Canada - Buyandsell.gc.ca

Transcription

Public Works and Government Services
Canada
Travaux publics et Services
gouvernementaux Canada
11
RETURN BIDS TO:
RETOURNER LES SOUMISSIONS À:
Title - Sujet
Bid Receiving - PWGSC / Réception des
soumissions - TPSGC
11 Laurier St./ 11, rue Laurier
Place du Portage, Phase III
Core 0A1 / Noyau 0A1
Gatineau, Québec K1A 0S5
Bid Fax: (819) 997-9776
Solicitation No. - N° de l'invitation
Date
W8486-137549/A
2013-02-13
LETTER OF INTEREST
LETTRE D'INTÉRÊT
LOI for Op Clothing & Footwear
Client Reference No. - N° de référence du client
GETS Ref. No. - N° de réf. de SEAG
W8486-137549
PW-$$PR-756-62209
File No. - N° de dossier
CCC No./N° CCC - FMS No./N° VME
pr756.W8486-137549
Solicitation Closes - L'invitation prend fin Time Zone
Fuseau horaire
at - à 02:00 PM
Eastern Standard Time
on - le 2013-03-11
EST
F.O.B. - F.A.B.
Plant-Usine:
Destination:
Other-Autre:
Address Enquiries to: - Adresser toutes questions à:
Buyer Id - Id de l'acheteur
pr756
Picco(PR Div.), Robert
Telephone No. - N° de téléphone
FAX No. - N° de FAX
(819) 956-9564 (
(819) 956-5454
)
Destination - of Goods, Services, and Construction:
Destination - des biens, services et construction:
Specified Herein
Précisé dans les présentes
Comments - Commentaires
Instructions: See Herein
Instructions: Voir aux présentes
Vendor/Firm Name and Address
Raison sociale et adresse du
fournisseur/de l'entrepreneur
Delivery Required - Livraison exigée
Delivery Offered - Livraison proposée
See Herein
Vendor/Firm Name and Address
Raison sociale et adresse du fournisseur/de l'entrepreneur
Telephone No. - N°de téléphone
Facsimile No. - N° de télécopieur
Issuing Office - Bureau de distribution
Clothing and Textiles Division / Division des vêtements et
des textiles
11 Laurier St./ 11, rue Laurier
6B1, Place du Portage
Gatineau, Québec K1A 0S5
Name and title of person authorized to sign on behalf of Vendor/Firm
(type or print)
Nom et titre de la personne autorisée à signer au nom du fournisseur/
de l'entrepreneur (taper ou écrire en caractères d'imprimerie)
Signature
Canada
Date
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Amd. No. - N° de la modif.
W8486-137549/A
Buyer ID - Id de l'acheteur
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Client Ref. No. - N° de réf. du client
File No. - N° du dossier
W8486-137549
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CCC No./N° CCC - FMS No/ N° VME
LETTER OF INTEREST
FOR
CANADIAN FORCES
OPERATIONAL CLOTHING
AND
FOOTWEAR
CONSOLIDATED CONTRACT
(OCFC2)
REQUIREMENT..............................................................................................................................
AIM .................................................................................................................................................
OVERALL OBJECTIVES ...............................................................................................................
COST MODEL ................................................................................................................................
PROCUREMENT MANAGEMENT ................................................................................................
INVENTORY/SUPPLY MANAGEMENT ........................................................................................
KEY PERFORMANCE INDICATORS ............................................................................................
ENVIRONMENTAL CONSIDERATIONS .......................................................................................
WAY AHEAD ...................................................................................................................................
REPRESENTATIVE LIST OF ITEMS .............................................................................................
SERVICES ......................................................................................................................................
TIME FRAMES ...............................................................................................................................
CONTRACT IMPLEMENTATION ..................................................................................................
INDUSTRY DAYS ...........................................................................................................................
GENERAL REQUIREMENTS FOR POTENTIAL BIDDERS..........................................................
INDUSTRY FEEDBACK .................................................................................................................
INDUSTRY RESPONSE .................................................................................................................
PUBLIC WORKS AND GOVERNMENT SERVICES CANADA CONTACT INFORMATION ........
ANNEX A - LIST OF SPECIFIC ITEMS ..........................................................................................
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1. Requirement
The Department of National Defence has a requirement to improve the acquisition, inventory
management, supply management and distribution of operational clothing (including individual equipment)
and footwear.
2. Aim
The aim is to maximize the available efficiencies in the acquisition and management of DND’s operational
clothing, individual equipment and footwear while being supportive of the Small and Medium Enterprises
(SMEs) in the Canadian clothing, textile and footwear industries.
3. Overall Objectives
The OCFC2 will allow for lower contract management and administrative overhead, lower inventory (“just
in time delivery”), improved acquisition cycles, improved response times for corrective actions and product
improvement while allowing the clothing, textile and footwear industries to remain competitive, innovative
and responsive.
While this initiative will provide the supply of the operational clothing, individual equipment and footwear
much like the traditional procurement approach currently does, the focus is much more on the type and
extent of services which can be provided in terms of warehousing, inventory management, supply
management, product improvement all aimed at providing efficiencies while increasing user satisfaction.
4. Cost Model
DND is also seeking to ensure that the cost model adopted will provide for efficiencies, respond to
changing market conditions, include allowance for performance measurement outcomes and provide
predictability in the overall business volume of the requirement. The cost model adopted may include
examination of the Basis of Payment including for example firm price, cost reimbursable with ceiling; the
Method of payment including for example invoices, holdbacks and milestones and the provision of
incentives based on performance measurement.
5.
Procurement Management
This initiative will be conducted in keeping with the manner in which the Government of Canada conducts
itself in the performance of procurement. The application of the over arching principle of integrity
encompassing the values of openness, fairness and honesty in the procurement process are expected.
The application of prudence, probity and transparency in all aspects of the procurement process will also
be sought. The desired outcome will be a process by which efforts following the above principles have
been made to provide opportunities to the Canadian clothing, textile and footwear industries. This is
considered critical in ensuring that the clothing, textile and footwear industries in Canada remain
competitive and innovative while increasing the efficiencies and benefits to DND.
The application of Industrial Regional benefits (IRBs) or the Canadian Content policy is expected to be a
cornerstone of this initiative. (See links below for information on IRBs (
https://buyandsell.gc.ca/policy-and-guidelines/supply-manual/section/3/70) and the Canadian Content
Policy (https://buyandsell.gc.ca/policy-and-guidelines/supply-manual/annex/3/6))
6. Inventory/Supply Management
The aim from an inventory and supply management perspective is to have inventory levels as close as
possible to issue levels while allowing for operational tempo, surge capabilities, operational contingencies,
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and manufacturing and delivery times. This effort must be balanced against the potential for stock outages
as it provides an opportunity for significant efficiencies in a number of areas ranging from the cost of
warehousing, capital investment and shrinkage/shelf life loss. The management of the current level of
inventory for operational clothing must be examined in context of the most efficient manner to have
current inventory levels approach issue levels.
7. Key Performance Indicators
Key Performance Indicators (KPIs) may be developed to assist in the monitoring of contractual
performance. KPIs may focus on the “perfect delivery” (the correct item in the correct place at the correct
time), procurement management, cost and time savings and provision of the services. The KPIs will be
used as a method to provide incentives and to enhance performance. Finally, the KPIs may be used to
provide Government the ability to assess the overall benefit for continued use of the OCFC2.
8. Environmental Considerations
The government of Canada encourages the use of green/greener products and processes in the context
of “value for money” and the life cycle management approach. The consideration for environmentally
preferable goods and/or services may be provided for in this initiative.
9. Way Ahead
Commencing with the issuance of this LOI, the Crown is seeking input from industry on the most efficient
way to implement the OCFC2. Following the closure of the LOI, the Crown will note the level of interest
from industry, review and analyse the input and then conduct industry days such that the input gathered
from the LOI process can be shared. Following the industry days the Crown will develop a draft Request
for Proposal (RFP) using all of the input gathered from industry to date. This draft RFP will provide further
detail on how the initiative will be implemented and will be the final invitation to the industry to provide
feedback to the Crown. Assuming that there is a good consensus on the overall approach, the intent is to
issue a RFP and after evaluation of bids to move to contract award.
In accordance with PWGSC’s National Procurement Strategy for Clothing and Textiles, Canada may use
the information gathered through this LOI and the industry days to improve existing or future Consolidated
Clothing Contracts for other federal organizations.
10. Representative List of Items
The following list of clothing, individual equipment and footwear are representative of the items that may
be considered by DND for the OCFC2. (See Annex A for detailed list)
Clothing
·
·
·
·
·
·
·
GLOVES LIGHTWEIGHT TH
MITTEN INSERTS,COLD WEATHER
GLOVE INSERTS,HIGH TEMPERATURE ARAMID
HAT,SUN,TEMPERATE WEATHER
TROUSERS,FLYERS' AIR FORCE GREEN
JACKET,WET WEATHER TW
COVERALLS,MEN'S NAVY BLUE
Footwear
·
BOOTS,SAFETY,MEN'S BLK
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·
·
·
·
·
·
BOOTS,SAFETY TAN
BOOTS,SAFETY TEMPERATE WEATHER
BOOTS,COMBAT BROWN
BOOTS,EXTREME COLD WEATHER BLK
BOOTS,EXTREME COLD WEATHER WHITE
BOOTS,SAFETY,MEN'S NAVY
Individual Equipment
•
Duty gear belt
11. Services
It is anticipated that Canada may be seeking the following services from the Contractor(s) in order to
maximize the efficiency of the supply and management of operational clothing, individual equipment and
footwear:
•
•
•
•
•
•
•
Warehousing
Distribution
Product Improvement
Management
Ø Inventory
Ø Supply
Ø Information
Ø Item Data
Ø Technical ( Spec, pattern, grading)
Ø Test Data
Ø Trials
Quality Assurance
Specification Development
R&O
12. Time Frames
The time frames for the OCFC2 initiative are planned as follows:
LOI
Industry Consultation
Draft RFP
RFP
Contract Award
- Feb 2013
- Feb/Mar 2013
- Mar 2013
- Jul 2013
- Jul 2014
13. Contract Implementation
The implementation of the OCFC2 will be phased in over a period of time. The initial phase may involve
the implementation of services similar to those listed above in the Services section with the
distribution/delivery being made to the approximately sixty-five Canadian Forces (65) clothing stores
across Canada. Future phases may examine the integration of the Contractors’ systems via an Electronic
Interface Environment (EIE) to the Government System, “managed choice” framework and finally the use
of on-line delivery systems for direct delivery to the user.
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14. Industry Days
Industry days will be held at a location to be determined in Feb/ Mar 2013. Once the number of interested
individuals is known, the location and date will be finalized. If you are interested in attending it is
requested that as part of your response to this LOI that you indicate your interest in attending and the
number of attendees that you intend to send. The name of your company, the name of the individual
attending and their position within the company would be appreciated.
An opportunity will be provided to meet with Government representatives (PWGSC and DND – DND could
include reps from Director Soldier Systems Program Management (DSSPM), Director Land Procurement
(DLP), Chief of Air Staff (CAS), Chief of Maritime Staff (CMS), Chief of Land Staff (CLS) and the Common
National Procurement Working Group (Common NP WG) in order to have “one on one” confidential
discussions. The purpose of these meetings is to provide a forum by which information of a “company
confidential” nature can be discussed. A schedule will be promulgated once all requests have been
received.
15. General Requirements for Potential Bidders
In order to be considered as a Service Provider for this requirement there may be a minimum set of
requirements as follows:
1)
2)
3)
4)
Financial (exact requirements TBD);
Managerial (exact requirements TBD);
Technical (exact requirements TBD);
Registered with the Controlled Goods Registration Program administered by PWGSC.
16. Industry Feedback
DND is seeking feedback on this initiative based on the contents of this LOI. The feedback can expand
on any aspect of the initiative including the list of items, potential services, cost model,
procurement/supply/inventory management, and the application of IRBs or the Canadian Content policy
and/or the implementation approach. The industry point of view will be extremely useful in the
development of this initiative as this initiative must provide efficiencies for DND including increasing user
satisfaction while being a viable endeavour for industry. As an example, the feedback can expand on a
service that is currently being contemplated as part of this initiative or it can be a completely new service.
The following list of services is provided for illustrative purposes only of such feedback:
1) Clothing issued to an individual member already fully “badged” for the individual. This provides for
an issue of clothing which is ready for use immediately as opposed to having to wait for tailoring to
sew various badges on to the item;
2) Administration of “managed choice”. “Managed Choice” being the process by which individual
users can, within a range of approved items, have a personal choice about which item they prefer.
3) Application of “point of sale” being at the issue to individuals as opposed to delivery to DND
clothing stores; and,
4) The establishment of a challenge process - a process for lodging complaints - for sub-contractors.
17. Industry Response
If you are interested in participating in this requirement, it is requested that as a minimum the following
information be provided to the PWGSC representative noted below:
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1) a letter indicating your interest and the level at which you would like to participate e.g. Lead
Service Provider, Sub- Contractor, interested in the complete requirement, interested in a portion
of the requirement; size of your company in terms of the number of employees, and the
geographical area that your company may be able to serve, i.e. National, Pacific( British
Columbia and Yukon), Western (Alberta, Saskatchewan, Manitoba, Northwest Territories and
Nunavut), Ontario (Ontario excluding the National Capital Region), Quebec( Quebec, excluding
Gatineau – Outaouais), Atlantic ( New Brunswick, Nova Scotia, Newfoundland and Labrador and
Prince Edward Island) and the national Capital region (Gatineau –Outaouais/Ottawa);
2) a company profile indicating capability to assume the work i.e. managerial, financial and technical
capabilities ( 1 page max);
3) an assessment or ideas on the overall approach contemplated by this LOI for the OCFC2 i.e.
adequacy and clarity of stated requirement;
4) an assessment or ideas on the provision of opportunities for SMEs in the Canadian clothing and
textiles industry;
5) an assessment or ideas on a cost model which provides cost savings, responds to economic
changes in the clothing and textile industry, incorporates the use of performance measurement
and provides predictability in the annual business volume of the requirement;
6) an assessment or ideas on the use of KPIs and some suggestions for specific KPIs
7) an assessment or ideas on the management of current DND inventory. e.g. initial transfer;
8) an assessment or ideas on the range of services expected and suggestions for additional
services that may be offered or services that should remain with Government;
9) an assessment or ideas on the timelines;
10) ideas on environmental consideration for incorporation;
11) any additional information that would be useful for the GOC to consider in the implementation of
this initiative; and,
12) The designation of a Point of Contact (POC) including the name of the POC and contact
information including phone number, facsimile number, e-mail address and mailing address.
18. Public Works and Government Services Canada Contact Information
Public Works and Government Services Canada
Clothing and Textiles Division
Portage III - Floor: 6A2
11 Laurier Street
Gatineau, Quebec K1A 0S5
Attn: Mr. Robert Picco
Telephone: 819-956-9564
Fax: 819-956-5454
e-mail: [email protected]
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Annex A – List of Specific Items
Item
SHORT DESCRIPTION
NSN
No.
1
200001675
GLOVES LIGHTWEIGHT TH
2
211042083
MITTEN INSERTS,COLD WEATHER
3
211042098
MITTEN SHELLS,EXTREME COLD WEATHER
4
211042112
MITTENS,EXTREME COLD
GLOVE INSERTS,HIGH TEMPERATURE
5
219040662
ARAMID
6
219040973
GLOVES,FLYERS' BROWN ARAMID
7
219214315
GLOVES,COMBAT,TEMPERAE TW
8
219145177
HAT,SUN,TEMPERATE WEATHER
9
200003560
GLOVES,COLD WEATHER
10
219217800
TEMPERATE WEATHER COMBAT HAT AR
11
200023062
INSOLES,FOOTWEAR
12
200039173
GLOVES COMBAT,ARID RE
13
200020350
BOOTS,SAFETY,MEN'S BLK
14
200020456
BOOTS,SAFETY TAN
15
200020577
BOOTS,SAFETY TEMPERATE WEATHER
16
200041014
BOOTS,COMBAT BROWN
17
200041106
BOOTS,EXTREME COLD WEATHER BLK
18
200056317
BOOTS,SAFETY,MEN'S NAVY
19
211046910
BOOTS,EXTREME COLD WEATHER WHITE
20
218579495
BOOTS,FLYERS'
21
218744507
SOCKS,EXTREME COLD WE
22
219180001
COLD WET WEATHER COMBAT BOOT
23
219209360
INSERT,WET WEATHER & TEMP BOOT
24
219209465
BOOT PASTE
25
200002251
SHIRT,FLYER'S AIR FORCE GREEN
26
200002266
TROUSERS,FLYERS' AIR FORCE GREEN
27
200006513
JACKET,WET WEATHER
28
200038132
COVERALLS,MEN'S NAVY BLUE
29
200017151
JACKET,WET WEATHER TW
30
200017214
TROUSERS,WET WEATHER TW
31
200019144
SHIRT,FLYER'S TAN
32
200019180
TROUSERS,FLYERS' TAN
33
200054648
JACKET,FLYER'S ARAMID TW
34
200054686
JACKET,FLYER'S ARAMID AR
35
200054734
JACKET,FLYER'S ARAMID BLK
36
200054787
OVERALLS,WET WEATHER ARAMID AR
37
200054825
OVERALLS,WET WEATHER ARAMID BLK
38
200054901
OVERALLS,WET WEATHER ARAMID TW
39
200055020
OVERALLS,COLD WEATHER ARAMID AR
40
200055058
OVERALLS,COLD WEATHER ARAMID BLK
41
200055134
OVERALLS,COLD WEATHER ARAMID TW
42
200055273
LINER,FLYER'S JACKET BLK
43
200055311
LINER,FLYER'S JACKET SAND
JACKET,FLYER'S ARAMID AIR FORCE
44
200062380
GREEN
45
200062419
OVERALLS,COLD WEATHER ARAMID AIR
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46
47
48
49
50
51
52
219079513
200014711
200018295
200018287
200018263
219216905
200018279
53
200018281
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
218991687
219127621
218554637
219207402
200025356
218968167
219207400
219207403
219210044
219210045
218887111
218887112
218887113
002669740
009353130
200065517
200062690
74
200067514
75
200028764
76
219213929
77
219213968
78
219209368
79
200068131
80
200068359
81
82
FORCE GREEN
COVERALLS,MEN'S BLUE
PARKA,COLD WET WEATHE
SWEAT PANTS
SWEAT SHIRT
COAT,COMBAT,CADPAT (TW) ICE
PARKA,COMBAT,CADPAT (TW)
OVERALLS,COLD WEATHER TW
TROUSERS,EXTREME COLD WEATHER TW
ICE
SUSPENDERS,TROUSERS
COVER,HELMET,CAMOUFLAGE TW
INSIGNIA,SHOULDER SLEEVE CANADA FLAG
BADGE,IDENTIFICATION
BELT,INDIVIDUAL EQUIP
CASE,SMALL ARMS AMMUN
INSIGNIA,SHOULDER SLEEVE
INSIGNIA,SHOULDER SLEEVE
INSECT NET PROTECTOR
INSECT NET,HEAD
BELT TROUSERS (NCD )
BELT TROUSERS (Colour Brown)
HELMET COVER (WO)
HELMET COVER (AR)
HELMET COVER (UN blue)
BOOT, LAND FORCE, COLD/WETWEATHER
SAFETY DND BROWN
BOOTS, SEA, COLD/WET WEATHER,
SAFETY, BLACK
BOOTS, LINESMEN'S EXTREME COLD
WEATHER
LINER, REPLACEMENT FOR BOOTS,
OINESMENS, EXTREME COLD WEATHER
LACES, NON-WICKING, HIGH TENACITY,
MONOFILAMENT NYLON, BRAIDED
LACES, FOOTWEAR, FIRE RESISTANT,
BLACK (NEVER PROCURED)
LACES, FOOTWEAR, FIRE RESISTANT, DND
BROWN (NEVER PROCURED)
BOOT PASTE, BROWN, FOR LAND
OPERATIONS TEMPERATE BOOT (NEW
ITEM)
BOOTS, CANADIAN FORCES, COMBAT
(CFCB) - FUTURE COMBAT BOOT
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83
84
200011287
85
200006538
86
200017213
87
200011288
88
200004019
89
90
91
92
93
200045590
200054546
200053951
94
219209963
95
200030845
96
200030859
97
200030852
98
200030866
99
200003083
100
219217081
101
219118606
102
218771195
103
219092537
104
218771195
105
219118563
106
107
200048815
200040921
108
200006538
109
200003094
200010848
OVERBOOTS, NEOS TYPE (NEW ITEM)
CONV. JACKET, HOT/WET WEATHER,
STATIC DISSSIPATIVE, INT ORANGE
CONV. TROUSERS HOT/WET WEATHER,
STATIC DISSSIPATIVE, CADPAT AR
STATIC DISSSIPATIVE, CADPAT TW
STATIC DISSSIPATIVE, CADPAT INT
ORANGE
COVERALLS, RESCUE SPECIALIST,
INTERNATIONAL ORANGE, FIRE
RETARDANT (FR)
COVERALLS, FYERS', FR BLACK
COVERALLS, FYERS', FR AR
COVERALLS, FYERS', FR TW
COVERALLS, FYERS', FR TAN
COVERALLS, NAVAL BOARDING PARTY TAN
hood, for parka, extreme cold weather, combat,
ice
HOOD, REPLACEMENT FOR JACKET, AF,
HOT/WET WEATHER, STATIC DIS, CADPAT
TW
HOOD, REPLACEMENT JACKET H/WW
STATIC DISSIPATIVE , CADPAT AR
STATIC DISSIPATIVE , CADPAT TW
STATIC DISSIPATIVE , INT ORANGE
JACKET, SNIPER SUIT CADPAT ARID
REGIONS (AR)
JACKET, SNIPER SUIT CADPAT TEMPORATE
WOODLANDS (TW)
OVERALLS, EXTREME COLD WEATHER
CANADIAN FORCES; INTERNATIONAL
ORANT; SAR TECH
OVERALL SAFETY LIQUID OXYGEN
HANDLERS
OVERALLS LIQUID OXYGEN HANDLERS,
CHEMICAL AND OIL PROTECTIVE COLOUR
OLIVE GREEN
OVERALL, LIQUID OXYGERN HANDLERS'
CHEMICAL AND OIL PROTECTIVE COLOUR:
YELLOW
PARKA, COLD/WET WEATHER, CANADIAN
FORCES: INTERNATIONAL ORANGE;
PARKA, SNOW CAMOUFLAGE, CADPAT WO
SHIRT, TACTICAL HELICOPTER, CADPAT AR
CONV. TROUSERS, HOT/WET WEATHER,
STATIC DISSIPATIVE, CADPAT AR
TROUSERS, SNIPER SUIT, CADPAT ARID
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110
219216870
111
200069520
112
200069750
113
114
REGIONS (AR)
TROUSERS SNIPER SUIT CADPAT
TEMPORATE WOODLANDS (TW)
SWEATSHIRT, FLEECE. CANADIAN
RANGERS, RED
PARKA, WET WEATHER, CANADIAN
RANGERS, RED
T-SHIRT, COMBAT, TAN (NEW ITEM)
OVERALL, SAFETY, LIQUID OXYGEN
HANDLERS
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Canada - Buyandsell.gc.ca

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