Trade Show Suppliers Form

AUDIO VISUAL ORDER FORM
COMPANY:
STREET:
CITY:
PROV / STATE:
E-MAIL:
PHONE:
ORDERED BY:
PO #:
POSTAL CODE:
FAX:
PST #:
SHOW NAME:
LOCATION:
BOOTH #:
INSTALLATION DATE:
EXHIBIT START DATE:
EXHIBIT END DATE:
CONTACT ON-SITE:
STAYING AT:
QUANTITY
EQUIPMENT AVAILABLE
FLAT SCREEN MONITORS FOR COMPUTER / VIDEO PLAYBACK
20" LCD FLAT SCREEN MONITOR (COMPUTER ONLY)
32" LCD FLAT SCREEN MONITOR
40" LCD FLAT SCREEN MONITOR
42" LCD FLAT SCREEN MONITOR
52" LCD FLAT SCREEN MONITOR
FLOOR STAND FOR FLAT SCREEN MONITOR
LCD PROJECTOR (4000 LUMENS)
VIDEO PLAYERS & LAPTOPS
DVD PLAYBACK
VHS PLAYBACK
VIDEO ACCESSORIES
5' SKIRTED TRIPOD SCREEN
6' SKIRTED TRIPOD SCREEN
AUDIO EQUIPMENT
COMPUTER AUDIO INTERFACE
POWERED SPEAKER WITH STAND
MULTI CD PLAYER
4-CHANNEL AUDIO MIXER
WIRELESS MICROPHONE (LAVALIER OR HANDHELD)
TIME:
TIME:
TIME:
PHONE:
DAY RATE
# OF DAYS
$70.00
$150.00
$250.00
$300.00
$450.00
$50.00
$500.00
$45.00
$45.00
$25.00
$25.00
$40.00
$80.00
$30.00
$38.00
$100.00
OTHER AUDIO NEEDS? PLEASE CONTACT US!
COMPLETE PAYMENT MUST ACCOMPANY YOUR ORDER
CREDIT CARD #:
EXPIRY:
VISA
MASTERCARD
AMEX
AUTHORIZED SIGNATURE:
NAME ON CREIDT CARD:
DATE:
For further information, please contact:
CHEQUE
Don Turnmire
Phone: 306.244.2166
Fax: 306.244.2133
E-mail: [email protected]
EQUIPMENT TOTAL:
DELIVERY:
PICKUP:
LABOUR - SETUP/DISMANTLE:
LABOUR - ADDITIONAL:
SUB-TOTAL:
PST:
GST:
TOTAL:
$50.00
$50.00
5%
5%
TOTAL
Fax Form to 905-696-0322
CSAE National Conference
and Showcase2011
September 15-17, 2011
Saskatoon, SK
Computer Rental Order Form
All Prices are for the full show period. Unless indicated, Desktops do not include a monitor
Desktops (includes Windows 7 Pro and Office 2007 Pro)
Price
Core 2 Duo 2 Ghz, 2 GB RAM, 80 GB HDD, DVD/CDRW,
Core 2 Duo 3 Ghz, 2 GB RAM, 250 GB HDD, DVD/CDRW,
Core 2 Duo 3 Ghz, 4 GB RAM, 250 GB HDD, DVD/CDRW,
iMAC Core 2 Duo 2 Ghz, 2 GB RAM, 160 GB HDD, DVD-RW
Package Computer P4, 2 GB RAM, 80 GB HDD, CD-ROM, and 17” LCD
Quantity Req’d
...$ 175
...$ 195
...$ 225
...$ 350
...$ 275
Notebooks (includes Windows 7 Pro and Office 2007 Pro)
Pentium 4M Core 2 Duo, 14” TFT, 2 GB RAM, 80 GB HDD, DVD/CDRW
Pentium 4M Core 2 Duo, 14” TFT, 2 GB RAM, 160 GB HDD, DVD-RW
Pentium 4M Core 2 Duo, 15” TFT, 4 GB RAM, 250 GB HDD, DVD-RW
Macbook Pro, Core 2 Duo 2 Ghz, 15" TFT, 4 GB RAM, 250 GB HDD, DVD-RW
...$ 175
...$ 200
...$ 275
...$ 375
Printers
Lexmark X544N Colour Multifunction 27 ppm ...$ 250
HP Laserjet BW 4014N 45 PPM, Network Ready ...$ 275
HP 4025 Colour Laserjet Printer 35 ppm
...$ 450
Delivery Information
Monitors
*must be ordered with desktop system
Booth Number
19” Acer Wide Screen TFT LCD Display
20” NEC TFT LCD Display
...$ 100
...$ 125
Booth Contact
Requested Setup Time:
Requested Pickup Time:
Kiosk-Touchscreen
Kiosk, 17” Touchscreen, Core 2 Duo, 160 GB, DVD ...$ 995
Cell Phone:
Email:
Billing Information
Invoice to:
Method of Payment (COD or Credit Card)
Card Number
Event Information On-Line
www.csae.com
exp:
D. E. Systems is a Microsoft Authorized Rental
Partner, supplying you with licensed Microsoft
Products.
Rentals include On-Site service
for duration of the exhibition
Toronto (905)696-0092 (888)427-1166 Montréal (514)340-1440 Ottawa (613)723-1166 (800)267-7033 www.desystems.com Email: [email protected]
Customs and
Transportation Services
Shipment Order Form
Tel:
(403)291-1694
[email protected]
Fax:
(403)291-7028
To obtain a quotation for Mendelssohn Event Logistics Transportation Services, please complete this form and fax to (416)863-5149.
Section 1
Pick-Up Information
Shipper:
Address:
City:
State:
Contact:
Tel:
Hours of Operation:
Dock:
Inside Pick-Up:
Yes
No
Section 2
Freight Information
Zip:
Fax:
Yes
No
Pick-Up Date:
Lift Gate Required:
Yes
No
To Arrive By:
COMMODITY: Exhibit Related Articles
# of Pieces
Box/Crate/etc.
Length
Width
Height
Per Piece
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
Total Weight:
Section 3
Event Information
Event Name:
Event Location:
Consignee / Exhibitor Name:
Booth #:
Address:
•
•
•
•
Upon receipt of this completed form, Mendelssohn Event Logistics Transportation Services will issue a quotation based
on the information provided.
In order to book your pick-up, the quotation must be signed and faxed back to (416)863-5149.
All quotations provided by Mendelssohn Event Logistics Transportation Services are for Transportation ONLY and DO
NOT include Customs Brokerage Charges.
To receive a quotation for Customs Brokerage Charges and/or Cargo Insurance, a Canada Customs
Invoice/Commercial Invoice must be provided.
Customs and
Transportation Services
Shipment Order Form
Tel:
(403)291-1694
[email protected]
Fax:
(406)291-7028
To obtain a quotation for Mendelssohn Event Logistics Transportation Services, please complete this form and fax to (416)863-5149.
Section 1
Shipper:
Address:
Pick-Up Information
ABC Distributing Company
125 Elm Street
Chicago
City:
Contact:
State:
Joe Smith
Tel:
IL
708-555-1212
Hours of Operation:
9:00 am - 5:00 pm
Dock:
Inside Pick-Up:
Yes
Pick-Up Date:
Section 2
Freight Information
No
Zip:
Yes
Fax:
No
66666
708-555-2222
Lift Gate Required:
April 3/07
To Arrive By:
Yes
No
April 9/07
COMMODITY: Exhibit Related Articles
# of Pieces
Box/Crate/etc.
Length
Width
Height
Crates
@ Dimensions Each:
7
22
13
Cartons
@ Dimensions Each:
4
12
12
@ Dimensions Each:
Per Piece
18
@ Weight Each:
27 lbs
12
@ Weight Each:
28 lbs
@ Weight Each:
Example
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
@ Dimensions Each:
@ Weight Each:
Total Weight:
Section 3
Event Information
Event Name:
International Computing Event
Event Location:
Event Facility
Consignee / Exhibitor Name:
Address:
301 lbs
ABC Distributing Company
Booth #:
234
100 Anywhere Street
Toronto, ON
M7W 2P6
•
•
•
•
Upon receipt of this completed form, Mendelssohn Event Logistics Transportation Services will issue a quotation based
on the information provided.
In order to book your pick-up, the quotation must be signed and faxed back to (416)863-5149.
All quotations provided by Mendelssohn Event Logistics Transportation Services are for Transportation ONLY and DO
NOT include Customs Brokerage Charges.
To receive a quotation for Customs Brokerage Charges and/or Cargo Insurance, a Canada Customs
Invoice/Commercial Invoice must be provided.
Customs and
Transportation Services
Order Form
The original of this form must be completed to ensure Customs Clearance.
Please accept this as your authority for Customs Clearance and / or Transportation Services.
We wish to use Mendelssohn Event Logistics services for: (please check one)
Customs Clearance and Transportation
(Shipment Order Form Required)
Section 1
Customs Clearance Only
Transportation Only
(Shipment Order Form Required)
Exhibitor and Shipment Information
Exhibitor / Company Name:
U.S. Tax # or U.S. IRS Identification:
Event Name:
Facility Name:
Event Date/s:
Booth #:
Shipment Date:
From (City, State):
Carrier Name:
E-Mail:
Cell Phone Number:
It Consists Of (# of Cartons, etc.):
Rep At The Event:
Weight:
lbs
kgs
Please do not ship via post or parcel courier – we will not be responsible for timely delivery
Section 2
Return Shipment Consignment Information
Company Name:
Address:
City:
Province / State:
Postal/Zip:
Name:
Tel:
Fax:
Ship Via:
Section 3
Common Carrier
Our Company Vehicle
Van Line Service
Air Freight Service
Terms of Payment and Security Deposit (Must be completed)
Credit Card Information must be completed
Charge to:
Visa
MasterCard
American Express
Cardholder Name:
Title:
Card Account Number:
Expiry Date:
Cardholder’s Signature:
I hereby authorize the use of this credit card for payment of services relative to this order form.
Alternative methods of payment are bank wire transfer or pre-payment on credit card (Receipt 10 days prior to event).
**NOTE: A 2% administrative fee (minimum $25.00) will be charged for all credit card declines.
Section 4
Invoicing/Statement Information
Company Name:
Address:
City:
Province/State:
Postal/Zip:
Name:
Tel:
Fax:
This document was completed by (Please print full name):
Title:
Date:
Customs and
Transportation Services
Order Form
The original of this form must be completed to ensure Customs Clearance.
Please accept this as your authority for Customs Clearance and / or Transportation Services.
We wish to use Mendelssohn Event Logistics services for: (please check one)
Customs Clearance and Transportation
(Shipment Order Form Required)
Section 1
Transportation Only
(Shipment Order Form Required)
Exhibitor and Shipment Information
Exhibitor / Company Name:
ABC Distributing Company
U.S. Tax # or U.S. IRS Identification:
Event Name:
Customs Clearance Only
10-9999999
International Computing Event
Facility Name:
Event Facility
Event Date/s:
Shipment Date:
Apr 3/07
From (City, State):
It Consists Of (# of Cartons, etc.):
Rep At The Event:
Apr 14/07 – Apr 17/07
Chicago, IL
Carrier Name: Mendelssohn Event Logistics
11
Joe Smith
234
Booth #:
300
Weight:
E-Mail:
lbs
kgs
Cell Phone Number: 416-555-1234
[email protected]
Please do not ship via post or parcel courier – we will not be responsible for timely delivery
Section 2
Company Name:
Return Shipment Consignment Information
Example
ABC Distributing Company
125 Elm Street
Address:
City:
Chicago
Name:
Sandy Smith
Ship Via:
Tel:
Common Carrier
Section 3
IL
Province / State:
Postal/Zip:
708-555-1212
Our Company Vehicle
66666-6666
708-555-2222
Fax:
Van Line Service
Air Freight Service
Terms of Payment and Security Deposit (Must be completed)
Credit Card Information must be completed
Charge to:
Visa
Cardholder Name:
MasterCard
American Express
Joe Smith
Card Account Number:
Title:
123456789012
Accounting Manager
Expiry Date:
12/09
Cardholder’s Signature:
I hereby authorize the use of this credit card for payment of services relative to this order form.
Alternative methods of payment are bank wire transfer or pre-payment on credit card (Receipt 10 days prior to event).
**NOTE: A 2% administrative fee (minimum $25.00) will be charged for all credit card declines.
Section 4
Company Name:
Address:
City:
Name:
Invoicing/Statement Information
ABC Distributing Company
125 Elm Street
Chicago
Joe Smith
Province/State:
Tel:
708-555-1200
This document was completed by (Please print full name):
Title:
Accounting Manager
IL
Postal/Zip:
Fax:
66666-6666
708-555-1201
Joe Smith
Date:
March 14, 2007
CANADA CUSTOMS INVOICE / FACTURE DES DOUANNES CANADIENNES
1
Vendor (Name and Address) / Vendeur (Nom et Adresse)
4
Page
of/de
2
Date of Direct Shipment to Canada
Date d’expédition directe vers le Canada
3
Other References (Include Purchaser’s Order No.)
Autres références (inclure le no de commande de l’acheteur)
5
Purchaser’s Name and Address (if other than Consignee)
Nom et Addresse de l’acheteur (s’il diffère du destinataire)
Consignee (Name and Address) / Destinataire (Nom et Addresse)
No sale involved
6
Country of Transhipment / Pays de transborderment
N/A
7
Country of Origin of Goods
Pays d’origine des marchandises
VII. 1
Is this a related company transaction?
Est-ce que les compagnies sont liées entre elles?
YES
8
OUI
NO
NON
Transportation: Give Mode and Place of Direct Shipment to Canada
Transport: Préciser mode et lieu d’expédition directe vers le Canada
11
No. of
Pkgs.
12
Nmbre.
De Coilis
9
If shipment includes goods of different
origins, enter origins against items in
field 12.
Si l’expedition comprend des
marchandises d’origines differentes, en
preciser la provenance en 12.
Condition of Sales and Terms of Payment
(i.e. Sale, Consignment Shipment, Leased Goods, etc.)
Conditions de vente et modalitiés de paiement (p. Ex. Vente,
Expédition en consignation, location de marchandises, etc.)
No sale involved
Currency of Settlement / Devises du paiement
10
Specification of Commodities (Kind of Packages Marks and
Numbers, General Description and Characteristics i.e. Grade Quality) 13
Designation des articles (Nature des colis, marques et numéros,
description générale et charactéristiques. P. Ex. Classe, qualité)
Quantity
(State Unit)
Quantité
(Préciser l’unité)
Replacement Value
Valeur de Remplacement
14
XI.1
Unit Price
15
Prix Unitaire
Total Number of Pieces / Nombre total de pièces
18
If any fields of 1 to 17 are included on an attached commercial invoice, check this box
Si les renseignements des zones 1 à 17 figurenet sur la facture commerciale cocher 16
cette case
Net
Commercial Invoice No. / No. De la facture commerciale
Total Weight / Poids total
17
21
23
Exporter’s Name and Address (if other than Vendor)
Nom et adresse de l’exportateur (s’il diffère du vendeur)
Departmental Ruling (if applicable)
Décision ministérielle (s’il y a lieu)
20
Gross / Brut
Originator (Name and Address)
Expéditeur d’origine (Nom et addresse)
Name:
Name:
Tel:
Tel:
Fax:
Fax:
N/A
24
22
Invoice
Total
Total de la
facture
N/A
19
Total
If fields 23 to 25 are not applicable, check this box
Si les zones 23 à 25 sont sans objet, cocher cette case
25
Page 1 of/de 1
CANADA CUSTOMS INVOICE / FACTURE DES DOUANNES CANADIENNES
1
2
Vendor (Name and Address) / Vendeur (Nom et Adresse)
4/3/2007
ABC Distributing Company
125 Elm Street
Chicago, IL
66666-6666
3
Consignee (Name and Address) / Destinataire (Nom et Addresse)
6
International Computing Event
c/o Event Facility
8
Country of Transshipment / Pays de transborderment
N/A
100 Anywhere Street
Toronto, ON
M7W 2P6
7
Country of Origin of Goods
Pays d’origine des marchandises
USA
9
Is this a related company transaction?
Est-ce que les compagnies sont liées entre elles?
YES
Purchaser’s Name and Address (if other than Consignee)
Nom et Addresse de l’acheteur (s’il diffère du destinataire)
No sale involved
ABC Distributing Company / Booth 234
VII. 1
Other References (Include Purchaser’s Order No.)
Autres références (inclure le no de commande de l’acheteur)
10-9999999
5
4
Date of Direct Shipment to Canada
Date d’expédition directe vers le Canada
OUI
NO
NON
Condition of Sales and Terms of Payment
(i.e. Sale, Consignment Shipment, Leased Goods, etc.)
Conditions de vente et modalitiés de paiement (p. Ex. Vente,
Expédition en consignation, location de marchandises, etc.)
No sale involved
Transportation: Give Mode and Place of Direct Shipment to Canada
Transport: Préciser mode et lieu d’expédition directe vers le Canada
Currency of Settlement / Devises du paiement
10
Mendelssohn Event Logistics, Chicago, IL
11
No. of
Pkgs.
12
Nmbre.
De Coilis
If shipment includes goods of different
origins, enter origins against items in
field 12.
Si l’expedition comprend des
marchandises d’origines differentes, en
preciser la provenance en 12.
USD
Specification of Commodities (Kind of Packages Marks and
Numbers, General Description and Characteristics i.e. Grade Quality) 13
Designation des articles (Nature des colis, marques et numéros,
description générale et charactéristiques. P. Ex. Classe, qualité)
Quantity
(State Unit)
Quantité
(Préciser l’unité)
Replacement Value
Valeur de Remplacement
Example
14
2 pcs
Wooden Crates – Display Booth (backwalls, lights, graphics, carpets)
2 pcs
Cartons – Advertising Brochures / Catalogs / Technical Literature
1 pc
Total
$5000.00
$5000.00
1000
$0.10
$100.00
Carton – Plastic Key Chains
50
$0.50
$25.00
1 pc
Carton - Books
50
$1.00
$50.00
3 pcs
Crates – Computers
3
$1000.00
$1000.00
2 pcs
Crates – Computer Monitors
2
$500.00
$1000.00
XI.1
Total Number of Pieces / Nombre total de pièces
1
Unit Price
15
Prix Unitaire
11
18
If any fields of 1 to 17 are included on an attached commercial invoice, check this box
Si les renseignements des zones 1 à 17 figurenet sur la facture commerciale cocher 16
cette case
Net
Commercial Invoice No. / No. De la facture commerciale
Total Weight / Poids total
Exporter’s Name and Address (if other than Vendor)
Nom et adresse de l’exportateur (s’il diffère du vendeur)
Name:
Tel:
Fax:
21
23
Departmental Ruling (if applicable)
Décision ministérielle (s’il y a lieu)
N/A
24
20
Gross / Brut
300 lbs
$7,175.00
Originator (Name and Address)
Expéditeur d’origine (Nome et addresse)
ABC Distributing Company
125 Elm Street
Chicago, IL
66666-6666
22
Invoice
Total
Total de la
facture
N/A
19
17
Name:
Joe Smith
Tel:
708-555-1212
Fax:
708-555-1201
If fields 23 to 25 are not applicable, check this box
Si les zones 23 à 25 sont sans objet, cocher cette case
25
CSAE 2011 National
Conference & Showcase
CONEXSYS
September 15-17, 2011
Saskatoon, Saskatchewan
Lead Retrieval Services
Exhibitor Information
Company
Booth #
Address
Phone
City
Fax
Prov/State
Postal/Zip Code
Email Leads to
Early Bird Price: order and payment must be received by September 1, 2011
CONEXSYS Hand Held Scanner Unit





Quantity
Use of Scanner for entire event
Custom Lead Qualifier Menu
No electrical power required
One key point and click operation
Includes post event email of leads
within one business day after the show
closes.
Amount
Early Bird Price - $52.50
($50.00 + $2.50 GST)
$
st
Price After Sept 1 - $157.50
($150.00 + $7.50 GST)
PDF 417 hand Held Portable Battery-Powered Scanner






Use of Scanner for entire event
Custom qualifiers or use of 20 standard
qualifiers
Includes post event email of leads
Real time access to the scanned leads
on a secure website
One key point and click operation
(VERY limited quantities on site)
Early Bird Price $157.50
($150.00 + $7.50 GST)
$
Price After Sept 1st - $315.00
($300.00 + $15.00 GST)
Payment Information
Cheque Payable to
CONEXSYS
Account #
5% GST included in all prices
GST # 889 174 132
Expiry Date
Phone
Signature
On-site Contact
www.conexsys.ca/scanner
Order Code: CSAE11
$
Ordered By
Cardholder
Order Online
Total Amount
Barcode Scanners must be picked up at the
Lead Retrieval Services desk located near the Registration Area.
On-site orders see CONEXSYS at the Registration Area.
4
Fax: (403) 254-0472
CONEXSYS will take reasonable precautions to ensure the safety and
integrity of the data produced from this service and does not accept liability
for any losses incurred resulting from missing or invalid information.
Order by Mail
Additional information is available on-line at
Order by Fax
CONEXSYS
th
Unit 9, 6115 4 Street SE
Calgary, AB T2H 2H9
www.conexsys.ca
Calgary: (403) 254-0695
Toll Free: (888) 400-9499
Lead Qualifier Menu
Event:
CSAE 2011 National Conference & Showcase
1. Products and/or Services Qualifiers
Company Name:
____________________
Booth:
____
(please print)
A
B
C
D
I
J
K
L
Q
R
S
T
E
F
G
H
M
N
O
P
U
V
W
X
2. Follow-up (Maximum 8)
1
2
3
4
5
Phone Call
Sales Visit
Demonstration
Quotation
Documentation
 6 Hot Lead (Urgent)
 7 Price List
 8 See Notes
 9 Mailing List
 10 News Letter
3. Reference (Maximum 8)
1
5
2
6
3
7
4
8
Other
Other








________________
________________
________________
________________
_______________
_______________
_______________
_______________