User guide - Presse Poste
Transcription
User guide - Presse Poste
HOW TO PREPARE YOUR PRESS MAILINGS User guide Janvier 2015 THIS GUIDE WILL ENABLE YOU TO QUICKLY MASTER THE CONDITIONS FOR MAILING PUBLICATIONS IN THE POSTAL NETWORK, IN PRESSE EDITEUR OR PUBLISSIMO1. 1. The rules for presentation of publications 2. Routing 3. Putting the copies in containers 4. Completing the statement of mailing 1Detailed 2 specifications are also available on www.presse-poste.com, Your Tools / Technical Documentation. USER GUIDE : HOW TO PREPARE YOUR PRESS MAILINGS 1 - THE MAIN RULES FOR PRESENTATION OF PUBLICATIONS The publications distributed by La Poste must comply with certain presentation and packaging rules. Addresses must be complete and correctly structured, in accordance with the AFNOR (French Standards Association) address standard2. 1.1 Weight, size and packaging Minimum dimensions: 90 x 140 mm. Maximum dimensions: • length < 600 mm; • maximum sum of 3 dimensions (length + width + height) < 1,000 mm. The maximum thickness is 24 mm. The maximum weight per item posted is 2000 g for Publissimo and 3000 g for Presse Editeur. The publications must be packed in paper packaging (envelopes), shrink wrap, plastic film or open (self-mailers)3 . 1.2 Presse range logos and signs Periodical publications sent by La Poste must include on their packaging, or directly on the publication itself, the postal logo corresponding to the type of postal product (Presse Editeur or Publissimo) and to the contractual level of service. The size of the logo can be adjusted as long as the proportions between the height and width are maintained; the dimensions must be between 43 mm and 60 mm for the width, and between 46 mm and 60 mm for the height. The logo allows identification of press items in the postal network. The logo must include an indication of the mailing site. 2See the detailed “Addressing” specifications available on www.presse-poste.com, Your tools / Technical Documentation. to compliance with specific terms (www.presse-poste.com, Offers / Self-mailers) 3Subject 3 USER GUIDE : HOW TO PREPARE YOUR PRESS MAILINGS The different zones on the publication min 20 mm 1 Mailing zone min 20 mm min 20 mm min 20 mm 2 Routing zone 3 Address zone min 20 mm max 120 mm min 20 mm Min L/2 L 1- The mailing zone contains the following mandatory indications: - the publication title; - the publication return address (in France); - the Presse Editeur or Publissimo logo; - the mailing site shown in the logo or, in the case of franking with a postage meter, in the franking impression; - the date of mailing in the form “mailed on DD.MM.YYYY”; Presse Economique copies must carry the wording “Mailed on DD/MM/YYYY for distribution before DD/MM/YYYY". The date of mailing is not required for daily newspapers. In the case of franking with a postage meter, the date of mailing is shown on the franking impression; 2- The routing zone: this contains the routing indications (§2.2.3); it may also be positioned under the address zone, keeping a minimum distance of 20 mm between the address zone and the routing zone. 3- The address zone consists of: - the subscriber’s address; - the distribution code associated with the address. 4 USER GUIDE : HOW TO PREPARE YOUR PRESS MAILINGS Example for Postage Meter franked mailings For mailing less than 1,000 copies Example for Stampin Exempt mailings Stamping Exemptions (“Dispense de Timbrage” -DT) are available for the following products: Presse Editeur, AIP, Publissimo, Facsimile, subject to prior agreement. For Publissimo mailings, a Stamping Exemption contract must be signed with La Poste, and the stamping exemption number must be indicated on the publications. 5 USER GUIDE : HOW TO PREPARE YOUR PRESS MAILINGS 2 - ROUTING What options are available to you? Your mailings may be: Non-routed, i.e. presented as single pieces (§2.2); copies are invoiced at the “All France for sorting” rate; Routed and bundled, giving you the advantage of reductions on a sliding scale according to the level of preparation (§2.3). In all cases, in Presse Editeur, the distribution code must be shown on each copy (§2.1). In order to facilitate postal processing of periodical publications, you are asked to show on certain mailing categories, in addition to the recipient’s address, the distribution code, identifying the round of the postman concerned by this distribution. 2.1 How is the distribution code allocated to each address? The principle The distribution code is: • mandatory in Presse Editeur; • necessary for access to the “postman’s bundle” rate in Publissimo Intégral; • not required in Publissimo Esprit Libre. The distribution code must be shown to the right of the last address line. Definition The distribution code consists of four numeric characters. The first two characters indicate the sector number, the last two indicate the postman’s round number. A distribution code is associated with each address, except for addresses containing a specific CEDEX code or household addresses including a postbox number (BP). How can you get it? All distribution codes are listed in the ROUDIS repository, available on subscription from authorised distributors4 or individually, free of charge, in the “Test your address” section on www.presse-poste.com. 2.2 How can you mail your publications without doing any routing? This is the simplest solution: deposit the publications for mailing in ascending postcode order, without bundling them. In this case, the copies mailed are invoiced at the “All France for sorting” rate. The routing and forwarding indications (see §2.2.3) are not required on non-routed publications. 4List 6 available on www.presse-poste.com, Your tools / Technical Documentation, USER GUIDE : HOW TO PREPARE YOUR PRESS MAILINGS Classifié C0-Public 2 - ROUTING 2.3 How can you do the routing and produce bundles? By producing bundles, you access reductions on a sliding scale according to the level of preparation. Bundled mailings may benefit from: The “Département” (French equivalent of “County”) rate for bundled copies for the same PPDC and same département; The “Postcode” rate for bundled copies for the same postcode; The “Postman’s Bundle” rate for bundled copies for the same distribution code; • • • A Post Preparation and Distribution Platform (PPDC) is responsible for several Post Distribution Platforms (PDC). Each PDC is responsible for a set of postcodes, and at least one postman’s round, identified by the distribution code, is assigned to each postcode. To make bundles: • qualify each address with the distribution code and the associated PPDC, • group the addresses: by distribution code, by postcode and by PPDC according to the volumes concerned. Single pieces are not bundled and are invoiced at the “All France for sorting” rate. 2.3.1 Allocate a destination site to each address. A destination site must be allocated to each address to set up the routing indications (§2.2.3). The destination site is generally the Post Preparation and Distribution Platform. In the particular case of bundles deposited directly by the publisher at a Post Distribution Platform (PDC), the destination site is the Post Distribution Platform (PDC). All sites (PPDC and PDC) are described in the Press Routing and Forwarding reference framework. In this framework, they are referred to as centralising offices and distribution offices respectively. La Poste gives press publishers and their service providers access to the reference frameworks used to qualify the distribution code and destination site: 1. The Roudis France reference framework gives the sorting distribution code for each road in all localities on national territory; 2. For each postcode, the Press Routing and Forwarding reference framework gives the corresponding Post Preparation and Distribution Platform (PPDC) and its attached Post Distribution Platform (PDC); 3. The International Routing reference framework information required for routing to other countries. Where can you get the reference frameworks? The list of distributors is available on www.presse-poste.com 7 USER GUIDE : HOW TO PREPARE YOUR PRESS MAILINGS gives the 2 - ROUTING 2.3.2 Forming bundles The copies are bundled in accordance with the managemen rules described below. Level of preparation Management rule Direct postman bundle The bundle consists of at least 6 copies with the same sorting distribution code for each bundle. It is possible to make bundles from 4 copies, on condition that the bundle weight is at least 400 g. Direct sector bundle The bundle consists of at least 6 copies with the same sector code for each bundle. It is possible to make bundles from 4 copies, on condition that the bundle weight is at least 800 g. Direct postcode bundle The bundle consists of at least 6 copies with the same postcode for each bundle. It is possible to make bundles from 4 copies, on condition that the bundle weight is at least 800 g. Direct CEDEX postcode bundle The bundle consists of at least 6 copies with the same CEDEX postcode for each bundle. It is possible to make bundles from 4 copies, on condition that the bundle weight is at least 800 g. Direct CEDEX office bundle Département bundle for sorting The bundle consists of at least 6 copies per bundle, with the same CEDEX office for each bundle. It is possible to make bundles from 4 copies, on condition that the bundle weight is at least 800 g. The bundle consists of at least 6 copies for mailing to the same Département and the same PPDC (or centralising office). In the case of Publissimo routing, it is possible to make Département bundles from 2 copies. All France for sorting / single pieces No bundle. The copies are sequenced in ascending order of postcodes Maximum bundle weight: 8 kg in the case of copies bundled with double crossed banding and 6 kg in the case of filmed bundling. One bundle must only include one edition of the same publication. NB: the maximum weight of the multiple delivery packet, consisting of several copies for the same recipient, is 3 kg in Presse Editeur and 2 kg in Publissimo. 8 USER GUIDE : HOW TO PREPARE YOUR PRESS MAILINGS 2 - ROUTING 2.3.3 Defining the routing indications The routing indications must be affixed as follows, depending on the address and the level of preparation of each subscriber: Routing indications Level of preparation Direct postman bundle Line 1 Subscriber’s postcode + indication “DIRECT QL” + distribution code Line 2 Name of destination site Line 1 Subscriber’s postcode + indication “DIRECT SECTOR” + sector number (1st 2 characters of distribution code) Line 2 Name of destination site Line 1 Subscriber’s postcode + indication “DIRECT CP” Line 2 Name of destination site Line 1 Subscriber’s postcode + indication “DIRECT” Line 2 Name of destination site Line 1 Subscriber’s Departement no. + Name of Cedex office + indication “CEDEX” Line 2 Name of destination site Line 1 “FOR SORTING” indication Line 2 Subscriber’s Departement no. + Name of destination site Line 1 “FOR SORTING” indication Line 2 Subscriber’s Département no. + Name of destination site Line 1 Subscriber’s postcode + indication “DIRECT CP” Line 2 Name of destination site Direct sector bundle Direct postcode bundle Direct CEDEX code bundle Direct CEDEX office bundle Departement bundle for sorting All France for sorting Multiple packet • • • 9 For copies destined for DOM/TOM (French overseas territories), a third line must be added with the service level (“ECO” or “PRIO” indication). The bundle number appears above the routing indications. Two indications must be added on multiple delivery packets: “Mailing for the same recipient” (to the left of the address) and “Multiple delivery: x copies” (above the address). USER GUIDE : HOW TO PREPARE YOUR PRESS MAILINGS 2 - ROUTING 2.3.4 Examples Postman bundle Mr Jean DELORME 7 RUE DU BREUIL 88200 REMIREMONT Bundle no. 88200 DIRECT QL 1212 EPINAL PPDC 10 1212 Sector bundle Mr Jean DELORME 7 RUE DU BREUIL 88200 REMIREMONT Bundle no. 88200 DIRECT SECTOR 12 EPINAL PPDC 1212 Postcode bundle Mr Jean DELORME 7 RUE DU BREUIL 88200 REMIREMONT Bundle no. 88200 DIRECT CP EPINAL PPDC Cedex code bundle Société DELORME 24 RUE DU CHAIS 88033 EPINAL CEDEX Office cedex code bundle Société DELORME 24 RUE DU CHAIS 88033 EPINAL CEDEX All France for sorting Mr Jean DELORME 1 RUE DES ECOLES 88190 GOLBEY Bundle no. 88033 DIRECT EPINAL PPDC Bundle no. 88 EPINAL CEDEX EPINAL PPDC Bundle no. FOR SORTING 88 EPINAL PPDC Direct bundle DOM / PRIO Mr Jean DELORME 2 RUE FELIX EBOUE 97300 CAYENNE 0303 Bundle no. 97300 DIRECT CAYENNE CTC PRIO Direct bundle DOM / ECO Mr Jean DELORME 2 RUE FELIX EBOUE 97300 CAYENNE 0303 Bundle no. 97300 DIRECT CAYENNE CTC ECO USER GUIDE : HOW TO PREPARE YOUR PRESS MAILINGS 1212 1202 Département bundle Mr Jean DELORME 1 RUE DES ECOLES 88190 GOLBEY 1202 Bundle no. FOR SORTING 88 EPINAL PPDC Multiple packet Multiple delivery: x copies Mr Jean DELORME 1 RUE DES ECOLES 88190 GOLBEY 1202 Bundle no. 88190 DIRECT CP EPINAL PPDC 3 - PUTTING THE PUBLICATIONS IN CONTAINERS 3.1 If your mailing is not bundled and not routed 1 - Put the publications by ascending order of postcode in BAK containers or bags. Max.: 18 kg per bag and 12 kg per BAK container. POSTAL MAILING SITE 2 - In order to identify the products correctly, the BAK containers and bags must be labelled. PUBLICATION NAME PRESSE DATE OF MAILING URGENT Information required • Publication name 11 • Date of mailing • Service level: URGENT / D+4 / D+7 • “FOR SORTING AF” indication • Name of postal mailing site USER GUIDE : HOW TO PREPARE YOUR PRESS MAILINGS A TRIER TF 3 - PUTTING THE PUBLICATIONS IN CONTAINERS 3.2 If your mailing is routed and bundled 1 - Put the publications in containers adapted to their volume: TER, BAK (max 12 kg), BAK in CE30, CV300, or bags(max 18 kg). 2- Make the separations There must be at least one container per separation. Your distribution deadline You are mailing in the pooled postal network D+1 5 separations D+4 or D+7 You are mailing in the dedicated STP network · 4 separations PITP North (separate first the export and secondly the DOM-TOM from the rest of the flow) · The intra-zone · PITP North (separate first the export and secondly the · DOM-TOM from the rest of the flow) PITP East · PITP East · PITP South · · PITP South ST Gennevilliers · ST Gennevilliers 4 separations PITP North (separate firstly export and secondly DOM-TOM from the rest of the flow) · PITP East · · · PITP South ST Gennevilliers Intra-Zone: ask your Presse contact for the list of intra-zone postcodes or départements. 12 USER GUIDE : HOW TO PREPARE YOUR PRESS MAILINGS PITP (industrial platform for press processing): see the list of départements covered by each PITP on www.presse-poste.com, Your Tools / Technical Documentation. 3 - PUTTING THE PUBLICATIONS IN CONTAINERS 3.2 If your mailing is routed and bundled 3- Label the containers PITP label example Intra-zone label example EPINAL PPDC Direct container for the same PDC: PUBLICATION NAME PRESSE 10/02/2012 URGENT SAC N°1 88200 REMIREMONT PDC1 DIRECT EPINAL PPDC Containing direct bundles for the same PPDC (or centralising office): PUBLICATION NAME PRESSE 10/02/2012 URGENT SAC N°1 88 REMIREMONT PDC1 A VENT EPINAL PPDC Containing bundles for sorting and copies for sorting for the same PPDC (or centralising office): 13 USER GUIDE : HOW TO PREPARE YOUR PRESS MAILINGS PUBLICATION NAME PRESSE 10/02/2012 URGENT SAC N°1 88 REMIREMONT PDC1 A TRIER 4- COMPLETING THE STATEMENT OF MAILING Each mailing must be documented by a statement of mailing to ensure its processing and invoicing by La Poste. What options are available to you? You are depositing your mailing at: • One postal site only The mailing is accompanied by form 1289A; an interactive form 1289A with automatic calculation of prices is available on www.presse-poste.com, “Your tools” section. You can also opt for remote declaration via the site www.presse-poste.com, requesting registration for this service. • Several postal sites, or several times at the same site Each mailing on each site is accompanied by a BL157 delivery slip; form 1289A summarising the dispatch mailings must also be transmitted to La Poste within 5 days from the last mailing. Date- and time-stamped by La Poste at the time of mailing, the statement of mailing is also proof of mailing. Don’t forget to enclose a sample copy of each edition on mailing, in order to allow La Poste to perform the checks required by law. The sample copy must include any inserts and small objects. 14 USER GUIDE : HOW TO PREPARE YOUR PRESS MAILINGS