Réunion du conseil d`administration de Volleyball Canada Mardi, le

V O L L E Y B A L L
C A N A D A
Réunion du conseil d’administration de Volleyball Canada
Mardi, le 14 décembre 2010 / 20h, heure de l’est
PRÉSENCES
Présents: Hugh Wong, Dan McIntosh, Jill Long, Debra Armstrong, Greg Williscroft, Rob Hall, Brian
Newman
Personnel de VC: Mark Eckert
AGENDA
1. RÉVISION DES MINUTES PRÉCEDENTES
Pas de commentaire ou discussion
2. FINANCES
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Mise à jour des finances
Voir le document ci-joint (* disponible en anglais seulement)
Les prévisions de fin d'année démontrent une amélioration
Comité de vérification – président
Ce comité est un "comité permanent" nécessitant un directeur à la présidence. Jill Long se
propose bénévolat.
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Planification du budget 2011- 2012
La première ébauche est terminée
Commanditaires
MBNA – non-renouvelé
Mizuno- intéressé à élargir leur rôle au niveau de la marchandise, conflit actuel avec un le contrat
de Canuck Stuff
Demande de soumissions pour balle intérieure officielle: - 4 compagnies intéressées, offres
finales due le 19 janvier 2011.
Speith Anderson – renouvelé
Agence de voyage – demande de soumission sera demandée dans la nouvelle année
3. OPÉRATIONS
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Termes de référence
Comité des nominations (Debra Armstrong, Alan Ahac et Caroline Sharp) a mis en place le
processus pour combler les postes de présidents pour les présidents de comités restructurés.
L'information est sur le site et sur les sites web des associations provinciales et territoriales.
Championnats nationaux de volleyball de plage
Aucune soumission pour les nationaux de 2011 – discussions au sujet des offres faites aux
promoteurs.
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Championnats nationaux intérieurs
Préparation pour l’ouverture des inscriptions le 24 janvier
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2012
Sollicitations de commandites ont commencé en plus des demandes de subvention. Les groupes
opérationnels commencent à opérer.
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V O L L E Y B A L L
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Réunion des directeurs techniques
Les 11 et 12 janvier à Vancouver
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Réunion des directeurs généraux
Les 13 et 14 janvier à Vancouver
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C A N A D A
Adhésion
Le comité des adhésions a eu une réunion en novembre pour établir les catégories des membres
et déterminer les prochaines étapes. Un document de synthèse a été remis au conseil.
COC
Réunion de session a eu lieu à Toronto le 4 novembre
À nous le podium (ANP)
Présentation de volleyball assis – 17 janvier
Présentation des équipes masculine et féminine de volleyball intérieur – 21 janvier
Le volleyball de plage n’obtient pas d’occasion
Sport Canada
Demande de financement due le 14 février
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Système national d’inscriptions (SNI)
Steve Carroll prendra en charge le rôle de leadership, nous examinons d'autres options
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Downsview
Obtention de 250k de la fondation Trillium (150 en capital, 50 en opérations pour 2 ans)
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Équipe nationale de volleyball de plage
Recommendations à être plubliées avant la période des fêtes.
Étude du programme de volleyball de plage en cours
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Équipes nationales intérieurs
Voir le rapport du troisième quart en pièce jointe
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Équipes nationales de volleyball assis
Voir le rapport du troisième quart en pièce jointe
4. PLANS POUR LE QUATRIÈME QUART (en pièce-jointe) * disponibles en anglais seulement
5. ÉVÈNEMENTS
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Championnats junior de volleyball de plage (Halifax)
Le contrat est signé
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Circuit mondial de volleyball de plage(Québec)
Négociations du contrat en cours
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Coupe Panaméricaine masculine 2011
5. MISE À JOUR DES RESSOURCES HUMAINES
Sur caméra: Proposition par Debra Armstrong secondé par Jill Long
6. PROCHAINE(S) RÉUNION(S)
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V O L L E Y B A L L
C A N A D A
- 18 au 20 février (face à face- Montréal)
- AGA – Juin ( dates à prendre en considération : fête des pères, d St. Jean Baptiste au Québec)
7. Ajournement à 21h30., heure de l’Est
Rob Hall
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V O L L E Y B A L L
C A N A D A
(Cette section est seulement disponible en anglais)
Volleyball Canada – Board of Directors Meeting
3rd Quarter Highlights and 4th Quarter Plans
December 14th, 2010
1.
National Team
Disabled
4th Quarter Plans
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Training Camp January 5-7 in Calgary AB. CSC Calgary provided
physiological bench mark testing to be used in the development of
individualized strength and conditioning programs for all national team
athletes.
OTP Review Meeting.
Completing all equipment orders.
Team Selection Camp Feb 4-6 in Ottawa in connection with Soldier On.
Team Training Camp Feb 25-27 (location TBA).
Exhibition series and training with Great Britain and Holland March 20-29 in
London, England.
Distribution of a Gap Analysis survey to be sent out to all WOVD member
nations. Created and uploaded to Survey Monkey but TCDV.
In discussions with PHE Canada on the co-development and distribution of a
sitting volleyball curriculum and resource.
Hiring of Dusty Freimark as the new head coach of the women's team. Will
be transitioning with Larry Mattews over this quarter.
Application to the Athletes Assistance Program following Team Selections.
Finalization of plans for hosting of USA and Costa Rica in May in conjunction
with Défi Sportif or Sherbrooke Open event.
Presentation and discussions with TD's on sitting volleyball implementation at
a PSO level.
Development of a further 3 drop in leagues across the country: Calgary,
Vancouver, Montreal. (Adding to the current leagues in Edmonton, Ottawa,
Toronto, Quebec City).
Development of a sitting volleyball information pamphlet and poster.
Preparation for the planning of a Sit Volleyball LTAD Summit.
Women
3rd Quarter Highlights
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Women participate in Worlds (Oct. 29-Nov. 3)
Senior girls went to South America – (August 28 to September 14)
Hosting Team Cuba and recording a win (October 8, 2010)
Equipment & Gear order for 2011
4th Quarter Plans
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FTC
FTC
and
FTC
begins on January 10, 2011 (5 athletes as it stands right now)
trip to Lakehead University (in Thunder Bay, Ont) for an exhibition game
clinic (February 5 & 6, 2011)
training camp - Location TBD (February, 2011)
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V O L L E Y B A L L
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C A N A D A
Community Involvement with FTC athletes
Annual Fundraising Auction (March 14-18, 2011)
Selection Camp preparations (U of M residences, gym time, application
forms, communication with athletes, transport, etc)
Potential Open Try-Out Camps in Vancouver & Montreal (March & April,
2011)
Men
3rd Quarter Highlights
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Men defeat Serbia at Worlds (September 26)
Full time Training Center (FTC)
Trip to Slovenia for exhibition matches and pro teams exposure.
Funding request for FIVB World Tour in Québec
Equipment & gear order for 2011
Community events (conference and demo in schools)
4th Quarter Plans
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FTC
Selection Camp preparation (hotel, meals, transport, invitation, etc)
Pan-American Cup preparation (hotel, meals, transport, venue, etc)
Fundraising night at the Yuk Yuk Comedy Club - TBC
National Teams Auction
Beach
3rd Quarter Highlights
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NT Selection Camp in Toronto successfully completed. Carding
recommendations to be posted soon.
Gold for men at U21 World Championships (Coaches: Krapp, Hubbard);
CAN1 women missed on a medal chance due to illness during main draw
Top results NORCEA Circuit: 2nd Bansley/Maloney; 2nd Binstock/Hinchey
Head Coach Krapp at FIVB events in CHN and THA. Top result: 9th rank of
Bansley/Maloney beating current World Champions Ross/Kessy (USA)
Trillium Foundation grants subsidy for indoor beach facility at Downsview
Park
4th Quarter Plans
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2.
3
Preparation for sub-continental phase of the FIVB World Cup
Fulltime OHPSI beach coach in place
Daily S&C coach for OHPSI targeted athletes in place
New work out facility partner needs to be found
Moving all NT practice groups to Downsview Park. Developmental groups will
remain at Beach Blast.
National Official Committee
rd
Quarter Highlights
•
ROC meeting held in Ottawa on September 10-12, 2010. The NOC and
ROC nominated Guy Bradbury for the new NOC chair position. The BOD
accepted his nomination.
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V O L L E Y B A L L
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C A N A D A
The new chair, Guy Bradbury hosted a meeting during the weekend of Oct
30-31st 2010 in Toronto. The NOC went the overall priorities and created
a new National officials committee structure beginning in 2011. Chair of
each committee are demanded to recruit volunteer to be part of their
committee.
Québec hosted the National Theory Clinic in Sherbrooke. Debbie Jackson,
Scott Borys were the two clinicians attending the clinic in assistance the
guest coach George Laplante. 7 candidates attended the National Clinic.
The ROC and some of the NOC committee chair attended a conference call
on November 28th. Point that were discuss were the organizational
update, uniform update from Peter Henry, National Theory update from
Scott Borys etc.
4th Quarter Plans
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3.
3
Complete the Policy and Procedure Manuals (updates from each committee
Level 1-2-3-4-5)
Coordinate National Practical Clinic in January in Halifax and Seneca
Coordinate/assign referees for CIS-CCAA,
Coordinate VC National Championships officials toward the 4 events
Cordinate the National Evaluation at the 17-18U National Championships
National Championships
rd
Quarter Highlights
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Working with NOC on new financial strategy to meet NOC requirements for
referees at Nationals
Development of new bidding manuals for Indoor Championship 2013-2014 to
be released in January 2011.
2012: finished development and creating of sponsor packages, signed most
hotel contracts (will send you a breakdown closer to the BoD meeting),
submitted to the Board a proposal for Stay and Play policy for approval (to
come), created higher level job descriptions, drafting the communication
strategy, etc.
Working with Lennard and the BCC on the refinement of the National Point
System to hopefully be implemented in 2011 - will present to the TDs and
EDs in January.
The BCC received no bids for the 2011-2012 Beach National Championships;
therefore we are now looking at alternative solution that makes financial
sense for VC.
4th Quarter Plans
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Opening and management of the 2011 Canadian Open registrations (January
24th at noon EDT). Kanika and I have been working closely with the offline
P/TAs to ensure a smooth registration this year. We are hoping that they will
respect their given deadlines for uploads so we can assist their members as
efficiently as possible. Kanika will assist the P/TAs, while Andréanne and I will
assist the members directly.
Assist all Indoor Championships hosts in their preparations, as well as
manage and execute VC's deliverables for the 2011 Indoor events.
Hopefully start the implementation of the National Point System in Beach.
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V O L L E Y B A L L
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4.
3
C A N A D A
Decide on a course of action for Beach Nationals for 2011 and start
execution.
Release bid documents, manage and execute bidding process for the 20132014 Indoor Championships.
2012: Actively seek and secure sponsors for 2012, recruit higher level
volunteers/staff for key positions, activate part of communication strategy,
development of necessary web-based tools for registrations (one stop shop
site), etc.
NRS /Membership
rd
Quarter Highlights
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Met with Membership Sub Committee, defined new categories of Membership
Two conference calls with NRS Offline Provinces, taken significant steps
towards improving Nationals registration process
Transitioned to "Office Manager" role
Began spending two days a week at iFathom office to improve NRS
communication
Promoted VC partnership with Volleyball Source magazine
4th Quarter Plans
• Continue to explore new options for National Registration System
• Create a Membership Benefits package for information purposes
• Begin French language training
• Continue to improve relations with NRS Offline Provinces
5.
3
Marketing
rd
Quarter Highlights
• Wrap Up the 2010 NORCECA Men’s Jr. Championship and the Cuba exhibition
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games
Preparing for the 2011 Auction (mail out, ID potential donors, format)
Updating social media and event’s calendar/website
Preparation of Sponsors fulfillment reports and search of next VB official
indoor ball
•
4th Quarter Plans
• 2011 Fundraising Auction
• Assist with the preparation of the PanAm Cup to be held in Gatineau
• Snow volleyball at the 2011 National Capital Winterlude
• Assist with 2012 Canadian Open marketing and sponsorship activities
• Setting up a efficient and useful database for marketing and communications
purposes through the FileMaker software
6.
3
Finances
rd
Quarter Highlights
•
Own the Podium Funding Received (partial payment, 584k)
•
Accounts Payable time frames: current- within 30 days- (major improvement
over summer)
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V O L L E Y B A L L
C A N A D A
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Preliminary Draft Budget 2011-2012
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Audit Committee has reviewed Sept 30 statements.
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Closure of National Bank account (no longer useful)
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4th Quarter Plans
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Setup of process for Officials Uniform sales
•
2011-2012 Budget refinements
•
Applications for funding
•
Follow-up reports (Quebec training centre funding, Sport Canada hold backs,
RCAAA, tax receipts, staffing etc)
7.
Domestic Development
3rd Quarter Highlights
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James Sneddon hired as Dom. Dev. Dir. (Sept. 1st)
OTP summit (Oct 18-20)
4th Quarter Plans
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TD meeting/LTAD summit - Vancouver (Jan 10-12)
OTP HP plan due (Jan 7)
OTP presentation meeting - Ottawa (Jan. 21)
CIS M & W Championships - March 4-6
TCWV ID camps (March 18-20 & 25-27 - TBD)
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Volleyball Canada –Board of Directors Finance Update, December 14,
2010
Dear Board of Directors,
Enclosed, you will find a draft summary of our Profit & Loss at December 8 2010 year to
date statements, prepared specifically for your board meeting. Please take into account
the following notes:
•
•
November Bank Rec’s have not been completed, Credit card bills have not been
fully entered.
Forecasts for all program areas have been updated, erring on the side of
overstating expenses
Some highlights since the last update:
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The initial Own the Podium funding has been received (584k of 884k)
Merchandising sales are down a bit this year- PSO’s are ordering less manuals
this year then in year’s past
Transfer fee revenues seem to be down, as fewer athletes had contracts in place
compared to last year
Additional Sport Canada funding ($20000) has been obtained to help with staffing
for 2012 project
Cash flow has been better this quarter, with most payables from the last quarter
brought up to date with the increased revenues received (OTP funding)
Beach National program expects to have increased training costs for this year
Not included in this budget, but going forward an additional revenue of $20000 will
be added to the National Office budget to reflect NRS contribution towards the
Membership Coordinator position
Expected Deficit has decreased from Sept 30. Currently, the expected
improvement from Sept 30 is around + $60k
With most of the programs entering planning phases, and the majority of international
competitions over, this has allowed for our revenues to catch up to spending. Going
forward to March 31, we will ensure that all targeted spending (Sport Canada/OTP/ CAC)
will be used as designated.
Linden Leung
Finance & Operations Manager
2010/2011
Budget
INCOME STATEMENT
Year To Date
Dec. 8
2010/2011
Forecast
2009/2010
Dec.31
REVENUE
Beach Volleyball-Competitions
Domestic Competitions Committee
Domestic Development
Marketing & Communications
Merchandising
National Office Operations
National Team- Beach
National Team - Men's Indoor
National Team Men - Athlete Support
National Team - Women's Indoor
National Team Women - Athlete Support
Norceca Championship
Referees Development
Team Canada Disabled Volleyball
World League
VC Surplus
VC Surplus-CSRP
TOTAL REVENUE
$116,000
$726,300
$127,000
$45,000
$99,100
$492,000
$316,000
$541,500
$60,000
$801,500
$53,000
$84,500
$72,150
$148,000
$0
$187,500
$94,610
$698,575
$155,000
$51,036
$68,668
$269,603
$318,480
$641,352
$66,390
$775,933
$17,793
$68,121
$29,412
$117,000
$0
$187,500
$116,610
$733,575
$267,000
$60,540
$86,421
$552,000
$357,750
$791,175
$66,390
$1,004,434
$65,000
$148,121
$68,580
$475,000
$0
$187,500
$103,185
$596,407
$25,300
$8,844
$98,540
$328,951
$294,905
$254,772
$169,602
$722,615
$54,532
$0
$57,848
$201,659
$0
$154,200
$3,869,550
$3,559,473
$4,980,096
$3,071,362
Beach Volleyball-Competitions
Domestic Competitions Committee
Domestic Development
Marketing & Communications
Merchandising
National Office Operations
National Team- Beach
National Team - Men's Indoor
National Team Men - Athlete Support
National Team - Women's Indoor
National Team Women - Athlete Support
Norceca Championship
Referees Development
Team Canada Disabled Volleyball
World League
Program Area Surplus (Deficit) Carryover
TOTAL EXPENSES
$101,565
$678,640
$156,750
$73,500
$54,050
$511,598
$290,500
$506,850
$71,500
$776,650
$53,000
$148,185
$94,400
$171,200
$0
$3,688,388
$98,947
$666,395
$278,649
$213,626
$50,950
$605,445
$380,443
$799,201
$74,500
$1,035,031
$68,000
$280,629
$101,600
$488,672
$0
- $
$5,142,088
$86,714
$491,322
$117,810
$43,659
$40,832
$310,710
$235,627
$519,150
$59,518
$667,867
$50,671
$0
$72,726
$106,084
$0
309,557
$3,112,246
EXPENSES
SURPLUS (DEFICIT) CURRENT YEAR
PRIOR YEAR SURPLUS (DEFICIT)
NET SURPLUS (DEFICIT)
$
$
$87,064
$537,526
$68,435
$146,742
$27,869
$371,374
$235,517
$599,949
$72,127
$703,068
$63,668
$280,637
$67,280
$181,966
$0
- $
$3,443,221
$181,162
$116,251
-$161,992
$19,576
$19,576
$19,576
$200,738
$135,827
-$142,416
-$40,884