report on budgetary and financial management for the

Transcription

2009
REPORT ON BUDGETARY
AND FINANCIAL
MANAGEMENT FOR THE
EDUCATION, AUDIOVISUAL
AND CULTURE EXECUTIVE
AGENCY
I. Introduction
The role of the Education, Audiovisual and Culture Executive Agency is to manage
European funding opportunities and networks in the fields of education and training,
audiovisual, culture, citizenship and youth. The Agency has a duty to ensure financial
transparency, efficiency and a high quality service to beneficiaries in full co-operation
and transparency with the DGs concerned. The main tasks of the Executive Agency
are to turn policy into action and results and to contribute to European knowledge and
expertise.
While the European Commission is responsible for policy setting and overall
programme management, the implementation of many programme strands has been
partly or fully delegated to the Executive Agency. This mandate covers a variety of
Europe- and worldwide opportunities for organisations, professionals and individuals,
at all stages of life.
The Agency is responsible for most of management aspects of the programmes,
including:
 Drawing up conditions and guidelines for funding opportunities;
 Evaluating applications, selecting projects and signing project agreements;
 Financial management;
 Contacts with beneficiaries;
 Monitoring of projects (intermediate and final reports, controls);
 On-site project visits.
In order to inform and support the applicants and beneficiaries, the Agency provides
supporting tools and services such as:
 Dedicated web pages and online tools about funding opportunities;
 Events: information days, projects meetings and information visits;
 Information kits and leaflets on how to access and benefit from funding
opportunities;
 Responding to inquiries: information mailboxes.
The Agency is committed to helping projects to promote their achievements and
exploit their results. In close cooperation with the Commission, the Agency
continuously seeks to identify good practices and success stories.
In 2009, the Agency was entrusted with the management of additional projects in the
field of education and training, in particular the Tempus programme (phases III and
IV) as well as the bilateral cooperation initiatives with industrial countries (Japan,
Korea, Australia and New Zealand). Furthermore, in April 2009, the Agency
mandate was extended to Erasmus Mundus II.
The fourth operational year of the Executive Agency is earmarked on one hand by the
implementation of actions aiming at strengthening the internal organisation and
simplification measures contributing to a better management of the delegated
programmes and on the other hand by the continuation of its mission in the
framework of the additional programmes the Agency was entrusted with.
2
In its Annual Management Plan, the Agency identified 4 operational priorities for the
year 2009:
1. Streamlining project selection process:
 The revised comitology procedure allowed shortening the delays for the
selection by one or two months in comparison to 2007 and 2008.
 The e-forms are now available for most actions/strands under the following
programmes: LLP, Culture and Citizenship and will be extended in 2010 to
Erasmus Mundus, Tempus, MEDIA and Youth.
 The framework contracts partnerships were extended to some strands of the
MEDIA programme (more than 20% of the MEDIA budget are contracted
under FPAs), extension of the use of flat rate (for Jean Monnet projects), of
the use of decisions, rationalisation of grants (for MEDIA-distribution) and
consolidation of experts comments transmitted to applicants for Culture,
Erasmus Mundus and bilateral agreements.
 During this year, the Agency published 31 calls for proposals together with 3
new Programme Guides (Erasmus Mundus 2009-2013; US-Canada and
Citizenship). The calendar of some calls was anticipated so that the selection
process could start earlier (mainly for operating grants). More than 10,000
proposals (not mentioning renewal of frameworks and applications submitted
by designated bodies) were received and evaluated out of which 4,100 projects
were selected. Therefore the selection rate is 37%. We note an increasing
interest for some actions and therefore the number of applications received is
higher than expected and the selection rate is slightly lower than last year
(42%). Moreover, 733 Erasmus University Charters were awarded in 2009.
2. Providing improved guidance for project implementation and moving towards
leaner reporting requirements:
 Organisation of more Information Days for applicants and revised Agency
web pages for programmes managed by the Agency
 More than 250 monitoring visits were carried out throughout the year.
 The budget execution for the operational budget is high at 99.3% (625 Mio€)
for commitments appropriations and 99.9% (528 Mio€) for payments
appropriations.
 The average payment delay at year end is 30 days which represents a
significant improvement with regard to last year figures (average 48 days in
2008). Moreover, the Agency reached the objectives set in its management
plan and 87% of the payments were made in time while the objective was set
at 85% for the whole year.
 The PAR (abnormal RAL) the 2009 objective was to close 675 transactions by
year end and since we closed 839 transactions, the objective is more than
achieved.
3. Promoting and exploiting further the achievements of EU actions:
 The communication activities towards potential beneficiaries and the activities
aiming at the valorisation of the information concerning the projects were
reinforced, for example through the introduction of EVE and the publication
of the results of studies on the Agency's website
 A number of events were organised in close cooperation with the Commission
to present policy and project results, for example in the context of the
European Year of Creativity and Innovation
3

Feedback was provided on the success of completed calls, supporting the
Commission to define future calls and priorities
 Input was provided for the development of Commission's policies relating to
actions managed by the Agency.
4. Ensuring the take-over of the new Tempus IV Action and the programmes
Tempus III as well as Erasmus Mundus 2009-2013:
 In 2009, the Agency was entrusted with the management of additional projects
in the field of education and training, in particular the Tempus programme
(phases III and IV) as well as the bilateral cooperation initiatives with
industrial countries (Japan, Korea, Australia and New Zealand). Within the
framework of the evolution of its mandate, the legal delegation acts aiming at
the execution of additional tasks were subject of new Commission decisions in
2009, in particular in the perspective of the extension of its activities of
management to the program Erasmus Mundus 2009-2013 including the new
action 2.
 The new Tempus unit was successfully set up in line with the established
planning. On 1 April – the date agreed with DG EAC - the transfer of the
programme's management took place. Indicators for the analysis of reports,
processing of payments and treatment of project correspondence have strongly
improved since the transfer of the programme’s management to the Agency.
 Since September, when cruising speed of unit was attained, all reports and
correspondence were processed on time. 152 Tempus III projects could be
closed bringing to 285 the total of open Tempus III projects at the end of
2009. A thematic study on university governance that provides an outline of
the measures and policies adopted to improve university governance in the 28
Tempus partner countries was carried out. It highlights the variety of
governance models and the role of Tempus in modernising higher education
systems in the partner countries.
In 2009, the Agency has also further consolidated its internal organisation:
 Concerning the internal control, it appears that the Agency is compliant with most
baseline requirements up to 91.5%, i.e. an improvement by almost 7% in
comparison with last year. The most significant baseline requirements in light of
the nature of the activities of the Agency are fully implemented. Concerning the
three internal control standard prioritised in the AMP 2009, significant progress
was made and in order to strengthen the results already achieved, these standards
have been prioritised for 2010 as well.
 At the end of the year, the Agency has an occupation rate of 97% above the target
and slightly higher than in 2008 (92%).
 Regarding the ex post controls, 183 audits were open on 1/1/09 and at year end
only 29 were still open (154 were hence closed). The error rate is 1.04% (negative
errors only).
 Concerning the administrative budget, 97.2% of the commitments appropriations
were executed representing 46.4 Mio €. This very good execution rate is a positive
consequence of the close monitoring performed and of sharp review of the needs
trough the year. Concerning the payments appropriations, the Agency used 85% of
the credits i.e. 40.6 Mio €. This represents an increase of 2.5% compared to 2008
(31.6 Mio € used).
The overall results are positive and bring to light the capacity of the Agency to
manage effectively several programmes very different by nature in due respect of the
sound management principle. In 2009 the Agency has reached cruising speed as
4
regards its programme management, both in the selection phase and in the
implementation of projects.
II. Legislative
Framework
The Agency implements the operational budget related to the delegated Community
programmes where the Commission has empowered it to do so. The director acts as
authorizing officer by delegation as regards the implementation of these operational
appropriations and shall comply to that end with the obligations laid down in the
financial regulation applicable to the general budget of the European Communities.
The Agency implements the administrative budget covering the Agency's running
costs. The director acts as Authorizing Officer as regards implementation of these
administrative appropriations and shall comply to that end with the obligations laid
down in the specific financial regulation applicable to the executive agencies.
The financial statements and the reports on budget implementation are prepared in
conformity with:
Council Regulation (EC) N° 58/2003 of 19 December 2002 laying down the statute for
executive agencies to be entrusted with certain tasks in the management of Community
programmes.
Commission Decision (EC) N° 336/2009 of 20 April 2009 setting up the Education,
Audiovisual and Culture Executive Agency for the management of Community action
in the fields of education, audiovisual and culture in application of Council Regulation
(EC) N° 58/2003.
Commission Regulation (EC) N° 651/2008 of 9 July 2008 amending Regulation (EC)
No 1653/2004 on a standard financial regulation for the executive agencies pursuant to
Council Regulation (EC) No 58/2003 laying down the statute for executive agencies to
be entrusted with certain tasks in the management of Community programmes.
Commission Regulation N° 2342/2002 of 23 December 2002 ("Implementing Rules
of Council Regulation N° 1605/2002 on the Financial Regulation applicable to the
general budget of the European Communities"); last amended by Commission
Regulation (EC) N° 478/2007 of 23 April 2007.
Accounting Rules on accrual accounting adopted by the Accounting Officer of the
Commission in December 2004 last updated on 25 November 2009.
III. Administrative budget execution
In February, the initial budget was set at 46,4M€. In July 2009, this budget was
revised at 47,9 M€ to cover the expenses related to the extension of the Agency's
mandate for the implementation of the Erasmus Mundus II programme and to take
into account the economies at the light of the budget execution at 30/06/09. The
budget was also revised in November 2009 to take into account the ICI window.
5
Following these two budget updates, the Agency's total operating budget 2009
amounts to 47,7M€ which represents an increase of 25% compared to 2008.
The budget execution in 2009 is fully in line with the AMP target.
As of 31/12/2009, 47,4M€ were committed (97,2% of the total appropriation) :
26,3M€ on title I "staff expenditure" representing 98,6% of the credits
allocated to this title,
20,1M€ on title II "infrastructure and operating expenditure" representing
95,5% of the credits allocated to this title,
Taking into account the different mandate extensions, it is a very good performance.
Compared to 2008, the payment execution has also improved. Payments reached
40,6M€ (31,6M€ in 2008) equivalent to 85% of the available appropriation. The
balance equal to 5,8M€ has been carried over and will be paid in 2010 after the
reception of invoices. Last year the amount carried over was 6,2M€.
The average deadline to pay the invoices related to the administrative budget is 21
days at year end, slightly improving compared to 2008. As in 2008, 84% of the
invoices were paid in time.
The credits carried over from 2008 were not completely used in 2009, 0,7M€ have
been cancelled (0,8M€ in 2008).
The budgetary execution is detailed hereunder.
Credits of the year C1:
ENGAGEMENTS
PAIEMENTS
Ligne
Description
Crédits
disponibles
(Euro)
Chap. 11
Personnel en activité
24.759.000,00
24.462.848,73
98,80 %
24.759.000,00
23.937.624,02
96,68 %
525.224,71
Chap. 13
Frais de missions et déplacements
630.000,00
591.128,00
93,83 %
630.000,00
315.058,24
50,01 %
276.069,76
Chap. 14
Infrastructure à caractère socio-médical
635.000,00
600.421,04
94,55 %
635.000,00
386.604,53
60,88 %
213.816,51
Chap. 16
Centre de la petite enfance
640.000,00
637.352,80
99,59 %
640.000,00
637.352,80
99,59 %
0,00
Chap. 17
Frais de réception et représentation
5.000,00
0,00
0,00 %
5.000,00
Titre I
Montants
engagés
(Euro)
26.669.000,00 26.291.750,57
%
exécution
Crédits
disponibles
(Euro)
Montants
payés (Euro)
%
exécution
Carry over
0,00
0,00 %
0,00
98,59 % 26.669.000,00 25.276.639,59
94,78 %
1.015.110,98
Chap. 20
Location d'immeuble et frais accessoires
6.726.000,00
6.387.114,87
94,96 %
6.726.000,00
5.760.869,27
85,65 %
626.245,60
Chap. 21
Traitement de données
3.546.000,00
3.476.279,12
98,03 %
3.546.000,00
2.401.318,30
67,72 %
1.074.960,82
Chap. 22
Biens meubles et frais accessoires
696.000,00
671.946,75
96,54 %
696.000,00
497.908,68
71,54 %
174.038,07
Chap. 23
Dépenses de fonctionnement administratif courant
200.000,00
182.631,87
91,32 %
200.000,00
92.431,17
46,22 %
90.200,70
Chap. 24
Affranchissement et télécommunication
685.000,00
650.111,00
94,91 %
685.000,00
606.848,00
88,59 %
43.263,00
Chap. 26
Frais administratifs liés aux activités opérationnelles
Titre II
TOTAL
9.172.258,00
8.713.537,06
21.025.258,00 20.081.620,67
47.694.258,00
46.373.371,24
5.943.510,06
64,80 %
2.770.027,00
95,51 % 21.025.258,00 15.302.885,48
95,00 %
72,78 %
4.778.735,19
85,08 %
5.793.846,17
97,23 %
9.172.258,00
47.694.258,00
40.579.525,07
6
Carried over Credits C8:
ENGAGEMENTS
Crédits
disponibles
(Euro)
Montants
engagés
(Euro)
PAIEMENTS
%
exécution
%
exécution
395.940,63
334.669,36
84,53 %
61.271,27
77,11 %
249.029,90
192.039,00
77,11 %
56.990,90
179.879,88
98,34 %
182.923,77
179.879,88
98,34 %
3.043,89
187,87
828.082,17
0,00
706.588,24
0,00 %
85,33 %
187,87
828.082,17
0,00
706.588,24
0,00 %
85,33 %
187,87
121.493,93
275.422,65
238.996,60
86,77 %
275.422,65
238.996,60
86,77 %
36.426,05
1.246.532,52
1.169.700,54
93,84 %
1.246.532,52
1.169.700,54
93,84 %
76.831,98
77.722,79
64.179,83
82,58 %
77.722,79
64.179,83
82,58 %
13.542,96
82.287,24
69.161,39
84,05 %
82.287,24
69.161,39
84,05 %
13.125,85
92.128,26
75.063,00
81,48 %
92.128,26
75.063,00
81,48 %
17.065,26
Description
Chap. 11
Personnel en activité
395.940,63
334.669,36
84,53 %
Chap. 13
Frais de missions et déplacements
249.029,90
192.039,00
Chap. 14
Infrastructure à caractère socio-médical
182.923,77
Chap. 16
TITRE I
Centre de la petite enfance
Chap. 20
Location d'immeuble et frais accessoires
Chap. 21
Traitement de données
Chap. 22
Biens meubles et frais accessoires
Chap. 23 Dépenses de fonctionnement administratif courant
Chap. 24
Affranchissement et télécommunication
Chap. 26 Frais administratifs liés aux activités opérationnelles 3.583.237,07
Crédits
disponibles
Annulation
des crédits
reportés
Montants
payés (Euro)
Ligne
3.236.111,39
90,31 %
3.583.237,07
3.214.684,59
89,71 %
368.552,48
Titre II
5.357.330,53
4.853.212,75
90,59 %
5.357.330,53
4.831.785,95
90,19 %
525.544,58
TOTAL
6.185.412,70
5.559.800,99
89,89 %
6.185.412,70
5.538.374,19
89,54 %
647.038,51
Revenues are detailed in the table hereunder.
Budget
Item
1000
1011
1012
1013
1030
1031
1040
Revenue
Budget
Type of revenue
Commission subsidy INFSO
Commission subsidy EAC - rubrique 1a
Commission subsidy EAC - rubrique 3b
Commission subsidy EAC - rubrique 4
Commission subsidy AIDCO
Commission subsidy RELEX
Commission subsidy ELARG
Phare funds from Commission
Other contributions and funding received via the Commission
Other donors
Fee income
Other revenue
Total
8.914.243,00
22.404.636,00
10.512.475,00
600.735,00
3.815.999,00
203.000,00
1.243.170,00
0,00
0,00
0,00
0,00
0,00
47.694.258,00
Entitlements
established
8.914.243,00
22.404.636,00
10.512.475,00
600.735,00
3.815.999,00
203.000,00
1.243.170,00
0,00
0,00
0,00
0,00
231.346,34
47.925.604,34
7
Revenue
received
8.914.243,00
22.404.636,00
10.512.475,00
600.735,00
3.815.999,00
203.000,00
1.243.170,00
0,00
0,00
0,00
0,00
231.346,34
47.925.604,34
The budget outturn for the financial year 2009 is presented hereunder
2009
2008
47.694.258,00
38.169.000,00
REVENUE
Commission subsidy (for the operating budget -Titles 1,2 and 3 - of the agency)
Phare funds from Commission
Other contributions and funding received via the Commission
Other donors
Fee income
Other revenue
+
+
+
+
+
+
TOTAL REVENUE (a)
75.000,00
231.346,34
10.267,29
47.925.604,34
38.254.267,29
EXPENDITURE
Title I:Staff
Payments
Appropriations carried over
-
25.276.639,59
1.015.110,98
21.920.079,36
828.082,17
Title II: Administrative Expenses
Payments
-
15.302.885,48
4.778.735,19
9.630.812,26
5.357.330,53
Title III: Operating Expenditure
Payments
TOTAL EXPENDITURE (b)
46.373.371,24
37.736.304,32
OUTTURN FOR THE FINANCIAL YEAR (a-b)
1.552.233,10
517.962,97
647.038,51
847.539,07
-589,21
123,18
2.198.682,40
1.365.625,22
91.015,16
284.808,46
Cancellation of unused payment appropriations carried over from previous year
Adjustment for carry-over from the previous year of appropriations available at 31.12 arising from assigned revenue
Exchange differences for the year (gain +/loss -)
+
+
+/-
BALANCE OF THE OUTTURN ACCOUNT FOR THE FINANCIAL YEAR
Not included in the budget outturn:
Interest generated by 31/12/N on the Commission subsidy funds and to be reimbursed to the Commission (liability)
+
IV. Overview of the recovery orders issued by the Agency in 2009
Recovery
order
number
EAA.95
EAA.96
EAA.97
EAA.98
EAA.102
EAA.106
EAA.107
EAA.110
EAA.111
EAA.112
EAA.113
EAA.114
EAA.115
EAA.116
EAA.117
EAA.118
EAA.119
EAA.120
EAA.121
EAA.124
EAA.125
EAA.126
EAA.127
EAA.128
EAA.132
EAA.133
EAA.134
EAA.135
EAA.136
EAA.137
EAA.138
EAA.139
EAA.140
EAA.145
EAA.146
EAA.147
EAA.152
EAA.154
EAA.155
EAA.156
EAA.157
Description
DG EAC - 1ERE TRANCHE 2009 - VERSEMENT SUBV FONCT EACEA
DG INFSO - 1ERE TRANCHE 2009 - VERSEMENT SUBV FONCT EACEA
DG AIDCO - 1ERE TRANCHE 2009 - VERSEMENT SUBV FONCT EACEA
DG ELARG - 1ERE TRANCHE 2009 - VERSEMENT SUBV FONCT EACEA
DG RELEX - 1ERE TRANCHE 2009 - VERSEMENT SUBV FONCT EACEA
IDD 11/2008 A 02/2009
BALANCE EACEA-AGFEF 2008/13
REMBOURSEMENT RICOH
DG EAC - 2EME TRANCHE 2009 - VERSEMENT SUBV FONCT EACEA
DG INFSO - 2EME TRANCHE 2009 - VERSEMENT SUBV FONCT EACEA
DG AIDCO - 2EME TRANCHE 2009 - VERSEMENT SUBV FONCT EACEA
DG ELARG - 2EME TRANCHE 2009 - VERSEMENT SUBV FONCT EACEA
DG RELEX - 2EME TRANCHE 2009 - VERSEMENT SUBV FONCT EACEA
BALANCE AGEAC-CEACT 2009/02
BALANCE AGEAC-CEACT 2009/04
EACEA AUDIT CONTRACTS 2007 - INTERETS DE RETARD EACEA AUDIT CONTRACTS 2007 - INTERETS DE RETARD BALANCE AGEAC-CEACT 2009/06
IDD 03/2009 - 07/2009
BALANCE AGEAC-AGASA 2009/04
BALANCE AGEAC-CDJ 2008/07 ET 2008/08
BALANCE AGERC/AGEAC 07/2009
BALANCE AGEAC/AGERC 08/2009
BALANCE AGEAC/AGREA 06/2009
BALANCE AGEAC/CEACT 07/2009
BALANCE AGEAC/CEACT 08/2009
REMBOURSEMENT DU CDT
DG RELEX - 4EME TRANCHE 2009 - VERSEMENT SUBV FONCT EACEA
RECOUVREMENT DETTE STAFF
BALANCE AGEAC/AGFEF 2009/09 ET 2009/10
BALANCE AGEAC/CDCE 2009/03
BALANCE AGEAC/AGREA 2009/08
IDD 08/2009 A 12/2009
RO Initial
Accepted
Amount (Eur)
RO
RO Open
Cashed/Cancelle Amount
d Amount (Eur)
(Eur)
3.922.804,00 3.922.804,00
1.122.098,00 1.122.098,00
386.519,00
386.519,00
144.082,00
144.082,00
24.497,00
24.497,00
67.376,26
67.376,26
157,30
157,30
1.391,85
1.391,85
7.495.359,00 7.495.359,00
2.144.008,00 2.144.008,00
738.528,00
738.528,00
275.299,00
275.299,00
46.806,00
46.806,00
789,21
789,21
438,88
438,88
9.106.512,00 9.106.512,00
2.604.870,00 2.604.870,00
897.276,00
897.276,00
334.475,00
334.475,00
18.116,83
18.116,83
503,66
503,66
4.456,65
4.456,65
51.923,38
51.923,38
6.855,60
6.855,60
249,14
249,14
4.148,30
4.148,30
744,98
744,98
78,14
78,14
1.284,04
1.284,04
12.993.171,00 12.993.171,00
3.043.267,00 3.043.267,00
489.314,00
489.314,00
6.497,38
6.497,38
211.334,00
211.334,00
1.793.676,00 1.793.676,00
131.697,00
131.697,00
863,95
0,00
405,27
0,00
716,72
716,72
128,94
0,00
53.328,85
53.328,85
8
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
0,00
863,95
405,27
0,00
128,94
0,00
V. Procédures de marché au 31/12/09
Type de contractualisation
Contractant
Procédure négociée
ABAQUE
ANTEMAK
BRIAN FROST SMITH
BRUXELLES PROPRETE
CHATEAU DE LIMELETTE
Contrat spécifique CC DI 5510
COMLIN
COMLIN
COMLIN
Contrat spécifique CC ADMIN/D1/PR/2008/004 lot 2
COMMUNICAID
Contrat spécifique CC ADMIN/D1/PR/2008/004 Lot 2 et L COMMUNICAID
Contrat spécifique CC ADMIN/D1/PR/2008/004 lot 2 part COMMUNICAID
DECATHLON
DELL
Contrat spécifique CC BUDG07/PO/14
DELOITTE
Contrat spécifique CC 30-CE-0135771/00-58
DELOITTE
Contrat spécifique CC ADMIN/D1/PR/2006/137 Lot 7
DEMOS
DEMOS
Procédure négociée service juridiques
DLA PIPER
Contrat spécifique CC - OIB.10/PR/2007/014/054/C0
DROMEAS SA
EFE
Contrat spécifique CC ADMIN/D1/PR/2006/137 Lot 1 EFE
EFE
EUROBUSSING
EUROPEAN DYNAMICS
EUROPEAN DYNAMICS
EUROPEAN DYNAMICS
EUROPEAN DYNAMICS
FERME NOS PILIF
FONDATION FOLON
FUJITSU
FUNDACION CULTURAL
G. SAINT-AVIT
GETSYS
G. A. HOLT
GISPEN
GMP BELGIUM
GRAVENHOF
IMMEDIA
INTRASOFT
INTRASOFT
IRIS
IRIS
IRIS
IRIS
IRIS
IRIS
IRIS
IRIS
Procédure négociée service juridiques
KEMMLER RAPP BOHLKE
KICK AND RUSH
LA CENSE D'HERBECQ
LA CERISAIE
LA RASANTE
LE BUS BAVARD
LEONARD
Contrat spécifique CC OIB.0002/PR/2008/070/173/C0/L2-0MARSH
MMMH!
Contrat spécifique CC EAC/64/2004/LOT 1/1
MOORE STEPHENS
MOORE STEPHENS
MOORE STEPHENS
MOORE STEPHENS
Contrat spécifique CC OIB10/PR/2006/009/98
OCE
ORACLE
ORACLE
PC WARE
PC WARE
PC WARE
PC WARE
PC WARE
PC WARE
PC WARE
PC WARE
PC WARE
PC WARE
PC WARE
PC WARE
PC WARE
PC WARE
PC WARE
TRANSPORT BARBOSA
REAL DOLMEN
REAL DOLMEN
RICOH
RICOH
RICOH
RICOH
SAP
SAP
SAP
Objet du marché
SUPPORT SOFTWARE
SUPPORT IT MEDIA
EDITING SERVICE ENGLISH
ENLEVEMENT DE DECHETS
TEAMBUILDING
DEMENAGEMENT SERVEURS
EXTENSION SERVEURS
MAINTENANCE SERVEURS
COACHING WRITING
COURS DE LANGUE INDIVIDUEL
TRAINING EFFECTIVE WRITING
KIT YOGA
ACHAT ORDINATEURS DESKTOP
FORMATION ABAC
FORMATION ICS
FORMATION. ADMINISTRATIVE WRITING
FORMATION PARLER EN PUBLIC
ASSISTANCE .JURIDIQUE
ACHAT DU MOBILIER
FORMATION ETHICS AND INTEGRITY
FORMATION SELECTION INTERVIEW
TEAM BUILDING
FORMATION CONCILIATIONS
FORMATION REC
TRANSPORT
PERSONNEL IT
PERSONNEL IT
PERSONNEL IT
PERSONNEL IT
TEAMBUILDING
AWAY DAY
MSO LICENCE
FORMATION MEDIA
TRANSLATION SERVICE ENGLISH
IMPRIMANTES-TONER-MAINTENANCE
EDITING SERVICE ENGLISH LOCATION MOBILIER BOU2
BIBLIOFILM
TEAMBUILDING
SELF STANDING BANNER
PERSONNEL IT
PERSONNEL IT
PERSONNEL IT
PERSONNEL IT
PERSONNEL IT
PERSONNEL IT
PERSONNEL IT
PERSONNEL IT
PERSONNEL IT
PERSONNEL IT
ASSISTANCE .JURIDIQUE
STYLO BILLE PUB
TEAMBUILDING
BUFFET TEAMBUILDING
AWAY DAY
TEAMBUILDING
TRAITEUR TEAM BUILDING
ASSURANCE RESPONSABILITE CIVILE
TEAMBUILDING
AUDITS 2009
AUDITS 2009
AUDITS 2009
AUDITS 2009
COPIEURS
FORMATION ORACLE SOA SUITE 10G
LICENCES
LICENCE ADOBE LIFECYCLE
PITSTOP PROFESSIONAL 08
ACQUISITION D' EQUIPMENT
ACQUISITION D' EQUIPMENT
FEED EDITOR BUSINESS
LICENCES + MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE
MAINTENANCE LOGICIELS
EQUIPEMENT IT
LICENCES
LICENCES DREAMWEAVER
MAINTENANCE
UPGRADE LICENCE FILEMAKER
DEMENAGEMENT
SUPPORT EURYDICE
SUPPORT EURYDICE
CONSOMMATION COPIEURS
LEASING FAX
LOCATION COPIEURS
LOCATION COPIEURS
BO Licences
BO UPGRADE APPLICATION SERVER
FORMATION BUSINESS OBJECTS
Montant
4.835,00
171.360,00
7.104,00
958,00
2.640,00
6.138,78
58.307,00
7.656,00
3.704,53
4.329,00
1.118,00
326,45
49.584,00
9.828,00
9.828,00
11.600,00
5.800,00
7.500,00
323.400,00
32.998,00
7.115,28
18.150,00
8.005,00
8.894,10
1.501,00
77.494,00
31.967,00
79.917,00
58.605,00
1.440,00
839,62
76.042,15
2.400,00
1.750,00
18.003,40
11.214,00
50.645,00
877,00
1.691,71
11.886,00
98.582,00
128.256,00
113.783,00
22.603,00
77.494,00
3.593,00
85.224,00
78.544,00
95.817,00
39.661,00
14.000,00
1.490,00
2.398,00
1.183,50
650,00
1.686,00
550,00
1.695,52
2.250,00
11.395,00
6.267,00
655.207,00
10.255,00
3.625,02
3.135,00
18.585,00
12.748,00
609,18
5.650,00
9.444,16
186,36
2.583,96
5.027,40
771,04
13.477,13
6.394,04
8.535,29
14.327,04
1.098,00
2.648,00
3.956,00
14.112,30
19.380,00
38.400,00
14.000,00
1.750,00
3.019,00
7.004,00
18.236,00
5.165,00
7.864,00
9
Type de contractualisation
Contractant
Objet du marché
CHARIOT GRILLAGE
SCHÂFER
ETAT DES LIEUX BATIMENT
SECA
PERSONNEL IT
SERCO
PERSONNEL IT
SERCO
PERSONNEL IT
SERCO
PERSONNEL IT
SERCO
PERSONNEL IT
SERCO
PERSONNEL IT
SERCO
PERSONNEL IT
SERCO
PERSONNEL IT
SERCO
PERSONNEL IT
SERCO
FONTAINES D'EAU-LOCATION.+ CONSOM.
Appel d'offres ouvert offre conjoint EAC/EACEA 50/06 SIPWELL
PERSONNEL IT
SOGETI
PERSONNEL IT
SOGETI
PERSONNEL IT
SOGETI
PERSONNEL IT
SOGETI
PRESSAGE 500 DVD
SONIM
Commandes CC ADMIN/D1/PR/2007/001/1
STARTPEOPLE
INTERIMAIRES 01/09
STARTPEOPLE
INTERIMAIRES 02/09
STARTPEOPLE
INTERIMAIRES 03/09
STARTPEOPLE
INTERIMAIRES 04/09
STARTPEOPLE
INTERIMAIRES 05/09
STARTPEOPLE
INTERIMAIRES 06/09
STARTPEOPLE
INTERIMAIRES 07/09
STARTPEOPLE
INTERIMAIRES 08/09
STARTPEOPLE
INTERIMAIRES 09/09
STARTPEOPLE
INTERIMAIRES 10/09
STARTPEOPLE
INTERIMAIRES 11/09
STARTPEOPLE
INTERIMAIRES 12/09
HEBERGEMENT I-GRASP
AO
STEPSTONE
TRAINING EXPERTS RECRUITER
STEPSTONE
ENVIRONMENT TEST SYSTÈME RECRUTEMENT
STEPSTONE
STICHTING DEJMBEE-AWAYDAY
STICHTING DEJMBEE
STRATEQO-TEST & RELEASE MANGMT
STRATEQO
PERSONNEL IT
SYNAPS
ACHAT LAPTOPS ET PDA
SYSTEMAT
BEAMERS
SYSTEMAT
DÉMÉNAGEMENT SERVEURS
SYSTEMAT
MATERIEL IT+ MAINTENANCE
SYSTEMAT
COACHING
Contrat spécifique CC ADMIN/D1/PR/2006/137 Lot 10 TEA CEGOS
Contrat spécifique CC EACEA 2006-01
TEAMWORK
ECTS+DS CONFERENCE
TEAMWORK
INDODAYS ERASMUS MUNDUS II
TEAMWORK
INFODAYS BARCELONE VILNIUS
TEAMWORK
INFODAYS LIFE LONG LEARNING
TV1.DE NEW TELEVISION SOLUTIONSSTREAMING
PERSONNEL IT
UNISYS
PERSONNEL IT
UNISYS
PERSONNEL IT
UNISYS
PERSONNEL IT
UNISYS
PERSONNEL IT
UNISYS
ASSISTANCE MISSIONS EACEA
VANBREDA
ASSURANCE INCENDIE
Contrat spécifique CC OIB.0002/PR/2008/070/173/C0/L1-0VANBREDA
LICENCES
VM WARE
COPIEURS LOCATION /ENTRETIEN
EACEA-IT-2006/004
XEROX
DÉMÉNAGEMENT 3 COPIEURS
XEROX
OPERATEUR
OIB10/PR/2006/009/098-L3-00
XEROX
Montant
215,00
2.500,00
68.048,00
57.872,00
71.228,00
56.952,00
85.284,00
68.112,00
70.592,00
48.837,00
87.128,00
4.340,00
22.603,00
56.508,00
39.661,00
73.405,00
1.800,00
202.457,00
239.734,00
272.085,63
249.893,00
269.471,00
242.960,11
231.691,74
155.917,91
213.387,00
244.932,00
234.790,00
228.829,00
37.680,00
4.400,00
8.300,00
811,90
54.946,00
77.040,00
22.548,82
1.672,12
4.213,00
13.184,00
23.760,00
54.697,00
77.185,00
178.813,00
168.136,00
13.987,00
74.632,00
79.323,00
73.475,00
117.533,00
71.404,00
4.000,00
7.060,25
28.128,00
50.000,00
1.080,00
59.861,00
VI. Human Ressources


In 2009, the Agency reached an occupation rate of 97% which is above the
target set in the AMP. The authorized staff consisted of 99 temporary agents
and 327 contract agents (426 posts in total). At the end of the year, 414 posts
were occupied, 91 by temporary agents and 323 by contract agents.
Staff turnover has stabilised over the year at around 8%
10
VII. Control systems
1)
Procedures
For the administrative budget execution, the agency has implemented a
decentralised management system for the "experts' expenses" and a
decentralised management system with counterweight (with financial
verification by ex-ante sector) for the other expenses. In the second case,
the budgetary and the legal commitments are signed by the authorizing
officer (Agency Director) and the payments are signed by the delegated
authorizing officer (head of unit or head of sector).
It should be underlined that in all the cases the award decisions related to
procurement procedures and the "fiches récapitulatives" for the experts
selections are signed by the authorizing officer (Agency Director).
2)
Ex-ante Control
Regarding the other administrative expenses (decentralised management
system with counterweight), all the transactions (+/- 1800) are checked by the
ex-ante sector.
93% of the transactions were validated without comments. The other
transactions have been corrected before being validated by the authorizing
officer. Only one transaction has been rejected.
3)
Recording exceptions
In 2009, 7 exception reports have been established (22 in 2008) mainly to
postpone the final date of implementation or to justify "à posteriori"
commitments.
VIII. Accounting
The Accounting Officer was appointed the 1st of March 2006 by the Steering
Committee.
Since the agency financial autonomy, the following financial systems are used to
manage and implement the administrative budget:
*
*
*
SAP for the accrual accounting system, which is hosted and maintained by
the Commission and put at the Agency's disposal through a Service Level
Agreement.
Regarding the budgetary management and implementation, the Agency is
using ABAC based on a Service Level Agreement with the Commission.
The software "Business Object" is also used as a reporting tool on
budgetary and financial management.
Finally, "ABAC assets" is the system used to manage the physical and
financial inventory with the support of DG BUDGET and DIGIT.
11

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