint administrative commission]
CC
Comité de Centre [central committee]
CCTP
Cahier des Clauses Techniques Particulières [technical specifications]
CDRI
Chargé du Développement et des Relations Industrielles [development
and industrial relations coordinator]
CE
Commission d'Evaluation [evaluation commission]
CERMICS
Centre d'Enseignement et de Recherche en Mathématiques,
Informatique et Calcul Scientifique [centre for mathematics, computer
science and scientific computing]
CGL
Comité de Gestion Locale [local management committee]
CLFP
Commission Locale de Formation Professionnelle [local professional
development committee]
CLHS
Commission Locale d'Hygiène et Sécurité [local health and safety
committee]
CMA
Centre de Mathématiques Appliquées [centre for applied mathematics]
CND
Commission Nationale des Détachements [national secondment
commission]
CNHS
Commission Nationale d'Hygiène et Sécurité [national health and
safety commission]
CNPA
Commission Nationale des Postes d'Accueil [national commission on
temporary positions]
CNRS
Centre Nationale de la Recherche Scientifique [French national centre
for scientific research]
COCON
Comité de Concertation [consultative committee]
CODL
Commission d'examen des propositions d’opérations de
développement logiciel [commission which examines proposals for
software development initiatives]
COLORS
COopérations LOcales de Recherche [initiatives to foster collaboration
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GLOSSARY
List of abbreviations
between INRIA and Mediterranean laboratories/companies]
COMDIR
Comité de Direction [management committee]
CP
Comité des Projets [project committee]
CDL
Commission de développement logiciel et d'expérimentation [software
development and testing committee]
CRIS
Correspondant régional pour l’informatisation des services [regional
computerisation coordinator]
CS
Conseil Scientifique [scientific board]
CSD
Comité de Suivi Doctoral [doctoral supervisory committee]
CSF
Crédit Social des Fonctionnaires [offers insurance and financial
services]
CTP
Commission Technique Paritaire [joint technical commission]
CUMI
Comité des Utilisateurs des Moyens Informatiques [users' committee
on IT resources]
DAF
Direction Administrative et Financière [administration and finance
department]
DGA
Directeur Général Adjoint [deputy managing director]
DGSA
Direction Générale de Sophia Antipolis [general management at the
Sophia Antipolis unit]
DGTT
Délégué Général au Transfert Technologique [delegate general for
technology transfer]
DIRDRI
Direction du Développement et des Relations Industrielles
[development and industrial relations department]
DISC
Direction de l’Information Scientifique et de la Communication
[scientific information and communication department]
DREAM
Développement pour la Recherche, Expérimentations, Applications, et
Maquettages [team of engineers who work on development, testing,
applications and modelling for research]
DRH
Direction des Ressources Humaines [human resources department]
DREI
Direction des Relations Européennes et Internationales [international
and European relations department]
DRSI
Direction des Réseaux et Systèmes d'Information [network and
information systems department]
DSA
Direction Sophia Antipolis [Sophia Antipolis general management]
DUR
Directeur d'Unité de Recherche [research unit director]
EAA
Entretien Annuel d'Activité [yearly assessment interview]
EPST
Etablissement Public à caractère Scientifique et Technologique [public
institution of science and technology]
ERCIM
European Research Consortium for Informatics and Mathematics
FFIA
Fiche de Fonction pour Ingénieurs Associés [job description for
associate engineers]
GENER
Services Généraux [general services department]
I3S
Informatique Signaux et Systèmes de Sophia Antipolis [laboratory
specialised in computer science, signal processing and systems
theory]
IA
Ingénieurs Associés [associate engineer]
IE
Ingénieur d'Etude / Ingénieurs Expert [design engineer / expert
engineer]
INRIA
Institut National de Recherche en Informatique et en Automatique
[French national institute for research in computer science and control]
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IR
Ingénieur de Recherche [research engineer]
ITA
Ingénieur, technicien et Administratif [engineers, technicians and
administrative staff]
MAIF
Mutuelle Assurance des Instituteurs de France [mutual insurance
company]
MGEN
Mutuelle Générale de l'Education Nationale [mutual health insurance
company]
MI
Moyens Informatiques [IT resources]
MPIR
Mutuelle du Personnel de l'Industrie et de la Recherche [mutual
insurance company]
ODL
Opérations de Développement Logiciel [software development
initiatives]
PCP
Président du Comité des Projets [project committee chairperson]
RA
Rapport Annuel / Rapport d'Activité [annual report / activity report]
RAF
Responsable Administratif et Financier [administrative and financial
manager]
RE
Relations Extérieures [external relations]
REI
Responsable des Equipements Informatiques [IT equipment manager]
REV
Relations Extérieures et Valorisation [external relations and technology
transfer department]
RRH
Responsable des Ressources Humaines [human resources manager]
SAF
Service des Affaires Financières [financial affairs department]
SAJ
Service des Affaires Juridiques [legal affairs department]
SAPR
Service des Assistantes de Projets de Recherche [research assistants
department]
SEMIR
Service d'Exploitation et de Maintenance Informatique et Réseau [IT
services department]
SRH
Service des Ressources Humaines [human resources department]
STIC
Sciences et Technologie de l’Information et de la Communication
[information and communication science and technology]
TR
Technicien de la Recherche [research technician]
UNSA
Université de Nice Sophia Antipolis
UR
Unité de Recherche [research unit]
W3C
World Wide Web Consortium
- 15 -
There is at least one “security board” in each corridor. The security board contains:
- Emergency instructions,
- List of evacuators, list of first aid rescuers,
- Evacuation plan (with fire extinguisher marked).
Be informed:
- Locate the ‘security board’ in the corridors, and read the instructions,
- Contact one of the evacuators of your building, to ask any question,
- Locate “break glass alarm boxes”, ask an evacuator if necessary,
- Read the evacuation plan, follows the green arrows to leave the building, locate the fire
extinguishers.
Emergency instructions
Fire
====
If you see the beginning of a fire: dial 9
If possible and safe, attempt to extinguish the fire with an appropriate, nearby-located fire extinguisher.
If possible give the alarm by breaking the “break glass alarm box”
Accident
========
Dial 9,
Or an authorized first aid rescuer (secouriste sauveteur du travail = SST).
See the list: http://www-sop.inria.fr/interne/comites/chs/secouristes.pdf
or on the ‘security board’
A first-aid kit is available on each level of each building in the room with collective photocopiers
/printers.
Evacuation
==========
When the alarm rings (long modulated signal), or when told to do so by evacuators:
- Leave your office, if possible turn on the security of your materials;
- Close the windows and the door;
- Do not use the elevator. - Do not return.
- Follow instructions given by evacuators and leave the building, using the nearest emergency exit;
- Go to the meeting point. - Do not use your car.
-Try to figure out your colleagues are here, in case of any doubt tell the evacuators.
Evacuators have been trained to know what to do; there are some of them in each building. The list of
the evacuators of your building is on the “security board”.
ALERT (dial 9), INFORM, OBEY the security instructions
Do safely
Inside the buildings:
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SAFETY INFORMATION
Information and safety at the research unit
Keep the ways fluent, remove from useless packing
Tell the security staff or the evacuators any unusual smoke or burning smell or unusual noise in a
machine.
Also tell the security if some fire appliance seems to be damaged.
Do not smoke where forbidden.
Be ware of the security of your own electric devices.
Outside:
When you smoke, be sure ashes and ends of cigarettes are thrown in an appropriate tray.
Don’t go alone (especially during week ends or at night) along the pool (there is no fall alarm)
PEDESTRIAN:
When you have to go across “route des Lucioles”, use the pedestrian path.
When dark, don’t forget to use reflecting equipments to be seen. If necessary, ask Francoise Bucher a
security jacket.
Restricted use of a professional car, as a mean of transport, if alone.
This use is limited to day trips that range less than 11 hours. (To reduce the risk of tired driving)
“Emergency evacuation in case of fire” training: there is at least one clear building exercise by year.
Adapted from Marcel Salgues Formations Sécurité (MSFS), May 2004, following evacuation exercises at the site on 12, 13 and
14 May 2004.
Last update: 20/10/2006
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- 18 -
- 19 -
Prevention, health and safety at the INRIA Sophia Antipolis - Méditerranée site
Upon your arrival, you received a Welcome Guide about the Sophia Antipolis – Méditerranée
Research Centre.
This guide offers a great deal of practical information about the unit and provides, among other things,
the site's safety procedures.
Health and safety regulations require us to ensure (and furnish proof to the relevant authorities if
necessary) that you have familiarised yourself with these procedures, either via the Welcome Guide or
our internal website: www-sop.inria.fr/interne/comites/chs/.
To meet this requirement, we ask that you return this form completed and signed to Geneviève Lago
(SRH). Thank you for your cooperation.
I, the undersigned,……………………………………………………..,
part of the research team or department……………………………………………………..,
hereby certify that I have read and understood the prevention and safety procedures at the end of the
Welcome Guide or on the internal website: www-sop.inria.fr/interne/comites/chs/.
Signed at Sophia Antipolis
Signature
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Date…………………….